01-27-2020 Minutes MINUTES OF THE OCOEE
PARKS AND RECREATION ADVISORY BOARD
REGULAR MEETING HELD ON January 27, 2020
I. CALL TO ORDER
The meeting was called to order at 6:05 p.m. Recording Clerk Kim McMillin
called roll and, it declared a quorum.
PRESENT: Chair Rainer, Vice-Chair Graham, Members Applegate, Maranan,
Carroll, and Stewart. Also present: Parks and Recreation Director Mark
Johnson, and Recording Clerk Kim McMillin.
ABSENT: None
B. INTRODUCTION OF NEW MEMBER
Jason Carroll, the new board member, Chair Rainer acknowledged new member.
II. NEW BUSINESS
A. APPROVAL OF MINUTES
Vice-Chair Graham seconded by Member Stewart, made a motion to accept
the minutes of the September 24, 2019 meeting. The motion passed
unanimously.
B. Haunted House Recap
Director Johnson reported the five open dates, October 5, 11, 12, 18, 19.
The Haunted House Event consisted of a theme per room, a DJ, hayrides, the
Haunted Maze and Walk, and arts and crafts. The West Orange Seniors
declined the 2019 which gave soccer-OYSL, football-Pop Warner, and baseball-
Babe Ruth an opportunity to host the concessions on various nights. Planning
is in production for the upcoming event for 2020.
C. Founders' Day Recap
Director Johnson announced Preferred Seating was sold out. All outdoor
areas consisted of grass and mulch were finalized along with the layout to work
and ensured construction did not affect the event. The main goal in 2019 was
to have open areas to alow attendees to move freely as 2018 the massive
crowds were blocked in due to construction. Entertainment acts are under
discussion for the upcoming event on November 6 and 7, 2020.
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D. HoliDAZE-Holiday Event Recap
The event was renamed to the HoliDAZE Event. Director Johnson
announced the Christmas/Holiday Event was a two-day event on Friday,
December 6th and Saturday, December 7th, the same day as the Little League
Parade. At Friday night's, dinner with Santa, where pizza was served to all
attendees while a magician show performed. On Saturday night, there were
pictures with Santa and Mrs. Claus, a DJ, the tree lighting ceremony, arts and
crafts, gingerbread contest, rides, and other entertainment. The location was
at the Ocoee Lakeshore Center/Bill Breeze Park.
E. Final purchases for 2018-2019 budget
All members were given a copy of the thank you email which was previously
sent to all the board from Toren Hogan, Recreation Operations Manager, who
was given the remainder balance of $316 to go towards arts and crafts for the
Recreation Department and the Haunted House Event. Chair Rainer stated
they appreciated the update as in the past, the board was never given any
feedback for their contributions. The board requested an update for their
future contributions if applicable.
F. Park Projects Update
Director Johnson announced the ongoing capital improvement projects at
Vignetti Park on the fields, dugouts, fences, backstops, sod, restrooms, and the
concessions. TNXL, the Baseball Academy, currently trains at Sorenson Fields
and plans to build an outdoor bat cage, Also completed were the re-surfacing of
the tennis courts, fences at Parkside-Coventry, GGS installed a new fence at
the Jim Beech Recreation Center Soccer Fields. Future projects will include a
dog park at Montgomery Park. The renaming of Central Park to Vandergrift
Central Park in honor of the former Mayor who was remembered for his
dedication to baseball will be held on the same day as Babe Ruth Opening Day,
Saturday, February 29th.
G. Determine upcoming meeting dates
The meeting day will remain on Monday nights. The next meeting will be held
on Monday, March 9th due to Spring Break.
H. Vote on board member shirts
Lavender polo shirts were chosen for the board members and options will be
emailed for voting.
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III. SET NEXT AGENDA
A. Approval of minutes-March 9,2020
B. Vote on the polo shirts
C. Eggstravaganza Event
D. Review the process for the renaming of
E. Update on the outcome of the Community Survey
ADJOURNMENT
The meeting was adjourned at 6:45 PM.
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Chair an Rainer Recording Clerk Kim McMillin
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