Item #06 Approval of Ocoee Police Variable Message Board
AGENDA ITEM COVER SHEET
Meeting Date: July 17, 2007
Item #
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Contact Name:
Contact Number:
Reviewed By:
Department Director:
City Manager:
Background Summary:
This is a proposed grant that needs approval from the Commission. The amount requested from Federal Funding is
$14,563.00, and the City funded amount is $11 ,000.00, which is less than half of the total amount of $25,563.00. This
Grant is for the Ocoee PD to acquire a Traffic Unit Variable Message Board. The grant would be awarded after October
2007.
Issue:
Should the Honorable Mayor and Board of City Commissioners approve the proposed Edward Byrne Memorial
Justice Assistance Grant Program and the amount of funding required from the City.
Recommendations
It is recommended that the Honorable Mayor and Board of City Commissioners approve this Grant and the
amount of funds needed from the City in order to provide our Traffic Unit with a Variable Message Board.
Attachments:
Grant proposal attached to the Staff Report.
Financial Impact:
$11,000.00 is needed from the City to supplement the requested amount of$14,563.00 from Federal Funding.
Type of Item: (please mark with an 'x'J
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
~ Commission Approval
Discussion & Direction
_ Original DocumenUContract Attached for Execution by City Clerk
_ Original DocumenUContract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by 0
N/A
N/A
N/A
City Manager
Robert Frank
Commissioners
Gary Hood. District 1
Scott Anderson. District 2
Rusty Johnson. District 3
Joel Keller. District 4
Mayor
S. Scott Vandergrift
ST AFF REPORT
FROM:
TO:
Ronald Reffett, Chief of Polic~
I..
DATE:
July 17,2007
RE:
Edward Byrne Memorial Justice Assistance Grant Program
ISSUE: Should the Honorable Mayor and Board of City Commissioners approve the proposed
Edward Byrne Memorial Justice Assistance Grant Program and the amount of funding required
from the City.
BACKGROUNDIDISCUSSION
This Edward Byrne Memorial Justice Assistance Grant Program proposal is to acquire a Traffic Unit Variable
Message Board for the Ocoee Police Department. The variable message board would provide a very distinct
function. Variable message boards can be used for education and assist with enforcement. The high visibility of
a message board is an invaluable tool in the deterrence of traffic law violations. Their mere presence states the
Ocoee Police Department is serious about traffic enforcement and concerned about public safety. The message
board would be used to educate the community in high traffic areas about road conditions and warn them of
traffic violations such as speeding. This could be accomplished along with the Police motorcycles and laptop
computers previously funded. Police officer would not need to be present for the operation of this message
board.
Rush hour traffic is a major concern for heavy traffic and traffic violations. Message boards would allow the
police department to notify commuters of traffic issues and educate the public about traffic laws. The public
would receive information reference road and traffic problems which would assist with routing traffic so that the
roadway would be restored to normal sooner.
The Ocoee Police Department receives numerous complaints concerning speeding in subdivisions as well as
larger roadways. In a majority of the cases a full time enforcement is impractical. A variable message board
with speed detection could be placed for educational purposes to remind the community of traffic laws.
Message boards are useful in community relations as well as community oriented policing. Message board can
be used in parades, community fairs, etc. They are valuable in the sense of gaining community support; the
message can be delivered to many people in a short amount oftime. Neighborhood traffic related problems are a
1
"quality oflife" issue in the eyes of the public. Using a message board for these situations can only enhance the
relationship between the public and the police department.
The growth the City of Ocoee has seen in recent years dictates that we look at other alternative methods for
enforcing traffic laws and educating the public. Our roads are seeing more vehicle traffic than they ever have.
The crashes occurring in the City of Ocoee have gone up and will continue to go up because of the amount of
traffic in this city.
Needs Addressed
The message board would be part of the Ocoee Police Traffic Unit. The following are specific purposes that the
message board could be used for:
City wide stationary traffic warnings of all speeding complaint areas.
Conduct traffic related education based on citizen complaints and in high traffic accident locations as determined
by analysis of traffic accident reports obtained from the Ocoee Police Department.
Assist with traffic control and routing during emergency situations when deemed necessary.
Special occasion information such as road closures, parades, DUI enforcement, etc.
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Page 1 of2
APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier
FEDERAL ASSISTANCE
July 02, 2007
1. TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier
STATE
Application Non -Construction Federal Identifier
4. DATE RECEIVED BY
FEDERAL AGENCY
5.APPLICANT INFORMATION
Legal Name Organizational Unit
City ofOcoee Police Department
Address Name and telephone number of
the person to be contacted on
150 North Lakeshore Drive matters involving this
Ocoee, Florida application
34761-2216
Brown, Charles
(407) 905-3160
6. EMPLOYER IDENTIFICATION NUMBER (EIN) 7. TYPE OF APPLICANT
59-6019765 Municipal
8. TYPE OF APPLICATION 9. NAME OF FEDERAL
AGENCY
New
Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF
APPLICANT'S PROJECT
NUMBER: 16.738
CFDA EDWARD BYRNE MEMORIAL JUSTICE Ocoee Police Traffic Unit
TITLE: ASSISTANCE GRANT PROGRAM Variable Message Board
12. AREAS AFFECTED BY PROJECT
Law Enforcement Programs, City of Ocoee, Ocoee Police Departmnet Jurisdiction
13. PROPOSED PROJECT 14. CONGRESSIONAL
Start Date: October 01, 2007 DISTRICTS OF
End Date: September 30, 2008
a. Applicant
b. Project FL03
15. ESTIMATED FUNDING 16. IS APPLICATION
Federal $14,563 SUBJECT TO REVIEW BY
STATE EXECUTIVE ORDER
Applicant $11 ,000 12372 PROCESS?
State $0
Program is not covered by E.O.
https:llgrants.ojp.usdoj.gov/ gmsextemall applicationReview.do ?print=yes
7/9/2007
Page 2 of2
Local $0 12372
Other $0
Program Income $0 17. IS THE APPLICANT
DELINQUENT ON ANY
FEDERAL DEBT?
TOTAL $25,563
N
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION
PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL
COMPL Y WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED.
https://grants.ojp.usdoj.gov/gmsextemal/ applicationReview .do ?print=yes
7/9/2007
speedALERT Speed Dependent Variable Message Sign
~'LI
SPEED-DEPENDENT MESSAGING
"Speak DIRECTL Y to Specific Drivers"
With speed-dependent messaging, you'll be able to broadcast not only the speed
at which a motorist is driving, but also a message tailored to influence it.
INCREASED CAPABILITIES
Product Sheet, Videos
. Expand the functionality of your All Traffic
Solutions equipment.
. Present varying messages dependent upon
vehicle speed. With speedALERT, an
instALERT or Mobile Messenger sign is
combined with a SPEEDsentry radar speed
display or monitor.
~
Product Sheet
speedALERT Video
SIGNIFICANT IMPACT
Windows Media
QuickTime Movie
. Tell motorists how fast they are going and
what they must do to make
their driving safer and compliant.
. Raise driver awareness and reach them with a
targeted message.
All Traffic Solutions
Video
QuickTime Movie
MEASURMENTS OF EFFECTIVENESS
Windows Media
. Get the real facts from our optional data-
logging and analysis option. (or request a DVD)
. Learn how fast motorists are driving, how
many vehicles are traveling
through an area and the impact of your messages-pinpointed to time
frames you define.
STATS
. Fully functional speedALERT bundle' includes:
instALERT or Mobile Messenger sign
SPEEDsentry radar display or monitor
- ATS-5 or ATS-7 trailer
- Hitch-mount bracket for instALERT or SPEEDsentry
- Mounting bracketslhardware for instALERT & SPEEDsentry
Static speed limit signs with digits
. or purchase items individually
http://www.alltrafficsolutions.com/new Yfoducts/speed _ alert. asp
Page 1 of2
Find Reseller Reseller Login
Work Zones
School Zones
Events
NEED GREATER VISIBILITY FOR
LARGER ROADS OR LONG.
TERM SITUATIONS?
Consider the Mobile Messengern.1
which uses the same technology and
message software as InstALERT
Lmm_____J
7/1112007