Item 17 Approval to Piggyback on the City of Tarpon Springs Contract with Odyssey Manufacturing for the City Sodium Hypochlorite Supply ilk$0,10r
ocoee
florido
AGENDA ITEM COVER SHEET
Meeting Date: July 20, 2021
Item # 17
Reviewed By:
Contact Name: Trent Hopper Department Director: Jamie Coteau
Contact Number: 407-554-7241 City Manager: Robert Fran
Subject: Approval to piggyback on the Tarpon Springs contract.with Odyssey Manufacturing for
the City Sodium Hypochlorite supply.
Background Summary:
The City of Ocoee budgets funds annually for the delivery and supply of its disinfectant for water and
wastewater treatment. Odyssey Manufacturing has been the City's main supplier of their Sodium
Hypochlorite using a "piggyback" contract with the City of Leesburg which expires on September 30th of
this year. Odyssey Manufacturing has secured a new contract with the City of Tarpon Springs which runs
through May 26th, 2025. The new contract would raise our rate from $0.56/gallon to $0.60 but allows us
to keep the same supplier that the City has used for more than 10 years. Odyssey has proved to be a
reliable vendor and has served the City well in regular and emergency circumstances. The increase in
price is a combination of fuel charges, labor shortages, and supply constraints.
Issue:
Should the Mayor and City Commission approve the "piggyback" contract with the City of Tarpon Springs
for Sodium Hypochlorite supplied by Odyssey Manufacturing?
Recommendations:
Staff recommends the City Commission approve Odyssey Manufacturing as its Sodium Hypochlorite
supplier piggybacking on Tarpon Springs contract.
Attachments:
The initial bid package with Tarpon Springs, the Odyssey contract, and notice letter from Odyssey
Manufacturing.
Financial Impact:
Currently the City Budgets
$73,200 for Wastewater
$49,450 for Potable Water
For a total of 219,017 gallons of bleach at$0.56
The$0.04 additional would add approximately.$8,761.00
This is adequately funded in the current year's budget.
Type of Item: (please mark with an "x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Agenda
Ordinance Second Reading IConsent
Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. 61,0 N/A
Reviewed by Q N/A
2
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• ODYSSEY
MANUFACTURING CO. :.
May 6, 2021
Mr. Jamie Croteau {
Utility Department
•
City of Ocoee
1800 A.D. Mims Road •
Ocoee, Florida 34761
•
Re: BULK SODIUM HYPOCHLORITE SUPPLY
Dear Mr.•Croeau,
As you know, Odyssey Manufacturing Co. is supplying the City of Ocoee sodium
hypochlorite at a unit price of$.56 per gallon under a piggyback arrangement with the City
of Leesburg. The City of Leesburg expires September.30,2021 and has no more renewals.
As such, Odyssey agrees to permit the City of Ocoee to piggyback the City of Tarpon
Spring's bid for its Ultra Chlor 12.5% sodium hypochlorite at-a.unit price of$.60 per gallon
effective when our current contract expires on September 30,:2021 through May 26, 2025.. '.
This price is fixed to the water treatment and wastewater treatment plants and there are no .
fuel surcharges, delivery fees or other hidden charges. -I have attached the supporting
documentation including the original bid package, Odyssey's bid,the award information and
the anniversary date correspondence. Janina Lewis is the point of contact with the City of
• Tarpon Springs @ 727-942-5615,Ext. 2232. As part of the chemical supply, Odyssey will
continue to provide technical assistance to your:facilities_as required as we have done in the
past at both your Water and Wastewater Treatment facilities.
The above pricing is guaranteed and Odyssey accepts the risk.of continued increases in fuel
and energy. In addition to the guaranteed pricing, the City of Ocoee will achieve additional
cost savings in two areas with the Odyssey Ultrachlor. First, Odyssey Ultra Chlor contains
virtually no metal impurities. This.lack of metal impurities (primarily nickel and cobalt) -
Means less gassing of the bleach which is a form of decomposition and translates to a •
significantly longer half-life (e.g., lower decomposition rate) on the order of magnitude of
10%to 100%. This factor by itself should decrease total consumption by approximately 10% .
or so depending on how long the product is stored prior to being used thus resulting in cost
. savings. Additional cost savings will also result from reduced O&M expenses since you will
not.have any feeder system pluggages caused.by high suspended solids (e.g., the black goo •
on the inside of sodium hypochlorite tanks)or gassing(from metal impurities). Other
benefits include reduced bromate levels (a known carcinogen which became regulated in •
drinking Water beginning January of 2004) and reduced perchlorate and chlorate levels (EPA
has issued health advisories recommending-minimizing the amounts of these disinfection
byproducts in drinking water until More toxicity data from ongoing studies is available and.
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1484 MASSARO BLVD • TAMPA, FL 33619 • (813) 63'5-0339 • FAX (813) 630-2589
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they can promulgate limits). Another advantage is that Odyssey never misses a delivery!
Contrast that with the handful of other utilities in Florida that,do not use Odyssey! •
•
As the only proven chlor-alkali manufacturing facility in Florida, Odyssey Manufacturing
Co. can offer a unique combination of high quality combined.:with a very competitive cost
structure. We make our raw materials (chlorine and caustic) on-site out of highly purified
salt and demineralized water utilizing a membrane cell electrolysis process. Not only does
this process result in high quality bleach but also makes our product cost very competitive as
we do not have to pay out of state third parties to make the raw materials for us and have
them shipped down by railcar. This is the reason we are able to offer this fixed pricing with
no price protection for the upcoming year while providing a superior quality product.
Thank you for your consideration. Please call me if you have any questions. We look •
forward to the opportunity to serve your sodium hypochlorite needs in the future. I have
previously provided you a product brochure, process flowchart, Safety Data Sheet (SDS),
copy of our NSF certification, and a copy of our insurance certificate. Additional information
on our product or company can be found on our website @www.odysseymanufacturing.com.
Please do not hesitate to contact me at(813) ODYSSEY or cellular(813) 335-3444 if I can
be of further assistance. Because of the extremely tight chlorine market supply conditions,
we ask that the City of Ocoee confirm by June 15t if they plainto accept this proposal:
Sincerely • • •
Patrick H. Allman •
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General Manager •
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.• •
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C: (1)T. Hopper, Ocoee
(2) M. Brownold, Ocoee
Patrick Allman
From: Janina Lewis <jlewis@ctsfl.us>
Sent: Tuesday, May 4,2021 1:32 PM
To: Patrick Allman
Cc: Earl Nash;.Michele Koziol
Subject: Contract No.200076-B-JL RO Chemicals-Sodium Hypochlorite
- I
Mr. Allman,
Good afternoon. This letter is to serve.as the City's commitment to continue with the subject
contract for the remaining term of the contract. A new Blanket Purchase Order for funding purposes
will be issued to Odyssey Manufacturing on May 27, 2021 for the second year of funds through May
26, 2022.
In addition the City acknowledges and accepts Odyssey Manufacturing's price increase request letter
dated, April 11, 2021 in reference to a price increase in products. The initial price has changed from
$.57 per gallon to an increase of$.60 per gallon.for Sodium Hypochlorite.
Respectfully,
Janina Lewis, CPPO, NIGP-CPP j
Senior Procurement Analyst I
City of Tarpon Springs
324 Pine St
Tarpon Springs, FL 34689 .
Comm. PH: 727-942-5615 x2232
Email: ilewis{a ctsfl.us
Florida has a very broad public records law. Most written communications to or from the City of Tarpon Springs are public
record available to the public and media upon request.Your email communications may therefore be subject to public
disclosure. In addition, under Florida law, email addresses are public record.
1
ODYSSEY
MANUFACTURING CO.
April 11,2021
Ms. Janina Lewis
Senior Procurement Analyst
City of Tarpon Springs
324 Pine St
Tarpon Springs, FL 34689
Re: CITY OF NEW TARPON SPRINGS ITB 200076-B-JL—CONTRACT FOR
PURCHASE OF SODIUM HYPOCHLORITE
Encl: (1)PPI Index PCU325180325180S . .
Dear Ms. Lewis,
As you know,the subject contract expires on May 26, 2021. The initial term of this contract
was for one year and it has four additional one-year renewals after this expiration date. The
purpose of this letter is to notify the City of Tarpon Springs that Odyssey is willing to renew
this agreement for an additional year from May 27,.2021 through May 26, 2022 with a
change in pricing from$.57 per gallon to $.60 per gallon.
As you are probably aware,we have been in a period of unprecedent hyper-inflation in the
chemical business. In the past three months, our fuel costs have gone up over$1.25 per
gallon(our delivery tankers get 5—6 mpg, our muriatic acid price has almost doubled, and
our caustic pricing has gone up almost 50%. All of these items are integral to our
manufacturing process. Our major raw material is salt and our salt cost has increased
considerably in the past year. There is no specific Producer Price Index.(PPI) Data Table for
sodium hypochlorite, but it is a secondary product of the basic inorganic chemical
manufacturing index since it is made from chlorine and caustic. In the past year of the most
currently available data(the index lags 30—60 days),the index has gone up 40.9% since we
bid on this product. Odyssey's proposed increase is only 5.3%. Our pricing is fixed and there
are no fuel surcharges or other delivery fees.
Thanks for your consideration. Please do not hesitate to contact me at (813) ODYSSEY or
cellular(813) 335-3444 if I can be of further assistance. Production Capacity is very limited
in the marketplace right now. Please let us know if you desire to renew this contract with the
subject price increase no later than May 1, 2021.
Sincerely,.
Pa 'c c H. Allman
General Manager
_.yam
TH"E CLEAR SOf.;ii IO-N
1484 MASSARO BLVD • TAMPA, FL 33619 • (813) 635-0339 • FAX (813) 630-2589 i
•.•
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Series Id: PCU325180325180S
Series Title: PPI industry data for Other basic inorganic chemical manufacturing-Secondary products,not seasonally adjusted
Industry: Other basic inorganic chemical manufacturing
Product: Secondary products
Base Date: 201012
Download:
Year Jan Feb Mar Apr May Jun Jul Aug ,Sep Oct Nov Dec
2011 100.0 100.0 100.0 100.0 100.0 100.0 .100.0 100.0 100.0 100.0 100.0 99.0
2012 99.8 102.7 102.7 102.7 102.7 102.7 102.4 102.3 102.3 102.3 102.4 102.4
2013 102.8 102.3 102.6 102.2 102.0 101.5 101.7 101.6 102.3 102.3 102.3 102.4
2016 109.3 109.7
2017 110.9 111.1 111.0 111.8 113.7 114.1 113.8 118.8 119.4 121.0 121.5 121.6
2018 123.3 123.8 123.9 123.6 127.6 127.6 131.5 131.5 131.5 131.5 128.3 128.3
2019 130.9 130.9 134.0 133.9 117.3 117.3 117.3 108.7 108.7 108.7 107.1 107.1
2020 109.4 109.4 109.4 109.4. 109.4 109.4 108.2 107.7 107.7 144.0 156.0 156.0(P)
2021 154.2(P) 154.1(P) 154.1(P)
P :Preliminary.All indexes are subject to revision four months after original publication.
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RESOURCES
• Inspector General (OIG)
PURCHASE ORDER • ""`7""
ORDER DATE
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CITY OF.TARPON SPRINGS
324 E.PINE STREET
P.O.BOX 5004 Di" Off. 200929
TARPON SPRINGS, FLORIDA 34689
'� ;. NO.
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ODYSSEY MANUFACTURING CO. .:- = i -CITY OF TARPON SPRINGS
1464 MASSARO BLVD. • 0
TAMPA, FL. 33619 . `' LOCATIONS AND QUANTITIES
•
p17I N G5 SPECIFIED FOLLOWING ITEM
200076-B-JL •
21473 •
QUANTITY UNIT • COMMODITY# DESCRIPTION ITEM UNITCOST TOTAL
•
BLANKET - RO CHEMICALS LIQUID SODIUM HYPOCHL
EFFECTIVE DATE.: 05/27/20 •
EXPIRATION DATE: 05/26/21
NOT TO EXCEED: 17100.00
R MARKS.
COMMODITY CODE 685 078
In Accordance with File "#200076-B-JL
Board Approved 05/26/2020
$0.57/Gallon
Year 1 .of 5- Annual BPO issued to track spend
Payment made through PCard
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Tax Exemption No.85-8012621696C-2
"BILLING INSTRUCTIONS: Federal ID No.59-6000437
1.Our Purchase Order Number MUST appear on all Packages,Invoices,etc.
2.Your Invoice must state list price, price to city and terms.-Provide 2(two)copies. •
3. Unless otherwise stated,all prices are delivered F.O.B.,Tarpon Springs,Florida.
4:See Purchase Order Terms and Conditions on the reverse hereof.
5.Mail Original Invoice to:
FINANCE DEPARTMENT,:CITY OF TARPON SPRINGS,P.O.BOX 5004,TARPON SPRINGS,FL 34688-5004.
This Form contains an Electronic Signature
•
VENDOR COPY AUTHORIZED SIGNATURE
Y,s- CITY OF TARPON SPRINGS, FLORIDA
.r, Procurement Services
?'='�w` �' 3 324 East Pine Street
,,I,', _ P.O.Box 5004
NI. ,, + f_ Tarpon Springs,Florida 34688-5004
` (727)942-5615
A3 4= 0 Fax(727)937-1766
NOTICE OF INTENT TO AWARD
Date: April 29, 2020
ITB Title: Reverse Osmosis Water Facility Chemicals
ITB Number: 200076-B-JL
Intent to Award Date: May 13, 2020
Please be advised that the City of Tarpon Springs, Procurement Services Director, with
concurrence of the City of Tarpon Springs Public Services.Department staff have
recommended the award of a contract for the above referenced Bid to:
Shrieve Chemical: Line Item #1 —Sulfuric Acid
Odyssey Manufacturing Company: Line Item #2— Liquid Sodium Hvpochlorite
Florida Chemical Supply: Line Item #3—Hydrofluosilicic Acid
Brenntaq Mid-South Inc: Line Item#4—Urea (DEF)
Hawkins Inc: Line Item #5—Ammonium Sulfate
This letter is not to be construed as the final award of the contract. Final award is
subject to review, by the City of Tarpon Springs Procurement Staff, for compliance with
procurement procedures, funding availability, insurance coverage, and legal sufficiency.
&----1-------
Jay Jackus, CPPO, CPPB
Procurement Services Director
Quote PROPOSAL TABULATION/CITY OF TARPON SPRINGS OPENED: Tuesday,April 14,2020 BID TITLE:200076-B-3L Chemicals
Note:This is a preliminary summary.THIS IS NOT AN for RO Facility
AWARD
DESCRIPTION QTY(Est.) BIDDER>>>Odyssey Manufacturing Company Tampa, Florida Chemical Supply Tampa,FL Allied Universal Corporation Miami,FL
FL
1 Sulfuric Acid 45,000 Gallons $ - $ - $ - $ - $ - $ -
2 '
Liquid Sodium Hypochlorite 30,000 Gallons $ 0.57 $ 17,100.00 $ - $ - $ 0.58 $ 17,460.00
3 Hydrofluosilidc Add :3,000 Gallons $ - $ - $ 2.80 $ 8,400.00 $. - $ -
4 Urea(DEF) 2,000 Gallons $ - $ - $ - $ - $ - $ -
5, Ammonium Sulfate 5,000 Gallons $ - $ - $ - $ - $ - $ -
Total $ 17,100.00 $ 8,400.00 $. 17,460.00
BIDDER>>
DESCRIPTION QTY Brenntag Mid-South Orlando,FL Hawkins Inc Apopka,FL Shrieve Chemical Co.Woodlands,TX
1 Sulfuric Acid 45,000 Gallons $ - $ - $ - $ - $ 1.03 $ 46,440.00
2 Uquid Sodium Hypochlorite 30,000 Gallons $ - $ - $ - $ - $ - $ -
3 Hydrofluosilicic Add - 3,000 Gallons . $ 3.82 $ 11,460.00 $ 3.10 $ 9,300.00 $ - $ -
4 Urea(DEF) 2,000 Gallons $ 2.56 $ 5,120.00 $ - $ - $ - $ -
5. Ammonium Sulfate 5,000 Gallons $ 2.20 $ 11,000.00 $ 2.10 $ 10,500.00 $ - $ -
Total $ 27,580.00 $ 19,800.00 $ 46,440.00
UNIVAR.Solutions.-Na Bid
1
Page 1 of 1 .
11Ii31219
(,01
A/G��ii,2
BID FORM
BID No.200076-B-JL
CHEMICALS FOR REVERSE OSMOSIS WATER PLANT
BIDDER Odyssey Manufacturing Company
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement
with City of Tarpon Springs to furnish all Goods/provide all Services specified and in accordance
with the other terms and conditions of the Contract Documents.
This Bid will remain subject to acceptance for ninety(90)days after the day of Bid opening.
1. In submitting this Bid, Bidder represents that:
a. Bidder has examined and carefully studied the Bidding Documents and the following
Addenda(receipt of all which is hereby acknowledged):
Date Number Date Number
-312h426
3iZ(n LZb 2-
b. Bidder is familiar with and is satisfied as to all federal,state and local Laws and Regulations
that may affect cost, progress,performance and furnishing of the Work.
c. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person,
firm or corporation and is not submitted in conformity with any agreement or rules of any
group, association, organization or corporation; Bidder has not directly or indirectly induced
or solicited any other Bidder to submit a false or sham Bid; Bidder has not solicited or
induced any person,firm or corporation to refrain from bidding; and Bidder has not sought
by collusion to obtain for itself any advantage over any other Bidder or over Owner.
•
BID FORM
BID No.200076-B-JL
CHEMICALS FOR REVERSE OSMOSIS WATER PLANT
BIDDER Odyssey Manufacturing Company
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement
with City of Tarpon Springs to furnish all Goods/provide all Services specified and in accordance
with the other terms and conditions of the Contract Documents.
This Bid will remain subject to acceptance for ninety(90)days after the day of Bid opening.
1. In submitting this Bid, Bidder represents that:
a. Bidder has examined and carefully studied the Bidding Documents and the following
Addenda (receipt of all which is hereby acknowledged):
Date i Number Date Number
b. Bidder is familiar with and is satisfied as to all federal,state and local Laws and Regulations
that may affect cost, progress, performance and furnishing of the Work.
c. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person,
firm or corporation and is not submitted in conformity with any agreement or rules of any
group, association, organization or corporation; Bidder has not directly or indirectly induced
or solicited any other Bidder to submit a false or sham Bid; Bidder has not solicited or
induced any person, firm or corporation to refrain from bidding; and Bidder has not sought
by collusion to obtain for itself any advantage over any other Bidder or over Owner.
Bidder will furnish a//goods/provide all services in accordance with the Contract Documents for
the unit prices shown below:
Item# Chemical Estimated Annual Unit Cost Extended Cost
QTY Per Gallon (QTY x Unit Cost)
1. Sulfuric Acid 45,000 gallons $
2. Liquid Sodium Hypochlorite 30,000 gallons $ ®57 $ 17 /OC
3. Hydrofluosilicic Acid 3,000 gallons $ 11)- t31.1%) $
�
4. Urea(DEF) 2,000 gallons $ /s° biU $
pe sir
5. Ammonium Sulfate 5,000 gallons $ $
ePayables: Bidder is currently set up with a merchant account or will set up a merchant account to
accept payment by VISA credit card and will accept payment from he City by VISA account
through the ePayables electronic payment solution. Yes No
Payment: We accept Visa for payment: Yes /No. Payment must be processed in days
after receipt of proper invoice or services accepted(whichever is the latter).
Bidder: Odyssey Manufacturing Company
Address: 1484 Massaro Blvd.
City Tampa State Florida zip 33619
Phone No.: 813/635-0339 Fax No.: 813/630-2589 Email: pal lurrianrirssymirn Trirz can
Patrick Allman, General Manager
Printed 1 and Title
Authorized Signature
4/1/2020
Date
{
DRUG FREE WORKPLACE FORM
PREFERENCES TO BUSINESSES WITH DRUG-FREE WORKPLACE PROGRAMS
UNDER SECTION 287.087, FLORIDA STATUTES.
1. This statement is submitted with the attached Bid/Proposal.
2. Preference shall be given to businesses with drug-free workplace programs.
Whenever two or more bids which are equal with respect to price, quality, and service are
received by the City for the procurement of commodities or contractual services, a bid
received from a business that certifies that is has implemented a drug-free workplace
program shall be given preference in the award process. Established procedures for
processing tie bids will be followed if none of the tied vendors have a drug-free workplace
program. In order to have a drug-free workplace program, a business shall:
a. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the
workplace and specifying the actions that will be taken against employees for
violations of such prohibition.
b. Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug-free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
c. Give each employee engaged in providing the commodities or contractual services
that are under bid a copy of the statement specified in subsection (a).
d. In the statement specified in subsection (a), notify the employees that, as a condition
of working on the commodities or contractual services that are under bid, the
employee will abide by the terms of the statement and will notify the employer of any
conviction of, or plea of guilty or nolo contendere to, violation of Chapter 893 or of
any controlled substance law of the United States or any state for a violation
occurring in the workplace no later than five(5) days after such conviction.
e. Impose a sanction on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program, if such is available in the employee's
community, by any employee who is so convicted.
f. Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM
COMPLIES FULLY WITH THE ABOVE REQUIREMENTS.
VENDOR'S PRINTED NAME: �I�nifact1TJ Y
AUTHORIZED SIGNATURE:
Patti Allman
•
•
ODYSSEY
MANUFACTURING CO.
March 28, 2019
Re: CORPORATE RESOLUTION FOR AUTHORITY TO SIGN BIDS, BID FORMS,
CONTRACTS & PERMITS ON BEHALF OF ODYSSEY MANUFACTURING CO.
To Whom It May Concern,
WHEREAS, the Board of Directors of Odyssey Manufacturing Co. has determined it to
be in the best interest of the Corporation to establish a Corporate Resolution. Be it:
RESOLVED, The undersigned hereby certifies that Patrick H. Allman, its General
Manager, is authorized to sign bids and all bid forms; to execute agreements and any
documents associated with these agreements; and to sign any permit documents on
behalf of Odyssey Manufacturing Co., Additionally, the undersigned is the duly elected
and qualified Secretary and the custodian of the books and records and seal of
Odyssey Manufacturing Co., a corporation duly formed pursuant to the laws,of the state
of Delaware and thatthe foregoing is a true record of a resolution duly adopted at a
meeting of the Board of Directors and that said meeting was held in accordance with
state law and the Bylaws of the above-named Corporation on,March 28, 2019, and that
said resolution is now in full force and effect without modification or rescission.
IN WITNESS WHEREOF, I have executed my name as Secretary and have hereunto
affixed the corporate seal of the above-named Corporation this 28th day of March, 2019.
CORPORATE SEAL
Stephen Sidelko, Secretary
1 1,4
arvin T. "akes, Pent
_;�.:,_:,. ., .._..,,r.-...:.,..... -:.....: AN.UFACTUR RSzOF- `■
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lE �, '*� ` � 4..e-. �{55rf��S'n. +•y��'�'}•,y "}Y ;%` h ��y `��`1+7:2YY h'. • i.+��'�
�� 443 4.:�f4 A s�3 A R.lfl,-'B Lv »,;' 'r4�'M -A,'r.:- .1..,3 31 1-49:-,,4 {,sy13 j 6 3St-,j,:3 1.4• ,tP: ► c --41:;1 3`j.a<3'A
ODYSSEY
MANUFACTURING CO. •
AFFIDAVIT OF COMPLIANCE FOR
ltral
d /a
This is to certify that as required,all sodium hypochlorite to be furnished under this Bid/Proposal will
comply with AWWA Standard B300-18(the most recent standard available at the time of this
Bid/Proposal)as such may be amended and also the Specification for this bid. Further,this is to certify
that all sodium hypochlorite to be furnished under this Bid/Proposal will comply with NSF Standard 60
and is certified by NSF as such. Further,the sodium hypochlorite supplied under this bid/proposal is in
compliance with Water Chemicals Codex directives,latest revision,for impurity limits.
Patrick H.Allman
•
General Manager
Attest
•
Secretary
ANl1FAG .URE S� -
•
,�cs
R OFF=M.�. �_. �- �=T RSA- � �a�,. • n
3 r -ta -� _ .�-�
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1484 +MAS'SARO 131:VD • TAMPA, FL -33619j • (813) 635-0339 • FAX (813) 630-2589
ODYSSEY
MANUFACTURING CO.
ODYSSEY MANUFACTURING CO.
08/20/17
Ultra-Chlor Sodium Hypochlorite Specification
For
12.5 Trade Percent Available Chlorine
Item Guarantees Typical Values
Chemical Formula: NaOC1 in water NaOC1 in water
Delivered Grams per Liter: >120 GPL 122 - 125 GPL
Delivered Trade Percent/Percent by Volume>12,0 12.2- 12.5
Specific Gravity Range: 1.159 - 1.169 1.163 - 1.165
%by Weight Excess Sodium Hydroxide: 0.2-0.4 0.25 -0.35
pH: 12.5- 13.0 12.6- 12.9
Weight% Available Chlorine: >10.4 10.55 - 10.8
Weight% Sodium Hypochlorite: >10.8 11.0 - 11.3
lb/gallon Available Chlorine: >1 lb/gallon 1.03 - 1.04 lb/gallon
Gallons required to Obtain llb of Chlorine: .96- 1 gallon .96 - .97 gallon
Iron(Fe): <0.03 mg
/L rng/L .1 - .2
mg/L
Copper(Cu): g/L Not detectable
Nickel(Ni): <0.03 mg/L Not detectable
Manganese (Mn): <0.03 mg/L Not detectable
Selenium(Se): <.02 mg/L Not detectable
Bromate: <20 mg/L 0-5 mg/L
Perchlorate (At time of manufacture): <10 mg/L Not Detectable
Chlorate (At time of manufacture): <2,000 mg/L 500-1,000 mg/L
Viscosity (Varies with temperature): 1.75 -2.50 centipois 1.75 -2.50 centipois
Specific Heat: .90 - .94 Cal./gm/deg C .91 - .93 Cal./gm/deg C
Thermal Conductivity: .2 - .4 W/m/deg C .3 - .35 W/m/deg C
Suspended Solids Test(e.g. Filter Test): <3 minutes .9- 1.25 minutes
Appearance: Greenish-yellow liquid Greenish-yellow liquid
Note: Product is certified to meet ANSI/NSF Standard 60 and is in compliance with ANSI/AWWA
Standard B300-10.
•
NSF International
789 N. Dixboro Road;Ann Arbor, MI 48105 USA
•
RECOGNIZES.
Odyssey Manufacturing Company
Facility: Tampa, FL
•
AS COMPLYING WITH NSF/ANSI 60 AND ALL APPLICABLE REQUIREMENTS.
PRODUCTS-APPEARNG IN THE NSF OFFICIAL LISTING ARE
AUTHORIZED TO BEAR. THE NSF MARK.
•
ACCREDITED
!BORED 17.9E
PdDAcI CodWoD°n Body Dore
MID
NSF
Certification Program Certification Program
Accredited by the Accredited by the
American National Standards Council
Standards Institute of Canada
This certificate is the property of NSF International and must be returned upon request This certificate remains valid as long as this client has products in
NSF's Official Listings for the referenced standards.For the most current and complete Listing infq ation,please ace SF's website(www ns£org).
October 4,2017 • Theresa Bellish
Certificate#C0354268-01 General Manager,Water Systems
ODYSSEY SAFETY DATA SHEET
MANUFACTURING CO. REVISED 1/Ol/20
SECTION I-CHEMICAL PRODUCT AND COMPANY IDENTIFICATION
1.1 Product identifier
Product name: Ultra-CHLOR
Product code(s): 8(As classified by 49 CFR 173 due to destruction over time of steel and aluminum)
Synonyms: Sodium Hypochlorite Solution,Bleach Solution,Bleach Liquor,Hypo-solution,Bleach,Liquid Bleach
REACH Registration Number: The materials in this product have been registered according to Regulation(EC) 1907/2006.
1.2 Relevant identified uses of the substance or mixture and uses advised against
Uses: Cleaner,Disinfectant,Biocide and Sanitizer
Uses Advised Against: None
1.3 Details of the Supplier and of the Safety Data Sheet(SDS)
Odyssey Manufacturing Co.
1484 Massaro Boulevard
Tampa,Florida 33619
+1-813-635-0339(24 hours)
1.4 Emergency telephone number:
1-800-ODYSSEY(Florida)
1-813-635-0339(Outside Florida)
1-813-340-9093 (Control Room Cell Phone)
SECTION II- HAZARDS IDENTIFICATION
2.1 Classification of substance or mixture
Classification REGULATION(EC)No 1272/2008
Skin Corrosiveness: 1B;Skin Irritant: 2
Eye Irritant:2
Aquatic Acute: 1
Description: Clear,greenish-yellow liquid;chlorine-like odor. Irritating to eyes,skin and respiratory system. Can cause bums
to all areas contacted.
2.2 Label elements
Labeling Regulation(EC)No 1272/2008
Hazard pictograms
s tla S� 3"
Signal word: DANGER
Hazard statements:
H314—Causes severe skin burns and eye damage
H319—Causes serious eye irritation
H400—Very toxic to aquatic life
[Prevention] P260—Do not breathe dusts or mists.
P264—Wash hands or any exposed skin areas thoroughly after handling.
P273—Avoid release to the environment.
P280—Wear protective gloves/protective/clothing/eye protection/face protection.
Page 1 of 10
•
[Response] P301 +P330+P331—IF SWALLOWED: Rinse mouth. Do NOT induce vomiting.
P303+P361+P353—IF ON SKIN(or hair): Remove/Take off immediately all contaminated clothing.
Rinse skin with water/shower.
P363—Wash contaminated clothing before reuse.
P304+340—IF INHALED: Remove victim to fresh air and keep at rest in a position comfortable for
breathing.
P310-Immediately call a POISON CENTER or doctor/physician.
P305+P351 +P338—1F 1N EYES:Rinse cautiously with water for several minutes. Remove contact
lenses,if present and easy to do. Continue rinsing.
P337—If eye irritation persists: Get medical advice/attention.
P391—Collect spillage.
[Storage] P405—Store locked up.
[Disposal] P501—Dispose of container in accordance with local/regional/national/international regulations.
Classification accordin:to Directive 67/548/EEC or Directive 1999/45/EC
,sirAlt
Risk phrases: R31—Contact with acids liberates toxic gas.
R34—Causes bums.
R36/38—Irritating to eyes and skin.
R50 -Very toxic to aquatic organisms.
Safety phrases: S1/2—Keep locked up and out of the reach of children.
S26—In case of contact with eyes,rinse immediately with plenty of water and seek medical advice.
S28—After contact with skin,wash immediately with plenty of soap-suds.
S37/39—Wear suitable gloves and eye/face protection.
S45—In case of accident or if you feel unwell,seek medical advice immediately
(Show the label whenever possible).
S50—Do not mix with acids or other incompatible materials(refer to section 10).
S60—This material and its container must be disposed of as hazardous waste.
Additional labeling: EUH031- Contact with acids liberates toxic gas.
SECTION III-COMPOSITION,INFORMATION ON INGREDIENTS
c
Chemical nature: Sodium hypochlorite,aqueous solution
%by Weight 'Ingredient CAS Number EC Number Index Number EC Classification
10.0—16.0 Sodium Hypochlorite 7681-52-9 231-668-3 017-011-00-1 C,R34;R31:N,R50
0.1-0.4 Sodium Hydroxide 1310-73-2 215-185-5 011-002-00-6 Xi,36/38
83.6-89.9 Water 7732-18-5 231-791-2
3.2 Mixtures-Not applicable
SECTION IV-FIRST AID MEASURES
4.1 Description of first aid measures
Inhalation: If product vapors or mists cause respiratory irritation or distress,move the exposed person to fresh air
immediately. If breathing is difficult or irregular,administer oxygen;if respiratory arrest occurs,start artificial respiration by
trained personnel. Loosen tight clothing such as a collar,tie,belt or waistband. If symptoms persist,seek medical attention
immediately.
Eyes: Immediately flush eyes with large amounts of water for 15 minutes,occasionally lifting upper and lower lids. Remove
contact lenses after the first 5 minutes and continue washing. Obtain immediate medical attention,preferably from an
ophthalmologist.
Page 2 of 10
Skin:r Flush skin with large amounts of water while removing contaminated clothing. Wash affected area with soap and water.
Wash contaminated clothing and shoes thoroughly before reuse. Seek prompt medical attention if rash develops.
Ingestion: Rinse mouth with water. Do not induce vomiting unless directed to do so by medical personnel. Never give
anything by mouth to an unconscious person. Get medical attention immediately.
4.2 Most important symptoms and effects,both acute and delayed
Potential health symptoms and effects
Eyes: Causes severe eye irritation and bums. Symptoms include redness,pain,itching,burning sensation and tearing.
Material is extremely destructive to eyes,mucous membranes and surrounding tissues.
Skin: Causes severe skin irritation and burns. Symptoms include redness,pain,itching and burning sensation. May be harmful
if absorbed through the skin.
Inhalation: Vapors and mists may be harmful is inhaled,causing sore throat and cough. Material is extremely destructive to
the tissue of the mucous membranes and upper respiratory tract.
Ingestion: May cause severe gastrointestinal tract irritation with abdominal pain,burning sensation,cough,diarrhea,sore
throat and vomiting. May cause burns and irritation to mucous membranes of the mouth and to tissues of the digestive tract.
Chronic: Repeated or prolonged contact with spray mist may produce chronic eye irritation,severe skin irritation and/or
respiratory tract irritation leading to frequent attacks of bronchial infection.
SECTION V-FIRE FIGHTING MEASURES
5.1 Extinguishable media
Suitable methods of extinction: Material does not burn. Use fire extinguishing media appropriate for surrounding materials.
Unsuitable methods of extinction: None listed
5.2 Special hazards arising from the substance or mixture
Closed containers may explode(due to the build-up of pressure)when exposed to extreme heat. During emergency conditions
overexposure to toxic decomposition products may cause a health hazard. Fire may cause the evolution of chlorine,hydrogen
chloride gas and chlorine oxides. Symptoms may not be immediately apparent. Obtain immediate medical attention.
5.3 Advice for firefighters
Full protective equipment including self-contained breathing apparatus should be used. Water may be used to cool closed
containers to prevent pressure build-up and possible autoignition or explosion when exposed to extreme heat. If possible,
firefighters should control run-off water to prevent environmental contamination.
SECTION VI-ACCIDENTAL RELEASE MEASURES
6.1 Personal precautions,protective equipment and emergency procedures
Avoid breathing vapors/mists. Avoid contact with skin and eyes. Wear appropriate protective clothing designated in Section 8.
Ventilate the area. Evacuate personnel to safe areas.
6.2 Environmental precautions
Avoid dispersal of spilled material or run-off and prevent contact with soil and entry into drains,sewers or waterways. Contain
and recover liquid when possible.
6.3 Methods and materials for containment and cleaning up
Cover drains. Cover with a large quantity of inert absorbent(e.g.sand,vermiculite,kitty litter,dry earth). Do not use
combustible materials such as saw dust. Collect product using a shovel and place into approved container for proper disposal as
hazardous waste. For large spills use water spray to divert vapor drift. Observe possible material restrictions(section 7.2 and
10.5). Clean contaminated area with water. Do not mix with other cleaning agents that may liberate chlorine gas vapors.
US Regulations(CERCLA)require reporting spills and releases to soil water and air in excel of reportable quantities.
Reportable quantity(RQ)for hypochlorite solutions is 45.36 kg(100 lbs).
Reportable Quantity(RQ): 100 lbs or 45.36 kg(approximately 100 gal or 378.5 L of Odyssey Ultrachlor 12.5 Trade Percent
sodium hypochlorite). In the event of a spill(e.g.defined as any release to the environment),call Odyssey Manufacturing
and/or the emergency contact numbers as soon as possible for assistance.
***For releases higher than the Reportable Quantity(RQ),you must notify the State Emergency Response Commission
at(800)320-0519AND the National Response Center at(800)424-8802 or(202)267-2675 within 15 minutes!!!***
Page 3 of 10
In the event of a spill,contact either hazardous chemical response company or Odyssey Manufacturing for assistance. Odyssey
'Manufacturing Co.has a contract with American Compliance Technology,Inc.(ACT)out of Bartow,Florida to perform
emergency response and hazardous material and environmental services cleanup for its facilities,its transportation vehicles and
its customer's facilities and transportation vehicles. They can be reached at 800-226-0911.
6.4 Reference to other sections
For indications about waste treatment,see section 13.
SECTION VII- HANDLING AND STORAGE
7.1 Precautions for safe handling
Observe label precautions. Avoid contact with skin and eyes. Wear all appropriate protective equipment specified in Section 8.
Wash thoroughly after handling. Keep containers closed when not in use. Use proper equipment for listing and transporting all
containers.
Advice on protection against fire and explosion
Material is non-flammable and non-combustible.
7.2 Conditions for safe storage,including any incompatibilities
Keep in cool,dry,ventilated storage areas in closed containers. Protect against physical damage. Isolate from incompatible
substances. Do not store near acids,heat,oxidizable materials or organics.
Store in a receptacle equipped with a vent. Transfer only to approved containers having correct labeling. Containers that have
been opened should be carefully resealed and kept upright to prevent leakage. Do not take internally. Keep locked up and out
of reach of children.
7.3 Specific end uses
Apart from the uses mentioned in section 1.2,no other specific uses are stipulated.
SECTION VIII-EXPOSURE CONTROLS AND PERSONNEL PROTECTION
8.1 Control parameters
Components CAS Number OSHA ACGIIi AMA(WEEL)
Sodium 7681-52-9 2 mg/m?TWA; 0.5 ppm as CL2 TWA; 2 mg/m3 STEL
Hypochlorite skin 1 ppm as CL2 STEL,A4
Sodium Hydroxide 1310-73-2. 2 mg/m3 TWA 2_mg/m3 Ceiling
8.2 Exposure controls
Engineering Measures: Technical measures and appropriate working operations should be given priority over the use of
personal protective equipment. Use adequate ventilation. Local exhaust is preferable. See section 7.1.
Individual protection measures: Wear protective clothing to prevent repeated or prolonged contact with product. Protective
clothing needs to be selected specifically for the workplace,depending on concentrations and quantities of hazardous
substances handled. The chemical resistance of the protective equipment should be enquired at the representative supplier.
Hygiene measures: Facilities storing or using this material should be equipped with an eyewash station and safety shower.
Change contaminated clothing. Preventive skin protection is recommended. Wash hands thoroughly after use,before eating,
drinking or using the lavatory and at the end of the workday.
Eye/face protection: Wear tightly fitting protective goggles and a face shield(8-inch minimum). Refer to 29 CFR 1910.133,
ANSI Z87.1 or European Standard EN 166.
Hand Protection: Wear gloves recommended by glove supplier for protection against materials in section 3. Gloves must be
inspected prior to use. Gloves should be impermeable to chemicals and oil. Breakthrough time of selected gloves must be
greater than the intended use period. Use proper glove removal technique(without touching glove's outer surface)to avoid
skin contact with this product.
Other protective equipment: Wear impervious,protective chemical resistant clothing including boots,gloves,lab coat,apron
or coveralls as appropriate to the situation to prevent skin contact.
Page 4 of 10
' Respiratory Protection: Always use an approved respirator when vapor/aerosols are generated. Where risk assessment shows
air-purifying respirators are appropriate use a full-faced respirator with multi-purpose combination(US)or type ABEK(EN
14387)respirator cartridges as a backup to engineering controls. If the respirator is the sole means of protection,use a full-
face supplied air respirator. Use respirators and components tested and approved under appropriate government standards
such as NIOSH(US)or CEN(EU).
Environmental exposure controls: Do not empty into drains.
SECTION IX-PHYSICAL AND CHEMICAL PROPERTIES
9.1 Information on basic physical and chemical properties
Appearance Clear,greenish yellow colored liquid
Odor Pungent,chlorine-like
Odor Threshold No data available
Molecular Weight 74.44(sodium hypochlorite)
Chemical Formula NaOC1(sodium hypochlorite)
pH 11-13
Freezing Point -13.9°C(7°F)
Initial Boiling Point 100°C(212°F)—lowest known value
Evaporation Rate <1 (BuAc=1)
Flammability(solid,gas) No data available
Flash Point No data available
Autoignition Temperature No data available
Decomposition Temperature 110°C(230°F)
Lower Explosive Limit(LEL) No data available
Upper Explosive Limit(UEL) No data available
Vapor Pressure No data available
Vapor Density No data available
Relative Density 1.15—1.17 g/ml(9.597—9.764 lb/gal)@ 60°F
Viscosity No data available
Solubility in Water Complete
Partition Coefficient: No data available
n-octanoUwater
Volatiles by Volume @ 70°F No data available;decomposes leaving salt solution
9.2 Other data-No data available
SECTION X-STABILITY AND REACTIVITY
10.1 Reactivity
Slowly decomposes on contact with air. Rate increases with the concentration and temperature. Exposure to sunlight
accelerates decomposition.
10.2 Chemical stability
Stable under recommended storage conditions. Slowly decomposes on contact with air. Rate increases with the concentration
and temperature. Exposure to sunlight accelerates decomposition. Sodium hypochlorite becomes less toxic with age.
10.3 Possibility of hazardous reactions
Avoid excessive heat and sources of ignition. Flammable hydrogen may be generated from contact with metals such as:
aluminum,brass,tin,zinc and alloys of these metals. Avoid contact with acids,halogenated organics,organic nitro compounds
and glycols. Hazardous gases may be generated from contact with acids,ammonium hydroxide(aqua ammonia)or cleaners
containing ammonia compounds. Violent reactions may occur with some organic compounds. Sodium hypochlorite reacts
readily with various reducing sugars(e.g.fructose,galactose,maltose,dry whey solids)to produce carbon monoxide.
Precautions should be taken including atmospheric monitoring of the tank to ensure safety of personnel.Hazardous
polymerization will not occur.
10.4 Conditions to avoid
Light,heat,air and contact with incompatible materials(see section 10.5).
Page 5 of 10
•
10.5 Incompatible materials
Ammonia,amines,ammonium salts,aziridine,methanol,phenyl acetonitrile,cellulose,ethyleneimine,organic materials,
oxidizable metals/powdered metals,acids,soaps and bisulfates. Forms shock-sensitive mixtures with certain other materials.
•
10.6 Hazardous decomposition products
Thermal decomposition products include chlorine gas,hydrogen chloride gas,hydrochloric acid,sodium oxide. Decomposition
rate increases with temperature.
SECTION XI-TOXILOGICAL INFORMATION
11.1 Information on toxicological effects
Acute Oral Toxicity(Sodium Hypochlorite)
TDLo- 1gm/kg oral(woman)
TDLo-45mg/kg intravenous(man)
LDso-5,800 mg/kg(mouse)
LDso- 140 mg/kg-9 week(s)continuous oral(rat)
Acute inhalation toxicity
May cause severe bronchial irritation,sore throat with possible blistering,coughing,stomatitis,nausea,labored breathing,
shortness of breath and puhnonary edema. 10-20 mg/m3 causes burning of the nose and throat;40-60 mg/m3 may be fatal.
If sufficient amounts are absorbed,may cause effects as detailed in acute ingestion.
Acute dermal toxicity
Extent of damage depends on concentration,pH,and volume of solution and duration of contact. May cause redness,pain,
blistering,itchy eczema and chemical bums. Sensitization reactions are possible in previously exposed persons.
Skin irritation
Skin irritation-24 h(Rabbit)
Eye irritation
Rabbit,Adult—10 mg,moderate irritation
May cause redness,pain,and blurred vision. Solutions of 5%splashed in human eyes have caused a burning sensation and
later only slight superficial disturbance of the comeal epithelium which cleared completely in the next day or two without
special treatment. However,one animal study reports a 5%solution causing only moderate irritation with clearing within 7
days. A higher concentration of 15%tested on rabbit eyes caused immediate severe pain,hemorrhages;rapid onset of
ground-glass appearance of the corneal epithelium,moderate bluish edema of the whole cornea;chemosis and discharge for
several days. Such eyes have sometimes healed in 2-3 weeks with slight or no residual corneal damage but they had
neovascularization of the conjunctiva and distortion of the nictitating membrane by scarring.
Sensitization
May cause allergic skin reaction
Genotoxicity in vitro
No data available
Mutagenicity
Mutation in micro organisms—Salmonella typhimurium lmg/plate(-S9)
DNA repair—Escherichiacoli 20 µg/disc;
DNA damage—Esoherichiacoli 420 µmol/L;
Phage inhibition capacity—Esoherichiacoli 103 µg/well
Micronucleus test-non-mammalian species multiple 200 ppb
Cytogenetic analysis-non-mammalian species multiple 120 µg/L
Cytogenetic analysis—human lymphocyte 100 ppm 24hour(s)
Sister chromatid exchange—human embryo 149 mg/L
Cytogenetic analysis—hamster lung 100 mg/L
Aspiration hazard
No test data available. Risk of serious damage to lungs by aspiration.
Specific organ toxicity-single exposure
Page 6 of 10
No data available
' Specific organ toxicity-repeated exposure
May cause allergic skin reactions,dermatitis(allergic and contact)and asthma or bronchitis. Sensitization reactions are
reported in individuals who are exposed in small amounts through their water supply. High doses have caused sperm
abnormality in mice.
Additional information
RTECS: Not available
11.2 Further information
Ingestion: May cause irritation and erosion of the mucous membranes,vomiting(possibly bloody)and abdominal pain and
spasms. A drop in blood pressure,shallow respiration,edema(possibly severe)of pharynx,larynx,and glottis,confusion,
convulsions,delirium and coma may occur. Cyanosis and circulatory collapse are possible. Esophageal or gastric
perforation and strictures are rare.Death may occur,usually due to complications of severe local injury such as toxemia,
shock,perforations,hemorrhage,infection and obstruction. Massive ingestions may produce fatal hyperchloremic metabolic
acidosis or aspiration pneumonitis.
Further data: Handle in accordance with good industrial hygiene and safety practice.
Chronic Effects
Persons with impaired respiratory function may be more susceptible to the effects of this substance.
Sodium Hypo chlorite(hypochlorite salts)is listed by IARC as a Group 3 Carcinogen—Not classifiable as to its
carcinogenicity to humans. Sodium Hydroxide is not listed by IARC. None of the components of this product are listed as
carcinogens by ACGIH,IARC,NTP or OSHA. No data is available regarding its mutagenicity and/or teratogenicity of this
material,nor is there any available data that indicates it causes adverse developmental and/or fertility effects.
SECTION XII-ECOLOGICAL INFORMATION
12.1 Toxicity Aquatic Ecotoxicity:
This product is very toxic to aquatic organisms.
Aquatic Ecotoxicity:
Acute and prolonged toxicity to fish: LCso—Pimephales promelas(Fathead minnow)96 h: 0.22-
0.62 mg/L
LCso—Oncorhynchus clarki(Cutthroat trout)96 h: 0.94 µg/L
(mortality)
Acute toxicity to aquatic invertebrates: ECso—Daphnia magna(Water flea),96 h: 2.1 mg/L
LCso—Protozoan phylum(Protozoa),7 h: 31.6 µg/L
Acute toxicity to aquatic plants: LCso—Algae,phytoplankton,algai mat(Algae),96 h: 90 µg/L
(mortality)
ECso—Desmodesmus subspicatus(Green algae),24 h: 28 mg/L
Acute phytotoxicity,aquatic plants: Biomass reduction—Potamogeton crispus(Curled pond weed),35h:
23 µg/L
Acute toxicity,miscellaneous aquatic: Chlorophyll Threshold,Aquatic community,28 d: 2.1 µg/L
12.2 Persistence and degradability
Biodegradability
The methods for determining the biological degradability are not applicable to inorganic substances.
12.3 Bioaccumulation potential
Partition coefficient,n-octanol in water: Data not available
Bioaccumulation is not expected
12.4 Mobility in soil
Product is mobile in water.
12.5 Results of PBT and vPvB assessment
PBT/vPvB assessment is not available as chemical safety assessment was not conducted.
Page 7 of 10
' • 12.6 Other adverse effects
Additional ecological information
This material is a very toxic to aquatic life. Do not allow material to run into surface waters,wastewater or soil.
SECTION XIII-DISPOSAL CONSIDERATIONS
13.1 Waste treatment methods
The generation of waste should be avoided or minimized whenever possible. This material is subject to disposal regulations
under U.S.EPA 40 CFR Parts 261 and 262. Container should be disposed of in a safe way as empty containers may contain
product residue. Leave chemicals in original containers. No mixing with other waste. Handle unclean containers like the
product itself. Incinerate in an approved facility. Do not incinerate closed container. Dispose of in accordance with the
Directive 2008/98/EC as well as other national,federal,state/provincial and local laws and regulations.
No waste code according to the European Waste Catalogue can be assigned for this product,as the intended use dictates the
assignment.The waste code is established in consultation with the regional waste disposer.
•
SECTION XIV-TRANSPORT INFORMATION
US DOT(Domestic Ground Transportation)
Proper Shipping Name: Hypochlorite Solutions
Hazard Class: 8(As classified by 49 CFR 173 due to destruction over time of steel and aluminum)
Packing Group: III
NAERG: Guide#154
Packaging Authorizations: Non-Bulk:49 CFR 173.203;Bulk:49 CFR 173.241
Packaging Exceptions: 49 CFR 173.154
IMO/IMDG(Water Transportation)
Proper Shipping Name: Hypochlorite Solutions
Hazard Class: 8(As classified by 49 CFR 173 due to destruction over time of steel and aluminum)
UN/NA#: UN1791
Packing Group: III
Marine Pollutant: NO
EMS Number: F-A,S-B
ICAO/IATA(Air Transportation)
Proper Shipping Name: Hypochlorite Solutions
Hazard Class: 8(As classified by 49 CFR 173 due to destruction over time of steel and aluminum)
UN/NAM UN1791
Packing Group: III
Quantity Limitations: 49 CFR 175.75-Cargo Aircraft Only:60L Passenger Aircraft:5L
RID/ADR(Rail Transportation)
Proper Shipping Name: Hypochlorite Solutions
Hazard Class: 8(As classified by 49 CFR 173 due to destruction over time of steel and aluminum)
UN/NAM UN1791
Packing Group: III
Marine Pollutant: Yes(Refer to Refer to 171.4 and 172.322 for further guidance)
Signal Word: DANGER
Hazard Symbols: GHS05,GHS09(GHS);C,N(EEC)
•
SECTION XV-REGULATORY INFORMATION
15.1 Safety,health and environmental regulations/legislation specific for substance or mixture
U.S.Federal Regulations
Page 8 of 10
OSHA Hazard Communication Standard: This material contains"Hazardous Chemicals"as defined by the OSHA Hazard
• Communication Standard(29 CFR 1910.1200).
OSHA PSM:Not regulated under OSHA Process Safety Management Standard(PSM)29 CFR 1910.119
EPA RMP:Not regulated under EPA Risk Management Standard(RMP)40 CFR Part 68
EPA FIFRA:This product is a registered Pesticide under the Federal insecticide,Fungicide and Rodenticide Act(FIFRA)
40 CFR Part 150
TSCA Status: All components of this product are listed on the Toxic Substance Control Act(TSCA)Inventory.
This product not subject to TSCA 12(b)Export Notification.
Superfund Amendments and Reauthorization Act(SARA)
SARA Section 311/312 Hazard Categories: This product is subject to the reporting requirements of Section 311/312 of the
Emergency Planning and Community Right-to Know Act of 1986.
Acute:Yes Chronic:No Fire:No Reactive:No
SARA 313 Information: None of the chemicals in this product exceed the threshold(de minimis)reporting levels
established by Section 313 of the Emergency Planning and Community Right-to Know Act of 1986.
SARA 302/304 Extremely Hazardous Substance: No components of the product exceed the threshold(de minimis)
reporting levels established by of these sections of Title III of SARA.
SARA 302/304 Emergency Planning&Notification: No components of the product exceed the threshold(de minimis)
reporting levels established by of these sections of Title III of SARA.
Comprehensive Response Compensation and Liability Act(CERCLA): This product contains the following CERCLA
reportable substances:
Sodium Hypochlorite(CAS#7681-52-9),RQ—45.36 kg(1001bs)
Sodium Hydroxide(CAS# 1310-73-2),RQ—453.59 kg(1,000 Ibs)
*Special Note: The Reportable Quantity(RQ)of Ultra-CHLOR Solution is approximately 100 gallons
Clean Air Act(CAA)
This product does not contain any chemicals that are listed as Hazardous Air Pollutants(HAPs)designated in
CAA Section 112(b).
This product does not contain any Class 1 Ozone depletors.
This product does not contain any Class 2 Ozone depletors.
Clean Water Act(CWA)
Sodium hypochlorite,sodium hydroxide and hypochlorite solutions are listed as Hazardous Substances under the CWA.
None of the chemicals in this product are listed as Priority Pollutants under the CWA.
None of the chemicals in this product are listed as Toxic Pollutants under the CWA.
U.S.State Regulations
California Prop 65,Safe Drinking Water and Toxic Enforcement Act of 1986: This product contains no chemical(s)
known to the state of California to cause cancer or other reproductive harm.
Other U.S.State Inventories:
Sodium hypochlorite(CAS#7681-52-9)is found on the following State Hazardous Substance Inventories and/or Right-to-
Know lists: CA,DE,MA,MN,NY,NJ,PA.
Sodium hydroxide(CAS#1310-73-2)is found on the following State Hazardous Substance Inventories and/or Right-to-
Know lists: CA,DE,ID,MA,MN,NY,NJ,PA,WA,WI.
Canada
WHMIS Hazard Symbol and Classification:
Class E—Skin Irritant
Canadian Controlled Products Regulations(CPR): This product has been classified in accordance with the
hazard criteria of the Controlled Products Regulations,and the SDS contains all the information required by
the Controlled Products Regulations.
Canadian Ingredient Disclosure List(IDL): Sodium hypochlorite and sodium hydroxide are listed on the
IDL.
Canadian National Pollutant Release Inventory(NPRI): None of the ingredients in this product are listed on
the NPRI.
•
European Economic Community
WGK,Germany(Water danger/protection): 2
Chemical Inventory Lists
Country Inventory Name Inventory Listing*
Page 9 of 10
. United States Toxic Substance Control Act(TSCA) Yes
Canada Domestic Substance List(DSL). Yes
Canada Non-Domestic Substance List(NDSL) Yes
Europe Inventory of New and Existing Chemicals(EINECS) Yes
Australia Australian Inventory of Chemical Substances(AICS) Yes
New Zealand New Zealand Inventory of Chemicals(NZIoC) Yes
China • Inventory of Existing Chemical Substances in China(IECSC) Yes •
•
Japan Inventory of Existing and New Chemical Substances(ENCS) Yes
- Korea Existing Chemicals List(ECL) Yes
Philippines Philippines Inventory of Chemicals and Chemical Substances(PICCS) Yes
•
a"Yes"indicates that all components of this product are in compliance with the inventory requirements administered by the governing country.
"No"indicates that one or more components of this product are not on the inventory and are not exempt from listing.
SECTION XVI-O 1'Hit R INFORMATION
Hazardous Material Information System(HMLS)
HEALTH ® HMIS/NFPA Hazard Rating Legend
'FLAMMABILITY — - _" 0 * =Chronic Health Hazard 2=MODERATE
® 0=INSIGNIFICANT 3=HIGH
PERSONAL PROTECTION ® I=SLIGHT 4=EXTREME
• Splash P otective Vapor
Gloves
Goggles Apron Respirator
National Fire Protection Association(NFPA)
RED
Filo Hazard
Flashpoints ..
9-aelov 100P
SLOE 2-aelov 206F
HW.DHaard -ADatn tbor
a-�mflr 0-Hanoi Dom
3•Exuma 00217
2•Nmd.:
•No Dsatdt Wed
ru
YELLOW
ReactivityHeanl
-Maydetonva
/ S-Shod:orlaat may dstonate -
Willie 2-YioleetelaaoiovrerlOn; - -
/ter adsrn:Om
Spaf
(Water REvctiey symbolsbovo) t- Dea4ad
Ox•Orideer- 0-gableobb
ACID-Acid -
CORR-Cormiw
For additional information,contact our technical service department.
Information contained in this SDS refers only to the specific material designated and does not relate to any process or use involving other
materials. This information is based on data believed to be reliable,and the Product is intended to be used in a manner that is customary and
reasonably foreseeable. Since actual use and handling are beyond our control,no warranty,express or implied,is made and no liability is
assumed by Odyssey Manufacturing in connection with the use of this information.
Page 10 of 10
/13/2o
•
mew with
.ff• op CITY OF TARPON SPRINGS, FL
Procurement Services
_ 324 East Pine Street
0 P.O. Box 5004
t; Tarpon Springs, Florida 34688-5004
:S ,i (727) 942-5615
Fax(727) 937-1766
March 26,2020
CHEMICALS FOR REVERSE OSMOSIS WATER FACILITY
FOR THE CITY OF TARPON SPRINGS
BID No.200076-B-JL
ADDENDUM 2
Statement to Add to Solicitation:
Formal Bid Openings are currently closed to the Public due to, STATE OF
FLORIDA OFFICE OF THE GOVERNOR EXECUTIVE ORDER NUMBER 20-
69 (Emergency Management-COVID-19-Local Government Public Meetings),
dated March 20,2020.
Correction to Bid Opening: .
Public Bid Openings for the City will be conducted via Zoom capabilities.
The Bid Opening will consist only of reading the contractor's that submitted an
offer. There will be no pricing announced at this time per Florida Statutes.
Join Zoom Meeting
https://us04web.zoom.us/i/74871196380?pwd=cGZTOH kzRHg2Q0w2SENsejJYZnZzdz
09
Meeting ID: 748 7119 6380 1/ind•-)4 e
Password: 3uqVn7
6,45
C an t4,U�I;i6) .
Addendum 2
AU other requirements,terms and conditions remain the same.
Copies of the plans and specifications may be obtained through
Onvia/DemandStar(www.demandstar.com).
Addendum 2
t =<r CITY OF TARPON SPRINGS, FL
Procurement Services
t
Qr 324 East Pine Street
;_ P.O. Box 5004
`ry Tarpon Springs, Florida 34688-5004
-- (727)942-5615
.yam` _ - „� �-3
s -014 Fax(727)937-1766
INVITATION TO BID
CHEMICALS FOR REVERSE OSMOSIS WATER PLANT
Date: March 12,2020
Bid No:: 200076-B-JL
Sealed bids will be received by the City of Tarpon Springs, Procurement Services, 324 East
Pine Street , Tarpon Springs, FL 34689 (mailing address: City of Tarpon Springs, Procurement
Services, P.O. Box 5004, Tarpon Springs, Florida 34688-5004), or through the online E-Bidding
services of www.demandstar.com, until:
3:00 p.m.,Tuesday,April 14 , 2020
at which time bids will be publicly opened and read aloud for:
Chemicals for Reverse Osmosis Water Plant.
Bids .and all addenda shall be available only through . DemandStar/Onvia
(www.demandstar.com).
Instructions to Bidders
Submission and Receipt of Bids
If you elect to respond to this Bid, please provide one original (Marked as Original), one (1)
copy, and one electronic copy (with the bid sheets saved in Excel format) of your bid to this
office by the date and time indicated. The outside of your package must be clearly labeled with
the bid number, title, bid opening date and time and the name and address of the bidder.
PLEASE NOTE: The Post Office does not deliver mail to Procurement Services physical
location. City staff picks the mail up once a day. If a Bid package is sent via USPS EXPRESS
MAIL, it may not be received in Procurement Services on time. Receipt by the Post Office prior
to the deadline does not meet the City's deadline requirements. To prevent delivery delays, use
the correct zip code. The zip.code for the post office box is 34688-5004 and the zip for the
street address is 34689.
If submitting the bid electronically though the online services of DemandStar; all documents and
attachments must be uploaded by the date and time indicated. Respondents who are
E-Bidding for the first.time are strongly encouraged to contact DemandStar.com at (800)711-
1712 or obtain assistance by e-mailing questions to suppliersservices@onvia.com.
Solicitation responses uploaded to DemandStar.com (i.e.,www.demandstar.com)after the
Solicitation Response Due Date and time shall not be considered. It is the sole responsibility of •
the Respondent to ensure that its solicitation response is uploaded before such date and time.
Tarpon Springs Procurement Services shall not be responsible for delays caused by any power
outages or Internet failures. No exceptions will be made.
Note: It is strongly recommended to upload your response in adequate time to assure that it
will post on the day prior to the closing date.
Regardless of the form of delivery, it is the Respondent's responsibility to ensure that the
solicitation response package is received by the date and time indicated. Bid Opening, Bidders
are welcome to attend; however no award will be made at this time. Facsimile bids will not be
considered. Late bids will not be accepted. The City will not pay any costs incurred by bidders
in the preparation of its bid. Bids may not be withdrawn for 90 days after bid opening.
•
Bids having any erasures or corrections must be initialed by the bidder in ink. Bids shall be
signed in ink. All bid amounts shall be typewritten or filled in with ink.
Preparation of Bids
Bids will be prepared in accordance with the following:
a. The enclosed Bid Form is to be used in submitting your bid. All information required by
the Bid form shall be furnished. The bidder shall print or type his name and manually
sign the schedule and each continuation sheet on which an entry is made. Bids having
any erasures or corrections must be initialed by the bidder in ink. Bids shall be signed in
ink. All bid amounts shall be typewritten or filled in with ink.
b. All bids must be signed with the firm's name and by an officer or employee having
authority to bind the company or firm by his/her signature.
c. Unit price shall be shown and where there is an error in extension of price, the unit price
shall govern.
d. Proposed service/delivery times must be shown and shall include Saturdays, Sundays,
and Holidays (if applicable).
e. Bidders shall thoroughly examine the drawings, specifications, schedule, instructions
and all other contract documents.
f. Bidders shall make all investigations necessary to thoroughly inform themselves
regarding plant and facilities for delivery of material and equipment, services as required
by the bid conditions. No plea of ignorance by the bidder of conditions that exist or that
may hereafter exist as result of failure or omission on the part of the bidder to make the
necessary examinations and investigations or failure to fulfill in every detail the
requirements of the contract documents will be accepted as a basis for varying the
requirements of City or the compensation to the vendor.
g. Bidders are advised that all City contracts are subject to all legal requirements provided
for in any Purchasing Resolutions or Policies of City and State and Federal Statues.
h. The bidder shall retain a copy of all bid documents for future reference.
Explanations to Bidders
All questions or requests for additional information are required to be in writing and may be
faxed to 727-937-1766 or e-mailed to jlewis(c�ctsfl.us
Questions must be submitted, in writing, not later than 3:00 pm April 1,2020.
Any verbal responses to questions or changes or additions to the Scope of Services or any part
of this Invitation to Bid shall not be binding on the City or its representatives. Only changes or
additions made by Addenda issued by the City of Tarpon Springs through DemandStar/Onvia
should be considered for your bid submittal. j
Compliance
Failure to comply with the ITB in full may be cause for rejection of bid. Bids must conform to the
scope of services and terms and conditions. Bids must be returned on the forms provided.
Nonconformance with these instructions is grounds for rejection of bid.
Rejection of Bids
The City reserves the right to accept or reject any and all bids or parts of bids, waive minor
informalities, and request rebids on the material or services described in the ITB. The City
reserves the right to waive minor informalities.
Ex-Parte Communication. In order to ensure fair evaluation of bids, ex parte communication
initiated by bidders is prohibited from the time the responses are opened until a final decision
has been made. No bidder may initiate communication with any City Commissioner or any City
official, staff, or employee who is participating in the evaluation process. Any and all
communication initiated by a bidder after the responses are opened must be in writing to:
Jay Jackus, CPPO, CPPB
Procurement Services Director
City of Tarpon Springs
Procurement Services
PO Box 5004
Tarpon Springs, FL 34688-5004
727-937-1766 Fax
jiackus(a�ctsfl.us.
The City may, however, initiate communication with any bidder in order to obtain additional
information or clarification necessary for fair evaluation of their bid. Ex parte communication
initiated by a bidder may disqualify that bidder from consideration for this or future Invitations to
Bid.
Jay Jackus, CPPO, CPPB
Procurement Services Director
JJ:JL
SCOPE OF WORK
1. General
The intent and purpose of this solicitation is to provide for the furnishing and delivery of.
various.chemicals (listed below) to be ordered on an as-needed basis for the following
agency: .
• City of Tarpon Springs-Tarpon Springs, Florida
2. Cooperative Bid Intent
It is the intent of this solicitation to make available.to other government entities of the
State of Florida (not listed above) the right to purchase, by mutual agreement with the
Contractor, the same equipment and/or services, at the contract prices, for the term of
this contract.
3. Award
Award shall be consistent among all the government entities but each entity shall make
their own award. Award will be made on a per chemical basis to the lowest responsible
and responsive bidder meeting specifications. None of the agencies listed above will be
responsible for any transaction between the successful bidder and any other public entity
that may elect to utilize this bid. -
4. Term
The contract term shall be for five(5)years.
5. Estimated Quantities
All quantities listed in the ITB are given only as a guideline for preparing your bid and
should-not be construed as representing actual quantities to be purchased under this
agreement. '
6. Pre-Award Meeting
Each intended awardee may be required to send a representative to the City of Tarpon
Springs Reverse Osmosis Plant and other City treatment facilities to review location of
tanks, connections, etc. All costs associated with this on-site visit shall be the
responsibility of the intended awardee.
1
200076-B-JL
SPECIFICATIONS
Sulfuric Acid
1. General
The material provided under this specification shall be 93% Sulfuric Acid, approved for
potable water treatment, listed/certified under the National Sanitation Foundation (NSF)
Standard Number 60, latest revision, and shall meet the requirements contained within these
specifications.
2. Product Specifications
a. The Sulfuric Acid shall meet the physical and chemical properties listed below. The
Sulfuric Acid shall be supplied as clear,turbidity free aqueous solution.
b. The Sulfuric Acid supplied under this contract shall be manufactured in the United
States. No material originating outside of the United States can be supplied without the
consent of the purchaser.
c. The Sulfuric Acid shall be free from extraneous material and shall be transported and
delivered at a concentration and temperature, such that no freezing shall occur.
The liquid shall be suitable for feeding by means of metering pumps or other metering
devices constructed of corrosion resistant materials.
d. The 66° Baume Sulfuric Acid shall have the following physical properties:
H2SO4 93%
Color(APHA) 50
Turbidity(APHA) 60
Appearance Clear,water white to light yellow Lead
e. The 93% Sulfuric Acid shall not contain specific impurities in excess of the following
limits(by weight):
Arsenic .5 mg/L Copper 1.0 mg/L
Chlorine 50.0 mg/L Zinc 5.0 mg/L
Iron 50.0 mg/L Lead 1.0 mg/L
Nickel 1.0 mg/L Nitrates 5.0 mg/L
Antimony(Sb) 1.0 mg/L Sulfurous Acid (SO2) 40.0 mg/L
3. Quality Control and Testing
a. Sampling and testing shall be conducted in accordance with all AWWA, ANSI, and ASTM
specifications, latest editions. It shall be the Contractor's responsibility to perform all of the
tests and inspections required by this specification unless otherwise stated in the award.
The City of Tarpon Springs (or other awarding agency) reserves the right to perform any of
the tests and inspection requirements where said tests and inspection are needed to further
determine compliance with this specification.
b. It shall be the Contractor's responsibility to provide a Material Compliance Certificate of
Analysis for each lot shipped to any awarding agency. A Corporate Officer shall sign the
Certificate of Analysis and specify the following: Percent sulfuric acid, color, turbidity, and
2
200076-B-JL
•
liquid specific gravity. The Certificate of Compliance shall be in the hands of the receiving
agency at the time of delivery.
c. Before unloading each Sulfuric Acid delivery, the City of Tarpon Springs (or other
awarding agency) representative may conduct a specific gravity test. It shall be the
responsibility of the material transporter to provide a proper sample-of the Sulfuric Acid
being delivered for analysis. Each sample shall be labeled to identify its content, and the
label shall be signed by the person actually collecting the sample. Safe handling procedures
shall be employed at all times.
4. Purchase and Delivery
a. Deliveries shall be made by tank truck that meets all FDOT requirements for transporting
Sulfuric Acid, FOB destination to the City of Tarpon Springs (or other awarding agency).
Delivery locations and delivery acceptance .times are listed below under Special
Conditions, Delivery Locations.
b. The City of Tarpon Springs (or other awarding agency) representative shall have sole
discretion as to when deliveries are to be received. The Contractor shall supply all
necessary connectors and hoses required to off load the Sulfuric Acid shipment into the
City of Tarpon Springs (or other awarding agency's) storage tank.
c. The City of Tarpon Springs uses a 2"CPVC Camlock.
5. Estimated Quantities
All quantities are estimated and in no way obligate the City of Tarpon Springs (or other
awarding agency)to any minimum purchase. Estimated quantities are as listed below:
Agency Estimated Annual Delivered To:
Quantity
City of Tarpon Springs 45,000 gallons City of Tarpon Springs,
RO Plant and Treatment Plant
Liquid Sodium Hypochlorite
1. General
The Sodium Hypochlorite shall be delivered in liquid form and shall have not less than 120
grams per liter available chlorine (12.5 Trade Percent Available Chlorine) and shall be
consistent as determined by chemical analysis.
2. Product Specifications
a. Liquid Sodium Hypochlorite delivered under this Specification shall be clear straw
colored liquid with no visible cloudiness, impurities, or sediment.
b. Liquid Sodium Hypochlorite delivered under this Specification shall contain no soluble
materials or organic substances in quantities capable of producing deleterious or
injurious effects on the health of those consuming water treated with the Liquid Sodium
Hypochlorite. Sodium Hypochlorite delivered under this specification shall be certified as
3
200076-B-JL
suitable for treatment of drinking water by an accredited certification organization in
accordance with ANSI/NSF Standard 60.
c. Liquid Sodium Hypochlorite delivered under this Specification shall have not more than
0.15% insoluble matter by weight.
d. Liquid Sodium Hypochlorite delivered under this Specification shall have a minimum of
.15% by weight sodium hydroxide and a maximum of 0.40% by weight percent sodium
hydroxide.
e. Liquid Sodium Hypochlorite delivered under this contract shall meet the following
contaminant concentration limits:
Contaminant Concentration Limit, mg/L
Iron <0.3
Copper <0.03
Nickel <0.03
Chlorate <2000
Bromate <20
f. The suspended solids in the Liquid Sodium Hypochlorite delivered under this
Specification shall be minimized and the shipments delivered shall achieve a filtration
time of less than 3 minutes for 1000 ml when applying the "Suspended Solids Quality
Test for Bleach Using the Vacuum Filtration" Method co-developed by Dr. Bernard
Bubnis of NovaChem.
g. The Liquid Sodium Hypochlorite delivered under this Specification shall not contain any
impurities in sufficient quantities which cause or may cause a violation of any current,
existing maximum contaminant level (MCL) or any newly established MCL which may be
passed into law during the life of this contract. Should an MCL violation be determined to
be directly attributable to the Liquid Sodium Hypochlorite supplied for use,the Contractor
shall immediately take the necessary steps to remove or reduce the contaminant levels
of its material to levels satisfactory to the City of Tarpon Springs (or other awarding
agency) as applicable. The City of Tarpon Springs (or other awarding agency) reserves
the right to add or delete specific impurity listings and maximum impurity levels to the
existing listing, as is required to meet all U. S. Environmental Protection Agency
(USEPA), Federal and State Safe Drinking Water Act (SDWA), and Florida Department
of Environmental Protection (FDEP) water quality standards. The Contractor shall
comply with any and all such required changes to its Liquid Sodium Hypochlorite, by
whatever process changes are required, at no additional cost to the City of Tarpon
Springs(or other awarding agency).
3. Quality Control and Testing
a. All sampling and testing shall be in accordance with ANSI/AWWA B300, Standard for
Hypochlorites, latest addition.
b. All laboratory analysis shall be conducted by an analytical laboratory selected by the
Contractor and approved by the City of Tarpon Springs (or other awarding agency).
4
200076-B-JL
c. The Contractor's delivery trailer shall have a sample port to provide a sample for analysis
prior to hooking up and unloading the trailer. At the sole discretion of the City of Tarpon
Springs (or other awarding agency) the Contractor's delivery personnel (driver) may be
asked to provide a sample of Liquid Sodium Hypochlorite before the shipment is
unloaded. The City of Tarpon Springs (or other awarding agency) will supply the sample
container and the driver shall collect the sample from the tank truck and relinquish it to
the City of Tarpon Springs (or other awarding agency). The sample shall be considered
representative of the lot. The City of Tarpon Springs (or other awarding agency)
reserves the right to subject samples of Liquid Sodium Hypochlorite to quick analysis to
ensure that it meets basic conditions of the Specification with respect to specific gravity,
weight percent of sodium hypochlorite, sodium hydroxide, and suspended solids. Any lot
tested by the City of Tarpon Springs (or other awarding agency) that fails to comply with
the Specification shall constitute grounds for rejection of that lot. No payment shall be
made. for Liquid Sodium Hypochlorite that is rejected. The Contractor, or its
subcontractors, shall allow 60 minutes for this testing to be completed. If testing cannot
be completed within the 60-minute period, the City of Tarpon Springs (or other awarding
agency) shall allow the'Contractor to unload the shipment. In the event that the load is
rejected, the Contractor shall have twenty-four(24) hours to supply another shipment. In
the event that the Contractor is unable or unwilling to supply another shipment within this
time period, the City of Tarpon Springs (or other awarding agency) has the right to
procure a shipment from another source. Three rejections of a lot or shipment during
any period of this contract may constitute automatic termination of the Contractor's
supply contract with the City of Tarpon Springs(or other awarding agency).
d. Contractor shall supply'an affidavit, signed by a corporate official, certifying that the
Liquid Sodium Hypochlorite furnished by the Contractor, at the time of container loading,
complies with all applicable requirements of this Specification and ANSI/AWWA B300,
Standard for Hypochlorites, latest edition. The affidavit shall also indicate compliance
with Water Chemicals Codex directives, latest revision,for impurity limits.The Contractor
shall supply the affidavit upon the request of The City of Tarpon Springs (or other
awarding agency) in the time,frequency, and manner specified by the awarding agency.
e. A certified report from the manufacturer shall be submitted for each Liquid Sodium
Hypochlorite delivery to the City of Tarpon Springs (or other awarding agency). The
report shall contain the following data:
i. Date and Time of Manufacture
ii. Percent by Weight Sodium Hypochlorite
iii. Percent by Weight Excess Sodium Hypochlorite
iv. Specific Gravity(Reference to a temperature)
v. Suspended Solids Test Time
No deliveries will be accepted unless accompanied by the referenced certified laboratory
report for the specific batch of Liquid Sodium Hypochlorite delivered showing above data
and that it conforms to this Specification.
4. Purchase and Delivery
a. All deliveries of Liquid Sodium Hypochlorite shall be made in a suitably lined,thoroughly-
cleaned tank truck that meets all FDOT requirements for transporting Sodium
5
200076-B-JL
Hypochlorite, FOB destination to each awarding agency. Delivery locations and delivery
acceptance times are listed below under Special Conditions, Delivery Locations.
b. The City of Tarpon Springs (or other awarding agency) representative shall have sole
discretion as to when deliveries are to be received. The Contractor shall supply all
necessary connectors and hoses required to off load the Liquid Sodium Hypochlorite t
into the awarding agency's storage tank.
c. The City of Tarpon Springs uses a Sch 80 Camlock Connection Type 2.
5. Estimated Quantities
All quantities are estimated and in no way obligate the City of Tarpon Springs (or other
awarding agency)to any minimum purchase. Estimated quantities are as listed below:
Agency Estimated Annual Delivered To:
Quantity
City of Tarpon Springs 30,000 gallons City of Tarpon Springs,
RO Plant
Hydrofluosilicic Acid
1. Product Specifications
The Hydrofluosilicic Acid (Formula H2SiF6) shall have the following physical and chemical
properties:
Average Assay:
a. Shall be clean and free of visible suspended matter
b. Shall contain no more than 0.02 percent by weight of heavy materials expressed as lead
(Pb)
c. Shall be aqueous solution which contains 23%±2.0% by weight of H2SiF6
d. Shall contain no more than 1% hydrofluoric acid.
2. Quality Control and Testing
Sampling and testing shall be conducted in accordance with all AWWA, ANSI and ASTM
specifications. It shall be the responsibility of the Contractor to provide, to the City of Tarpon
Springs(or other awarding agency) a Material Compliance Certificate of Analysis for each lot
shipped. The Certificate of Analysis shall be signed by a Corporate Officer or a
Manufacturer's Officer and specify: % total Fluoride, % H2SiF6, % heavy metals expressed
as lead (Pb) and liquid specific gravity. The Certificate of analysis shall be given to the
designated City of Tarpon Springs (or other awarding agency) personnel at the time of
delivery.
3. Manufacturer
a. The bidder shall state, in the appropriate space on the Bid Form, the name of the
manufacturer of the Hydrofluosilicic Acid the bidder intends to supply.
6
200076-B-JL
b. The bidder should provide proof that the Hydrofluosilicic Acid to be provided is approved
for potable water treatment, Listed/Certified under the National Sanitation Foundation
Standard 60,and meets all provisions of AWWA Standard B703 or latest revision.
c. A copy of the National Sanitation Foundation Standard 60 certification should be
included with bid submittal.
4. Purchase and Delivery
a. Deliveries shall be FOB destination to the City of Tarpon Springs (or other awarding
agency). Delivery locations and delivery acceptance times are listed below under
Special Conditions, Delivery Locations.
b. Hydrofluosilicic acid will be accepted by the City of Tarpon Springs in delivery quantities
not to exceed 250 gallons per load.
c. The City of Tarpon Springs (or other awarding agency) representative shall have sole
discretion as to when deliveries are to be received. The Contractor shall supply all
necessary connectors and hoses required to off load the Hydrofluosilicic Acid shipment
into the City of Tarpon Springs(or other awarding agency's) storage tank.
d. The City of Tarpon Springs uses a Sch 80 Quick Connect.
e. Estimated Quantities
All quantities are estimated and in no way obligate the City of Tarpon Springs (or other
awarding agency)to any minimum purchase. Estimated quantities are as listed below:
Agency Estimated Annual Quantity Delivered To:
City of Tarpon Springs 3,000 gallons City of Tarpon Springs,
RO Plant
Urea (DEF)
1. Product Specifications
Aqueous Urea Solution of 32.5% concentration In demineralized quality water designed to
meet specifications of ISO 22241-1 for NOx abatement. The product shall be certified as a
Diesel Exhaust Fluid by the American Petroleum Institute.
Typical Chemical and Physical Analysis
Parameter Typical
Urea Concentration 32.5 +/-0.7%
Specific gravity at 20° C 1.087,-1.093 kg/m3
Refractive index at 20° C 1.3914-1.3843
Free Ammonia (alkalinity) 0.2% max
Biuret • 0.3% max
Formaldehyde None
7
200076-B-JL
Insoluble matter 20 ppm max
Phosphates 0.5 ppm max
Calcium 0.5 ppm max
Iron 0.5 ppm max
Copper 0.2 ppm max
Zinc 0.2 ppm max
Chromium 0.2 ppm max
Nickel 0.2 ppm max
Aluminum 0.5 ppm max
Magnesium 0.5 ppm max
Sodium 0.5 ppm max
Potassium 0.5 ppm max
2. Quality Control and Testing
The City of Tarpon Springs (or other awarding agency) reserves the right to test all Urea
delivered for adherence to the required specifications.
3. Manufacturer
a. The bidder shall state, in the appropriate space on the Bid Form, the name of the
manufacturer of the Urea the bidder intends to supply.
4. Purchase and Delivery
a. Deliveries shall be FOB destination to the City of Tarpon Springs (or other awarding
agency). Delivery locations and delivery acceptance times are listed below under
Special Conditions, Delivery Locations.
b. The City of Tarpon Springs (or other awarding agency) representative shall have sole
discretion as to when deliveries are to be received. The Contractor shall supply all
necessary connectors and hoses required to off load the Urea shipment into the City of
Tarpon Springs(or other awarding agency's) storage tank.
5. Estimated Quantities
All quantities are estimated and in no way obligate the City of Tarpon Springs (or other
awarding agency)to any minimum purchase. Estimated quantities are as listed below:
Agency Estimated Annual Quantity Delivered To:
City of Tarpon Springs 2,000 gallons bulk City of Tarpon Springs,
RO Plant
8
200076-B-JL
Ammonium Sulfate
1. Product Specifications
All Ammonium Sulfate shall be a 39% solution in liquid form. The chemical in solution shall
be in accordance with the American Water Works Association's (AWWA's) Standard B-302-
10.for ammonia sulfate, as applicable, and be listed/certified under the National Sanitation
Foundation (NSF) Standard Number 60 as suitable for treatment of drinking water, latest
revision, and shall meet the requirements contained within these specifications.
The solution shall contain no impurity that will produce an unpleasant taste or odor in the
water, either in the absence of chlorine or in combination with chlorine concentrations up to 4
mg/L.
2. Quality Control and Testing
Sampling and testing shall be conducted in accordance with all AWWA, ANSI, and ASTM
specifications, latest editions. It shall be the Contractor's responsibility to perform all of the
tests and inspections required by this specification unless otherwise stated in the award.
The City of Tarpon Springs (or other awarding agency) reserves the right to perform any of
the tests and inspection requirements where said tests and inspection are needed to further
determine compliance with this specification.
3. Purchase and Delivery
a. Deliveries shall be made by tank truck that meets all FDOT requirements for transporting
Ammonium Sulfate, FOB destination to the City of Tarpon Springs (or other awarding
agency). Delivery locations and delivery acceptance times are listed below under
Special Conditions, Delivery Locations.
b. The City of Tarpon Springs (or other awarding agency) representative shall have sole
discretion as to when deliveries are to be received. The Contractor shall supply all
necessary connectors and hoses required to off load the Ammonium Sulfate shipment
into the City of Tarpon Springs (or other awarding agency's) storage tank.
c. Ammonium sulfate will be accepted by the City of Tarpon Springs in delivery quantities
not to exceed 500 gallons per load.
d. Normal deliveries to be made within 48 hours and emergency deliveries must be made
within 24 hours.
4. Estimated Quantities
All quantities are estimated and in no way obligate the City of.Tarpon Springs (or other
awarding agency)to any minimum purchase. Estimated quantities are as listed below:
Agency Estimated Annual Delivered To:
Quantity
City of Tarpon Springs 5,000 gallons City of Tarpon Springs,
RO Plant and City Wells
9
200076-B-JL
SPECIAL CONDITIONS
1. Intent •
The intent of this document is to describe the terms and conditions of a term contract to
be executed by issuance of a blanket purchase order(s) to the successful vendor(s).
Award will be made on a line item basis.
2. Scope
Contractor shall furnish all labor, material, supervision, travel, parts and equipment to
supply and deliver chemicals as specified herein.
3. Agreement Period
Duration of the contract shall be for a period of five (5) years from the date of contract
execution and any extension thereof.
4. Terms and Conditions
Contractor warrants that terms and conditions are firm for the agreement period as
stated in the Invitation to Bid ("ITB").
5. Price
Contractor warrants that all prices stated in its bid will remain firm from the date of award
for a 12 month period. Any escalation in prices will be made on an annual basis
thereafter by mutual agreement between the City and Contractor. Request for price
increases must be documented and made in writing to the Procurement Services
Director at least 30 days in advance. Increases in prices shall be fair and reasonable.
All request for price increases are subject to review and approval by the City prior to
being instituted.
6. Estimated Quantities
Estimated quantities listed in the ITB are given only as a guideline for preparing your bid
and should not be construed as representing actual quantities to be purchased under
this Agreement.
7. Transportation and Delivery
The awardees shall be responsible for packaging, labeling and shipping of the specified
chemicals to the purchaser's facility in conformance with all current regulations of the
State of Florida, United States Department of Transportation and United States
Environmental Protection Agency. The awardees shall be solely responsible for the
containment, cleanup, removal, and reporting to regulatory agencies of any chemical
spills that occur while the chemicals are in transit to the purchaser's facility or while the
chemicals are being unloaded at the purchaser's facility.
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8. Delivery Locations and Acceptance Times
Deliveries shall coordinated with the awarding agency to the address and during the
times listed below:
Agency Location/Address Hours
City of Tarpon Springs 1624 L& R Industrial Blvd Monday-Friday
RO Plant Tarpon Springs, FL 34689 8:00 am-4:00 pm
City of Tarpon Springs 201 E. Pine Street Monday-Friday
Treatment Plant Tarpon Springs, FL 34689 7:30 am-3:30 pm
City of Tarpon Springs 217 Live Oak Monday-Friday
Splash Park Tarpon Springs, FL 34689 8:00 am-4:00 pm
City of Tarpon Springs 210 Grosse Ave Monday-Friday
Grosse Ave Well Tarpon Springs, FL 34689 8:00 am-4:00 pm
City of Tarpon Springs 1213 Tarpon Ave Monday-Friday
Tarpon Ave Well Tarpon Spring, FL 346.89 8:00 am-4:00 pm
City of Tarpon Springs 530 S. Highland Ave Monday-Friday
Highland Ave Well Tarpon Springs, FL 8:00 am-4:00 pm
City of Tarpon Springs 0 S. Disston Ave Monday-Friday
Disston Ave Well Tarpon Springs, FL 34689 8:00 am-4:00 pm
9. Rejection of Delivery
Delivery Shipments shall be rejected which fail to meet any of the requirements of the
Specification. In the event a delivery shipment is rejected, upon notification to the
Contractor that the shipment is rejected, Contractor shall be required to ship a
replacement delivery to the affected location within twenty-four (24) hours from time of
notification. Failure to provide replacement product that meets the Specification within
the specified time period will constitute failure to comply with the delivery requirements
set forth in this document.
10.Packaging and Shipment
Packaging and shipment of all chemicals shall conform to all current regulations of the
State of Florida, the United States Department of Transportation and/or other applicable
regulatory agencies.
11. National Fire Protection Association Placards
The Contractor is responsible for annually supplying National Fire Protection Association
(NFPA) Placards,suitable for HAZMAT responders,for the front gate and chemical
storage areas where their products are used at each facility.
12.Emergency Plan of Action and Safety Training
a. The Contractor shall supply, in writing, an emergency contingency plan, with
appropriate telephone contacts, for awarding agency personnel to follow in case of
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an emergency supply of chemicals is needed. This shall be supplied within 10
calendar days of notification of award.
b. In the event of a spill or leak, the Contractor shall supply the necessary personnel to
respond to such event, to work with the local Hazardous Materials Response Team
and to manage and oversee "After Event" cleanup. Spills or leaks of any type,
caused by the Contractor's employees or representatives, shall be the sole
responsibility of the Contractor. Should a spill or leak occur, caused by Contractor's
personnel, equipment or method of delivery, Contractor shall immediately comply
with all applicable terms and conditions of the current version of Title III, Superfund
Amendments and Reauthorization Act of 1986, 42 U.S.C.S. 11001, et seq. (SARA)
and the Florida Hazardous Materials Emergency Response and Community Right-to-
Know Act of 1988, Ch 252, Part II, Florida Statutes. The responsibility for compliance
with Federal and State Rules and Regulations regarding vendor caused spills or
releases shall be the sole responsibility of the Contractor. The Contractor shall hold
the awarding agency harmless for any failure to properly report and/or comply with
this provision.
c. The Contractor shall provide an appropriate safe handling training course, within the
first month of the award, to all current Water Department operations personnel and
any other appropriate personnel which shall need the training and shall also be
available to conduct "refresher" courses, or new employee training, at six (6) month
intervals during the award period.
13. Equipment
The Contractor's tanks or trailers shall be clean and free of residue that may contaminate
the Contractor's product or impede the unloading process. It is the Contractor's
responsibility to verify the cleanliness of the transporting equipment before loading. All
appurtenant valves, pumps, and discharge hoses used for the delivery of any chemical
shall be supplied by the Contractor and shall be clean and free from contaminating
material. The City of Tarpon Springs (or other awarding agency) may reject a load if the
equipment is not properly cleaned. Contractor shall furnish the City of Tarpon Springs (or
other awarding agency) an approved, leak-free connection device between the trailer
and the agency's intake receptacle. The Contractor shall observe the entire filling
operation at each delivery site and shall immediately report any spills caused during the
filling operations. The Contractor shall take immediate and appropriate actions to clean
up any spilled chemical. If the spill is not cleaned up, The City of Tarpon Springs (or
other awarding agency) may hire a certified hazardous material handling company to
clean up the spill, and the cost of such service will be charged to the Contractor and
deducted from the amount due to the Contractor. If the City of Tarpon Springs (or other
awarding agency's) unloading equipment such as pipe, valves or level indication and
alarms should fail and the spillage is not the fault of the Contractor the Contractor shall
be relieved of cleanup of the spill.
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14.Technical Assistance
The Contractor shall provide technical assistance, as needed, where needed, regarding
the application and use of its product. The Contractor shall provide this assistance at no
charge to the City.
15. Insurance Requirements
The successful Contractor shall provide a Certificate of Insurance in accordance with the
Insurance Requirements prior to issuance of a Purchase Order (minimum insurance
requirements are attached).
16.Authority of the City
Subject to the power and authority of the City of Tarpon Springs ("City") as provided by
law in this Agreement, the City shall in all cases determine the quantity, quality, and
acceptability of the work, materials and supplies for which payment is to be made under
this Agreement. The City shall decide questions that may arise relative to the fulfillment
of the Agreement or the obligations of Contractor hereunder.
17.F.O.B. Point
All prices quoted by Contractor shall be F.O.B. destination with all delivery costs and
charges included in the bid price.
18.Employee Identification
The contractor shall make identification available upon request. Contractor and its
employees shall.dress in a professional manner compliant with the City and OSHA:
safety standards. Contractor and its employees shall dress in a manner representative
of the Contractor's organization. The Contractor's employees shall not dress in a
manner representative of the City
19.Non-Chargeable Items
No charges shall be allowed for equipment down time or for time lost due to equipment
becoming stuck off the road. Neither shall time be charged.for equipment maintenance
such as tune-ups, routine maintenance, vehicle maintenance or cleaning, or changing of
chipper blades. Normal oiling or lubrication of power tools is allowed.
20.Material Safety Data Sheets
If any chemicals or materials or products containing toxic substances, as defined by
Chapter 442, Florida Statutes, are to be used at any time during this Agreement pursuant
to completion of this Agreement;the Contractor shall furnish Material Safety Data Sheets.
to the Public Services Director or designee prior to commencing such use.
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21.Asbestos Materials
The contractor shall perform all work in compliance with Federal, State and local laws,
statutes, rules, regulations and ordinances, including but not limited to the Department of
Environmental Protection (DEP)'s asbestos requirements, 40 CFR Part 61, Subpart M,
and OSHA Section 29 CFR 1926.58. Additionally, the contractor shall be properly
licensed and/or certified for asbestos removal as required under Federal, State and local
laws, statutes, rules, regulations and ordinances.
22.Bidder Capability
Prior to contract award, any bidder may be required to show that he has the necessary
facilities, equipment, ability, and financial resources to provide the services specified in a
satisfactory manner and within the guidelines of the specifications; that he has had
experience in work of the same or similar nature; and that he has references which will
satisfy the City.
23. Licenses and Permits
Contractor shall be responsible for obtaining any and all necessary licenses,
certifications and approvals which may be required by any government agency in
connection with Contractor's performance of this Agreement. Upon request of the City,
Contractor shall provide the City with written evidence of such licenses, certifications and
approvals. Fees for permits for work on City property will be waived if the contractor
obtains the permits prior to start of work.
24.Omissions
Failure or omission of any responder to receive or examine any form, instrument, or
other documents shall in no way relieve any bidder from any obligation with respect to
this proposal or the evidence of compliance with this bid
25.No Liens
Contractor shall not suffer any liens to be filed against any City property by reason of any
work, labor, services or materials performed at or furnished to City property, to
Contractor, or to anyone using City property through or under Contractor. Nothing
contained in this Agreement shall be construed as consent on the part of the City to
subject City property or any part thereof to any lien or liability under any Laws.
26. No Waiver
No provision of this Agreement will be deemed waived unless expressly waived in writing
signed by the waiving party. No waiver shall be implied by delay or any other act or
omission of either party. No waiver by either party of any provision of this Agreement
shall be deemed a waiver of such provision with respect to any subsequent matter
relating to such provision, and the City's consent respecting any action by Contractor
shall not constitute a waiver of the requirement for obtaining the City's consent
respecting any subsequent action.
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•
27. Performance
Contractor shall be responsible for performing the work necessary to meet. City
standards in a safe, neat, and good workmanlike manner, using only generally accepted
methods in carrying out the work, and complying with all federal and state laws, and all
ordinances and codes of the City relating to such work.
28. Damage
Contractor shall carry out the work with such care and methods as not to result in
damage to public or private property adjacent to the work. Should any public or private
property be damaged or destroyed, Contractor, at its expense, shall repair or make
restoration as is practical and acceptable to the City and/or owners of destroyed or
damaged property promptly within a reasonable length of time. (Not to exceed 30
calendar days from date damage was done.)
29.Use of Premises
Contractor shall confine its equipment, apparatus, and the operation of its workmen to
the limits indicated by Laws or direction of the departmental representative, and shall not
unreasonably encumber the premises with its materials. Contractor shall take all
measures necessary to protect its own materials.
30. Non Exclusive Clause
Award of this Agreement shall impose no obligation on the City to utilize Contractor for I,
all work of this type, which may develop during the agreement period. This is not an
exclusive contract. The City specifically reserves the right to concurrently contract with
other companies for similar work if it deems such action to be in the City's best interest.
31.Subcontracting
The hiring or use of outside services or subcontractors in connection with the
performance of Contractor's obligations under this Agreement shall not be permitted
without the prior written approval of the City. Contractor shall promptly pay. all
subcontractors and suppliers. Any subcontracting, so permitted by the City, shall be
subject to all the terms and conditions and other provisions of this Agreement.
Notwithstanding any such subcontracting, Contractor shall remain obligated and
responsible to the City for the performance of all terms and conditions and other
provisions of this Agreement.
32.Summary of Total Sales
Contractor shall furnish Procurement Services as requested, a detailed summary of
sales. The sales summary shall include the description of services provided,,service
location, and dollar amount. Failure to provide this information within 30 calendar days
following the request may result in Contractor being found in default.
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33.Agreement
A purchase order or blanket purchase order will be issued by Procurement Services for
the term of this Agreement.
34.Provision for Other Jurisdiction
Unless specifically prohibited by Vendor, it agrees that it will sell under the prices, terms
and conditions of this bid to other jurisdictions.
35.Changes In Work
The City may, at any time work is in progress, by written order and without notice to the
sureties, make alterations in the terms of work as shown in the specifications, require the
performance of extra work, decrease the quantity of work, or make such other changes
as the City may find necessary or desirable. Contractor shall not claim breach of•
contract by reasons of such changes by the City. Changes in work and the amount of
compensation to be paid to Contractor for any extra work as so ordered shall be
determined in accordance with the unit prices quoted herein.
36. Independent Contractor
In accepting this Agreement, Contractor covenants that it presently has no interest, and
shall not acquire any interest, direct or indirect, financial or otherwise, which would
conflict in any manner or degree with the performance of the services hereunder.
Contractor further covenants that, in the performance of this Agreement, no
subcontractor or person having such an interest shall be employed. Contractor certifies
that to the best of its knowledge, no one who has or will have any financial interest under
this Agreement is an officer or employee of City. It is expressly agreed by Contractor that
in the performance of the services required under this Agreement, Contractor, and any of
its subcontractors, employees, or agents shall at times be considered independent
contractors and not agents of City.
37.Cooperation between Contractors
The City reserves the rights to contract for and perform other or additional work on or
near the work covered by these specifications. When separate contracts are let within
the limits of any one project, each contractor shall conduct its work so as not to interfere
with or hinder the progress or completion of the work being performed by other
contractors. Contractors working on the same project shall cooperate with each other as
directed. Each contractor involved shall assume all liability, financial or otherwise, in
connection with its contract. Contractor shall protect and save harmless the City from
any and all damages or claims that may arise because of inconvenience, delays or loss
experienced by Contractor because of the presence and operations of other contractors
working within the limits of the same project.
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38.Coordination with Agencies
Contractor shall coordinate its activities with the proper regulatory agencies and have its
representative on site at the proper times.
39.Protection of Public
Adequate warning devices, barricades, guards, flagmen or other necessary precautions
shall be taken by Contractor to give advised and reasonable protection, safety and
warning to persons and vehicular traffic concerned in the area.
40. Rejection of Work
Contractor agrees that the City has the right to make all final determinations as to.
whether the work has.been satisfactorily completed.
41.Completion of Work
If Contractor fails to comply with the conditions of this Agreement, or fails to complete the
required work or furnish the required materials within the time stipulated, the City
reserves the right to purchase in the open market, or to complete the required work, at
the expense of Contractor. The City may seek recourse including but not limited to,the
provisions of the performance bond if such bond is required under the conditions of this
Agreement.
42.Specifications,Changes in Writing
The parties shall not be bound by or be liable for any statement, representation, promise,
inducement, or understanding of any kind or nature not set forth herein or by written
amendment. No changes, amendments, or modifications of any of the terms or
conditions of the specification shall be valid unless reduced in writing and signed by both
parties.
43. Unknown Obstructions
Should any unknown obstruction be encountered during the course of this Agreement
Contractor shall immediately bring it to the attention of the City The Contractor shall be
responsible for the protection of all existing equipment, furniture, or utilitiesencountered
within the work area.
44.Contract Adjustments .
The City reserves the right to make modifications to this Agreement at any time during
the Agreement period regarding the nature, method, scope, frequency or timing of the
Contractor's obligations. Any material expansion of the Scope shall require the written
consent of the both the City and Contractor. Should any material deletions or additions to
the Scope be made, Contractor's compensation will be adjusted accordingly, in such
amount or amounts as will be mutually agreed.upon.
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Notwithstanding the foregoing,the City shall have the right to terminate this Agreement if
Contractor and the City fail to reach agreement on any modification within 30 days of the
City's notification to Contractor or fail to reach an agreement on adjusted compensation
associated with the modifications.
There shall be no adjustment of Contractor's compensation made necessary as a result
of the mismanagement, improper act, or other failure of Contractor, its employees,
agents or subcontractors to properly perform its obligations under this Agreement. There
shall be no increase in Contractor's compensation for any reason unless authorized in
writing prior to the performance of services.
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•
GENERAL CONDITIONS
1. DEFINITIONS
Addendum. A modification of the Bid/Contract Documents issued by Procurement Services and
distributed to prospective Bidders prior to the bid due date and time.
Bid. The written submittal of a Bidder, submitted on the Bid Form to provide goods and/or
perform the work/services in accordance with the requirements and specifications of the Bid
Documents and stating the consideration that the Bidder will require for doing so.
Bidder. An individual,partnership or corporation submitted a bid, on the attached Bid Form,for
the item and/or service contemplated.
City: The term City means the City of Tarpon Springs, Florida.
Change Order. A written order issued by the Procurement Services Directorto the Successful
Bidder/Contractor directing certain changes, additions or reductions in work or services or in the
materials or methods to be used.
Contract The written agreement between the City and the Successful Bidder/Contractor for the ..
provision of goods and/or performance of the work or services in accordance with the
requirements of the Bid Documents and for the payment at the agreed bid price or adjusted as a
result of an approved change order.
Contract Documents. The Bidding Documents, Purchase Order, Contract, and Performance
and Payment Bond,together with all Addenda, Supplemental Agreements and Change Orders.
Invitation to Bid. The term Invitation to Bid means a solicitation of formal sealed bids. The
acronym "ITB" means Invitation to Bid, the ITB includes the Instructions to Bidders, General
Conditions, purchase descriptions and/or specifications and may also include additional terms
and conditions and all documents whether attached or incorporated by reference, utilized for
soliciting sealed bids.
Laws: The term laws means current and future federal, state, and local statutes, rules,
regulations and ordinances, the federal and state constitutions, and the orders and decrees of
any lawful authorities having jurisdiction over the matter of issue.
Responsible Bidder. The term responsible bidder means a bidder who has the capability in all
respects to perform fully the contract requirements, and the tenacity, perseverance, experience,
integrity, reliability, capacity, facilities, equipment and credit which will assure good faith
performance.
Responsive Bidder. The term responsive bidder means a bidder who has submitted a bid which
conforms in all material respects to the requirements set forth in the ITB.
Supplies. All property, including but not limited to equipment, materials, printing, insurance, and
leases of real property, excluding land or a permanent interest in land.
•
Services The furnishing of labor, time or effort by a contractor, not involving the delivery of a
specific end product other than reports which are merely incidental to the requirement
performance. The term shall not include employment agreements or collective bargaining
agreements.
2. DESCRIPTION OF SUPPLIES
Any manufacturer's names, trade names, brand name, or catalog numbers used in
specifications are for the purpose of describing and establishing general quality levels. SUCH
REFERENCES ARE NOT INTENDED TO BE RESTRICTIVE. Bids will be considered for all
brands which meet the quality of the specifications listed for any items, unless the term "no
substitute" is used. The term is simply to indicate the type, character, quality and/or
performance equivalence of the item desired. However, the proposed substitution item must be
of such character, quality and/or performance equivalence as that indicated in the specifications.
A proposed substituted item must include complete data as to the manufacturer's name, type,
model number, any descriptive bulletins and specifications. If adequate information is not
submitted with the bid, it may be rejected. The City will be the sole judge in determining if the
item bid qualifies as an approved equal.
(b) Bidders are required to state exactly what they intend to furnish; otherwise they shall be
required to furnish the items as specified.
(c) Bidders will submit, with their proposal, data necessary to evaluate and determine the
quality of the item(s)they are bidding.
(d) The City reserves the right to request from bidders a separate manufacturer's
certification of all statements made in the bid. Failure to provide such certification may
result in rejection of bid or termination of the Contract,for which the bidder must bear full
liability. These certifications shall be furnished at no cost to the City.
3. REJECTION OF BID
(a) The City may reject a bid if:
1. The bidder misstates or conceals any material fact in the bid.
2. The bid does not strictly conform to the law or requirements of bid.
3. The bid is conditional, except that the bidder may qualify his bid for acceptance by the
City on an "all or none" basis. An "all or none" basis bid must include all items upon
which the bid was invited.
(b) The City may, however, reject any and/or all bids whenever it is deemed in the best interest
of the City to do so, and may reject any part of a bid unless the bid has been qualified as
provided in paragraph 3 (a) 3. The City reserves the right to waive any minor informalities or
irregularities in any bid.
(c) The City, in its sole discretion,will determine whether or not a bidder is a responsible bidder.
4. WITHDRAWAL OF BID
(a) Bid may not be withdrawn after the time set for the bid submittal for a period of time as
specified.
(b) Bid may be withdrawn prior to the time set for the bid submittal. Such request must be in
writing.
5. PUBLIC REVIEW AT BID OPENING
Bids will be opened immediately after the bidsubmittal date and time(3:00 PM) by Procurement
Services; 324 E. Pine Street, Tarpon Springs, FL 34689. The public may attend the bid
opening, but may not immediately review any bids submitted. The names of respondents will be
read aloud at the time of opening. Pursuant to Florida Statute 119, all bids submitted shall be
subject to review as public records after 30 days from opening, or earlier if an intended decision
is reached before the ten day period expires.
6: BID TABULATION INQUIRIES
Inquiries relating to the results of this bid, prior to the official bid award by the City of Tarpon
Springs Board of Commissioners shall be available only through DemandStar/Onvia.
(www.demandstar.com). Tabulations will be posted on . DemandStar/Onvia
(www.demandstar.com)after 30 days to comply with Florida Statute 119.
7. AWARD OF CONTRACT
(a) The contract will be awarded to the lowest, responsive, responsible bidder whose bid,
conforming to the Invitation to Bid, is most advantageous to City of Tarpon Springs, price
and other factors considered. For Invitation to Bid for Sale of Surplus Property, award will be
made to the highest and most advantageous bid including price and other factors
considered.
(b) The City reserves the right to accept and award item by item, and/or by group, or in the
aggregate, unless the bidder qualifies his bid by specified limitations. Re Par.3.
(c) If two or more bids received are for the same total amount or unit price, quality and service
being equal,the contract shall be awarded in accordance with the Purchasing Administrative
Code.
(d) Prices quoted must be FOB City of Tarpon Springs with all transportation charges prepaid
unless otherwise specified in the Invitation to Bid.
A written award of acceptance (Purchase Order), mailed or otherwise furnished to the
successful bidder, shall result in a binding contract without further action by either party.
8. LAWS/ORDINANCES
The Contractor shall observe and comply with all Federal, state, local and municipal laws,
ordinances rules and regulations that would apply to this contract.
9. LEGAL REQUIREMENTS •
Applicable provisions of all federal, state, county laws, and local ordinances, rules and
regulations shall govern development, submittal and evaluation of all bids received in response
hereto and shall govern any and all claims and disputes which may arise between person(s)
submitting a bid response hereto and the City by and through its officers, employees and
authorized representations, or any other person, natural or otherwise; and lack of knowledge by
any bidder shall not constitute a cognizable defense against the legal effect thereof.
10.PROVISION FOR OTHER AGENCIES •
Unless otherwise stipulated by the bidder, the bidder agrees to make available to all
Government agencies, departments, and municipalities the bid prices submitted in accordance
with said bid terms and conditions therein, should any said governmental entity desire to buy
under this proposal. Eligible Users shall mean all state of Florida agencies, the legislative and
judicial branches, political subdivisions (counties, local district school boards, community
colleges, municipalities, or other public agencies or authorities), which may desire to purchase
under the terms and conditions of the contract.
11.NON-COLLUSION
By submitting this bid, Bidder certified that this offer is made without prior understanding,
agreement, or connection with any corporation, firm or person submitting an offer for the same
materials, services, supplies, or equipment and is in all respects fair and without collusion or
fraud.
No premiums, rebates or gratuities are permitted, either with, prior to or after any delivery of
material or provision of services. Any violation of this provision may result in the Contract
cancellation, return of materials or discontinuation of services.
12.CONTRACTOR LICENSE REQUIREMENT
All contractors performing construction and related work in the City of Tarpon Springs must
comply with our regulatory legislation. Failure to have a competency license in a regulated trade
will because for rejection of any bid and/or contract award.
13. PERMITS/LICENSES
The Contractor is responsible for obtaining any permits/licenses necessary to complete the work
covered by this order prior to starting any work under this order. The City will waive the permit
fee.
14. MATERIAL SAFETY DATA SHEETS REQUIREMENTS
If any chemicals, materials, or products containing toxic substances, in accordance with OSHA
Hazardous Communications Standards, are contained in the products purchased by the City as
a result of this bid, the successful bidder shall provide a Material Safety Data Sheet at the time
of each delivery.
15.AUDIT
The City reserves the right to audit the records of the awarded Contractor for the commodities
and/or services provided under the Contract at any time during the performance and term of the
Contract and for a period of five (5) years after completion and acceptance by the City. If
required by the City, said Contractor agrees to submit to an audit by an independent certified
public accountant selected by the City. The Contract shall allow the City to inspect, examine
and review the records of the Contractor in relation to this contract at any and all times during
normal business hours during the term of the Contract
16.PUBLIC ENTITY CRIME INFORMATION STATEMENT.
A statement is no longer required as part of the bid submittal; however, bidders are subject to
the provisions of Section 287.133, Florida Statutes, whereby the State maintains a convicted
vendor listing which excludes those suppliers from bid submittal for a period of thirty-six (36)_
months.
17.MULTIPLE COPIES
Unless otherwise specified, responses to an Invitation to Bid or Request for Proposal (RFP)
should be submitted in duplicate
18. INDEMNIFICATION
The Contractor agrees to protect, defend, indemnify, and hold the City and its officers, officials,
employees and agents harmless from and against all liabilities, losses, claims, demands,
injuries, damages, expenses, and suit or actions at law in equity or arising administratively,
including costs and attorney's fees,which the City or its officers, officials, employees and agents
may suffer, sustain, incur or be subject because of or arising out of or caused in whole or in part
as the result of any negligent, wrongful, intentional, or deliberate act or omission, any fraud or
defalcation, or any failure to fully perform the terms, conditions, and obligations of the contract
by the Contractor and its agents, officers, employees, and subcontractors, except when such
liabilities, losses, claims, demands, injuries, damages, expenses, actions, costs and attorney's
fees arise solely as the result of the sole negligence or fault of the City. These obligations shall
survive acceptance of any goods and/or performance and payment therefore by the City.
19. PATENTS&ROYALTIES .
The Contractor, without exception, shall indemnify and save harmless the City and its
employees from liability of any nature and kind, including cost and expenses for or on account of
any copyrighted, patented or un-patented invention, process, or article manufactured or used in
the performance of the contract, including its use by the City. If the Contractor uses any design,
device, or materials covered by letters, patent or copyright, it is mutually agreed and understood
without exception that the bid prices shall include all royalties or costs arising from the use of
such design,device, or materials in any way involved in the work.
20.VARIANCES
For purposes of bid evaluation, Bidder's must indicate any variances, no matter how slight, from
ITB General Conditions, Special Conditions, Specifications or Addenda as provided in the ITB.
No variations or exceptions by a Bidder will be considered or deemed a part of the bid submitted
unless such variances or exceptions are listed in the bid. If variances are not stated, or
referenced as required, it will be assumed that the product or service fully complies with the
City's terms, conditions and specifications.
By receiving a bid, City does not necessarily accept any variances contained in the bid. All
variances submitted are subject to review and approval by the City. If any bid contains material
variances that, in the City's sole opinion, make that bid conditional in nature, the City reserves
the right to reject the bid or part of the bid that is declared, by the City as conditional.
•
•
21.TESTING
After delivery, random samples may be selected and submitted to a commercial laboratory, or
other inspection agency, for testing to determine if they conform to the specifications. In cases
where tests indicate the samples do not meet specifications, the cost of the testing shall be
borne by Vendor. When tests indicate the materials do not meet specifications, the City
reserves the right to cancel the award and purchase the goods in the open market at the
expense of the Vendor.
22.MINIMUM AND MANDATORY TECHNICAL SPECIFICATIONS
The technical specifications may include items that are considered minimum, mandatory, or
required. If any Bidder is unable to meet or exceed these items, and feels that the technical.
specifications are overly restrictive, the bidder must notify Procurement Services immediately.
Such notification must be received by Procurement Services prior to the deadline contained in
the ITB,for questions of a material nature, or prior to five(5) days before bid due and open date,
whichever occurs first. If no such notification is received prior to that deadline, the City will
consider the technical specifications to be acceptable to all bidders.
23.CERTIFICATE OF INSURANCE
The contractor must provide a Certificate of Insurance in accordance with Insurance
Requirements, prior to issuance of Purchase Order or commencement of any work hereunder.
24.ASBESTOS MATERIALS
a. The,contractor shall perform all work in compliance with Federal, State and local laws,
statutes, rules, regulations and ordinances, including but not limited to the Department of
Environmental Protection (DEP)'s asbestos requirements, 40 CFR Part 61, Subpart M, and
OSHA Section 29 CFR 1926.58. Additionally, the contractor shall be properly licensed
and/or certified for asbestos removal as required under Federal, State and local laws,
statutes, rules, regulations and ordinances.
The City shall be responsible for filing all DEP notifications and furnish a copy of the DEP
notification and approval for demolition to the successful contractor.. The City will furnish a
copy of the asbestos survey to the successful bidder. The contractor must keep this copy on
site at all times during the actual demolition.
b.All material supplied must be 100% asbestos free. Bidder, by virtue of bidding, certifies that if
awarded any portion of the ITB the bidder will supply only material or equipment that is
100% asbestos free.
25. PAYMENT/INVOICES
The bidder must specify on the Bid Summary form exactly the company name and address
which must be'the same as invoices submitted for payment as a result of award of this bid.
Further, the successful bidder is responsible for immediately notifying Procurement Services of
any company name change, which would cause invoicing to change from the name-used at the
time of the original bid. Payment will be made, in arrears, in accordance with Florida. Statue. §
218.70, et. seq.,the Local Government Prompt Payment Act.
Invoices are to be submitted to City of Tarpon Springs, Finance Department, PO Box 5004,
Tarpon Springs, FL 34688-5004 (Street Address: 324 E. Pine Street, Tarpon Springs, FL
34689).
Cash Discounts. Bidders may offer a cash discount for prompt payment; however, such
discounts shall not be considered in determining the lowest net cost for bid evaluation purposes.
Bidders are encouraged to reflect cash discounts in the unit prices quoted. In connection with
any discount offered, time will be.computed from the date of receipt of supplies or services or
from the date a correct invoice is received, whichever is the later date. Payment is deemed to
be made on the date of mailing the check.
26.TAXES
The City of Tarpon Springs is exempt from Federal Excise and Florida Sales taxes on direct
purchase of tangible property. Exemption number for Federal Excise tax is 85-8012621696C-2
and State Sales tax exemption number is 59-6000437.
27. QUALIFICATIONS/INSPECTION
Bids will only be considered from firms normally engaged in providing the types of
commodities/services specified herein. The city reserves the right to inspect the Bidder's
facilities, equipment, personnel, and organization at any time, or to take any other action
necessary to determine Bidder's ability to perform. The City reserves the right to reject bids
where evidence or evaluation is determined to indicate inability to perform.
28. RESERVATIONS FOR AWARD AND REJECTION OF BIDS
The City reserves the right to reject any or all bids, part of bids, and to waive minor irregularities.
or variations to specifications contained in bids, and minor irregularities in the bidding process.
The City also reserves the right to award the contract on a split order basis, lump sum basis,
individual item basis, or such combination as shall best serve the interest of the City. The City
reserves the right to make an award to the responsive and responsible bidder whose product or
service meets the terms, conditions, and specifications of the ITB and whose bid is considered
to best serve the City's interest. In determining, the responsiveness of the offer and the
responsibility of the Bidder, the following shall be considered when applicable: the ability,
capacity and skill of the Bidder to perform as required;whether the Bidder can perform promptly,
or within the time specified, without delay or interference; the character, integrity, reputation,
judgment, experience and efficiency of the Bidder;the quality of past performance by the Bidder;
the previous and existing compliance by the Bidder with related laws and ordinances; the
sufficiency of the Bidder's financial resources; the availability, quality and adaptability of the
Bidder's supplies or services to the required use; the ability of the Bidder to provide future
maintenance, service or parts;the number and scope of conditions attached to the bid.
29. DELIVERY
Unless otherwise specified in the ITB, all prices quoted by the bidder shall be F.O.B. Tarpon
Springs, Florida, with all delivery costs and charges included in the bid price. Deliveries are to
be made during regular business hours. Failure to do so may be cause for rejection of bid.
30.MATERIAL QUALITY
All materials used for the manufacture or construction of any supplies, materials or equipment
covered by this bid shall be new. The items bid must be new, unless recycled materials are
certified.by Bidder,the latest model, of the best quality, and highest grade workmanship.
31.MODEL NUMBER CORRECTIONS
If the model number for the make specified in the ITB is incorrect or no longer available and
replaced with an updated model with new specifications,the Bidder shall enter the correct model
number on the bidder proposal page. In the case of an updated model with:new specifications,
Bidder shall provide adequate information to allow the City to determine if the model bid meets
the City's requirements.
32.SAMPLES AND DEMONSTRATIONS
Samples or inspections of product may be requested to determine suitability. Unless otherwise
specified in Special Conditions, samples shall be requested after the date of bid opening, and if
requested should be received by the City within seven (7) working days of request. Samples,
when requested, must be furnished free of expense to the City and if not used in testing or
destroyed, will upon request of the Bidder, be returned within thirty (30) days of bid award at
Bidder's expense: When required, the City may request full demonstrations of units prior to
award. When such demonstrations are requested, the Bidder shall respond promptly and:
arrange a demonstration at a convenient location. Failure to provide samples or demonstrations
as specified by the City may result in rejection of a bid.
33.LIFE CYCLE COSTING
If so specified in the ITB,the City may elect to evaluate equipment proposed on the basis of total
cost of ownership. In using Life Cycle Costing,factors such as the following may be considered:
estimated useful life, maintenance costs, cost of supplies, labor intensity, energy usage,
environmental impact, and residual value. The City reserves the right to use those or other
applicable criteria, in its sole opinion that will most accurately estimate total cost of use and
ownership.
34.WRITTEN REQUESTS FOR INTERPRETATIONS/CLARIFICATIONS
No oral interpretations will be made to any firms as to the meaning of specifications or any other
contract documents. All questions pertaining to the terms and conditions or scope of work of
this bid/proposal must be sent in writing email format to Procurement Services and received by
the date specified in ITB. Responses to questions may be handled as an addendum if the
response would provide clarification to requirements of the bid. All such addenda shall become
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part of the contract documents. The City will not be responsible for any other explanation or
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interpretation of the proposed bid made or given prior to the award of the contract. Procurement
Services will be unable to respond to questions received after the specified time frame.
35.ASSIGNMENT
The Contractor shall not transfer or assign the performance required by this ITB without the prior
written consent of the City. Any award issued pursuant to this ITB, and the monies, which may
become due hereunder, are not assignable except with the prior written approval of the City
Commission or the City Manager or City Manager's designee, depending on original award
approval.
36.NON-EXCLUSIVE CONTRACT
The City reserves the right to competitively bid any item on this contract or purchase it from
another supplier when it is in the best interest of the.City.
37. LOBBYING
Lobbying shall be prohibited on all City competitive selection processes, and contract awards in
accordance with City Ordinance No.2008-15.
38. EX PARTE COMMUNICATION
In order to ensure fair evaluation of bids, ex-parte communication initiated by bidders is
prohibited from the time the responses are opened until a final decision has been made. No
bidder may initiate communication with any City Commissioner or any City official, staff, or
employee who is participating in the evaluation process. Any and all communication initiated by
a bidder after the responses are opened must be in writing to the Chief Procurement Officer.
The City may however initiate communication with any bidder in order to obtain additional
information or clarification necessary for fair evaluation of their bid/proposal. Ex-parte
communication initiated by a bidder may disqualify that bidder from consideration for this or
future Invitations to Bid/Requests for Proposal.
39.QUANTITIES/REVISED REQUIREMENTS .
The City of Tarpon Springs reserves the right to increase or decreasethe quantity of any or all
bid items. The unit price shall remain as accepted at bid award. When approved by the City as
an amendment to this Purchase Order/Agreement and authorized in writing,the Contractor shall
provide such revised requirements. .
40.PROTEST
All complaints or grievances shall be in accordance with the City of Tarpon Springs's Ordinance
No. 2008-15.
41. INTEGRITY OF BID DOCUMENTS
Bidders shall use the original Bid Form(s) provided by. Procurement Services and .enter
information only in the spaces where a response is requested. Bidders may use an attachment
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as an addendum to the Bid Form(s) if sufficient space is not available on the original form for the
bidder to enter a complete response. Any modifications or alterations. to the original bid
documents by the bidder,whether intentional or otherwise,will constitute grounds for rejection of
a bid. Any such modifications or alterations a bidder wishes to propose must be clearly stated in
the bidder's proposal response and presented in the form of an addendum to the original bid
documents.
42.PROHIBITION OF INTEREST •
No contract will be awarded to a bidding firm who has City elected officials, officers or
employees affiliated with it, unless the bidding firm has fully complied with current Florida State
Statutes and City Ordinances relating to this issue. Bidders must disclose any such affiliation.
Failure to disclose any such affiliation will result in disqualification of the Bidder and prohibition
from engaging in any business with the City.
43. PUBLIC RECORDS
Florida law provides that municipal records shall at all times be open for personal inspection by
any person. Section 119.01, F.S.,the Public Records Law. Information and materials received
by the City in connection with an ITB response shall be deemed to be public records subject to
public inspection upon award, recommendation for award, or 30 days after bid opening,
whichever occurs first. However, certain exemptions to the public records law are statutorily
provided for in Section 119.07, F.S. If the Proposer believed any of the information contained in
his or her response is exempt from the Public Records Law, then the Proposer, must in his or
her response, specifically identify the material which is deemed to be exempt and cite the legal
authority for the exemption. The City's determination of whether an exemption applies shall be
final, and the Proposer agrees to defend, indemnify, and hold harmless the City and the City's
officers, employees, and agents, against any loss or damages incurred by any person or entity
as a result of the City's treatment of records as public records.
44. UNUSUAL CIRCUMSTANCES
If during a contract term where costs to the City are to remain firm or adjustments are restricted
by a percentage or CPI cap,unusual circumstances that could not have been foreseen by either
party of the contract occur, and those circumstances significantly affect the Contractor's cost in
providing the required prior items or services, then the Contractor may request adjustments to
the costs to the City to reflect the changed circumstances. The circumstances must be beyond
the control of the Contractor, and the requested adjustments must be fully documented. The
City may, after examination, refuse to accept the adjusted costs if they are not properly
documented, increases are considered to be excessive, or decreases are considered to be
insufficient. In the event the City does not wish to accept the adjusted costs and the matter
cannot be resolved to the satisfaction of the City,the City will reserve the followings options.
The contract can be canceled by the City upon giving thirty (30) days written notice to the
Contractor with no penalty to the City or Contractor. The Contractor shall fill all City
requirements submitted to the Contractor until the termination date contained in the notice.
The City requires the Contractor to continue to provide the items and services at the firm fixed
(non-adjusted)cost until the termination of the contract term then in effect.
If the City, in its interest and in its sole opinion, determines that he Contractor in a capricious:
manner attempted to use this section of the contract to relieve themselves of a legitimate
obligation under the contract, and no unusual circumstances had occurred,the City reserves the
right to take any and all action under law or equity. Such action shall include, but not be limited
to, declaring the Contractor in default and disqualifying him for receiving any business from the
City for a stated period of time.
If the City does agree to adjusted costs, these adjusted costs shall not be invoiced to the City
until the Contractor receives notice in writing signed by a person authorized to bind the City in
such matters.
45.AUTHORIZATION
The individual executing this bid/proposal on behalf of.the Company warrant to the City that the
Company is a Florida corporation duly constituted and authorized to do business in the State of
Florida, is in good standing and that Company possesses all of the required licenses and
certificates of competency required by the State of Florida and the City of Tarpon Springs to
perform the work herein described.
46.LITIGATION VENUE
This Agreement shall be governed by and construed and interpreted in accordance with the •
laws of the State of Florida. Each of the parties hereto:
Irrevocably submits itself to the exclusive jurisdiction of the Circuit Court of the State of Florida,
Pinellas County, and the jurisdiction of the United States District Court for the Middle District of
Florida, for the purposes of any suit, action, or other proceeding arising out of, or relating to,this
Agreement
Waives and agrees not to assert against any party hereto, by way of motion, as a defense or
otherwise,in any suit,action, or other proceeding, (1) any claim that is not personally subject to
the jurisdiction of the above-named courts for any reason whatsoever or that its property is
exempt or immune from setoff, execution, or attachment, either prior to judgment or in aid of
execution, for any reason whatsoever; and (2) to the extent permitted by applicable law any
claim that such suit, action or proceeding by any party hereto is brought in an inconvenient
forum or that the venue of such suit, action, or proceeding is improper or that this Agreement or
the subject matter hereof may not be enforced in or by such courts.
47.ATTORNEY'S FEES
In the event either party employs an attorney to enforce any of the conditions of this Agreement
or to enforce any covenants hereunder or to enforce any of the rights, remedies, privileges, or
options at law or in equity; the prevailing party shall be entitled to reimbursement from the non-
prevailing party of all legal costs and expenses incurred or paid by the prevailing party In so
doing, including without limitation, all attorney and paralegal fees and costs if the matter is
settled by legal action-at the trail court level and at any and all appellate court levels in all
matters of collection; enforcement, construction, and interpretation, as well as appearances in
and connected with any bankruptcy proceedings or creditors' reorganization or similar
proceedings.
48.NOTICES
Any notice required or permitted to be given under this agreement shall be sufficient if in writing
and sent by Certified Return Receipt Request Mail to the Vendor and the City at their respective
addresses.
49.VENDOR REGISTRATION
Prior to award of an agreement resulting from this solicitation, successful bidder shall be
registered with the Florida Division of Corporations (www.dos.state.fl.us/startbus/register.html)
to do business in the state of Florida and as a vendor with the City of Tarpon Springs.
50.DRUG FREE WORKPLACE
Preference shall be given to businesses with drug-free workplace programs in accordance with
Section 287.087, Florida Statutes. Whenever two or more proposals which are equal with
respect to price, quality, and service are received by the .City for the procurement of
commodities or contractual services, a proposal received from a business that certifies that it
has implemented a drug-free workplace program shall be given preference in the award
process. Established procedures for processing tie proposals will be followed if none of the tied •
bidders have a drug-free workplace program. •
51.FORCE MAJEURE
In the event that either part shall be delayed or hindered in or prevented from the performance
required hereunder by reasons of strikes, lockouts, labor troubles, failure of power, riots,
insurrection,war, acts of God, or other reasons of like nature not the fault of the party delayed in
performing work or doing acts ("Permitted Delay"), such party shall be excused for the period of
time equivalent to the delay caused by such Permitted Delay. Notwithstanding the foregoing,
any extension of time for a Permitted Delay shall be conditioned upon the party seeking an
extension of time delivery written notice of such Permitted Delay to the other party within (10)
days of the event causing the Permitted Delay.
52.TERMINATION
(a) The City of Tarpon Springs reserves the right to terminate this contract without cause by
giving thirty (30) days prior notice to the contractor in writing of the intention to terminate or
with cause if at any time the contractor fails to fulfill or abide by any of the terms or
conditions specified.
(b) Failure of the contractor to comply with any of the provisions of this contract shall be
considered a material breach of contract and shall be cause for immediate termination of the
contract at the discretion of City of Tarpon Springs.
In the event sufficient budgeted funds are not available for a new fiscal period, the City shall
notify the vendor of such occurrence and contract shall terminate on the last day of current
fiscal period without penalty or expense to the City.
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(d) In addition to all other legal remedies available to City of Tarpon Springs, Tarpon Springs
reserves the right to terminate and obtain from another source, any items/services which
have not been delivered within the period of time stated in the proposal, or if no such time is
stated,within a reasonable period of time from the date of order as determined by the City of
Tarpon Springs.
f
MINIMUM INSURANCE REQUIREMENTS
Contractor shall carry the following minimum types and amounts of insurance at its own
expense,for the contract period:
A. Prior to the time Contractor is entitled to commence any part of the project, work, or
services under this contract, Contractor shall procure, pay for, and maintain at least the
following insurance coverage's and limits. Said insurance shall be evidenced by delivery
to Procurement Services for the City of Tarpon Springs of a Certificate of Insurance
executed on a standard ACORD form, listing all coverage and limits, expiration dates
and terms of policies, and all endorsements whether or not required by the City. The
insurance requirements shall remain in effect throughout the term of this Contract, or any
Contract extension.
1) Worker's Compensation limits as required by law; Employers' Liability Insurance •
of not less than$1,000,000 for each accident.
2). Comprehensive General Liability Insurance including, but not limited to,
Independent Contractor, Contractual, Premises/Operations, Products/Completed
Operations and Personal Injury covering the liability assumed under
indemnification provisions, with limits of liability for personal injury and/or bodily
injury, including death, of not less than $1,000,000, each occurrence; and
property damage of not less than$100,000, each occurrence. (Combined Single
Limits of not less than $1,000,000, each occurrence, will be acceptable unless
otherwise stated). Coverage shall be on an occurrence basis, and the policy
shall include Broad Form Property Damage coverage, and Fire Legal Liability of
not less than $50,000 per occurrence, unless otherwise stated by exception
herein.
3) Pollution Liability$1,000,000.00.
4) Comprehensive Automobile and Truck liability covering owned, hired,and non-
owned vehicles with minimum limits of$1,000,000 each occurrence, and property
damage of not less than $100,000 each occurrence. (Combined Single Limits of
not less than $500,000, each occurrence, will be acceptable unless otherwise
stated). Coverage shall be on an "occurrence basis, such insurance to include
coverage for loading and unloading hazards.
5) $500,000 combined single limits, personal injury and/or bodily injury, including
death, and property damage liability bodily injury, including death, and property
damage liability insurance as an excess of the primary coverage required above.
B. Each Insurance Policy shall include the following conditions by endorsement to the
policy:
1) Each policy shall require that thirty(30) days prior to expiration, cancellation, non-
renewal, or any material change in coverage's or limits, a notice thereof shall be
given to the City by certified mail to: City of Tarpon Springs, %Procurement
Services, P.O. Box 5004, Tarpon Springs, Florida, 34688-5004. Contractor shall
also notify City, in a like manner, within twenty-four (24) hours after receipt, of
any notices of expiration, cancellation, non-renewal, or material change in
coverage received by said Contractor from its insurer; and nothing contained
herein shall absolve Contractor of this requirement to provide notice.
2) Companies issuing the insurance policy, or policies, shall have no recourse
against City for payment of premiums or assessments for any deductibles which
all are at the sole, assessments for any deductibles which all are at the sole
responsibility and risk of Contractor.
3) The term"CITY"shall include all Authorities, Boards, Commissions, Divisions,
Departments, and offices of City and individual members, employees thereof in
their official capacities, and/or while acting on behalf of the City.
4) City of Tarpon Springs shall be endorsed to the required policy or policies as an
additional insured or additional named Insured.
5) The policy clause "Other Insurance" shall not apply to any insurance coverage.
currently held by City to any such future coverage, or to City's Self-Insured
Retentions of whatever nature.
CITY OF TARPON SPRINGS, FL
_ - :.- = Procurement Services
11.2
324 East Pine Street
P.O. Box 5004
a r, ; . f . ; Tarpon Springs, Florida 34688-5004
(727) 942-5615
Fax(727) 937-1766 •
March 26,2020
CHEMICALS FOR REVERSE OSMOSIS WATER FACILITY
FOR THE CITY OF TARPON SPRINGS
BID No.200076-B-JL
ADDENDUM 1
Statement to Add to Solicitation:
Formal Bid Openings are currently closed to the Public due to,STATE OF
FLORIDA,OFFICE OF THE GOVERNOR EXECUTIVE ORDER NUMBER 20-
69 (Emergency Management-COVID-19-Local Government Public Meetings),
dated March 20,2020.
Public Bid Openings for the City will be conducted via Skype capabilities.To
access Skype you must download the application to your system and create a
user account. The ID address is jlewisctsfl(@gmail.com.
All other requirements,terms and conditions remain the same.
Copies of the plans and specifications may be obtained through
Onvia/DemandStar(www.demandstar.com).
Addendum 1
150090-B-RS Chemicals for Reverse Osmosis Plant
Brenntag Mid South,Inc Odyssey Manufacturing Harcros Chemicals The Dumont Co
Est Ann'l Extended Extended
QTY Unit Cost •Extended Cost Unit Cost Extended Cost Unit Cost Cost Unit Cost Cost
1. Sulfuric Acid 12,000 N/B $ N/B $ - N/B $ - $ 1.69 $ 20,280.00
• 2 Liquid Sodium Hypochlorite 74,000 N/B •$ - $ 0.70 $ 51,800.00 N/B $ - $ 1.30 $ 96,200.00
3 Hydrofluosilicic Acid 5,500 N/B $ - N/B $ - $ 2.85 $ 15,675.00 $ 2.95 $ 16,225.00
4 Urea(DEF) . 2,000 .$ 1.95 $ 3,900.00 N/B $ - N/B $ - $ 2.80 $ 5,600.00
5 Ammonium Sulfate 60,500 N/B $ - N/B $ - N/B $ - $ 1.98 $119,790.00
6 Liquid Polyorthophosphate 9,500. $ 5.358 $ 50,901.00 N/B $ - $ 7.3248 $ 69,585.60 $ • 6.25 $ 59,375.00
�y� ..q���1.Yr..,. � �.. .i wC.t . . '+k vk*'"^,t exx""a. � ,�7 �.t Y ��x�i e t�w,.,,.y�?�."xa ,� ,..p, . .,.w „�. .d x^rA+-.-";��rsak'tk``."t; rr.^r�...,�1�. �:.n,+..�•.�..,. ., �.s y ..cr�,., ..�-y •n �..,
t.�F'; r.-, •. . .>.�m_.FoPVf'Y,rxk.P' i�4.(.1 T ,1M), !T .,y�h�..1�'rf,5�r, .-y "N'..{j "1ttQ i . ,rg �M' [�y +�fV . .�':v�L.w 6474 i.4+. .. rP 7�., ^_ '.4'h'..,iA+g�ry, ,1 "�M!'j;�.' A,',
2"+.,(3•l"+h�.."a.r1� "4�w,rHS �`/z', .SM..:.•.�+�ti'i,�5 � i�:�'..�n"a +.'bJ"yS:;, +F.wrrVs� n+�- ..5a 7'-�... e�..'?�• ,""N. ,�. ; �t, r'd,}h" :�� •�R �:..y�' �P �,.5'r""Y. °t ,1 yS'''�".�.t �;G'?. F•M';,y;}�� i'.
... �. +.-. ',..: ..�.. ..�. .x5 «,rJ?."., a. .�'�'."P._i ..s + x :x, H.rb r. .v..�' tw_r:"" .,�ti'", r r`'S.Y,,.. 'M ;�:r,%fl}. ..;4.+, .L:";tFai,. '{ ` v�'. ,?,� tR.�v 2wu..li.' :lt� _..
Allied Universal Corp Shrieve Chemical • Sulphuric Acid Trading Co
Est Ann'I Extended
QTY Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Cost
1 Sulfuric Acid 12,000 N/B $ - $ 0.994 $ 11,928.00 $1.18575. $ 14,229.00
2 Liquid Sodium Hypochlorite 74,000 $ 0.498 $ 36,852.00 N/B $ _ N/B $ -
3 Hydrofluosilicic Acid 5,500 N/B $ N/B $ - N/B • :$ -
4 Urea(DEF) 2,000 N/B $ - N/B $ - N/B $ -
5 Ammonium Sulfate 60,500 N/B $ - N/B $ - • N/B _ $ -
6. Liquid Polyorthophosphate 9,500 N/B $ - N/B $ •- N/B $ - '