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01-13-2021 Minutes 4_04- ocoeC> flotiao Ocoee Youth Council Minutes January 13, 2021 CALL TO ORDER The meeting was called to order by Chairperson Nathan Clarke at 6:05 pm. OYC Coordinator Dillard led the Pledge of Allegiance-to the Flag. Recording Clerk Landry performed roll call and announced that the Board failed to make a quorum. PRESENT: Chairperson Nathan Clarke, Member Bellamy, Member Ashley Clarke, and Member Phillips ABSENT:Vice-Chairperson Sia, Member Garber, and Member Rodriguez Also Present: City Clerk Sibbitt, OYC Coordinator Dillard, and Recording Clerk Landry APPROVAL OF THE MINUTES Due to a lack of quorum, Chairperson Nathan postponed the approval of the December 09, 2020, minutes. SPEED DETERRENT SIGNS City Clerk Sibbitt presented the signs and shared that the next step was to determine a distribution process.She explained that over the next few weeks she would be working with Staff to create a contract for residents to acknowledge before receiving a sign. The contract will outline the rules and regulations for displaying the signs on private property. She further elaborated, in an effort to distribute them throughout the entire City, it was proposed that each elected official be given the opportunity to assign the location of 10 signs. She recommended that the OYC attend an upcoming City Commission meeting to share their work and present their signs. OYC Coordinator Dillard encouraged the members to take advantage of this opportunity by connecting one on one with all of the Elected Officials. She elaborated on the value this project has, not only to the residents, but to the Board as well. She pointedg out that it is a great way to learn how government works and watch firsthand how the Elected Officials interact with the residents. Given the next OYC meeting is scheduled for February 10,2021,OYC Coordinator Dillard and City Clerk Sibbitt collectively decided that the OYC would attend and present the signs during the February 16, 2021, City Commission meeting. Assistant Police Chief Plasencia shared information about SAAD, Students Against Aggressive Driving,and suggested the Board look into a local chapter. She encouraged them to network with like-minded people in an effort to help each other achieve a common goal. 1IPage FEBRUARY BLOOD DRIVE(Heard out of Agenda order) Assistant Police Chief Plasencia shared that One Blood is open to the students assisting at a local blood drive, and explained that the units are in the area twice a month and they are open to holding a Saturday event. OYC Coordinator Dillard recommended holding off on the blood drive until sometime between April and June. She felt that the members needed to focus on the distribution of the Speed Deterrent Signs. Assistant Police Chief Plasencia provided the One Blood contact information. OYC Coordinator Dillard expressed a desire to have an OYC Member reach out to One Blood to coordinate a blood drive for a future date. Assistant Police Chief Plasencia shared that the Ocoee Police Department is looking forward to resuming several community outreach activities once Covid-19 settles down, and welcomed the Council's assistance at their events. I LOVE OCOEE PINS&OYC LANYARDS City Clerk Sibbitt shared that the Board's "I love Ocoee" pins were in. She informed the Board that 100 pins were ordered for a total cost of$209.00. A brief discussion ensued on how and when to distribute the pins. Assistant Police Chief Plasencia shared that a blood drive can yield anywhere from 20-50 people depending on the event. She suggested rationing the pins by only offering them to interested residents. City Clerk Sibbitt suggested the Board use the pins as a way to introduce themselves to the community by engaging in conversation and offering a pin to interested residents. Assistant Police Chief Plasencia also encouraged the students to engage with residents as they distribute the Speed Deterrent signs, and suggested if they experience a resident giving positive feedback to offer them a pin as a way of saying thank you for allowing the sign to be placed in their yard. It was determined that the pins would be stored in the Clerk's office. Member Bellamy inquired about the lanyards. Recording Clerk Landry shared the price quotes. After a brief discussion, it was determined to hold off at this time. FACEBOOK WORKSHOP OYC Coordinator Dillard announced that OYC is officially signed up for the 2021 workshops. She explained that the program consists of a series of three workshops that will provide the Council with the skills and resources they need to help engage with the community both online and offline. Dates are to be determined, and all will take place via Zoom. 2IPage City Clerk Sibbitt clarified for the Council that their attendance together does not violate Sunshine Law. She reminded them not to discuss any matters that would come before the Board; however, group discussion about what they are learning is perfectly fine. FLC COMMUNITY SERVICE CONTEST OYC Coordinator Dillard focused the Council's attention on the Florida League of Cities Community Service contest. She explained this contest is why she wanted the Council to hold off on other projects and focus on the Speed Deterrent Signs. She gave a brief overview of the contest requirements, and asked for volunteers to work on specific sections. City Clerk Sibbitt pointed out to the Council that if they win the contest there is a monetary award of$250,which could be used to purchase the OYC lanyards. FLC LEGISLATIVE ACTION DAYS OYC Coordinator Dillard gave a brief overview of the program,shared the dates of the event,and encouraged the Members that wished to attend to mark the dates on their calendar and start working on the paperwork for their school to receive an excused absence. OYC Coordinator Dillard inquired about OYC T-shirts. City Clerk Sibbitt suggested placing this item on the next Agenda. FLC ANNUAL CONFERENCE PROGRAM OYC Coordinator Dillard gave a brief overview of last year's event, noting that it will be held on a Saturday.She encouraged students to mark their calendars. COUNCIL COMMENTS OYC Coordinator Dillard expressed the importance of attending meetings and offered each member a 2021 City calendar, and pointed out that all City Board meetings are listed for every month. She then asked that each member share all of the dates discussed with their parents to ensure their attendance.The dates are as follows: February 16, 2021, City Commission meeting; the monthly 2021 OYC meeting dates; the Legislative Action Days; and the Annual Conference Program dates. OYC Coordinator Dillard asked for volunteers to present at the February 16, 2021, City Commission meeting. Member Ashley Clarke offered to speak about current and upcoming events, which include the FLC Legislative Action Days Trip, FLC Annual Conference, Speed Deterrent Sign Program, and the Blood Drive. Assistant Police Chief Plasencia shared that February is Black History month, and reminded the Council that last year's members attended the City Commission meeting and gave a presentation highlighting African Americans. She suggested that the current Board do the same thing and to make it a yearly event. OYC Coordinator Dillard gave a brief overview of the speeches given in 2020. Chairperson Nathan Clark offered to present. ---------- ------ -- -- - -- -3 1 P a g e After a brief discussion, it was determined that a presentation practice run would be held at the next OYC Meeting. OYC Coordinator Dillard asked each member to e-mail their speech to her for review no later than January 31, 2021. PUBLIC COMMENTS- None Set Next Agenda—February 10,2021 • Approval of the Minutes December 09, 2020, &January 13, 2021 Remaining Meeting Dates for 2021 • March 10, 2021 • April 14, 2021 • May 12, 2021 • June 09, 2021 • July 14, 2021 • August 11, 2021 • September 08, 2021 • October 13, 2021 • November 10, 2021 • December 08, 2021 COMMENTS FROM COUNCIL Member Phillips announced that Member Garber made the homecoming court. Chairperson Nathan Clarke announced that Member Bellamy was accepted to Howard University. ADJOURNED—7:16 pm ATTEST: APPROVED: 0,1(4 -0LCCIA, AL Amber Landry, Recording Clerk OYC Board Member 4IPage