12-07-2021 Agenda Packet
COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
December 7, 2021AGENDA5:00p.m.
CALL TO ORDER
I. Roll Call and Determination of Quorum
II. Public Comments
III. Approval of Minutes of the September 21, 2021, CRA Budget Meeting
IV. Election of Officers
V. Staff Presentation, Deputy Development Services Director/CRA
Administrator Corless
a) Mobil Site Grant Agreement
b) Update on Wellness Park
c) Public Outreach and Sponsorship Ideas
VI. Board Comments
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTE 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY
DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO
PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE
DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING.
1-1
COMMUNITY REDEVELOPMENT AGENCY ANNUAL BUDGET MEETING
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
September 21, 2021 MINUTES 5:00PM
I.Roll Call and Determination of Quorum
Chair June called the Community Redevelopment Agency Board to order at 5:01 PM in the
Commission Chambers of City Hall. City Clerk Sibbitt called roll and declared a quorum present.
Roll Call: Chair June, Vice-Chair Brinson, Member Wilsen, Member Johnson, Member Firstner,
Member Oliver
Also Present: City Manager Frank, Assistant City Manager Shadrix, City Attorney Cookson,
Deputy Development Services Director/CRA Administrator Corless, and City Clerk Sibbitt.
II. Public Comments - None
No speaker reservation formswere received.
III.Approval of Minutes from the May 4, 2021, CRA Regular Meeting
Member Wilsen, seconded by Member Johnson, moved to approve the CRA
Regular Meeting Minutes ofMay 4, 2021, as presented. Motion carried 6-0.
IV. Staff Lead Presentation & Discussion
Deputy Development Services Director/CRA Administrator Corless formally introduced her
newest CRA Redevelopment Specialist, Carolina Vaca.
A) Proposed FY 2021-2022 Budget- Deputy Development Services Director/CRA
Administrator Corless announced the FY 2021/2022annual budget for the CRA followed all
guidelines and requirements of Florida State Statute Chapter 163, Governing Redevelopment
Agencies, as well as followed the directions adopted by the City of Ocoee in the Community
Redevelopment Plan. Total estimatedrevenue is $6,169,296.19 which includes a $2,250,000 grant
from West Orange Healthcare District for Wellness Park.Deputy Development Services
Director/CRA Administrator Corless stated that the final increment and starting cash forward
amounts will not be available until the end of November She further explained the estimated
expenditures for FY 2021/2022 total $6,169,296.19 which balances the budget.
CRA Budget Meeting September 21, 2021 Page 1
Deputy Development Services Director/CRA Administrator Corless brought the board’s
attention to the following information located in their budget books: Line Item Budget List, 5-Year
Capital Improvement Program, and Resolution and Budget Detail.
Chair June inquired if there were any questions on the budget. Member Brinson inquired about
the $6,200,000.00 listed under Capital Projects for Old Winter Garden Road Extension and
Infrastructure Improvement. Deputy Development Services Director/CRA Administrator
Corless addressed his question, and shared the sum is based on the estimate of future increments
as well as the ability to acquire additional funding.
Member Oliver inquired about Community Promotions and Public Relations Development line
items listed in the budget, and if they were one in the same. Deputy Development Services
Director/CRA Administrator Corless explained the difference between the line items. She
further shared some of the events, such as the Ocoee Music Festival and Best Fest, for which the
Community Promotions funding are utilized for.
City Attorney Cookson read the title of the resolution.
A RESOLUTION OF THE OCOEE COMMUNITY
REDEVELOPMENT AGENCY ADOPTING A BUDGET FOR
FISCAL YEAR 2021-2022; PROVIDING FOR BUDGET
ADJUSTMENTS AND THE APPROPRIATION OF FUNDS;
PROVIDING FOR SEVERABILITY; PROVIDING AN
EFFECTIVE DATE.
Member Johnson, seconded by Member Brinson, moved to adopt CRA Resolution No.
2021-001 adopting the CRA Budget for Fiscal Year 2021-2022. Motion carried 6-0.
B)Grant Request to Prepare the NW Corner of the Intersection of SR 50 and Maguire Road
for Redevelopment- Deputy Development Services Director/CRA Administrator Corless
explained Jamison Commercial is requesting financial assistance in an amount of $293,333 from
the CRA in the form of an incentive grant to remove a deteriorating gas station building/structures,
underground petroleum tanks, contaminated soil, and backfill with clean soil to prepare this site
for redevelopment. Jamison Commercial is in the final process of acquiring this site to build a
medical office building located at the northwest corner of State Road 50 and Maguire Road. She
further explained the goals and objectives elements the CRA considered to establish a
recommended amount of financial assistance not to exceed $173,333. As this is a reimbursement
grant, the City Attorney will be working with the CRA and Developer to create a Development
Agreement.
Member Johnson shared that the requested total is $293,333, and confirmed the CRA only
recommends an amount not to exceed$173,333. Deputy Development Services Director/CRA
Administrator Corless briefly shared the elements considered by CRA staff, and explained the
CRA Board is entitled to approve the request as they choose appropriate. Member Johnson further
voiced his support in providing the full amount requested. City Attorney Cookson explained there
are legal restrictions placed on the CRA staff when considering these types of grant requests.
Member Wilsen inquired if this would be designated as a Brownfield Site. Deputy Development
CRA Budget Meeting September 21, 2021 Page 2
Services Director/CRA Administrator Corless explained this is not designated as a Brownfield
Site, nor is it in the Brownfield Area, but should the developer choose to seek Brownfield funding,
staff would assist. Member Oliver shared he feels comfortable with the recommendation of
Deputy Development Services Director/CRA Administrator Corless. Chair June inquired about
the processing timeline. Deputy Development Services Director/CRA Administrator Corless
addressed his question. Member Wilsen shared she is also comfortable with the recommendation
of the CRA staff. Member Firstner inquired if there had been any ground testing for
contamination on the site. Ryan Kingry, Chief Operating Officer for Jamison Commercial,
addressed his question, and shared the site has a No Further Action (NFA) letter from Department
of Environmental Protection (DEP), and they do not expect to find contamination when the tanks
are pulled. He further explained the inclusion of the exfiltration system that was provided in their
budget. Member Firstner inquired, if there was contamination would it be the responsibility of
the developer to clean up. Mr. Kingry answered in the affirmative. Commissioner Brinson also
shared his environmental concerns.
Member Brinson, seconded by MemberFirstner, moved to approve grant funding
to Jamison Commercial in an amount not to exceed $173,333 from CRA Developer
Incentives-Capital Account, and to proceed with a Development Agreementthat
details the conditions that must be met to request reimbursement. Motion carried
5-1 with Member Johnson opposing.
Member Johnson shared he opposed as he is in favor of awarding thefull requested amount of
$293,333.
C)Set FY 2021/2022 CRA Board Meeting Dates – Deputy Development Services
Director/CRA Administrator Corless asked the board to consider the below for their meeting
dates for Fiscal Year 2021/2022. She informed the board that it is required they have at least four
(4) meetings per fiscal year.
Meeting #1:
Tuesday, December 7, 2021,at 5:00 PM(before City Commission meeting)
Meeting #2:
Tuesday, March 1, 2022, at 5:00 PM(before City Commission meeting)
Meeting #3:
Tuesday, June 7, 2022, at 5:00 PM (before City Commission meeting)
Meeting #4:
Tuesday, September 20, 2022, at 5:00 PM(before City Commission meeting)
MemberBrinson, seconded by Member Oliver, moved to approvethe Fiscal Year
2021/2022 CRA meeting dates, as presented by staff, as follows; December 7, 2021;
March 1, 2022; June 7, 2022;and September 20, 2022. Motion carried 6-0.
CRA Budget Meeting September 21, 2021 Page 3
V.Board Comments-None
ADJOURNMENT
The meeting was adjourned at 5:28 PM
Attest: APPROVED:
____________________________ _____________________________
Melanie Sibbitt, Secretary Randy June, Chair
CRA Budget Meeting September 21, 2021 Page 4
MEMORANDUM
TO: Agency
FROM: Director/
DATE: December
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GRANT AGREEMENT
THIS GRANT AGREEMENT (the “Agreement”) is made and entered into as of the Effective
Date (hereinafter defined) by and between the CITY OF OCOEE COMMUNITY REDEVELOPMENT
AGENCY, a redevelopment agency established by the City of Ocoee (the “CRA”), having an address at
150 N. Lakeshore Dr. Ocoee, FL 34761, and OCOEE MEDICAL DEVELOPERS, LLC, a Florida
limited liability company (the “Grantee”), having an address at 135 W. Central Blvd., Suite 450, Orlando,
FL 32801.
RECITALS:
WHEREAS, inaccordance with Florida Statutes Chapter 163, the CRA was established by the
City of Ocoee for the purpose of revitalizing the State Road 50 corridor and eliminating blighted conditions
within the CRA boundaries; and
WHEREAS, the CRA has created a Community Redevelopment Plan (the “Plan”) which identifies
the removal of deteriorating buildings and structures, the remediation of environmental contamination, and
the development of public-private partnerships as ongoing goals of the CRA; and
WHEREAS, The Grantee is the owner of the real property as more particularly described on
Exhibit “\[ A \]”attached hereto and by this reference made a part hereof (the “Property”) with an address
of 11001 W. Colonial Dr. Ocoee, FL 34761 and has requested, from the CRA, financial assistance with
preparing the site for redevelopment; and
WHEREAS, work necessary to prepare the site for redevelopment includes demolition and
removal of the existing gas station and carwash structures, removal of underground petroleum storage tanks
and contaminated soils, and backfilling with clean soil on the Property as more particularly described in
Exhibit “\[ B \]” attached hereto and by this reference made a part here of (the “Work” or “Scope of Work”);
and
WHEREAS, the CRA has deemed this Work consistent with the Plan and has approved an award
of grant to the Grantee in the amount of ONE HUNDRED SEVENTY-THREE THOUSAND THREE
HUNDRED THIRTY-THREE AND NO/100 DOLLARS ($173,333.00) (the “Grant”) to be used for the
completion of the Work; and
WHEREAS, the Grantee desires to accept the Grant subject to the terms, conditions, and
restrictions as set forth in this Agreement.
NOW, THEREFORE, in consideration of the Grant and the mutual agreements herein and other
good and valuable consideration, the receipt, adequacy, and sufficiency of which are hereby expressly
acknowledged, the parties hereto do hereby agree as follows:
1. Recitals. The recitals set forth above are true and correct and form a material part of this
Agreement and are incorporated herein by this reference.
2. Effective Term. The term of this Agreement shall commence on the date when it has been
executed by both parties (the “Effective Date”) and the obligation of the CRA to fund the Grant shall
terminate on September 30, 2022, unless sooner terminated by either party as set forth herein (the “Funding
Termination Date”). Any portion of the Grant for which a reimbursement request has not been submitted
by the Grantee to the CRA by the Funding Termination Date shall be forfeited and Grantee hereby waives
any rights to such forfeited portion of the Grant.
1
4893-3099-4944, v. 2
3.ScopeofWork. The Grantee agrees to use the Grant solely for the reimbursement of costs
and expenses paid by the Grantee for the performance of the Scope of Work subject to and in accordance
with this Agreement. The Grantee further agrees that the Grant shall only be disbursed in accordance with
the budget attached hereto as Exhibit “\[ C \]” (the “Budget”) in the amounts for each line item as set forth
therein. The Grantee is solely responsible for obtaining all necessary permits for completing the Work. The
Grantee also acknowledges and agrees that it is the Grantee’s sole responsibility to ensure that all work
performed complies with the Scope of Work, contract documents, plans and specifications, and all
applicable law including the Florida Building Code.
4. Amount Payable. Subject to available funds, the maximum amount payable under this
Agreement shall not exceed the Grant amount awarded.
5. Reimbursement Procedures.The CRA agrees to disburse the Grant to the Grantee on a
reimbursement basis for necessary expenses properly incurred under this Agreement and paid by the
Grantee based on the Scope of Work and Budget. Grantee understands that any work completed prior to
the Effective Date may not eligible for reimbursement. Payment shall be made in accordance with the
following procedures:
a. Reimbursement Request. Reimbursement request(s) are to be in writing and
presented to the CRA by the Grantee only after the Work is complete and payment has been made by the
Grantee for labor and materials as set forth in the Scope of Work. Completion of the Work will be
determined by passing and finalization of all inspections, closing of all permits, and issuance of final
approval relating to site demolition and site preparation from the City of Ocoee Building Department. The
CRA shall have the right to inspect and verify payment for all labor and materials prior to the release of
each reimbursement. The CRA reserves the right to refuse reimbursement in whole or in part for work that
does not conform to the Scope of Work submitted or completed by the Funding Termination Date. Any
changes to the approved Scope of Work or requests for extensions shall be made in writing and presented
to the CRA.
b. Expenditure Report Required
. As part of each reimbursement request. The Grantee
shall submit to the CRA, for its review and approval, a detailed expenditure report including (i) invoices
for all work performed, (ii) copies of all cancelled checks, and (iii) paid receipts for all labor materials, as
well as any other information and documentation reasonably requested by the CRA. No request for
reimbursement shall be processed without an expenditure report. The CRA reserves the right to withhold
all or any portion of the Grant if required and/or requested documentation is not submitted or is in a form
and substance not acceptable to the CRA.
6. Indemnification. The Grantee shall indemnify and hold the CRA and City of Ocoee
harmless, including its elected officials, agents, and employees, from and against all claims, damages,
losses, and expenses, including but not limited to, attorney’s fees and costs, arising out of or resulting from
the carrying out of this Agreement, arising out of the any work activities performed under this Agreement,
or constituting a breach of any term of this Agreement.
7. Entire Agreement. This Agreement constitutes the entire agreement between the parties
with respect to the subject matter hereof and supersedes all other prior agreements and understandings, both
written and oral, between the parties with respect to the subject matter hereof.
2
4893-3099-4944, v. 2
8.Counterparts. This Agreement may be executed in two or more counterparts, each of
which shall be deemed an original, but all of which together shall constitute one and the same instrument.
\[SIGNATURES TO FOLLOW\]
3
4893-3099-4944, v. 2
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be duly executed by
their respective authorized officers as of the day and year first above written.
CRA:
CITY OF OCOEE COMMUNITY
REDEVELOPMENT AGENCY, a
redevelopment agency established by the City of
Ocoee, a Florida municipal corporation
By: __________________________________
RANDY JUNE
Chair
Date: ________________________________
Attest: ______________________________
Melanie Sibbitt, City Clerk
FOR USE AND RELIANCE ONLY BY THE Date: ________________________________
CITY OF OCOEE, FLORIDA; APPROVED
AS TO FORM AND LEGALITY this ___ day APPROVED BY THE CITY OF OCOEE
of ____________, 2021. COMMUNITY REDEVELOPMENT
AGENCY AT A MEETING HELD ON
SHUFFIELD, LOWMAN & WILSON, P.A. _____________________, UNDER AGENDA
ITEM NO. _________.
By: _________________________________
City Attorney
4
4893-3099-4944, v. 2
GRANTEE:
OCOEE MEDICAL DEVELOPERS, LLC, a
Florida limited liability company
By:
Title:
Date:
5
4893-3099-4944, v. 2
CRA GRANT AGREEMENT EXHIBIT A
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4
CRA GRANT AGREEMENT EXHIBIT B
SCOPE OF WORK
The City of Ocoee Community Redevelopment Agency approved a reimbursement grant in
the amount of ONE HUNDRED SEVENTY-THREE THOUSAND THREE HUNDRED AND THIRTY-
THREE DOLLARS AND NO/100 DOLLARS ($173,333.00) to be used to prepare the site located at 11001
W. Colonial Dr., Ocoee, FL 34761 for redevelopment.
Ocoee Medical Developers, LLC must complete the following in order to meet the terms of
this Grant Agreement.
The demolition and removalof the site’s deteriorating gas station and car wash buildings
and structures.
Removal of the existing underground petroleum storage tanks.
Removal of contaminated soil and replacement with clean fill dirt.
Repair of the site’s existing retaining wall.
CRA GRANT AGREEMENT EXHIBIT C
BUDGET
The City of Ocoee Community Redevelopment Agency approved a reimbursement grant in
the amount of ONE HUNDRED SEVENTY-THREE THOUSAND THREE HUNDRED AND THIRTY-
THREE DOLLARS AND NO/100 DOLLARS ($173,333.00) to be used for the completion of work
described in Exhibit B of this agreement. The following chart identifies the not-to-exceed budget as approved
by Ocoee Community Redevelopment Agency to prepare the site located at 11001 W. Colonial Dr., Ocoee,
FL 34761 for redevelopment.
BUDGET
Underground Storage Tank Removal $73,333
Demolition of Gas Station and Carwash Structures $53,000
Removal of Contaminated Soils and Import of Clean Fill Dirt $27,000
Repairing the Retaining Wall $20,000
TOTAL $173,333
2022
-
2021
Board Meeting #1
December 07, 2021
Meeting Agenda
Mobil Site Grant AgreementWellness Park UpdatePublic Outreach and Sponsorship Ideas
Roll Call and Determination of QuorumPublic CommentsApproval of September 21, 2021 CRA Budget Election of OfficersStaff PresentationBoard Comments
Meeting Minutes
I.II.III.
I.II.III.IV.V.VI.
18171615
----
FY 2017 Chair, Rosemary WilsenVice Chair, John Grogan FY 2016 Chair, Joel KellerVice Chair, Rosemary Wilsen FY 2015 Chair, Ginger Corless (Ocoee appointee)Vice Chair, John Grogan FY
2014 Chair, Carla Johnson (Orange County appointee)Vice Chair, Joel Keller
Past Officers
Election of Officers
21 20 19 (August 2019)19 (May 2019)19
-----
FY 2020 Chair, Randy JuneVice Chair, Larry Brinson, Sr. FY 2019 Chair, Richard Firstner Vice Chair, Randy June FY 2018 Chair, Richard Firstner Vice Chair, Vacant (resigned 08/22/19)FY
2018 Chair, Richard Firstner Vice Chair, Todd Duncan FY 2018 Chair, Vacant (John Grogan)Vice Chair, Richard Firstner
Mobil Grant Agreement
Reimbursement grant not to exceed $173,333
•
.
format
grants
future
for
Agreement
format
Grant
this
the
of
use
approve
and
to
Mobil Grant Agreement
written
Motionas
Reimbursement requires Grantee to provide CRA with invoices, copies of cancelled checks, and paid receipts for all materials usedGrant has been reviewed by City Attorney Staff Recommendation:
•••
+$875,031
+$1,381,050
+$449,382.33
onstruction
c
$2,300,000.00
Amount over Budget of
th
for a new cash balance of
$2,749,382.33$3,175,031.00$3,681,050.00
Alternate
Bid Price w/Add
ased on current
b
all over the cost estimate & budget
$2,146,986.19)
-
Group
Bidder
Wellness Park Update
Verified costs
scalation
Construction
-
Construction
e
Construction
Casey
ost
Bids Opened on November 163 Bidders GAI CRA’s Cash Balance is $1,284,228.17 over that
SAOelrichPrime
•••c•estimated ($3,431,214.36
Lake Nona Park Built by SA Casey
bid of
-
Wellness Park Update
plus $300,000 for unforeseen costs for a new
Balance to cover the $449,382.33 over estimate
Motion to allocate funds from the updated Cash
SA Casey Construction be awarded the contract.
project budget of $3,049,383.33 and, recommend
Staff requests CRA approve a new project budget of $3,049,382.33 This will cover the low$2,749,382.33 plus $300,000 to draw upon for unforeseen additional costs to construct the project
remaining unassigned funds
Cash Balance Update
to Acquisition & Developers’ Incentives
Motion to allocate the remaining cash balance
After allocating $749,328.33 to Wellness Park there is $534,899.84 remaining unassignedStaff recommends the be directed to Acquisition & Developers’ Incentives bringing this to $776,061.84.
Since the CRA approved the $173,333 grant to prepare the Mobil Station for redevelopment, the unencumbered amount is $602,728.84
Public Outreach
Welcome New Businesses to Fifty WestCRA Business Roundtable at Jeff’s BagelsDistrict 4 Town Hall Meeting Increase public awareness in 2022
••••
HELD TODAY
(before City Commission meeting)
at 5:00 p.m. (before City
th
th
at 5:00 p.m. (before City Commission
at 5:00 p.m. (before City Commission
st
th
2022 Meeting Dates
-
2021
Tuesday, December 7Commission meeting)Tuesday, March 1meeting)Tuesday, June 7meeting)Tuesday, September 20
––––
Meeting #1(Elect Officers): Meeting #2 Meeting #3:Meeting #4 (Budget Meeting):
••••