Loading...
Item 13 Approval to Award Grant Funding for Police Department Demountable Wall Project 40.4' ocoee florida AGENDA ITEM COVER SHEET Meeting Date: July 20, 2021 Item # /3 Reviewed By: SCtIorviu eR8410,4414-1 Contact Name: Deputy Chief C. McKinstry Department Director: Chief S ima P ncia Contact Number: 407.905.3160 x 3055 City Manager: Rob Frank Subject: Approval toAward Grant Funding for Police Department Demount le Wall Project Background Summary: On June 2, 2020, this Commission approved accepting the Coronavirus Emergency Supplemental Funding (CESF) award from the U.S. Department of Justice to be used to prepare for, prevent, and respond to the coronavirus pandemic. The amount awarded to the City was $142,727.00. A component of the grant award consisted of creating a more separate workspace between individual police employees by installing demountable walls within the Police Department's building. This project will be contracted to, and permitted by, approved vendor DBK Construction for $28,252.50. The materials will be purchased under an existing GSA contract from NXTWall for $50,778.55. FDLE Grants Management has confirmed all costs contained within the proposals are acceptable expenditures. Issue: Should the City Commission approve the expenditure of grant funds to complete the grant project? Recommendations: Recommend approval to expend awarded grant funding on the demountable wall project for the Police Department. Attachments: DBK Proposal, NXTWall Proposal Financial Impact: $142,727.00 available to the Ocoee Police Department. Total project cost: $79,031.05. No matching funds are required by the City. Total project cost is grant reimbursable. • Type of Item: (please mark with an x') Public Hearing For Clerk's Dept Use:s �� Ordinance First Reading •X Consent Agenda Ordinance Second Reading Public Hearing, Resolution i Regular Agenda__�_ _.-� i X Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. Rebecca Roberts 7/5/2021 N/A Reviewed by N/A 2 CM Or OCOEE cs , s j'{�LIC LrP+ATU£* , �.1 f74#144,4w r. - t. ik sr . _s=- a �' '.:^ -. �,- a •- �,,- � � + • • rt 4 a • w• • .V ` a- �� � .4 t Ocoee Police Department 646 Ocoee Commerce Parkway Ocoee, FL 34761 Demountable Partition DB ` o . ,, ,„ § , i CONSTRUCTION & SERVICE SOLUTIONS 398 S. Shell Road • Debary, FL 32713 386.860.2050 f DB CONSTRUCTION &SERVICE SOLUTIONS June 22, 2021 Ocoee Police Department 646 Ocoee Commerce PKWY Contact: Jacob Brown Ocoee,FL 34761 Phone:386-801-9726 Attn.:Deputy Mc Kinstry cmkinst y@ci.ocoee fl.us Proposal We are pleased to submit this proposal for the installation of the NXT wall Demountable. Partitions within the Ocoee Police Department's offices.This proposal is in accordance with the documents and RFI Questions and Responses provided by email correspondence. Please refer to the list of items used to prepare this proposal. We propose to provide the services as described herein to install the"Rev 3 -Phase 1 Demountable Partitions" GENERAL CONDITIONS • Depending on the length of time to obtain the glass for the demountable partitions, DBK includes one mobilization with continuous operation. If a second mobilization is required to install the glass after the partitions are fully erected,this will be included at no additional cost. • DBK anticipates the partitions work will take approximately 21/2 weeks to complete once the partitions have been received by DACG. The glass in the transoms will take about 2 or 3 days to install after receipt. • DBK anticipates that the partitions and glass can be shipped directly to our local office and warehouse storage facility. • DBK will need to have close access to the building to be able to deliver and unload the partition products. • DBK will need at least 2 or 3 parking spots relatively close to the building for our supervisor and employees to park personal and/or company-owned vehicles. • We can provide our COI for Automobile, General Liability and Umbrella insurance coverage. • We have included project management, on-site field supervision, communications,and project coordination. 398 S Shell Rd - Debary, FL 32713 a wwww.godblt.com DB , s,„, CONSTRUCTION'&SERVICE SOLUTIONS GENERAL REQUIREMENTS • Building permit has been obtained by DBK,Inc.Any additional engineering or permit requirements that may be needed are not included in this proposal. • We include all access equipment required to complete the work. • We have included the appropriate safety provisions to protect the areas of work. • We have included the necessary provisions for the temporary protection of the areas adjacent to the work. • This proposal assumes standard hours of work Monday through Friday,generally from about 7:00am to 5:00pm.Weekend work may occur if it benefits the project. • We have included the removal of all debris to a central location daily and removal of the debris from the property as required. • We have included all tools, equipment,and miscellaneous materials necessary to complete the work described herein. • Access to, and payment for,temporary electricity will be provided by the Ocoee Police Department(OPD). • Access to, and payment for,temporary water,mostly for cleaning,shall be provided by the Ocoee Police Department(OPD). • We have included adequate space for temporary tools and materials. • We do not include any City or OPD badging requirements. TOTAL COST OF PROJECT: $28,252.50 (Twenty-Eight Thousand Two Hundred Fifty-Two and 50/100 Dollars) 398 S Shell Rd - Debary, FL 32713 © www.godbk.cam DB CONSTRUCTION& SERVICE SOLUTIONS Exclusions,Exceptions and Special Conditions:To be paid by owner via a change order at actual cost.1)Any engineering or professional services beyond typical product engineering that if required,owner will be charged actual cost of engineering,any contractor incurred general conditions costs,and if applicable mobilization/demobilization costs plus 20%for profit and overhead.2)Any customer specifications for materials may warrant a change order.3) All pricing only valid if above scope is accepted by the local municipality.4)Any items not specifically mentioned or called out with the context of this scope of work,including but not limited to concealed damage components relating to items being addressed,any finish work unless specified,work required beyond this scope of work to satisfy any person(s)including and not limited to any municipality or governing agency.Any additional work will be addressed via a change order as required or desired.5)If any environmental hazards are found unless specifically covered in the above scopes of work such as but not limited to the presence of mold,asbestos or lead,a change order will be issued for additional work required to cover these items.6)If any significant delays due to extreme weather conditions, customer directed delays or any municipal or governing delays out the control of DBK,Inc.an additional management and overhead change order will be submitted for approval to allow work to proceed. **Note:The price quoted in this proposal is for the scope of work described above and is valid for 30 days from date of proposal.Any modifications to this proposal of any kind may warrant a price alteration.After 30 days,DBK,Inc.reserves the right to re-negotiate any and all aspects of this proposal.On acceptance of this proposal,a 50%deposit is required before work can begin. All list work listed on page 1 will be completed in a substantial and workman like manner.Any alterations or deviation from the plans and specifications will be executed only upon written orders for same.All agreements must be in writing via another contract or change order. Owner is to carry fire,tornado, and other"acts of God" insurance. DBK, Inc. agrees to abide by all Federal and State Workmen's Compensation laws and maintain General Liability Insurance. Respectfully submitted DBK,Inc. By: Obadiah Calvert Title:Vice President of Construction ACCEPTANCE: By signing below, sending an email response indicating approval or acceptance, and/or agreeing or indicating acceptance of this proposal in any way,you are testifying that you are authorized to accept and approve this proposal on behalf of the organization and/or person it is directed "TO" under"CUSTOMER" and/or you are legally acting on the owner's behalf and accept full responsibility on his or her behalf of accepting this proposal.By doing so, you are hereby authorizing DBK,Inc.to furnish all material,equipment and labor unless(unless otherwise specifically specified above)required to complete the work described in the above proposal for which the undersigned agrees to pay the amount stated in said proposal and according to the terms thereof if payment terms are not stated above or stated signed contract,the undersigned agrees to pay all invoices submitted to the"CUSTOMER"in any way, by the "CONTRACTOR",without retention,and within 30 calendar days from date of submittal by the"CONTRACTOR".Any invoices not paid in full within 30 calendar days from submittal to the"CUSTOMER"or their representative(s)shall be charged a penalty of 1%of the total contract amount per 10 calendar days from due date."CUSTOMER"also agrees to pay any and all legal and other fees necessary to collect unpaid bills and/or past due balances as defined above. Company Name: Date: Customer Representative Name: (printed) Customer Representative Name: (signature) 398 S Shell Rd - Debary, FL 32713 0 www.godbl<.com m ftoposall t Phone# 269-488-2752 nX wa Fax# 269-488-2754 Proposal Date: 7/16/2021 jsmith@nxtwall.com **Proposal Prici ood for 30 days** '' N �� Y www.nxtwall.com Proposal#: 23768 5200Kalamazoo, S Sprzoo, MI 9R002 Sales Person: EMILYANN TOBIAS Kalamazoo, MI 49002 Bill To: Ship To: CITY OF OCOEE POLICE DEPARTMENT SIGNATURE SCHOOL PRODUCTS 646 OCOEE COMMERCE PARKWAY 220 SPRINGVIEW COMMERCE DR OCOEE, FL 34761 DEBARY, FL 32713 Project Name: CITY OF OCOEE PD Item Description Total GSA ***CITY OF OCOEE PD- REV 3- PHASE 1*** $33,729.28 PARTITIONS 1-19 GSA CONTRACT INFORMATION CONTRACT NUMBER:GS-07F-0685X SPECIAL ITEM NUMBER (SIN):361-10B CAGE CODE:60PR7 NAICS NUMBER:321992 FLEX SERIES 9'CEILING HEIGHT 272 LN FT ALL FRAMING PER DRAWING"CITY OF OCOEE PD- REV 3- PHASE 1" DATED: 12/30/20 FRAME FINISH:MS SILVER NXTWALL DOOR FRAMES- 10 SINGLE NXTWALL HINGES 1/4"CLEAR TEMPERED GLASS-SINGLE PANE-FLUSHMOUNT-FRAMED GRADE 2 VINYL WRAPPED GYPSUM-STARDUST LONDON INCLUDES ALL INTERNAL CONNECTING BRACKETS AND SCREWS EXCLUDES FLOOR/CEILING/WALL ANCHORS(TO BE PROVIDED BY OTHERS) OPEN 3'X 7'SOLID CORE WOOD DOORS (SWING) -10 SINGLE-RED OAK COCOA BEAN $12,174.27 MARKET CORTLAND 2400 SERIES LOCKSET CMS INSULATION FREIGHT FREIGHT IS FOB NXTWALL- LTL NON-GUARANTEED WAREHOUSE DELIVERY $4,875.00 ***IF YOU NEED SPECIAL FREIGHT/HANDLING LET US KNOW SO WE CAN GIVE YOU AN UPDATED FREIGHT AMOUNT GLASS WILL NOT SHIP WITH INITIAL FRAMING COMPONENTS GLASS TO BE ORDERED/DELIVERED AFTER COMPLETION OF FRAMING **50% DEPOSIT AT TIME OF ORDER** Total $50,778.55 **Applicable Taxes Not Included** zF -.,'j Approval Signature