Loading...
Item #01 Approval of Minutes '"3~\'1 \, t ~l A~~ 4t- \ MINUTES CITY COMMISSION I GENERAL EMPLOYEES PENSION BOARD JOINT SESSION WORKSHOP JUNE 5, 2007, at 6:00 p.m. I I. CALL TO ORDER Mayor Vandergrift called the Joint Session Workshop to order at 6:09 p.m. in the Commission Chambers of City Hall. City Clerk Eikenberry called roll and declared a quorum present. Roll Call: Commissioner Hood (absent), Commissioner Anderson, Mayor Vandergrift, Commissioner Keller (arrived at 6:49 p.m.), and Commissioner Johnson, Trustee Grafton, Trustee Hendrix (absent),Trustee West, Trustee Wagner, Trustee Reed, Also present: City Manager Frank, Human Resources Director Carnicella, and City Clerk Eikenberry II. DISCUSSION WITH GENERAL EMPLOYEES' PENSION BOARD REGARDING THE PERFORMANCE OF THE GENERAL EMPLOYEES' PENSION FUND AND FUTURE RETIREE BENEFITS, i.e. COLA, etc. Human Resources Director Carnicella said we are having this meeting to discuss issues regarding additional benefits for the retirees such as COLA, increase in Health Care benefits, or additional income. He said the only way to provide more benefits is to increase the contributions from the City or the Employee, or to try to get the fund to perform better than it has been. The fund has earned approximately 8% on average for the last several years, which is the benchmark. If were are going to look at increasing the benefits, it is necessary to review the fund performance. Mayor Vandergrift said the City will lose approximately $3 million from the General Fund due to the changes in property tax laws. He said he discussed with the City Manager and Human Resources Director ways to get the fund to perform better, and how to share the money that is made above the benchmark. Human Resources Director Carnicella said they have been discussion the possibility of a 13th check for retirees as a one-time lump sum distribution in years where the fund performs at a certain designated level (perhaps 10% or 11 %). Commissioner Anderson said in previous years the fund hit 15%, so it is important that the ordinance would include specific language for what the benchmark will be before we share money with the retirees. Commissioner Johnson asked why our fund has performed lower than other pension funds. Trustee Grafton said that they have been making changes; in the last year the large cap investments were taken from Trustco and given to American Alliance, several months ago the mid cap and small cap investments were taken from Trustco and given to Algier and Transeastern; it is still too soon to see how this will benefit the plan. She added that they have made as many changes as she is comfortable making in one year. City Commission Workshop June 5, 2007 2 Mayor V ander~rift said that the Board should recommend an ordinance to the Commission to consider the 13 t check which would specify at what point the fund could share some of the profit and how much or what percentage should be split among retirees. City Manager Frank said that there is money manager and an investment advisor. The investment advisor has been told in the past that the benchmark is 8%. There needs to be a benchmark that is agreed upon through the investment policy. Human Resources Director Carnicella said many years ago Merrill Lynch helped to develop the investment policy, which is the philosophy behind what the money managers should do with the money. He said he believes that Investment Consultant and Trustco have been around since the inception of this program. Trustee Grafton said that Trustco has been with them since 1994, and Merrill Lynch came on board when Tom Ison was Chair and invited them to come onboard. There was no RFQ done, Merrill Lynch was asked to take the job. The pension was started in 1991; it was originally a plan that was city-only contribution until 1991 when the employees started to contribute. She advised Merrill Lynch came shortly after that when former Chair Ison asked them to; there was no RFQ or decision by the board on who to hire as Investment Consultant. The fund has been operating well, one year they had 25%. Mayor Vandergrift asked if the Board hires the Money Managers and Investment Advisors. Ms. Grafton said yes. The Mayor said the Board needs to work out a policy on how the money will be handled below the 8% benchmark, and how it will be shared with retirees when it is above the benchmark. Commissioner Anderson asked if we are looking at raising the baseline of 8%. Human Resources Director Carnicella said they are not going to raise the baseline because that would raise the city's contribution and the 8% is the accepted norm throughout the state. He also asked is there was a percentage that they could be self-invested. Trustee Grafton said not with a municipal pension, we have to follow the state guidelines. Commissioner Anderson said he thinks we should invest in properties in Ocoee, isn't there a specific amount that we are allowed to use for those types of investments? Human Resources Director Carnicella said the main function of the Investment Consultant is to help the board create an investment policy within those guidelines and our current consultant has taken a more conservative approach. He also said that Trustee Grafton is correct in saying that the changes they have taken recently may work. He said he agrees with what the Mayor stated in that the Pension Board should come back to the Commission with a proposal for a 13th check. He said that Commissioner Anderson's point is well taken in that the investment policy needs to be evaluated. He said the pension board is responsible to hire the Investment Consultant, the Money Managers, and the board Attorney. He said Commissioner Keller advised him that what he hoped would come out of this meeting is that this board would continue to make changes to so that the fund would produce at a higher rate that is more in line with what other funds across the state are producing. The report that the Board gets every month shows our pension performing lower than many across the State of Florida. The last report showed that other clients using Merrill Lynch are making 10% compared to our 8%. That does not include what other municipal pensions that do not have Merrill Lynch are earnmg. City Commission Workshop June 5, 2007 3 Trustee Wagner said the board has made a lot of changes in the time he has been on the board; they have been after Trustco because they, truthfully, have not a good job. They have some funds that they were in for years that were making 5% - 6% while everyone else was making 10%- 15%. We have moved a lot of money into some other mutual funds that are doing much better and increasing our overall yield. We could not move a lot of money into the more lucrative mutual funds. We pushed them to put money into International, which is an area that they completely missed for years while other funds were making a lot of money on that segment of their portfolio. He said Trustco has made a lot of mistakes, but they have been receptive to making changes. The board is also looking at changing the investment policy, in order to change the percentages that they are allowed to invest in specific funds. He said they have been working very hard at improving the overall performance of the fund. Mr. Wagner further stated they are partially limited by state law which mandates that approx 40% must be in fixed income investments, but they have to do a better job with the other 60%. He said the board has had an investment consultant (Merrill Lynch) for many years that is doing an adequate job, but even some of their other clients are doing better than us. He hopes the board will agree to put out an RFQ, and Merrill Lynch can present their qualifications, but we need to look at others to ensure we are getting the best investment consultant and money managers for the job. Commissioner Johnson said he doesn't understand why the board would not change the money managers after many years of average earnings. Mayor Vandergrift said it is up to the Board to keep their eye on the investment policy and come up with answers. If you are going to create an ordinance for sharing some of the money over a benchmark you need to decide what the benchmark will be, who gets what, and how long should the fund perform over the benchmark before you share it with retirees. Trustee Grafton said this fund has gained one million dollars each year for sixteen years and she does not see much fault with that. Human Resources Director Carnicella said she is correct that the fund is very solvent, but we are talking about how we can do better so that we can increase benefits for the retirees on a fixed income. There are two ways to add benefits to the retirees and that is for the city to pay more or for the fund to perform better. Mayor Vandergrift said one of the benefits we are struggling right now for everyone is health care. Human Resources Director Carnicella said, hopefully by October, we can continue to offer heath care at the same rate as the employees to those retirees that are not Medicare eligible, and come up with a different program for those that are Medicare eligible to we may be able to put some money back in the pockets of those retirees over 65 years old. We are optimistic that we can maintain the affordability of health care for them until they reach age 65, and then they can get on the new supplemental programs where instead of sending the City 300+ dollars each month, the City would give them some money to help pay for these new supplement plans that would take care of other medical issues not covered by Medicare. These supplement plans are now paying for Part B and Part D coverage. Doing it this way would help our Health Care Plan by having the retirees off of our Plan, and it would help the retirees to have better coverage that is more affordable. Trustee Wagner asked if the Board voted to do an RFQ for the Financial Consultant/Advisor, what would be the procedure for that. Would we do that in house through our own purchasing system, rather than the Board Attorney? City Manager Frank said we can use the in-house resources that we have; however, the board should have the scope of the RFQ reviewed by the Attorney. Trustee Grafton said that is the Plan Administrator's job. Human Resources Director Carnicella said as long as he is involved with the Plan, he would be happy to assist Purchasing Agent Tolbert put an RFQ together. City Commission Workshop June 5, 2007 4 Mayor Vandergrift said the fund is in the hands of the General Employees' Pension Board of Trustees, and we are counting on them to make sound decisions. Trustee Grafton said the state laws only allow municipal pensions to place 10% in International, and the board authorized it, Merrill Lynch put 3% carried our fund the entire next year, and when he tried to place a larger percent into International, the Board that governs him reduced the amount. She said she is bothered that the Consultant, who works for us, is stymied by a board of his organization. Human Resources Director Carnicella said the Board has been working really hard on this over the last few years. He said he still thinks going out for an RFQ would be a good thing for this Board to see if there are other Investment Consultants that could convince them that there are different ways to create policy that would allow for better performance. Trustee Wagner said if we can start putting together an RFQ, we can call a special meeting to review the RFQ and then direct staff whether or not to move forward with it. Human Resources Director Carnicella said the City of Hollywood goes through the RFQ process on a regular basis, and we can look at theirs and put one together very quickly. He said they have been making 15-16% over the last couple of years but they are fortunate to have 200+ million dollars in the pension fund and they can afford seven Investment Consultants and two Money Managers and get a better fund performance. If we increased our performance we could take better care of former employees such as Jean Grafton. Mayor Vandergrift asked if the new Trustees are getting appropriate training. Human Resources Director Carnicella said that Trustee Grafton is a certified Pension Trustee, and he will be getting recertified in June. He said that Trustee Wagner and Trustee Hendrix have gone to some of the seminars and Trustees Read and West have training scheduled in the near future. Trustee Grafton noted that the letter from Peggy Psalidakis mentioned that the Police and Fire employees have better pension plans than the general employees. She mentioned the $200 that they get to put toward health benefits. Human Resources Director Carnicella said it is not classified as a Health Care Supplement; the Police and Fire receive Chapter 175/185 contributions from premiums that people in the community pay for insurance. The state skims of part of that money and, using a formula, they send it back to the PoliceIFire Pension. That Pension is not allowed to do anything with those funds except buy new benefits. What they decided to do is split that money up and send a $200 supplement to each retiree from now on. There are a number of different benefits in that plan because of the nature of the work. Commissioner Keller apologized for being late. I III. ADJOURNMENT The meeting was adjourned at 6:53 p.m. Attest: APPROVED: City of Ocoee S. Scott Vandergrift, Mayor Beth Eikenberry, City Clerk JuJ~ ll, .:lC)D 7 MINUTES Ar~nAa ~~::ij-' OCOEE CITY COMMISSION '~..r-'" .-...--..---.-- June 19, 2007, at 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission Chambers of City Hall. Commissioner Keller gave the Invocation and Commissioner Johnson led the Pledge of Allegiance to the Flag. City Clerk Eikenberry called roll and declared a quorum present. Roll Call: Commissioner Hood, Commissioner Anderson, Mayor Vandergrift, Commissioner Keller, and Commissioner Johnson. Also Present: Assistant City Attorney Palmer, City Manager Frank, City Clerk Eikenberry Mayor of the Moment, Armando Rivera, introduced himself, and his mother in the audience. He said he is in his second year in ROTC at Ocoee High School. He was chosen to represent Ocoee High School at Boys State in Tallahassee on June 20, 2007, where he hopes to run for Governor. Mayor Vandergrift added that he is interested in going to the Air Force academy and he has excellent grades. I B. PRESENTATIONS AND PROCLAMATIONS Presentations - Firefighter of the Quarter and Engineer Promotion (Fire Chief Firstner) Ken Erway, Vice Chair of CACOFD, presented Firefighter ofthe Quarter to Kenneth Minnick. Chief Firstner announced promotion of Firefighter Engineer to Keith Collins. Presentations - Promotions for Police Department (Police Chief Reffett) Chief Reffett read career biographies on the following Police Department personnel and announced their promotions: Lt. Charlie Brown, promoted to Deputy Chief. Sgt. Steve McCosker, promoted to Lieutenant. Sgt. Ted Silberstein, promoted to Lieutenant. Break: 7:32 p.m. - 7:39 p.m. I C. COMMENTS FROM CITIZENS/PUBLIC Joanne Zeise, 2014 Aspen Ridge Court, gave an update on the Wekiva school rezoning issue. She reported that it was finalized by Orange County School Board (OCSB) on JUNE 12,2007; they did some legal maneuvering and ended up with the same zoning map. After much consideration, the community has decided to go ahead and file the lawsuit because there was no change from the January 23, 2007, proposed zoning. They were just doing legal maneuvers to put themselves in a better position. They made promises such as "you will never be rezoned again if you go this time." She said they see this as an attack on the City and see the future the City of Ocoee being split between four high schools. She said the citizens are actively involved in this issue want to continue the lawsuit, but some of them also want to support the Charter School option as well. Ms. Zeise said they have raised $24,500 and are trying to raise another City Commission Regular June 19, 2007 $3,000 to cover the legal costs. She asked if any there were court reporters residing in Ocoee who could donate some of their time or work at a discounted rate for this cause to please contact her. She thanked the City for their support, financially and in other ways. She said this is a big issue that will change our community if we don't pull together. The School Board has proven they are not interested in community issues and have no desire to listen to public opinion. Mayor Vandergrift said we are talking about 250 students, from the NE comer of the city, that are being transferred to Wekiva High School from Ocoee High School. There is a coalition of residents that are trying to fight OCSB. Ms. Zeise said that OCSB member Rick Roach made a good argument for the coalition and the rest of the board ignored him. She also asked if anyone would like to donate to Save Ocoee Community Schools (S.O.C.S.), send it to her address, or drop it off at MI Bank in the Old Time Pottery shopping center. She announced that any extra funds would be used for advertising for the charter schools. Commissioner Anderson donated $200 to the fund. Ms. Zeise thanked him and the others who had previously made generous donations. Mayor Vandergrift said she made a good argument in the gazette, that kids being rezoned to Evans are closer to another school. Ms. Ziese said they are not balancing numbers; they went looking for a specific 250 kids; there are other kids who are so close they could walk there and they are not being zoned there. Commissioner Anderson asked if they balance the numbers according to FCA T scores relating to the students' addresses. Mayor Vandergrift said it is believed that they are moving Evans to the borders of Ocoee because of the FCA T scores. Commissioner Anderson inquired if they move Evans and make it a new school, would that eliminate all the current transfers from Evans. Commissioner Keller said if they have already transferred, they have the opportunity to stay at the school they attend. However, they will not receive a grade for the first two years so that would eliminate additional transfers out of the new school should it be an F school. As far as he knows, it doesn't follow sibling rule to keep siblings in the same school. Joanne Zeise said the specific reason stated by OCSB for moving the school was to meet their desegregation and unitary status. They are banking on magnet programs to draw students back to the school. She said that no one could answer what the back up plan will be if no one wants to return to Evans. Mayor Vandergrift announced that at the last Pine Hills HOA meeting the community was asked what the old Evans site should be and some said everything from Low-Tech schools to social services. He added that there is a poverty level in that area and he does not feel that type of school will help the community. Robert Monacky, 1820 Prairie Lake Blvd., inquired if there would be a Commission meeting the first week of July and was told they voted to cancel the July 3rd meeting. I D. COMMISSIONERS ANNOUNCEMENTS 1) said it was time to start All-Star tournaments for Little League, July 5- at Sorenson Field, 2) said he thinks the School Board is not fooling anyone, and Evans boundaries will probably be from Clarke Road East and maybe even further West. It is sad not for the but what it will do to the property values. said in the past when desegregation happened in Pine Hills they had White Flight; now the neighborhood has Wealth Flight and people can afford to move out of the crime Page 2 of 11 City Commission Regular June 19, 2007 area. Next there will be Education Flight whereas people move out due to the education issues. He stated the Education Flight will soon take place in Ocoee as well. said he thinks there should be some type of provision for the juniors that they could be grandfathered in and exempt from the changing boundaries, but OCSB just turns a blind e e. announced some correspondence from Attorney Rosenthal regarding the City Manager's employment contract. He said they would need to schedule a workshop prior to the end of next month. Consensus of the Commission, without obiection, was to have staff schedule a workshop with Commission before the end of Julv. thanked Joanne Zeise for the amount of time and effort she has put into issues and she was able to help raise $24,500. I) read a letter from an II-year old boy named Carter Atkon, concerned about the speeding traffic North of Durango Avenue. The boy asked for the Mayor to have speed tables installed. Mayor Vandergrift asked to have our Public Works Department look into the way Pine Hills is installing speed tables throughout their neighborhoods. He also added that his wife would like speed tables on Cedar Bluff because of the speeders. Commissioner Anderson stated they need more money in the budget for that because they ran out of money last year to complete the projects. Commissioner Hood suggested the Police set up speed traps until they can afford to install speed tables. 2) received a thank you note from Carolyn Alexander for her chair and proclamation she received upon retirement from the City. She noted that she was proud to live in Ocoee and loved working here. I E. CONSENT AGENDA Approved on Consent Aaenda Vote. Motion carried 5-0. Members of the Board of Adjustment serve three-year terms. The purpose of the Board of Adjustment is to hear and decide appeals for administrative code review and to hear and recommend to City Commission variances to the zoning ordinance. The Board of Adjustment is to have five (5) regular members and two (2) alternate members, all three years. The Board currently has five (5) regular members and no alternate members. Therefore, there are currently two (2) alternate member positions available. One application has been submitted for a position on the board by Christopher Warren. This item was removed from the Consent Agenda and Voted on Separately. City Clerk Eikenberry distributed an email from a Member of the Board of Adjustment that had been received today; she recommended in lieu of this resignation that the appointment of Christopher Warren be changed from Alternate Member to Regular Member. Page 3 of 11 City Commission Regular June 19, 2007 Commissioner Anderson. seconded by Commissioner Johnson. moved to appoint Christopher Warren as a reaular member on the Board of Adiustment for a three year term. Motion carried 5-0 In order to temporarily close a public street, the approval of the Honorable Mayor and City Commission is required. Mr. Per Danielsson of Sawmill Subdivision has made application to the City for a Special Events Permit for a Block Party that would require the temporary closing of a City owned street. The event will be held on July 4th 2007. The street to be closed is Mill Stream Road. Approved on Consent Aaenda Vote. Motion carried 5-0. In order to temporarily close a public street, the approval of the Honorable Mayor and City Commission is required. Mr. Gary Heley of Forest Oaks Subdivision has made application to the City for a Special Events Permit for a Block Party that would require the temporary closing of a City owned street. The event will be held on July 4th 2007. The street to be closed is Rich Drive. Approved on Consent Aaenda Vote. Motion carried 5-0. Capital funds were budgeted and approved to purchase equipment for the transition from BLS to ALS in this current fiscal year. Dixie Medical was identified as a vendor that could provide reconditioned LIFEPAK 12 units at a cost of nearly half the price ofa new unit. One unit has already been purchased through Dixie Medical and the decision to purchase a second unit was approved. Approved on Consent Aaenda Vote. Motion carried 5-0. Between 2005 and 2007 the Fire Department has replaced out-dated fire hose and nozzles for more efficient and effective equipment. This has created a surplus of out-dated and inefficient equipment that is no longer needed, or can be used by the Department. Approved on Consent Aaenda Vote. Motion carried 5-0. Orange County maintains booking photos of arrestees. These photos are used by law enforcement officers to make photo line-ups and for other identification purposes. Until recently, the County and the Police Department employed Imageware software to make these photos available to officers anywhere they have access to their computers. The County has changed and upgraded from Imageware software to Dataworks Plus Digital Photo Manager Webworks software. This item was removed from the Consent Agenda and Voted on Separately. Commissioner Johnson asked why this needs to come before the Commission if it is in the budget. City Manager Frank said it is not budgeted and our purchasing requirements call for any non-budgeted-capital item over $5000 to be brought before the Commission. Chief Reffett said Orange County is no longer paying for our license to use the same software as them, so now we have to pay for our own license. This was not known at budget time. Page 4 of 11 City Commission Regular June 19, 2007 Commissioner Keller, seconded by Commissioner Johnson. moved to approve Purchase of Dataworks Plus Diaital Photo Manaaer Webworks Software. Motion carried 5-0 This vendor will haul the Wastewater solids from the plant located at 1800 A.D. Mims Road to an approved disposal site at a cost of$38.65 per ton. Staff recommends that the City Commission: 1) Award Bid #B07-01 to Shelley's Septic Tanks, Inc. D/B/A Shelley's Environmental Services for $38.65 per ton for 5 years w/option to renew additional one (1) year. This contract is non-exclusive, and 2) Authorize the Mayor, City Clerk, and Staff to execute all necessary contract documents once the appropriate insurance is secured. This item was removed from the Consent Agenda and Voted on Separately. Commissioner Johnson asked about the bid process and why we have a five year contract. City Manager Frank said it is a non-exclusive contract. We still have the option to use another vendor; we don't have to place orders with them. Utilities Director Smith said DEP required long term commitment with sludge hauler. Utilities Director Smith said we opened the bid and have been looking since January. It was advertised in paper and on DemandStar, etc. Commissioner Hood said a five-year contract would allow us a better rate if we are fixed in at a certain rate. City Manager Frank said there is escalator clause so it can go up, but not past the agreed level. City Attorney Rosenthal said we cannot necessarily terminate the contract, but we can have other contracts for the same thing and not use vendors on the non-exclusive contracts, which has essentially the same affect as terminating. City Manager Frank we can advertise for additional vendors if we are not happy with their service. We are not obligated to use Shelly's Environmental for five years exclusively. Commissioner Anderson said he understands why we are doing it this way, but could we piggyback with other cities that have similar contracts? Mr. Smith said we can explore that more to see if we can get vendors working with nearby cities Commissioner Anderson. seconded by Commissioner Hood. moved to Award of Bid #07-01 Domestic Wastewater Residuals Disposal to Shelley's Environmental for 5 Years at $38.65 a ton. Motion carried 5-0. The McCormick Woods residential subdivision is being constructed at the southwest comer of McCormick Road and Ingram Road. As part of the infrastructure construction the developer was required to install pipeline along Ingram Road for future expansion of the City's reuse system. The Ingram Estates development is planned to be constructed on the southeast comer of the same intersection. They would be required to construct a reuse main to connect to the City's reuse system. City staff chose to work with both developers and have them split the cost with the City paying the cost to oversize the reuse main. Each development individually would have needed a 4 or 6 inch pipeline for their development's reuse service. Together they would need an 8 inch pipeline and the City chose to oversize to a 12 inch pipeline to serve other areas. It was proposed to split the cost into three equal shares and each developer agreed to the plan and cost. The City would pay for two-thirds of the pipeline construction and seek reimbursement from the Ingram Estates developer as part of their Page 5 of 11 City Commission Regular June 19, 2007 subdivision approval for their one-third share. The City's share would be $57,826.67 at this time and would seek reimbursement from Jordan Ventures,LLC of$28,913.34 at the time their project is approved. Approved on Consent Aaenda Vote. Motion carried 5-0. Lift Station #12, a sub-master lift station located off of Maguire Road at the entrance to the City's South Water Plant, serves the majority of homes in the City's sewer service area south of the Florida Turnpike. The lift station's standpipes have corroded to a point that they are leaking profusely during pumping, which causes the station to over-cycle. If left in such a state of disrepair, the station will fail. A major issue that affects the cost of the work is the need to bypass pump raw sewage. In addition, the receiving manhole for Lift Station #12 has deteriorated to a point that rehabilitation is a necessity. The deterioration has been exacerbated by the inherent formation of hydrogen sulfide in the sanitary flows, which dissolves concrete. The manhole will be rehabilitated by coating its inside with a fiberglass liner. Both repairs were scheduled for the Fiscal Year 200612007 budget, with the lift station repair being carried over from the previous fiscal year. Staff recommends contracting with J&H Waterstop for both of the repairs, utilizing their contract with the City of Orlando. The lift station piping, installation of bypass pumps and lift station risers come to a cost of $27,844.00; and the rehabilitation of the receiving manhole with a fiberglass liner runs at a total of $7,177 .00. Approved on Consent Aaenda Vote. Motion carried 5-0. City Engineer Wheeler said this was approved by DRC a few weeks ago and the property owners would like to move forward with the Intent to Annex. He said their well has gone bad and they are currently getting water from their neighbor who is one of our customers. They are in an enclave outside the City Limits. Commissioner Anderson asked if they have to fill out an application to annex. Mr. Wheeler said the Intent to Annex form is included in the packet. Commissioner Anderson asked if they pay anything. Mr. Wheeler said there is a $100 processing fee, which covers recording costs, and then they pay the capital charge and connection cost. If they choose not to annex, when the property becomes eligible for annexation, the city has the right to disconnect their water. Commissioner Anderson. seconded bv Commissioner Hood. moved approve the Intent to Annex for Water Service for the Pettis Property located at 219 11th Avenue. Motion carried 5-0 I F. PUBLIC HEARINGS The Ocoee Pines PUD property includes approximately 101 acres ofland and is generally located northwest of Clarcona-Ocoee Road and southeast of Forest Lake Golf Course. The property is currently vacant, wooded and undeveloped. Based on the recommendation of the DRC and Planning & Zoning Commission, Staff recommends that the Mayor and City Commissioners approve the rezoning ordinance from Orange County Agricultural "A-I" to City of Ocoee "PUD" based on the Land Use Plan as date stamped received by the City on May 25, 2007 and will further recommend approval of the Preliminary Subdivision Plan and Development Agreement at the Public Hearing for the Second Reading of the Rezoning Ordinance. a. Land Use Plan / PUD Rezoning Ordinance. (Ordinance Second Reading) Page 6 of 11 City Commission Regular June 19, 2007 b. Preliminary Subdivision Plan. (Public Hearing) c. Development Agreement. (not a Public Hearing) This item was continued until July 17, 2007, at the request of the applicant. Mayor Vandergrift announced that the second reading on the rezoning ordinance and the Public Hearing on the rezoning and Preliminary Subdivision Plan will be heard in the Ocoee City Commission Chambers on July 17, 2007 at 7: 15 p.m., or as soon thereafter as may be heard. I G. REGULAR AGENDA On January 25, 2001, the City of Ocoee and the St. Johns River Water Management District (WMD) entered into a written Participation Agreement regarding the purchase of a 13-acre tract. All the required property was not assembled until the end of 2006; however, the schedule for project's deliverables from the City was not extended. The Agreement includes conditions and restrictions upon the use of the property that require the City to complete certain actions by specified milestone dates. If the City fails to meet any of these milestones, the property immediately reverts to the WMD. The first task is to complete a Master Plan for the facility by July 1, 2007. The City retained the services of PBS&J in March, 2007 to do the work at a cost of $82,250 with 100% funding from the WMD. The Master Plan has been completed and recommended for approval by the Parks & Recreation Board. City Engineer Wheeler stated that they were bringing a Master Plan before the Commission for a piece of property that came from grant money from St. Johns. It is part of the ongoing project to purchase wetlands and in an effort to enhance the water runoff into Lake Apopka. This program has been ongoing since 2001. The parcel of land was purchased last year from the Expressway Authority and runs along SR 429. According to the contract with St. Johns, they had to complete the Master Plan within 12 months. There were some issues and we ended up with only 5 months to complete the Master Plan. They have contracted through PBS&J to get that plan finished. The plan has to be turned in by July 1, 2007. Mayor Vandergrift inquired about the grant for that land. City Engineer Wheeler stated that grant funds only assisted with the cost to purchase the land. He also added that this plan has gone before the Parks & Recreation Board and received their support. City Attorney Rosenthal stated St. Johns Water Management District (SJRWMD) had some extra money for this project, which they gave to the City. Therefore, they have already gone above the original amount they allotted. Kristin Caborn PBS&J Senior Park Planner, displayed an aerial view of the designated park area. She explained that the site is located in an area of unincorporated Orange County. The site is approximately 13 acres and there is an extensive area of wetlands. This area will be a passive park. The project was conceived through an agreement between SJRWMD and the City of Ocoee to treat water in the creek that runs northwest along the site prior to its discharge into Lake Apopka. The park amenities focus on nature education while providing open space to relax and enjoy the natural surroundings. Jake Smith, PBS&J Civil Engineer, discussed that they are planning on capturing the water, which will be piped underground and treated, and potentially go through the wetland area and back into the creek. Mayor Vandergrift asked how they would be treating the water. Mr. Smith stated that the water would filter through the pond. Page 7 of 11 City Commission Regular June 19, 2007 Ms. Caborn stated that the area will include wetland plants. She stated that the existing Pine Street will be tom up. There are two different concepts as far as the architecture of the Park Welcome Center. Park features include: . Meandering trail system consisting of paved multi-use trails, nature trails and boardwalk; including a pier in the pond. . Possible future connection to the West Orange Trail. . Small and large pavilions connected by the trail system to provide picnic areas and interpretive/educational opportunities. . Parking and main entrance for vehicles and pedestrians that includes an improved access drive, vehicle turn-around, signage and a park welcome center. . Treatment pond that meets SJRWMD's requirement of a 100' width while adding additional areas for littoral plantings, extending the educational facets of the park. . Dry detention area connected to the main pond by a dry creek bed. . Buffers from adjacent residences and highway by use of extensive native plantings. . Clean up and removal of invasive species such as ear trees and air potato vine. . Playground area for both 2-5 and 5-12 year old children situated near open green space. . A fenced in dog park nestled amongst the tree canopy. . Park security provided by decorative fence and gate. Commissioner Hood inquired about the timeline. City Engineer Wheeler stated that priority right now is getting the Master Plan approved. If the City doesn't meet certain timelines the property reverts back to ownership by SJRWMD. If approved tonight, the City Staff would seek funds to take care of construction. According to the contract, construction must be completed by 2009. Commissioner Anderson stated that if they approve this; we need to direct staff to put money in the budget to start doing some of this. He said we could get FRDAP grants, which would be matching funds. City Engineer Wheeler stated that the stormwater funds are the priority at this point. The total cost will probably be between 1-2 million dollars over three years. City Manager Frank stated that as long as they get the stormwater part done by the cutoff in 2009, they can handle the recreational part over time. Mayor Vanderarift, seconded by Commission Johnson, moved to approve the Pine Street Stormwater Pond and Park Master Plan as presented. Motion carried 5-0. Mayor Vandergrift stated that they are proud of the staff for going after this grant and working to clean up the water and tending to the recreational needs of the City. Commissioner Keller, seconded by Commissioner Anderson, moved to appoint Mayor Vanderarift as the Votina Deleaate for the Florida Leaaue of Cities Annual Conference. Motion carried 5-0. Page 8 of 11 City Commission Regular June 19,2007 I H. STAFF REPORTS City Manager Frank said the Mayor asked to bring up the subject of the Charter Review Board. He added that the Districting Commission in nearing an end and the Mayor and Commission will need to consider their appointees to the Charter Review Board. Mayor Vandergrift asked if that discussion could be considered at a workshop and Commissioner Hood suggested we add it to the workshop for the City Manager's Evaluation. City Manager Frank said we can do that, and reminded them that he will be on vacation from July 11, 2007 through August 1, 2007. The consensus of the Commission was to add the discussion reaardina the Charter Review Board to the workshop for the City Manaaer's Contract Renewal and have staff set it UP prior to July 11. 2007. if possible. City Manager Frank said that they have been in a few meetings with the realtors regarding the purchase of the State Farm Property for the police station. He said they originally looked at some leasing options or lease/purchase options and it does not look like that would be in the best interest in the City. He added that it is time to present an offer to the listing agent, with the contingency that the Commission would have to approve the contract, and we would have to get an appraisal that would support that price, as well as any other environmental studies that need to be done. Assuming the seller wants to sell at the price we offer, we would bring it back to the Commission for approval. Commissioner Hood said he would also like to see the costs of bringing the building up to standards. City Manager Frank said that we are looking at a small amount of money, trying to use the building as is, and try to decide in 5-10 years whether to put a lot of money into expansion or get something new. City Attorney Rosenthal said the approach we are taking with this is to see if we can get a contract with the City Manager's signature on it, subject to Commission approval, and would involve an inspection period which would allow the commission to evaluate a variety of issues. If we start a condemnation action, we really need to know all of those questions before hand. At this point we don't know how receptive the property owner will be. Commissioner Anderson asked about making them an offer on the lease/option. City Manager Frank stated the lease price that was offered was 50% more than the debt service for the purchase and it didn't make sense to pursue the lease. Mayor Vandergrift added that the property in front of this parcel is owned by the state and it is going to be a retention pond and would be nice to have wet park. Commissioner Hood said the orthopedic office next door is a very busy office and it would be nice if they could expand the parking area. Mayor Vandergrift said Mr. Goslin had a market analysis and we are in line with what we are offering. Commissioner Anderson asked if we are offering more than 2.5 million. City Attorney Rosenthal cautioned Commissioners not to discuss not to discuss price at a public meeting during the negotiation process; they should individually speak with the City Manager. He said we have worked with the Mayor on a proposal to submit to the property owner, which would be subject to approval by the City Commission at an advertised Public Hearing, and subject to an appraisal. Mayor Vandergrift said that they advised they already have a full-price offer. Commissioner Anderson said we also have to consider the tax base that we lose when we take over a property; this property generates about $25,000 per year. Commissioner Johnson said we also have to consider that the property on Clarke and AD Mims that will create more commercial tax dollars. Page 9 of 11 City Commission Regular June 19, 2007 I I. COMMENTS FROM COMMISSIONERS 1) said he would like Public Works Director Krug to look at a large pot Road. 1) asked Public Works Director Krug to look at the China Berry tree that fell down at the cuI de sac on Delaware Street; he is not sure if it is City right of way or the Railroad's. 2) said the creek by the courthouse on Story Road belongs to the City and we have not been mowing it, we need to keep up with the City parcels because some are being neglected. Public Works Director Krug said he would make sure it is included in the maintenance being done with the new equipment. Mayor Vandergrift said we need to do the same with the 1) asked Public Works Director Krug about the trash cans on McKey Street, said they need to be emptied more often because trash blows out onto the street. 2) asked Police Chief Reffett to look into the many people who run the stop sign at McKey Street and Cumberland, mainly between the hours of 7 - 9 p.m., 3) said he was in Pioneer Key (PK) this week and the Code issues in there are terrible. There are water hoses and electric extension cords going across the street. We need to consider purchasing some of these lots when they are being sold. We should mandate that residents living there must have water in their name. Commissioner Johnson added that hundreds Code Enforcement citations were written up in a joint effort by Police, Fire, and Code Enforcement, but nothing has changed and no follow-up has been done. City Manager Frank said if it is the consensus of the Commission that we should dedicate some enforcement effort in there we will do it, but we will probably get many complaints. Commissioner Johnson said we previously discussed moving the trailer park over the other side of Palm A venue which is higher and dryer and use the PK property for a retention pond. Commissioner Hood asked who would pay for all of this, with moving the trailers and infrastructure across the street. Mayor Vandergrift said there is property next to the apartments next to the 429 that could be bought for low income housing. Commissioner Johnson said that property of Mr. Roper's had been purchased already. Mayor Vandergrift said very few of the residents own there own lot in PK any more. City Manager Frank said the CDBG money is going for PK2 improvements, and we need to try to get funding for PKl when PK2 is completed. Commissioner Anderson said people should not have to live in those conditions. City Manager Frank said there are many good ideas being discussed, but they have a several million dollar price tag attached to it, in a year where we are trying to cut the budget. He added that it may be a good solution for the CDBG money if we can get it for PKl to buy up some of those lots and a stormwater pond in. 1) asked City Manager Frank if we could sod and fence the J amela lot because we have vehicles driving on it and it is starting to look real bad, 2) asked Police Chief Reffett asked what is going on with the crime in the City lately with the shooting on Adair Street and the incident at the Kangaroo Store. Police Chief Reffett said we arrested the person from the Kangaroo store, and from the CVS incident, and we have issued a warrant on Little Caesar's incident. There have not been any more robberies at PKl or PK2, and the crime at the mall has decreased. What we are dealing with mostly now is car burglaries from unlocked cars. He added that they have no solid leads on the Adair Street shooting, involving the father and daughter, although we are looking at a gang member who has a record and a vehicle that matches the description, but there is no forensic evidence and no eye witness. Page 10 of 11 City Commission Regular June 19, 2007 Chief Reffett added that there was 30 minute delay by the time it was turned over to us because the 911 call came from the unincorporated area across the street and Orange County responded first. Commissioner Hood we need to help motivate Orange County to clean that unincorporated area up. Chief Reffett agreed and said it was people from that area causing problems in Silver Glen, which we now have under control. Chief Reffett said he will discuss it with Sheriff Berry when he sees him this Thursday. Commissioner Hood asked if there had been discussion about annexing area west of Adair Street in the past. Mayor Vandergrift does not recall that; we would need to get residents to agree to that. Commissioner Johnson-we have developers getting ready to build near Adair that are building by Amber Ridge and three other lots off Clarcona Ocoee near the store; so that will make those other properties contiguous and eligible for annexation. Police Chief Reffett said within the City limits of Ocoee there are about 20,000 residents in enclaves that he has no control over which has created a lot of aggravation for the City. He said they have been trying to increase awareness adding high profile patrols, by sending bi-lingual flyers alerting residents how to protect your valuables and what suspicious activity to look for, etc. Commissioner Hood urged residents to call when they see anything suspicious. Crime has been getting out of hand the last few months and we need to work together to correct it. thanked Mayor of the Moment (MOM) Rivera and his mother who was patiently sitting in the audience. He presented him with hat and butterfly, a 1995 gavel, and a framed certificate. I ADJOURNMENT The meeting was adjourned at 9:35 p.m. Attest: APPROVED: City of Ocoee Beth Eikenberry, City Clerk S. Scott Vandergrift, Mayor Page 11 of 11 President's Invitation to the Florida League of Cities 81st Annual Conference ............ --- Dear Colleagues: You don't want to miss this milestone year as our Florida League of Cities, your statewide voice for Home Rule and municipal innovation, recognizes 85 years of excellence! In honor ofthis anniversary, government registrations for the conference will be $295.00 per delegate. Designed for the new or veteran official, this conference will give you the tools you need to solve today's problems and shape your city's future. From old-fashioned networking to important governmental strategies, you will gain useful information and new ideas to take home to your community. At information-packed workshops you will learn common-sense techniques from experts who have"been in the trenches:' At insightful general sessions, you will discover proven approaches to leadership and governance so you can provide the best for your city. This conference will also be the culmination of my presidential-platform focus on affordable housing. Through the Institute for Community Housing, we have provided cities and ..-.. counties with an opportunity to help cultivate successful solutions to their affordable _- housing needs. While at the conference, be sure to get a copy of the "Community Housing Resource Guide;' developed by our Blue Ribbon Task Force. It will be available during at the Grants and Technical Assistance Resource Center. Now more than ever, Florida's municipalities need to pull together and stand strongly united as we face challenges from the Florida Legislature. I encourage you to bring a delegation from your city - join us in finding solutions. You'll receive the latest information on grants and technical assistance available for your city and get answers to pressing questions from Florida's state officials. Moreover, you can attend the "municipal marketplace" exhibits, featuring state-of-the-art products and programs for municipalities. This is also the annual business meeting for the Florida League of Cities, so be sure your city is represented for officer and board elections, and the adoption of resolutions. Be educated, entertained and intrigued by our line up of high-profile speakers. You'll hear from the Pulitzer Prize winning author Leonard Pitts; award-winning innovation guru Daniel Pink; National League of Cities President and Indianapolis Mayor Bart Peterson; and more! FLC Annual Conference 2007: A Leadership Experience...See you there! Sincerely, 12:7/.-M Rene Flowers, FLC President Councilwoman, City of St. Petersburg ...... -- location/Dates Orlando World Center Marriott Resort Thursday, August 16 - Saturday, August 18, 2007 Registration Hours Thursday, August 16: 7:30 a.m. - 6:00 p.m. Friday, August 17: 7:30 a.m. - 5:30 p.m. Saturday, August 18: 8:30 a.m. - 3:00 p.m. Deadlines Registration - Advance conference registration forms must be postmarked on or before Friday, July 27, 2007. If you are unable to meet this deadline, please register on-site. NOTE: Registration fees will increase to $325 for government and $520 for corporate registrants for all registrations done on-site, so we encourage you to register in advance. Hotel Reservations - The cut-off date for reservations at the Marriott is July 24, 2007. Reservations must be made via the FLC-provided housing forms only; no one will receive a housing form until after their paid registration is received. Please see page 9 for more details. .ncluded in Registration Fees Jty/County/Government ($295) and Corporate/ExhibitorlSponsor/Other ($495): Name badge, admission to all conference sessions and exhibit hall, receptions, continental breakfast, refreshment breaks, Saturday's Past Presidents' Luncheon and Saturday's installation dinner. NOTE: Registrants are defined as any elected government official, or any employee of governments, organizations or corporations. Guest ($75): Name badge, admission to the exhibit hall, sessions, workshops, receptions, continental breakfast, refreshment breaks and Saturday's installation dinner. Guest registration does not include the Past Presidents' Luncheon. NOTE: Guests are defined as spouses, partners or other non-professional relations of conference delegates. Guest registration may not be used for other elected government officials, staff or company representatives. Guest 13-18 years ($20) and Guest 3-12 years ($15): Name badge, admission to the exhibit hall, receptions, continental breakfast and refreshment breaks. Teen and child guest registration does not include the Past Presidents' Luncheon or Saturday's installation dinner. Exhibit Hall Pass ($20): This pass allows family members and guests who are not registered for the conference to visit our vendors on Thursday and Friday. Passes permit access to the exhibit hall on Thursday afternoon, Thursday evening and Friday morning. The pass allows access to the refreshment breaks in the exhibit hall and the Welcome Reception on Thursday evening, as well as Friday's Member Reception. The pass does not include drink tickets for either reception, but a cash bar will be available. The pass is not good for any other conference events, and is not equivalent to a registration. w ~-'-.- ,~ -" . \ -1~:~""~ ~ Cancellation Policy Conference registration cancellation must be done in writing by mail, e-mail or fax to the Florida League of Cities, Inc., P.O. Box 1757, Tallahassee, FL 32302-1757; e-mail aayars@t1cities.com; or ...-,. fax (850) 222-3806. All cancellations received in the FLC office by 5:00 p.m., Friday, August 3, 2007, will receive refunds, minus a $50.00 cancellation fee. Refunds will be issued after the conference. Hotel deposits will be refunded only if the hotel is given notification no later than 48 hours prior to the scheduled arrival date. Special Needs If you are physically challenged and require special services or if you have special dietary needs, please attach a written description to your registration form, and to your housing form before you send it to the hotel. Contact Information For additional information, please contact Barbara Solis by phone: (850) 222-9684; fax: (850) 222- 3806; e-mail: bsolis@flcities.com; or write to Florida League of Cities, P.O. Box 1757, Tallahassee, FL 32302- 1757. 4 Keynote speakers for the 2007 conference will include: Bart Peterson Mayor, City of Indianapolis and President, National League of Cities As NLC president, Bart Peterson is the chief spokesperson of the oldest and largest organization of municipal officials in the country. He is also the mayor of Indianapolis, the capital of Indiana and the nation's 12th largest city. Peterson is well known and respected for"The Peterson Plan;' a detailed vision for leading Indianapolis in the new millennium. His blueprint includes strengthening the economy and creating jobs, fighting crime aggressively, improving neighborhood quality of life, lifting up public education and celebrating diversity. Bart Peterson has a vision for a brighter future and better nation of cities. His thought-provoking comments will inspire you! Daniel Pink Author and "Innovation Guru" Come discover a whole new world with Daniel Pink. Learn from this best-selling author and expert on innovation, competition and the changing world of work. His latest book, A Whole New Mind, charts the rise of right-brain thinking in modern economies and explains the six abilities individuals and organizations must master in an outsourced and automated world. Reviewers have described the book as "an audacious and powerful work;'''a profound read;'''right on the money" and "a miracle:' Several publications named it one of the best business books of the year. Now in its 16th printing, it has been translated into 12 languages and is published across Europe and Asia. His articles on work, business and technology appear in many newspapers and magazines, including The New York Times, Harvard Business Review, Slate, Fast Company and Wired, where he is a contributing editor. Pink has provided analysis of business trends on CNN, CNBC, ABC, NPR and other networks. As an independent business consultant, he's advised start- up ventures and Fortune 100 companies on recruiting, innovation and work practices. He has also served as a White House advisor, speechwriter and aide. Maximize your difference by understanding the power of being empowered! Leonard Pitts Author and Pulitzer Prize Winning Journalist Powerful, motivational, inspiring, undaunting.. ..syndicated columnist Leonard Pitts is not to be missed! After joining The Miami Herald in 1991 as its pop music critic, Pitts has since penned a syndicated column of commentary on pop culture, social issues and family life. A Pulitzer Prize winner, his powerful columns are read by millions of newspaper readers around the country each week. Who can forget his column on the September 11,2001, attacks? "We'll Go Forward From This Moment"was an angry and defiant open letter to the terrorists and circulated the globe via the Internet. It generated upward of 30,000 e-mails, and has since been set to music, reprinted in poster form, read on television by Regis Philbin and quoted by politicians throughout America. His book, Becoming Dad: Black Men and the Journey to Fatherhood, was so popular it has been twice reprinted. He wrote, produced and syndicated "Who We Are;' an award-winning 1988 radio documentary on the history of Black America, and has written and produced numerous other radio programs on subjects as diverse as Madonna and Martin Luther King. Come hear from one ofthe most brilliant writers of our time! ~ Workshop Topics Under Development The following topics are under development for pos- sible workshop sessions. This list is subject to change and will be supplemented. Program updates will be included in upcoming issues of the Datagram and will be posted on the League's Web site, www.flcities.com. under "News & Hot Links:' Collective Bargaining Relationships in the Face of State Mandates Constitutional Amendment on Growth Management Via Ballot Contract Negotiations: Leadership Roles and Best Practices Crisis Communication for Elected Officials Determining City Budget Policies in a Cut-back Era Government in the Sunshine Intergovernmental Agreements: Getting to Yes Leadership Legislative Round-up Maximizing Your Revenues MPO and Cities: Transportation Dialogue OPEB - Paying for Post-employment Benefits Property Insurance Statewide Water Issues Thursday, August 16, 2007 7:30 a.m. - 6:00 p.m. Registration Desk Open 8:00 a.m. - 5:00 p.m. Florida League of Mayors Meeting Additional registration required. Contact Jenny Anderson at (850) 222-9684. 8:00 a.m. - 5:00 p.m. Internet Cafe Do you want to learn more about computers and technology? Are you looking for technology services for your city? Need a place to relax? Or do you just want to browse the Internet, check your Web-based e-mail or get some work done? The League's Technology Services Department and the Florida Local Government Information Systems Association will provide an Internet Cafe to meet your technology needs. The ~ eFLC Internet Cafe is a place where both new and experienced computer users are welcome. Now you don't have to go back to your room or find a place to "get connected"; your connection to the information superhighway is in the eFLC Internet Cafe. 8:30 a.m. - 11 :30 a.m. Pre-Conference Seminar -"Designing Better Places: Hands-On Design for Public Officials" Moderated by: Marie York, AICP, Associate Director for Northern Campuses, Center for Urban and Environmental Solutions, Florida Atlantic University, Jupiter The Center for Urban and Environmental Solutions at Florida Atlantic University has prepared a dynamic, challenging pre-conference workshop for League members. Participants will focus on the vision it takes to create better communities, and find options for the many challenges present in our current planniP""""''' laws and processes. The award-winning team at FA......."", promises that this course, based upon their popular "Florida Public Officials Design Institute at Abacoa" (now in its fifth year), will inspire officials to demand more from their own municipal planning, development and redevelopment efforts. Additional registration fee of $40.00 required. Space is limited so pre-registration is required. 9:30 a.m. - 3:30 p.m. Florida Institute for Community Housing Meeting Additional registration required. Contact Rose Hall at (850) 222-9684. 11 :30 a.m. - 2:00 p.m. Florida Black Caucus of Local Elected Officials Luncheon For more information, contact Commissioner Carlton B. Moore, City of Fort Lauderdale, at cmoore@fortlauderdale. gov. 12:00 p.m. - 4:30 p.m. Municipal Marketplace Open ,....... - 1 :30 p.m. - 3:30 p.m. Legislative Policy Council Meetings Municipal Service Delivery Fiscal Stewardship Home Rule Administration Urban Planning 3:30 p.m. - 5:00 p.m. International Relations Committee Meeting 4:00 p.m. - 5:00 p.m. Resolutions Committee Meeting 4:00 p.m. - 5:00 p.m. First-Time Attendees' Orientation If this is your first FLC Conference - Welcome! This workshop will acquaint you with the League, the conference program (with tips for the best use of your time), how to get involved in your local or regional league, FLC legislative policy councils and other municipal services. Come and join League ,fficers, staff and your colleagues as each shares Nays to take advantage of all that the League has to offer. Be sure to attend this important and informative session. 6:00 p.m. - 7:00 p.m. President's Welcome Reception in Municipal Marketplace Friday, August 17, 2007 7:30 a.m. - 5:00 p.m. Registration Desk Open 8:00 a.m. - 1 :00 p.m. Municipal Marketplace Open 8:00 a.m. - 5:00 p.m. Internet Cafe See page 6 for more information. 8:45 a.m. - 10:15 a.m. Opening General Session Featuring the E. Harris Drew Award presentation and a Keynote Presentation by Daniel Pink. 10:45 a.m. - 12:15 p.m. Round One: Concurrent Sessions 11 :45 a.m. - 3:15 p.m. Grants and Technical Assistance Resource Center This unique and valuable session will provide you with grants information, technical assistance and other resources that are available to your city. The Resource Center is specifically designed so that you may drop by at your convenience to meet with representatives from various state, federal and nonprofit organizations that provide grants and other services. Preview the 2007 version of the FLC's much sought after grants exchange guide, Financial and Technical Assistance for Florida Municipalities, which will be sent to your city. You will want to check this session as a "must attend"! 11 :45 a.m. - 1 :00 p.m. Women Elected to Municipal Government Luncheon Luncheon by invitation only. If you do not receive your invitation, please eall Helen Ludwig, executive director at (904) 743-6042. See letter on page 15 for details. 11 :45 a.m. - 1 :00 p.m. Sidewalk Cafe in Municipal Marketplace (Cash Sales) 1 :45 p.m. - 3:00 p.m. Round Two: Concurrent Sessions 1 :45 p.m. - 3:00 p.m. Florida Association of City Clerks Workshop "Government in the Sunshine" 3:30 p.m. - 4:45 p.m. Round Three: Concurrent Sessions 5:30 p.m. - 6:30 p.m. FLC Member Reception Evening Open Saturday, August 18, 2007 7:00 a.m. - 3:00 p.m. Installation Dinner Ticket Exchange 7:30 a.m. - 9:00 a.m. Various Local/Regional League Breakfast Meetings Contact your loealleague for more information. 8:00 a.m. - 12:00 p.m. Internet Cafe See page 6 for more information. 7 Saturday, August 18, 2007 continued 8:30 a.m. - 3:00 p.m. Registration Desk Open 9:00 a.m. - 10:45 a.m. Second General Session Featuring Keynote Presentations by Leonard Pitts and National League of Cities President Bart Peterson. 11 :00 a.m. - 12:15 p.m. Round Four: Concurrent Sessions 12:30 p.m. - 2:30 p.m. Past Presidents' Luncheon Honorable Charlie Crist, Governor (Invited) '".~ ;. - I ~ . · . I 'I I f' ,.. ..' . " ~.;;/ _I . .;!. \ ., . ~ '7,1 ~\, ~\ ~ . {. ,','... Voting Delegate Registration, Business Meeting an... awards immediately following luncheon. 6:00 p.m. - 11 :00 p.m. Childcare Provided Pre-registration required. See enclosed form. 6:30 p.m. - 10:30 p.m. Installation Dinner NOTE: Due to seating limitations, we ask that parents of children under five years old take advantage of our complimentary childcare service. See enclosed form for details. *Schedule and speakers subject to change. Children's Activities The Marriott offers a wide range of children's activities that changes daily. For complete information, please contact the Marriott at (407) 239-4200. Installation Dinner Childcare Childcare services will be available on Saturday, August 18 from 6:00 p.m. until 11 :00 p.m. during the installation dinner. This service, provided by the League through Sitter Solutions, will be offered at no charge, but pre-registration is required. The League will provide pizza, popcorn and drinks. Sitter Solutions will provide quality childcare with loads of activities and games, including basketball. A little ball play tent will be provided for children 1-3 years old, as well as videos for quiet time. Pillows and blankets will also be available. Agenda 6:00 p.m. - 6:30 p.m. 6:30 p.m. - 7:45 p.m. 7:45 p.m. - 9:30 p.m. 9:30 p.m. - 11 :00 p.m. 11 :00 p.m. Registration Dinner Activities Quiet time and Videos Closes Please be sure to pick up your child by 11 :00 p.m. 8 In order for us to provide this service, you will neec to fill out the Childcare Registration Form that is in this brochure on page 13 so we can determine how many sitters will be needed. Please return childcare forms to Barbara Solis, Florida League of Cities, Inc., P.O. Box 1757, Tallahassee, FL 32302-1757 or fax to (850) 222-3806. This service is licensed, bonded, insured and CPR trained, and there is no cost to you. Installation Dinner Ticket Exchange When you pick up your packet at registration, you will receive a coupon to exchange for an installation dinner ticket. The installation dinner ticket exchange booth will be open on Saturday morning starting at 7:00 a.m. This procedure will give you the opportunity to pick the table at which you want to sit. You must exchange this coupon for a ticket. Attraction Ticket Orders Your spouse and guest(s) can avoid the lines and orLo,,,;( advance tickets to Orlando's major attractions through the Marriott's concierge desk. More information and order forms are located in the back of this brochure. The World Center Marriott Resort will serve as the conference hotel. It is located at 8701 World Center Drive in Orlando. The resort phone is (407) 239-4200. (NOTE: Reservations may be made via housing form only. Please do not call the resort to make reservations.) The Florida League of Cities has secured the reduced rate of $5.00 per day for self parking, and $14.00 per day for valet parking. Visit the Marriott's Web site at www.marriottworld center.com for more information about the hotel. Please note - the Marriott is now a smoke-free property. Directions From Interstate 4: Exit 67 - hotel will be on the left. From the Airport: Take south exit out of the airport to 417. Take 417 south to Exit 6, go straight at the light, cross 535 and the hotel will be on the right. INTERNATIONAL DR. ORANGE MAGIC COUNIY KINGDOM CONVENTION · . CENTER 4 528 . COCOA ~ BEACH / :x....... 417 ORLANDO INT'L AIRPORT DISNEY'S ANIMAL KINGDOM . 192 " Room Reservations - IMPORTANT-PLEASE READ In recent years many of our delegates have experienced the inconvenience of having to stay outside of the host hotel. Our hotel room block has filled up sooner than expected by people making reservations they may not use, "just in case". These individuals end up not attending the conference and canceling their reservations, but it is too late to help others who have booked into other properties and cannot cancel without a penalty. As a result, our policy is that now no one will receive a housing form until we have received your PAID registration. Once your registration is paid, you will be sent a personalized housing form via e-mail, to be completed by you and sent directly to the hotel. (If you do not have an e-mail address, we will mail or fax the form to you.) NOTE: If you register online, but choose to mail in your check, you will not receive your housing form until your registration is paid. Please note that the hotel's reservation cut-off date is July 24, 2007, and the rate is $146/night.lt is important that you register for the conference early so you have plenty of time to make your reservations. We apologize in advance for any confusion or inconvenience this may cause, but this change in our procedures has enabled more of our delegates to stay in the host hotel. Remember that we are unable to guarantee reservations for anyone, nor the exact date on which the hotel block will sell out, so please register early. ft ( " Mail or Fax: Register early to avoid delays. Mail your conference registra- tion form with payment to the Florida League of Cities or fax to (850) 222-3806. No purchase orders or telephone registrations will be accepted. Online Registration You can register online by accessing the Florida League of Cities'Web site at www.flcities.com. Our online conference registration process has been redesigned to make event registration faster, simpler and more secure. Please read the following before starting your online registration. Security and Privacy - To provide a greater degree of privacy and security, user names and passwords are now required for each city official. When you click to register for the conference, you will be prompted to login. Use the following temporary login information: User Name: [First Letter of First Name] + [Last Name] + [City's 5-digit Zip Code] Example: John Doe of Tallahassee's user name would be jdoe32307. Password: homerule Once you have accessed the system using the temporary login information, you will be given instructions on how to create a custom password for your account. After this step is completed, you may register for the event. General Instructions - Fill out the online application, much like you would when using our paper format, select your method of payment and your application will automatically be sent to the Florida League of Cities. The costs for all registration choices are automatically totaled for you. If you register online there are two payment options. You can send your registration fees by check to the Florida League of Cities. (NOTE: You are not registered until we receive your payment and you will not receive your housing form until your registration is paid.) Or, you can pay online with your Visa or MasterCard. Registrations submitted and paid online via credit card will automatically be marked as paid and you will receive your conference confirmation immediately via e-mail! Conference confirmations include your registration information, totals and registration number for your reference. Please check your confirmation carefully to verify that all information is correct. Multiple Registrations - Individuals designated as "member administrators" will be able to manage the registrations for all their city officials. The "key official" for your city (normally the city manager or city clerk) will be designated as your city's member administrator. After the member administrator logs in, the names of all their city's officials will be listed showing if they have registered and the status of payment for the registration. 10 Registration Fees for the 2007 Annual Conference Are: City/County/Government $295.00* Guests $75.00 Guests (3-12 years) $15.00 Guests (13-18 years) $20.00 Corporate/Exhi bitor /Sponsor /Other $495.00* Pre-Conference Seminar $40.00 Exhibit Hall Pass $20.00 Extra Luncheon Ticket $40.00 Extra Installation DinnerTicket $80.00 * Registration fees will increase to $325 for government and $520 for corporate registrants for all registrations done on-site. City/County/Government ($295) and Corporate/Exhibitor Sponsor/Other ($495): Name badge, admission to all confer ence sessions and exhibit hall, receptions, continental break- fast, refreshment breaks, Saturday's Past Presidents' Luncheol and Saturday's installation dinner. NOTE: Registrants are defined as any elected government official, or any employee of governments, organizations or corporations. Guest ($75): Name badge, admission to the exhibit hall, sessions, workshops, receptions, continental breakfast, refreshment breaks and Saturday's installation dinner. Guest registration does not include the Past Presidents' Luncheon. NOTE: Guests are defined as spouses, partner~ Qr other non-professional relations of conference delegate~ " registration may not be used for other elected governmc. _ officials or staff. Guest 13-18 years ($20) and Guest 3-12 years ($15): Name badge, admission to the exhibit hall, receptions, continental breakfast and refreshment breaks. Teen and child guest registrations do not include the Past Presidents' Luncheon or Saturday's installation dinner. Exhibit Hall Pass ($20): This pass allows family members and guests who are not registered for the conference to visit our vendors on Thursday and Friday. Passes permit access to the exhibit hall on Thursday afternoon, Thursday evening and Friday morning. The pass allows access to the refreshment breaks in the exhibit hall and the Welcome Reception on Thursday evening, as well as Friday's Member Reception. The pass does not include drink tickets for either reception, but a cash bar will be available. The pass is not good for any other conference events, and is not equivalent to a registration. Deadlines/Cancellations Advance registration forms must be postmarked on or before Friday, July 27, 2007. If you are unable to meet this deadline, please register on-site at the conference registration desk. Conference registration cancellation must be done in writing by mail, e-mail or fax to the Florida League of Cities, Inc., P. O. Box 1757, Tallahassee, FL 32302-1757; e-mail oO.-.gl flcities.com; or fax (850) 222-3806. All cancellations recio., J in the FLC office by 5:00 p.m., Friday, August 3, 2007, will receive refunds, minus a $50.00 cancellation fee. Refunds will be issued after the conference. No refunds can be made aftel August 3 or for early departure from the conference. 2007 Florida League of Cities Annual Conference Registration Form 'icate as Needed DELEGATE INFORMATION Please note: The number of lines indicates the maximum number of letters per line on name badge. Name: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ I _ I - - - - - - - - - - - - - - - - - - - - First M.1. Last First Name or Nickname: As You Wish To Appear On Badge Title: ----------------------------- Affiliation: ----------------------------- City, County, Government or Company Mailing Address: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - Note: If you will be paying with a credit card below, please use the billing address for that card. City/State: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Zip: _ _ _ _ _ _ _ _ _ _ Phone Number: Fax Number: E-Mail Address (for confirmations): ------------ ------------ @ Please provide the address of the person who should receive the confirmation. First-Time Attendee? DYes DNo Contact Person: GUEST INFORMATION (Please complete only if registering a guest for the conference.) Guest's Name: _ _ _ _ _ _ _ _ _ _ _ _ I _ _ _ _ _ _ _ - - - - - - - - - ,t Name to appear on badge: _ _ _ _ _ _ _ _ _ _ _ _ '-..nild's Name: First Name (to appear on badge): Age: Child's Name: First Name (to appear on badge): Age: Special Needs If you require special services, or have special dietary needs, please attach a written description to your registration form. Registration Registration form must be accompanied by payment made payable to Florida league of Cities. Mail this form to: Florida League of Cities, P.O. Box 1757,Tallahassee, FL 32302- 1757. Registration forms must be postmarked by July 27, 2007. Remember: You will not receive a housing form until we have received your PAID registration. Fax Registration Fax registrations can be accepted with credit card payment. Fax: (850) 222-3806. Online Registration You can also register online by accessing the Florida League of Cities Web site at www.flcities.com. If you use this method, please do not send a hard copy registration form to the league. This will duplicate your registration information. "'''edit Card Information Aedit Card type: D MasterCard Number: Account Name: 3-Digit Security Code: Signature: D Visa Exp. Date:_ Registration Fees City ICounty IGovernment Corporatel Exhibitor I Sponsor IOther Guest No. Fee Total Fee _ @ $295.00* $ _ @ $495.00* $ @ $75.00 $ @ $20.00 $ @ $15.00 $ @ $20.00 $ Guest (1 3- 1 8 years) Guest (3-1 2 years) Exhibit Hall Pass Optional Activities Thursday, August 16 Pre-Conference Seminar Saturday, August 18 Extra Luncheon Ticket Extra Installation Dinner Ticket No. Fee Total Fee @ $40.00 $ @ $40.00 $ @ $80.00 $ Total $ *Note: Registration fees will increase to $325 for government and $520 for corporate for all registrations done on-site. " - 12 Florida League of Cities Installation Dinner Childcare August 18, 2007 Parent Name: Address: City: State: Phone ( ) Cell Phone: Zip/Postal Code: Please list each child's name, aqe and any alleroies or specia nee s as indicate eow. Child Name Age Allergies/ Special Needs d dbl Who is authorized to Name: Name: our child? 1. The undersigned parent/guardian, for himself or herself, and his or her heirs, successors and/or assigned, herby releases, acquits and fully discharges, Sitter Solutions and their respective shareholders, officers, directors, agents, employees, representatives, predecessors, successors and assigns from any and all claims, suits, sums of money, judgments, executions, damages, losses, expenses of any kind including without limitation, court demands, causes of actions and rights whatsoever, known or unknown contingent or otherwise, that parent, guardian or child might have, in whole or in connection with directly or indirectly, in the provision of child care services and or any use by parent/guardian or their children at such facility. 2. Parent/guardian may not bring toys, jewelry, valuables or medications into child care facility. Sitter Solutions, Inc. will not be responsible for such items and will not administer medication of any kind. 3. Parent/guardian warrants that the child has no allergies or disabilities, which have not been noted above. 4. This agreement shall be interpreted and construed under and in accordance with the laws of the State of Florida. 5. I hereby grant permission for Sitter Solutions, Inc. to take whatever steps necessary to obtain emergency medical care if warranted. If the parent cannot be reached emergency personnel will be called. 6. I hereby give permission for photographs/video to be taken of my child (ren) while attending a Sitter Solutions, Inc. children's convention. These photographs/video may be used for Sitter Solutions, Inc. This will serve as my authorization to Sitter Solutions, Inc. Signature Relationship For more information, call Sitter Solutions, Inc. at 1-877 -SITTING Return completed form to Barbara Solis at: Florida League of Cities, Inc., P. O. Box 1757, Tallahassee, FL 32302-1757; or fax to (850) 222-3806. 13 14 Women Elected To Municipal Government In Florida Dear Spouses of Conference Attendees: We invite you to join with us at our 15th Annual Buffet Luncheon held during the Florida League of Cities Conference at the Marriott World Center in Orlando. Our luncheon will be held on Friday, August 17th at 11 :30 a.m. Weare a group of elected women officials who get together once a year to socialize network and exchange ideas and solutions. To reserve your place just complete the form below and mail it to the address shown below together with your check for $25.00 payable to Women Elected to Municipal Government or WEMG. We must have your reservation and check by August lOth We look forward to seeing you at our luncheon August 17th. Sincerely ~~ Helen Ludwig, Executive Director Reservation Form Clip and return with you check Name Mailing address City, State and Zip Code Return to WEMG at P .O.BOX 11492 Jacksonville, FL 32239 ~.o. Box 11492 Jacksonville, FL 32239 Phone: (904) 743-6042 Fax: (904) 743-6042 Email: helenludwig@comcast.net ........-.. ..:. -~ .ea"VV'"c:>:r Id.. DVENTURE PARKS 1-Day After 12:00p.m.* (Valid in Conjunction with a Meeting) JNLVER!;, A,L U~7dHnr 1- Day After 2:00 p.m.* (Valid in Conjunction with a Meeting) 1-Day, 2-Park Sea World 1- Day After 12:00 p.m. Admission to Sea World Orlando All Ages $69.98 Universal Studios $71.36 1- Day 2-Park After 2:00p.m. Admission to All Ages Universal & Islands of Adventure 1- Day Admission to Both Universal Studios Adult 10+ and Islands of Adventure Admission to Pirates Dinner Adventure Show: Includes Dinner, Beer, Wine, Soft Drinks & Show. Enjoy an evening of Swashbuckling, Side-Splitting, Musical Pirate's Dinner Adventure Spectacular. This Broadway Quality Show is presented on an enormous, fully-rigged Pirate's Galleon Admission to Dixie Stampede Dinner Show: Includes Dinner, Beer, Wine, Soft Drinks & Show. Enjoy an evening of Magnificent Horses, Singing & Dancing, World famous Ostrich Racing, Friendly North/South Rivalry, and Dazzling Patriotic Finale Written by Dolly Parton Herself $84.01 ~~ Walt Disney' World ~....... -- -Day 1-Park After 2:00 p.m. (Valid Admission to 1 PK (Magic Kingdom, Epcot, in Conjunction with a Meeting) MGM, or Animal Kingdom) after 2p.m. Include 2-1 day tickets to your choice of Magic 2-Day Base Ticket* Kingdom, Epcot, MGM, or Animal Kingdom)- (Valid in Conjunction with a Meeting) PLUS 1 visit to Pleasure Island Include 2 days of unlimited park hopping to 2-Day Park Hopper* Magic Kingdom, Epcot, MGM, & Animal f" .. -l in Conjunction with a Meeting) Kingdom) - PLUS 1 visit to Pleasure Island Include 3-1 day tickets to your choice of Magic 3-Day Base Ticket* Kingdom, Epcot, MGM, or Animal Kingdom)- (Valid in Conjunction with a Meeling) PLUS 1 visit to Pleasure Island Include 3 days of unlimited park hopping to 3-Day Park Hopper* Magic Kingdom, Epcot, MGM, & Animal (Valid in Conjunction with a Meeting) Kin dom _ PLUS 1 visit to Pleasure Island Dinner haws . $53.00' $15.98 $18.36 $6.01 All Ages $71.36 $18.36 Adult 10+ $169.22 $30.22 Child (3-9) $136.34 $21.34 Adult 10+ $215.22 $30.22 Child (3-9) $184.34 $19.34 Adult 10+ $232.22 $30.22 Child (3-9) $189.34 $20.34 Adult 10+ $279.22 $30.22 Child (3-9) $237.34 $20.34 Admission to Arabian Nights Dinner Show: Includes Adult 12+ Dinner, Beer, Wine, Soft Drinks & Show. Enjoy an Child (3-11) evening of Enchantment & Adventure. Experience a story book tale of Romance & Intrigue amidst the splendor of the Palace of Horses. $56.29 $31.03 Adult 12+ Child (3-11) $55.33 $31.03 Arabian Nights ~~./\l ~~~ ~ Pirates Dinner Adventure ~~ ~' ',\t,. G;i\i,.9~~ ~ l\l .~ , ~ , .~ Dixie Stampede Doefy Partons *~-** ~. Adult 12+ Child (3-11) $52.17 $23.42 .$139.00 " $115.00 $185.00 $165.00 $202.00 $169.00 $249.00 $217..00 ~ $18.29 $9.03 $13.33 $7.03 $12.17 $2.42 Tickets Available at Orlando World Center Marriott Concierge Desk or for more information please call 407-383-2800 ACTlvtTlES Ii:.. TICKETS FLORIDA LEAGUE OF CITIES CONFERENCE SERVICES CONF AUG 16-18 2007 PRE-ORDER FORM I ,'- Please take a few minutes and complete your order form now. Ordering Instructions are on the bottom! Pre-Order Rates Available Until Aug 10th, 2007 Tickets will be available upon arrival at the Orlando World Center Marriott Ticket Concierge. Tickets Gate Quantity Total for this Ages Value You Save Your Price Ordered Item 1-Day After 2:00pm Universal Studios All Ages 3 Plus $71.36 $18.36 $53.00 X = & Islands of Adventure Pass 1-Day 2-Park Universal Studios and All Ages 3 Plus $86.00 $8.00 $78.00 X = Islands of Adventure Pass 1-Day After 12:00pm All Ages 3 Plus $70.36 $17.36 $53.00 X = Sea World Ticket 1-Day After 2:00pm Disney Park Ticket $53.00 Valid for admission to any 1-park (Magic Kingdom, Epcot, All Ages 3 Plus $71.36 $18.36 X = Disnev-MGM or Animal Kinadom\ after 2:DDnm 2 Day Disney Basic Ticket Plus Adult 10+ $169.22 $30.22 $139.00 X = Valid for 2 Days 1-Park admissions to your choice of Magic Kingdom, Epcot, Disney-MGM, or Animal Kingdom, Plus 1- Visit to Pleasure Island or Disney Quest. Child 3-9 $136.34 $21.34 $115.00 X = 2 Day Disney Park Hopper Plus Adult 10+ $215.22 $30.22 $185.00 X = Valid for 2 days unlimited admissions to Magic Kingdom, Epcot, Disney-MGM, and Animal Kingdom, Plus 1-Visit to Pleasure Island Child 3-9 $186.34 $21.34 $165.00 X = 3 Day Disney Basic Ticket Plus Adult 10+ $232.22 $30.22 $202.00 X = Valid for 3 Days 1-Park admissions to your choice of Magic Kingdom, Epcot, Disney-MGM, or Animal Kingdom, Plus 1-Visit to Pleasure Island Child 3-9 $190.34 $21.34 $169.00 X = 3 Day Disney Park Hopper Plus Adult 10+ $279.22 $30.22 $249.00 X = Valid for 3 days unlimited admissions to Magic Kingdom, Epcot, Disney-MGM, and Animal Kingdom, Plus 1-Vislt to Pleasure Island Child 3-9 $238.34 $21.34 $217 .00 X = 5 Day Disney Basic Ticket Plus Adult 10+ $248.22 $30.22 $218.00 X = Valid for 5 Days 1-Park admissions to your choice of Magic Kingdom, Epcot, Disney-MGM, or Animal Kingdom, Plus 1-Visit to Pleasure Island Child 3-9 $199.34 $21.34 $178.00 X = 5 Day Disney Park Hopper Plus Adult 10+ $295.22 $30.22 $265.00 X = Valid for 5 days unlimited admissions to Magic Kingdom, Epcot, Disney-MGM, and Animal Kingdom, Child 3-9 $247.34 $21.34 $226.00 X = Plus 1-Visit to Pleasure Island Ordering Instructions: Total Due First, Review the tickets. You can call us at 1-800-723-7666 if you have any questions Second, Print this form and fill in the information. You Can Fax this Form or E-Mail your Request 1) Fax your order to 407-345-8940 2) E-Mail your order request to mdecker@expedia.com 3) Or call us at 1-800-723-7666 and we will take your order over the phone. Third, We will call you to review your order and to answer any questions. Name: Company: Address: Title: City: State: Zip: Country: Phone: Fax: E-Mail: **AII tickets are non-refundable once purchased and picked up. Prices subject to change and availability. Speo;.l Noles. PLEASE REVIEW EACH ITEM. IF YOU HAVE ANY QUESTIONS PLEASE GIVE ME A CALL AT 407-383-2800. IF ALL IS IN ORDP PLEASE SIGN AND FAX BACK THIS FORM TO 407-345-8940 WITH PROPER PAYMENT. THANK YOU! Authorized Signature for Acceptance of Service and Payment: Name as it Appears on Card: Type Payment: Credit Card Number: Exp: This form may be duplicated. ... FLORIDA LEAGUE OF CITIES CONFERENCE SERVICES CONF AUG 16-18 2007 PRE-ORDER FORM II Please take a few minutes and complete your order form now. Ordering Instructions are on the bottom! Pre-Order Rates Available Until Ang 10th, 2007 Tickets will be available upon arrival at the Orlando World Center Marriott Ticket Concierge. Tickets Gate Total for this Ages Value You Save Your Price Quantity Ordered Item Arabian Nights Dinner Show Spend the evening at Orlando's most popular Dinner Adult 12+ $56.60 $18.60 $38.00 X = show. (Includes meal, show, and tax. Gratuity is at your own discretion.) Enjoy an evening of Enchantment & Adventure. Experience A story book tale of Romance & Intrigue amidst the splendor of the Palace of Horses. $31.03 $22.00 This is the Best Value Evening Child 3-11 $9.03 X = Entertainment for this event! Adult 12+ $53.20 $11.20 $42.00 x = PIRATES DINNER ADVENTURE Child 3-11 $31.90 $7.90 $24.00 x = Adult 10+ $48.94 $6.94 $42.00 x = MAKAHIKI LUAU DINNER SHOW Child 3-9 $31.90 $5.90 $26.00 x = DIXIE STAMPEDE Adult 12+ $52.17 $12.17 $40.00 x = DINNER SHOW Child 3-11 $23.42 $2.42 $21.00 x = SLEUTH'S MYSTERY Adult 12+ $51.07 $8.07 $43.00 x = DINNER SHOW Child 3-11 $25.51 $4.51 $21.00 x = PLEASURE ISLAND-CLUB PASS Adult 21+ $23.95 $4.95 $19.00 x = CITY WALK @ UNIVERSAL CLUB PASS Child 21+ $10.95 $5.45 $5.50 x = DISNEY QUEST INTERACTIVE Adult 10+ $36.21 $8.21 $28.00 x = THEME PARK Child 3-9 $29.82 $4.82 $25.00 x = CIRQUE DU SOLEIL Adult 10+ $84.14 $5.14 $79.00 x = RESERVATIONS REQUIRED Child 3-9 $67.10 $4.10 $63.00 = x Ordering Instructions: Total Due First, Review the tickets. You can call us at 1-800-723-7666 if you have any questions Second, Print this form and fill in the information. You Can Fax this Form or E-Mail your Request 1) Fax your order to 407-345-8940 2) E-Mail your order request to mdecker@exoedia.com 3) Or call us at 1-800-723-7666 and we will take your order over the phone. Third, We will call you to review your order and to answer any questions. Name: Company: Address: Title: City: State: Zip: Country: Phone: Fax: E-Mail: ** All tickets are non-refundable once purchased and picked up. Prices subject to change and availability. Special Notes: PLEASE REVlEW EACH ITEM. IF YOU HAVE ANY QUESTIONS PLEASE GIVE ME A CAll AT 407.383.2800. IF ALL IS TN ORDER PLEASE SIGN AND FAX BACK THlS FORM TO 40'1-345-8940 WITH PROPER PAYMENT THANK YOU! Authorized Signature for Acceptance of Service and Payment: Name as it Appears on Card: Type Payment: Credit Card Number: Exp: ...L~_ L______ _____ L_ -I____I:__.&._..J FLORIDA LEAGUE OF CITIES CONFERENCE SERVICES CONFERENCE AUG 16-18 2007 PRE-ORDER FORM III Please take a few minutes and complete your order form now. Ordering Instructions are on the bottom! ... Pre-Order Rates Available Until Wed. Aug. 10th, 2007 Tickets will be available upon arrival at the Orlando World Marriott Ticket Concierge Tickets DEPARTURE AD/CH Age Gate You Quantity Total for this DAY Value Save Your Price Ordered Item Kennedy Space Center: Your chance to explore space travel and experience Adult 12+ $115.00 $16.00 $99.00 X = history in the making! Includes roundtrip transportation, DAILY guided tour through the KSC complex, a MAXIMUM ACCESS BADGE unlimited into the KSC and a visit to the Child 3-11 $99.00 $14.00 $85.00 X = Astronaut Hall of Fame. Dine with the Astronaut at Kennedy Space Center: Tuesday Adu~ 12+ $135.00 $16.00 $119.00 x = Included in your visit to Kennedy Space Center is a buffet & style Lunch with the Astronaut and a Maximum Access Saturday Admission Badge. Child 3-11 $112.00 $13.00 $99.00 x = Glty Tour ot Orlando: We visit the Lake Eola district of Downtown Orlando, and Adult 12+ $79.00 $10.00 $69.00 x = then it's over to Winter Park, where we include the Scenic Sunday Boat Ride and some free time at exclusive Park Avenue. Final stop is town of Celebration which was developed by Child 2-11 $69.00 $10.00 $59.00 x = Disnev. Swim where the Manatees live: Enjoy a leisurely boat ride on the Crystal River, swim and Adult 12+ $145.00 $26.00 $119.00 x = snorkel with manatees (mask, snorkel & fins included). Wed & Some time in the Homosassa State Park (famous for its Saturday endangered species) completes the day. Breakfast bag Child 3-11 $129.00 $20.00 $109.00 x = and lunch also included. Monster Truck Safari and Airboat Ride: This half day tour includes a 30 minute ride on a Monster Adult 12+ $99.00 $14.00 $85.00 x = Truck Swamp Buggy. It explores the natural habitat of Central Florida allowing riders to view wildlife along the way, Friday combined with a 30 minute wind in your hair airboat ride. All takes place at one of Central Florida's Premier Airboat Farms. Child 3-11 $79.00 $10.00 $69.00 x = Guests arrive back in the hotels approx lunchtime. AirDoat Ride: This half day tour takes you along to one of Central Adult 12+ $75.00 $10.00 $65.00 x = Florida's most popular airboat farms, where you get to Friday experience the wind in your hair whilst getting in touch with your wild side! Includes roundtrip transportation Child 3-11 $69.00 $10.00 $59.00 x = and an airboat ride. snoppers Paradise: $59.00 $10.00 $49.00 Whether you are Bargain Hunting or looking for the Adult 12+ x = designer deals you are bound to find them on our Monday shopping tour. Includes roundtrip transportation and a Child 3-11 $49.00 $10.00 $39.00 x = lunch voucher. Ordering Instructions: 'PLEASE NOTE ALL ABOVE EXCURSIONS INCLUDE Total Due ROUNDTRIP TRANSPORTATION FROM THE HOTEL. First, Review the tickets. You can call us at 1-800-723-7666 if you have any questions Second, Print this form and fill in the information. You Can Fax this Form or E-Mail your Request 1) Fax your order to 407-345-8940 2) E-Mail your order request to mdecker@exoedia.com 3) Or call us at 1-800-723-7666 and we will take your order over the phone. Third, We will call you to review your order and to answer any questions. Name: Company: Address: Title: City: State: Zip: Country: Phone: Fax: E-Mail: **AII tickets are non-refundable once purchased and picked up. Prices subject to change and availability. Special Notes PLEASE REVIEW EACH ITEM. IF YOU HAVE ANY QUESTIONS PLEASE GIVE ME A CAll. AT 4lJ7-383-2800. IF All. IS IN ORDER PLEASE SIGN AND FAX BACK THIS FORM TO 407-345-8940 WITH PROPER PAYMENT THANK YOU! Authorized Signature for Acceptance of Service and Payment: Name as it Appears on Card: Type Payment: Credit Card Number: Exp: This form mav bE> nlJnliratl"r1 Top 1 0 Reasons to Attend the Florida League of Cities 81 st Annual Conference in Orlando 1. Participate in your League's annual Business Session; 2. Learn about valuable services from your Florida League of Cities; 3. Pick up innovative ways to expand services and save tax dollars; 4. Hear from some of the nation's most inspiring speakers; 5. Discover ways to win bigger state and federal grants; 6. Get answers from top municipal experts; /. Visit the Municipal Marketplace exhibits and get information to solve your city's problems; 8. Gain inside information on the 2007 legislative session and learn how you can help cities achieve victory for success during the 2008 session; 9. Find out how to build on your community's economic assets; and 10. Meet with colleagues from around the state and exchange innovative ideas and solutions The Florida League of Cities Annual Conference! Be There! ....."