03-12-2015 Canvassing/Audit Board Agenda
OCOEE CANVASSING BOARD /AUDIT TEAM
Orange County Supervisor of Elections
119 West Kaley Avenue, Orlando, FL
March 12, 2015 AGENDA
CALL TO ORDER
Canvassing Board Members: Jean Grafton, Victoria Laney, Martha Lopez Anderson
Audit Team: Kathy Heard, Beth Lewis
Others Present: City Clerk Eikenberry, City Attorney Cookson
Recording Secretary: Deputy City Clerk Sibbitt
POST ELECTION CERTIFICATION VOTING SYSTEM AUDIT
RANDOM SELECTION OF RACE AND PRECINCTS
(a) The board shall determine the method of random selection of the race and precincts to be audited.
The selection method must be done manually and independent of any software program, and on a
random basis using a uniform distribution in which all races have an equal change of being
selected and all precincts in which the selected race appears have an equal change of being
selected. Examples of such selection may include selection by drawing lots or by using a ten-
sided die. However, the election method should be done in a way that the public is assured that
all races as defined in the rule that appear on the ballot are included in the random selection of the
race, and that all precincts contain the selected race are included in the random selection of the
precinct.
1. The Board shall first randomly select a race from all available races on the ballots.
2. The Board shall next randomly select two percent of the precincts in which the selected
race appears. If two percent of the precincts equals less than a whole number, the number
of precincts to be audited shall be rounded up to the next whole number.
GENERAL PROCEDURES
A majority of the Board shall be present at all times until the manual audit is completed.
Prior to the beginning of the manual audit, the Board shall jointly review the rules and statutes governing
audit procedures. The Board shall also review the security procedures for manual audits (last paragraph)
The Board shall conduct the manual audit in a room large enough to accommodate the Board, the audit
team(s) and, if present, two public observers per audit team(s).
If the room is not large enough to accommodate all public observers present, the board shall provide for
the random selection of observers (by lottery draw) from among those present just prior to the beginning
of the manual audit. The observers shall be allowed to witness the audit team’s activities but may not
interfere with the proceedings. Departing observers may be replaced by other observers using another
lottery draw.
No person except the Board, an employee of the Supervisor of Elections or a member of an audit team
shall handle any ballot or ballot container or interfere or obstruct the orderly manual audit.
To the extent possible, the certified result from the selected race and precinct(s) to be audited shall not be
disclosed in advance to the audit teams.
SPECIFIC PROCEDURES-OPTICAL SCAN MACHINE BALLOTS
1. The manual audit shall include a tally of the selected race for the selected precinct or precincts of
ballots cast on Election Day and during the Early Voting period, absentee ballots (to include
absentee ballots cast by uniformed and overseas citizens), and provisional ballots.
2. The tally shall be of the marksense ballots (paper ballots) that were tabulated by the voting
system.
3. Ballots cast at the precinct on Election Day, early voted ballots, absentee ballots, and provisional
ballots for each precinct shall be audited separately.
4. In order to distinguish between errors attributable to improper marking of the ballot versus the
voting system tabulation error, each audit team shall examine a ballot and if in agreement, shall
place a ballot into one of the following stacks:
a. Ballots on which the voter overvoted in the selected race
b. Ballots on which the voter undervoted in the selected race
c. Ballots on which the voter marked the race in a manner that should have been read by the
voting machine
d. Ballots on which the voter marked the race in a manner that might not have been read by
the voting machine
5. The audit team shall sort the ballots there were stacked in section 4(c) above (Ballots on which
the voter marked the race in a manner that should have been read by the voting machine)
according to the voter’s choice in the selected race. For example, the ballots with votes for
Candidate A should be placed in one stack and Candidate B in another stack. The audit team
members shall then tally the number of ballots in each of those stacks and write the number of
votes for each candidate or issue choice in the specific race on the Audit Team Worksheet for
marksense Ballots (DS-DE 105B).
6. The audit team members shall also tally the number of ballots for each stack as separated in
section 4 and write the number of ballots in each stack on the Audit Team Worksheet for
marksense Ballots (DS-DE 105B).
7. The manual audit shall continue until completed. A recess may be called but procedures,
established by the Supervisor of Elections, for securing the tally results and ballots shall be
followed during recess.
RESULTS COMPILATION: The Board shall direct the Supervisor to print a report from the voting
system for the precincts selected which provides the group detail of the number of ballots for Election
Day, early voting, absentee, and provisional. The provisional number may be included in one of the other
numbers. This report will be what the board shall compare to the audit teams’ manual count. The report
shall not be provided to the audit team members.
After the audit team has finalized its tally, the Board shall compile the results and compare the manual
tally to the official vote totals for the selected race in the selected precinct(s).
If the manual tally and office vote totals match for that precinct, this result is to be listed on the
Precinct Summary form (DS-DE 106).
If the manual tally and official vote totals do not match, the Board shall direct a different audit
team, if available, to conduct a manual re-tally.
If the re-tally totals still do not match, the Board shall direct the audit team to review the paper
ballot tabulator printed tapes or reports for the number of ballots cast in the selected race and
precinct(s). If the number of ballots cast in the selected race from the printed tapes or reports does
not match the number of ballots audited, the canvassing board shall take the steps necessary to
resolve the discrepancy. If that tally and official totals still do not match, that manual tally and
difference are to be noted on the Precinct Summary form (DS-DE 106).
AUDIT REPORT: Within 15 days of the Audit, the Board shall submit its report to the Department of
State using the “Post Election Certification Audit Report (DS-DE 107) which shall be accompanied by a
completed Precinct Summary form (DS-DE 106) for each precinct audited.
Page 2 of 3
SECURITY PROCEDURES: Each County Supervisor of Elections pursuant to its responsibility under
section 101.015 F.S. shall ensure that its security procedures include procedures relating to the security of
ballots, chain of custody controls, protocols for authorized access and secure storage of ballots that may
be used in a manual audit.
Page 3 of 3