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06-16-2020 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida JUNE 16, 2020 AGENDA 6:15 P.M. All interested parties are invited to be heard during the public comments and public hearing portion of the meeting. Due to the current State of Emergency regarding COVID-19, City Hall is closed to the public; however, the City requests the public to call or email comments and/or questions to 407-554-7118 or citizens@ocoee.org. REGULAR CITY COMMISSION MEETING CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum PRESENTATIONS AND PROCLAMATIONS Presentation of Park Accomplishments in 2020 (Parks and Recreational Director Johnson) Presentation on CIP Bond Issuance Procedures (Finance Director Roberts) STAFF REPORTS AND AGENDA REVIEW COMMISSIONERS ANNOUNCEMENTS PUBLIC COMMENTS THE PUBLIC IS ALLOWED TO COMMENT ON ANY ITEMS THAT ARE ON THE AGENDA BUT NOT PART OF A PUBLIC HEARING. PUBLIC HEARING COMMENTS ARE TO BE HEARD DURING THAT PORTION OF THE MEETING. ANY COMMENTS YOU WOULD LIKE TO MAKE THAT ARE NOT PART OF THE AGENDA WILL BE HEARD UNDER THE CITIZENS/PUBLIC COMMENTS AT THE END OF THE MEETING. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Regular City Commission Meeting held June 2, 2020. (City Clerk Sibbitt) 2. Approval to Close on the Property Located on Ocoee Vista Parkway to Meritage Homes of Florida, Inc. (City Attorney Cookson) On March 19, 2019, the City Commission approved a Purchase and Sale Agreement so that the City could sell 8.5 acres of property, located on Ocoee Vista Parkway, to Meritage Homes of Florida, Inc. (Buyer). Since that time, the Buyer has been working to obtain all the governmental approvals necessary for development of the property. Now that the preliminary/final subdivision has been approved, the necessary governmental approvals have been obtained so that the Buyer can close on the purchase of the property. In accordance with the Purchase and Sale Agreement the transaction is set to close on June 17, 2020. 3. Approval of First Amendment to Development Agreement for Ciara Place at Lake Meadow. (Development Services Director Rumer) The Ciara Place at Lake Meadow subdivision received City Commission approval on May 15, 2018. The proposed development is located in the existing Prairie Lake PUD Track “G”. Specifically, the property is located on the southwest corner of Hackney Prairie Road and Clarke Road and is approximately 21.13 acres in size. The Ciara Place at Lake Meadow project will be developed as a private, gated townhome community with fee simple ownership, proposes a total of 88 townhome units on approximately 21.13 acres. Previous to the Regular City Commission June 16, 2020 approval of Ciara Place, the City approved a project called Lexington Park in 2011.Lexington Park at Ocoee was a proposed Assisted Living Facility that includes a Memory Care component, which will be developed in two phases. Phase I will consist of a single-story 54,000 square feet Assisted Living (Memory Care) Facility and Phase II will consist of a future multi-story Assisted Living Facility. A Development Agreement was approved with the plan that required easements and improvements to facilitate the Assisted Living Facility and Memory Care development. The First Amendment to the Development Agreement modifies the requirements of the Development Agreement to facilitates the development of the townhome subdivision. 4. Approval to Direct Staff to Draft an Interlocal Agreement between Central Florida Expressway (CFX) Authority and the City of Ocoee for the Construction of a Portion of the Franklin Street Multipurpose Path Outlined in the MetroPlan Silver Star Road Complete Streets Study with Funds to be Allocated in the FY 2020-2021 Budget. (Deputy Development Services Director/CRA Administrator Corless) In 2019, the City Commission approved the MetroPlan Silver Star Road Complete Streets Study. This study identified the need to construct a 12-foot wide multipurpose path along the south side of Franklin Street, from East Crown Point Road east to Ocoee’s Downtown. Earlier this year, CFX met with staff to discuss their plans to relocate the SR 429 off-ramp to Franklin Street from the south side of Franklin Street to the north side of Franklin Street. City staff requested CFX to consider including a 12-foot wide multipurpose path to which they agreed if the City committed to pay for the increased costs to change CFX’s planned 5-foot sidewalk to a 12- foot wide multipurpose path. CFX is requesting for the City to provide assurances that the City will commit $586,241 in the FY 2020-2021 budget to construct the shared path. 5. Approval of Payment Collection and Remittance Services with Amscot Corporation. (Finance Director Roberts) Amscot Corporation offers payment collection and remittance services at its approximately 20 retail locations within the City of Ocoee and others throughout the country, several of which are open 24 hours. Staff negotiated an agreement with Amscot to provide these services to the City’s utility customers for a nominal minimum fee of $2.50, not to exceed $5.00 per transaction. This transaction fee is consistent with the convenience fee assessed by our on-line payment service ($2.95). Amscot will remit collections to the City daily via ACH. Payment files will be provided periodically throughout the day and will be uploaded to customer accounts at nearly real-time. 6. Approval of Payment Collection and Remittance Services with MoneyGram. (Finance Director Roberts) MoneyGram offers payment collection and remittance services at its approximately 5 retail locations within the City of Ocoee and others throughout the country, several of which are open 24 hours. Staff negotiated an agreement with MoneyGram to provide these services to the City’s utility customers for a nominal fee of $1.50 per transaction. This transaction fee is lower than the convenience fee assessed by our on-line payment service (2.95%). MoneyGram will remit collections to the City daily via ACH. Payment files will be provided periodically throughout the day and will be uploaded to customer accounts at nearly real-time. 7. Approval of Resolution Establishing Rates for Collection and Removal of Oversized Yard Waste. (Public Works Director Krug) The City Commission approved the new Exclusive Franchise Agreement with Waste Connections (WC) for solid waste collection at the January 21, 2020 meeting. The City and WC have worked to prepare a Resolution in accordance with the City’s Solid Waste Ordinance to provide residents an optional method to dispose of yard waste debris that are in excess of the four (4) cubic yards of materials allotted for weekly collection. Residents are not required to utilize the City’s residential franchise contractor; however, the resolution will provide a collection and removal rate of fifteen dollars ($15.00) per cubic yard should residents elect to utilize the franchise contractor to handle excess debris. 8. Approval for Consignment of Used Sanitation Trucks. (Public Works Director Krug) The Commission declared certain Sanitation vehicles surplus at the March 17, 2020 meeting. In order to maximize the value of the surplus vehicles, Public Works requested the ability to utilize additional resources specializing in solid waste industry trucks along with the original suppliers for the sale of the vehicles. Container Systems & Equipment Co., Inc., has approached the City to consign four (4) of the vehicles which were originally purchased through them. With the economy as it is, trucks are in demand and Public Works has determined the vendor can market the trucks better than through an open bid. Industry contacts have verified the pricing is the best value we can expect for these particular trucks which will be refurbished by the vendor 2 | Page Regular City Commission June 16, 2020 before final sale. The minimum consignment prices are with a five percent (5%) fee paid to the vendor upon sale and a not-to-exceed expense of $2,500.00 per vehicle for marketing and/or refurbishment. 9. Approval of Resolution and State Highway Lighting, Maintenance and Compensation Agreement. (Public Works Director Krug) This agreement provides for funding from Florida Department of Transportation (FDOT) to the City to help defray the costs of street light operation and maintenance on several State highways within Ocoee’s corporate limits. The work order under this Agreement will provide Ocoee with an annual payment of $42,674.22 for the 2020-2021 fiscal year, which represents a 7.8% increase over the current FDOT lighting supplement. 10. Approval of Fire Station 25 Roof Replacement. (Public Works Director Krug) The approved budget for 2019/2020 included a capital item for the replacement of the roof for Fire Station 25. Public Works solicited bids from several area roofing contractors and received two (2) proposals. Receiving only two proposals is not uncommon with the current nature of the construction industry where there is a vast amount of work for contractors to choose from. Public Works reviewed the proposals and found the costs to be in line with current industry standards. Public Works is requesting Commission approval to award the work to the lowest qualified contractor, Crew Pro Roofing, at their proposal cost of $69,950.00, which is within budget. 11. Approval of the Sale of Used Sanitation Truck. (Public Works Director Krug) The Commission declared certain Sanitation vehicles surplus at the March 17, 2020 meeting. In order to maximize the value of the surplus vehicles, Public Works requested the ability to utilize additional resources specializing in solid waste industry trucks. RDK Truck Sales specializes in the resale of used solid waste vehicles and has approached the City to purchase the remaining vehicle available for sale from the recently deactivated Sanitation fleet. With the economy as it is, trucks are in demand and Public Works has determined the RDK offer of $46,721.00 provides a better price than through an open bid. Industry contacts have verified the pricing is the best value we can expect for this particular truck “as-is”. 12. Approval to Purchase Two Baffle Boxes from Ferguson Waterworks for the Stormwater Master Plan Project Improvements. (Public Works Director Krug) Part of the Stormwater Master Plan Improvements portion of the Downtown Master Plan include stormwater treatment upgrades. As the design of the improvements are reaching completion for bid, the stormwater upgrades for two projects will include the use of baffle boxes as part of the treatment system. These nutrient reducing devices have a long manufacturing lead time, and the City has purchased similar devices on previous projects in advance to expedite the construction process. Public Works has researched the available baffle box designs and have found the Ferguson design best meets the project requirements to collect debris, separate nutrients and skim oils from the water, which will expedite the construction process for the Downtown Master Plan improvements. PUBLIC HEARING - None FIRST READING OF ORDINANCE - None SECOND READING OF ORDINANCE – PUBLIC HEARING - None REGULAR AGENDA 13. Discussion and Direction Regarding Property Located at 441 Basking Ridge Court. (City Attorney Cookson) The City currently mows and maintains the approximately 1-acre cemetery property located at 441 Basking Ridge Court. After unsuccessful attempts to contact the listed owners of the property, on January 7, 2020, the City Commission requested that City Staff work with the City’s eminent domain attorney to potentially acquire the property. The City has no present plans with respect to the cemetery property other than the potential installation of passive improvements on the property (bench, gazebo, or other similar use). The City’s eminent domain attorney commissioned the required appraisal of the property. While the appraisal has not yet been finalized, it is anticipated that the appraised valued the property will be in excess of $60,000.00. City Staff originally anticipated the cost to acquire the cemetery property through eminent domain, if based on a valuation consistent with Property Appraiser’s valuation, to be approximately $15,000 to $20,000. With an appraisal in excess of $60,000.00, City Staff now anticipates that the cost to acquire the cemetery property through eminent domain to be between $20,000 and $100,000. In the event the City does not acquire the property, the City could, as has been done for years, continue to maintain the property. 3 | Page Regular City Commission June 16, 2020 STAFF ACTION ITEMS COMMENTS FROM CITIZENS/PUBLIC COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 4 | Page