Item 11 Designation of Voting Delegate – Florida League of Cities 2020 Virtual Annual Business Meeting ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: August 4, 2020
Item # Al
Reviewed By:
Contact Name: Melanie Sibbitt Department Director: /Jq
Contact Number: Ext. 1026 City Manager:
Subject: Designation of Voting Delegate — Florida League of Ci ies 2020 Virtual Annual
Business Meeting
Background Summary:
• The Florida League of Cities (FLC) is hosting the 2020 Virtual Annual Business Meeting by remote access via
Zoom on Friday, August 14, 2020 at 2:00 p.m. The FLC is requesting that the City of Ocoee's Voting Delegate
is designated and received by August 7, 2020.
Issue:
Designation of a Voting Delegate for the 2020 Virtual Annual Business Meeting. One official from each
municipality will make decisions that determines the direction of the League.
Recommendations:
Staff recommends the City Commission designate a Voting Delegate for the 2020 Virtual Annual Business
Meeting.
Attachments:
Florida League of Cities, Inc. Letter
Voting Delegate Designation Form
Financial Impact:
None
Type of Item: (please mark with an 'k')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution X Regular Agenda
Commission Approval
X Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by 0 N/A
• i
FLORIDA LEAGUE OF CITIES
TO: Key Officials
FROM: Michael Sittig, Executive Director
DATE: July 14, 2020
SUBJECT: Transmittal of the 2020 Proposed Resolutions
Attached are the proposed resolutions that are being submitted for consideration by the FLC Resolutions
Committee,which will convene Thursday,August 13,at 11:00 a.m. Due to the circumstances regarding COVID- ----
19,this committee will meet remotely via Zoom.
The Resolutions Committee is charged with considering official resolutions relating principally to constitutional,
congressional and commemorative issues. The committee will review and vote on each resolution and then
forward the committee's recommendations to the League's membership at the Business Session, which will
take place Friday,August 14,2020 at 2:00 p.m.
It is at the Business Session where the League's voting delegates vote on the Report of the Resolutions
Committee. Please forward this packet to your city's voting delegate in preparation for the Business Session.
Please note, proposed resolutions are subject to change by the Resolutions Committee.
Proposed resolutions may also be submitted directly to the Resolutions Committee or the Business Session.
These resolutions will be considered late-filed and will require a favorable two-thirds vote of the committee or
the voting delegates, respectively, in order for them to be considered.
Should you have any questions, please contact Allison Payne at the League office at (850) 545-2755 or email
apavne@flcities.com.
Attachments
301 S.Bronough Street,Suite 300 Phone:850.222.9684
� �� 0 9 flcities.com
VOIC Tallahassee,Florida 32301 Fax:850.222.3806
KING P.O.Box1757
LOCAL Tallahassee,Florida 32302-1757
CHOICES
•
Voting Delegate Information/Reminder to Designate a Delegate
The Florida League of Cities will host the 2020 Virtual Annual Business Meeting Friday,
August 14, 2020 at 2:00 p.m.The meeting will be remote access only via Zoom. If voting
delegates need to cast their vote by means other than a voice vote,each delegate will be
provided with a link and login credentials to vote using Association Voting software.
Voting delegates will receive a link with log-in credentials for their city and further
instructions the week of the meeting.
To prepare for this meeting,we encourage you to:
• Use a computer with a built-in camera and microphone.This will allow members
to be seen and heard during the meeting.
• Use a headset with microphone for optimal sound and speech quality
• Have a high speed internet connection
• Download and install the latest version of Zoom Version 5.1.0 (27830.0612)
https://zoom.us/download
• Prior to the meeting, run a test Zoom meeting using this link https://zoom.us/test.
This will ensure you have the minimum requirements to participate in Zoom
meetings.
It is important that each municipality designate one official to be the voting delegate for
the FLC Business Meeting. Election of League leadership and adoption of resolutions are
undertaken during the business Session.
If your city has not chosen a delegate, please see the attached form. Voting delegate
forms (or any changes to the voting delegate) must be received by the League no later
than August 7,2020.
If you have any questions regarding voting delegates, please contact Eryn Russell at
erussell@flcities.com.
li
Voting Delegate Form
FLC Virtual Annual Business Meeting
Florida League of Cities,Inc.
August 14,2020
It is important that each member municipality designate one of their officials to cast their votes
at the Annual Business Session. League By-Laws require that each municipality select one person
to serve as the municipalities voting delegate. Municipalities do not need to adopt a resolution
to designate a voting delegate.
Please fill out this form and return it to the League office so that your voting delegate may be
properly identified. The chosen delegate will receive an email with further electronic voting
instructions closer to conference. For this reason, it is important that we have the correct email
on file for the voting delegate. If the delegate changes, please notify us no later than August 7,
2020.
Designation of Voting Delegate
Name of Voting Delegate:
Title:
Municipality of:
Email of Delegate:
AUTHORIZED BY:
Name
Title
Return this form to:
Eryn Russell
Florida League of Cities, Inc.
Fax: (850) 222-3806
Email: erussell@flcities.com