Item 08 Approval to Piggyback off the Pasco County Contract and add PSI Technologies to the Sole Source List for Water and Wastewater Equipment and Service 140_11,
• ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: January 19, 2021
Item # O8
Reviewed By:
Contact Name: Trent Hopper Department Director: Jamie Croteau
Contact Number: 407-554-7241 City Manager: Robert Fr
Subject: Approval to initially piggyback on the Pasco County Contract with PSI Technologies and
add PSI Technologies.to the single source vendor list for standardization:
Background Summary:
The City of Ocoee budgets funds annually for the repair and replacements of pumps, motors, and other
appurtenances. Utilities funds these repairs based on a rolling 10-year maintenance plan to avoid costly
equipment failures and shutdowns. Over the past couple of years, the Utility Department has contracted
PSI Technologies (PSI) using a piggyback contract with Pasco County. PSI is a supplier of water and
wastewater products and services. PSI Technologies has proven to be an exceptional contractor, has
always kept up a high level of communication, and has a wide variety of products that fit the needs of the
water and wastewater plants. Therefore, Utilities recommends standardizing PSI's products and services
under the Pasco County contract, and adding PSI to the City's single source vendor list.
Issue:
Should the City Commission approve PSI Technologies as a single source vendor initially piggybacking
on the Pasco County's contract?
Recommendations:
Staff recommends the City Commission approve the inclusion and standardization of PSI Technologies
on the single source vendor list initially piggybacking on Pasco County's contract.
Attachments:
Invitation to Bid, Notice of Intent to Award & Inter-Office Memorandum (Pasco County)
Financial Impact:
None
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. l N/A
Reviewed by 0 N/A
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PASCO COUNTY BOARD OF COUNTY COMMISSIONERS
PURCHASING DEPARTMENT
pAsc- 7536 STATE STREET,SUITE 221
NEW PORT RICHEY, FLORIDA 34654
TELEPHONE: (727)847-8194
COUNTYFACSIMILE: (727)847-8065
FLORIDA www.BidNetDirect.com
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INVITATION FOR BID
BID NO. IFB-KM-20-081
AS NEEDED PUMPS OVERHAUL AND RELATED EQUIPMENT REPAIR FOR WATER AND
WASTEWATER TREATMENT PLANTS
SUMMARY OF WORK
It is the intent of this solicitation to contract with a vendor to provide all labor, equipment, materials and
services, etc., necessary to repair submersible pumps, T and U-frame pumps/motors ranging from 1 HP to
500 HP, gear boxes, blowers, compressor, and other related equipment at the County's water and
wastewater treatment plants. Work shall include but not limited to pump overhaul, repair and rewind of
motors and related equipment as well as technical support, cost estimates, life expectancy information
and maintenance recommendations. All work shall be performed as described in these Bid Documents
and serviced units shall be complete, tested, and ready for operation. Work will be performed mainly at
the Pasco County seven (7)wastewater treatment plants: Shady Hills, Hudson, Embassy Hills, Land
O'Lakes, Wesley Center, Southeast, and Lacoochee; four(4)water treatment plants: Little Road,
Southwest, Southeast; and Boyette; and also at the twenty five(25) Booster water pump stations and up
to twenty three (23)well water treatment systems, as per specifications.
The Pasco County Purchasing Department will receive sealed bids until 1:15 p.m., local time(our clock),
on Tuesday, March 24,2020, in the Pasco County Purchasing Department, 7536 State Street, Suite
221, New Port Richey, Florida 34654. Bids received after this time will not be accepted. Bidders shall
submit one(1) original bid form.
In accordance with Section 119.071, Florida Statutes, sealed bids, proposals, or replies received by an
agency pursuant to a competitive solicitation are exempt from public inspection until such time as the
agency provides notice of an intended decision or until thirty(30) days after opening the bids, proposals,
or replies,whichever is earlier. Vendors may register to view and download solicitations by visiting
www.BidNetDirect.com. Pasco County reserves the right to reject any and all responses and to waive
any irregularities or informalities.
Insurance coverage is required for this project; please refer to the Special Provisions.
Bid, Performance, or Payment Surety is required for this project; please refer to the Special Provisions.
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SOLICITATION NO. IFB-KM-20-081
s
The Pasco County Board of County Commissioners (Pasco County) is not responsible for expenses
incurred prior to award. Pasco County officially distributes solicitation documents through the Florida Online
Bid System (www.BidNetDirect.com). Solicitation documents may be downloaded at NO COST using this
system and may also be obtained from the Purchasing Department in accordance with Florida Statutes that
pertain to Public Records. Copies of solicitation documents obtained from other sources are not
considered official and should nqt be relied upon. Pasco County is not responsible for solicitation
documents obtained from sources other than the Florida Online Bid System or the Purchasing Department.
Only vendors who properly register and obtain solicitation documents directly from the Florida Online Bid
System or Purchasing Department will receive addenda and other important information if issued. Vendors
are responsible for acquiring knowledge of changes, modifications, or additions to official solicitation
documents. Vendors who submit responses and later claim they did not receive complete documents or
had no knowledge of any change, modifications, or additions made to the official solicitation documents
shall still be bound by the solicitation, including any changes, modifications, or additions to the official
solicitation documents. IF YOU OBTAINED A SOLICITATION DOCUMENT FROM A SOURCE OTHER
THAN THE FLORIDA ONLINE BID SYSTEM OR THE PASCO COUNTY PURCHASING DEPARTMENT,
IT IS HIGHLY RECOMMENDED THAT YOU REGISTER AS A VENDOR AND DOWNLOAD THE
OFFICIAL DOCUMENT AT WWW.BIDNETDIRECT.COM AT NO COST.
Kimberlie Miller, Sr. Purchasing Agent
kimmiller@pascocountyfl.net
2
SOLICITATION NO. IFB-KM-20-081
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COUNTY FLORIDA
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UPDATED - NOTICE OF INTENT TO AWARD
Posted 4-27-2020
This is a notice of intent from the Director of Purchasing to the Board of County Commissioners of Pasco County
to award the following solicitation:
SOLICITATION#: IFB-KM-20-081
SOLICITATION NAME: AS-NEEDED PUMPS OVERHAUL AND RELATED EQUIPMENT REPAIR OF
WATER AND WASTEWATER TREATMENT PLANTS
INTENDED AWARD TO: PSI TECHNOLOGIES, INC.
INTENDED AMOUNT OF AWARD: $869,348.00
If the protest relates to the award of a solicitation, a written protest must be filed no later than 5:00 p.m., on the
fifth (5th) business day after posting of the award recommendation.
Failure to file a protest with required bond within the time prescribed in Section 2-124 of the Pasco
County Amended Purchasing Ordinance (Ord. 18-16) shall constitute a waiver of any such protest.
COMMUNICATIONS DURING SOLICITATION AND LOBBYING PROHIBITION
The prohibition on communication with County Persons (including County Commissioners) by vendors and their
representatives regarding a procurement in which they have a pecuniary interest begins upon issuance of the
solicitation and ends upon final award, when the protest is finally resolved, or when the procurement process is
otherwise concluded, whichever occurs later.
Nothing herein shall prohibit a prospective offeror from contacting the Purchasing Director to address concerns
or grievances or•receive clarification about a particular procurement.
For purposes of this provision lobbying activities shall include, but not be limited to, influencing or attempting to
influence action or non-action in connection with any requests for proposals, requests for statements of
qualifications, invitations for bids, related processes or contracts through direct or indirect Oral or written
communication or an attempt to obtain goodwill of persons and/or entities specified in this provision. Such
actions may cause any proposal, statement of qualification, bid, contract or any other response to be
rejected.
Further questions regarding the award of this solicitation should be submitted to the Purchasing Department at
727-847-8194.
S a . iegler
Purchasing 'rector
Pasco County County Commissioners
PURCHASING DEPARTMENT
727.847.8194 I Internal Services Building 17536 State Street,Suite 221 1 New Port Richey, Ft 34654
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PASCN
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INTER-OFFICE MEMORANDUM
TO: Distribution DATE: 03/30/2020 FILE: PU20-0026
SUBJECT: Stacey Ziegler— Delegation of
Authority
FROM: Stacey Ziegler
Purchasing Director
This memorandum is to formally advise that the following Purchasing Department personnel has the authority
to sign all documents requiring my signature anytime I am out of the office.
• Kimberlie Miller—Senior Purchasing Agent
Phone: 727-847-8194, Ext. 8353
Should you need any further assistance, please contact the Purchasing Department at(727) 847-8194.
cc via email: Purchasing Department
Dan Biles, County Administrator
Erik Breitenbach, Internal Services ACA
Cathy Pearson, Public Services ACA
Mike Carballa, Public Infrastructure ACA
Andrew Baxter, Facilities Management Director
Barbara Hitzemann, Human Resources Director
Brent Wahl, Fleet Management Director
Jessica Bleser, Fiscal Services Director
Manny Long, Finance Director
Robert Goehrig, OMB Director
Todd Bayley, Information Technology Director
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PURCHASING DEPARTMENT
727.847.8194 7536 State Street, 2° Floor Internal Services Branch Building New Port Richey. FL 34654