Item #19 Authorization of Staff to proceed with a Boundary Survey for Tiger Minor Park property
AGENDA ITEM COVER SHEET
Meeting Date: July 17, 2007
Item # { q
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Contact Name:
Contact Number:
Michael W. Rumer ~
905-3100 X1 018
Reviewed By:
Department Director:
City Manager:
----
Subject: Authorization of Staff to proceed with a Boundary Survey for the Tiger Minor Park property.
Background Summary:
Tiger Minor Park, one of City of Ocoee's premier parks that provides a playground, pavilion, benches, grills,
basketball court, tennis courts, & restrooms consists of 9.46:t acres of park land with a portion of its
boundaries lying within the limits of unincorporated Orange County. In order to annex the portion located in
Orange County into the Ocoee City limits, a legal description in metes and bounds is required by Florida
Statute 171.044 (3). The subject property is located on the North side of Geneva Street and between
Blackwood Avenue and Clark Road. The property physical address is 401 E Geneva Street and is identified
by the parcellD #s 17-22-28-6144-05-050, 17-22-28-6144-05-060,20-22-28-0000-00-035.
The scope of service includes a horizontal survey of the entire park property that will provide a current
survey and legal description to be kept on file should any future improvements be proposed. The legal
description for the area to be annexed will also be provided. Staff will then proceed with the petition to annex
said property.
The City solicited proposals and fee estimates for the project from survey companies with existing service
contracts with the City of Ocoee and received one proposal from MACTEC, Inc.
Issue:
Should the Honorable Mayor and City Commissioners authorize Staff to proceed with a Boundary Survey for
the Tiger Minor Park property?
Recommendations:
Staff respectfully requests the expenditure of Contingency funds in the amount of not to exceed $8,980.00
for a Boundary Survey in order to provide a metes and bounds legal description for property located at Tiger
Minor Park.
Attachments:
Location Map
Request for Proposal and Fee Estimate
MACTEC, Inc. proposal dated 2/08/07
Financial Impact:
$8,980.00 from Contingency Fund.
Type of Item:
D Public Hearing
D Ordinance First Reading
D Ordinance First Reading
D Resolution
cgj Commission Approval
D Discussion & Direction
For Clerk's Deot Use:
cgj Consent Agenda
D Public Hearing
D Regular Agenda
o Original Document/Contract Attached for Execution by City Clerk
o Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
D N/A
D N/A
D N/A
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Genera"1 location Map
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Commissioners
Gary Hood, District 1
Scott Anderson, District 2
Rusty Johnson, District 3
Joel F. Keller, District 4
Citv Manager
Robert Frank
REQUEST FOR PROPOSAL & FEE ESTIMATE
QUOTE #
CONTINUING SURVEYING & MAPPING CONTRACT
In accordance with the terms of the existing service contracts, the City of Ocoee is
soliciting proposals and fee estimate for the project described below in this request.
Proiect Location:
Parcel #1 is 7.3 +/- acre in size and is located on the north side of Geneva Street
between Chicago Avenue and Gallego Avenue. The property's physical address is 361
E Geneva Street. Parcel #2 is 2.46 +/- acres in size and is located adjacent on the north
side of parcel #1. The property's physical address is 409 Jackson Street. Parcel #3 is a
4.67 +/- acre in size and is located on the east side of Gallego. The property's physical
address is 408 Jackson Street. All three (3) parcels combined make up Tiger Minor
Park, a City owned park. A general location map, sketch map, and Orange County Tax
Appraiser property records are enclosed.
Scope of Work:
Quote Number 1 - Provide a horizontal boundary survey on the three (3) parcels of
land, separating them by parcel number. The boundary survey should be completed
using standard land surveying practices for a land acquisition agreement. Find and/or
reestablish property boundary corners. Provide data for any possible conflicts with
adjacent properties.
Deliverables:
Provide 6 signed and sealed full size drawings with legal description and 1 digital copy
in the latest available Auto-Cad format.
Proiect Schedule:
A complete product shall be received 45 days from the date of notice-to-proceed.
Proposal:
Please e-mail or fax a 1-page proposal and a 1-page fee estimate (a total of 2 pages)
no later than February 19, 2007, at 5:00 PM to contact person identified below:
David A. Wheeler, P.E., City Engineer
Tel.: (407) 905-3100 ext. 1504
Fax: (407) 656-7835
E-mail: DWheeler@ci.ocoee.fl.us
The proposal shall clearly identify the proposed project schedule and total lump sum fee
for the project. Please direct all questions to the project contact person.
City ofOcoee. 150 N Lakeshore Drive. Ocoee, Florida 34761
phone: (407) 905-3100 . fax: (407) 656-8504 . www.ci.ocoee.fl.us
IfMACTEC. Inc.
MACTEC Engineering a Consul1i~
4150 N. John Yoong Par1cway
Orlando. FL 32804-2620
Telephone:
Fax:
Home PagEl:
407/522-7570
407/522-7576
www.maclec.com
February 8. 2007
Mr. David Wheeler, P.E.
Public Works Director
City of Ocoee
150 Nonh Lakeshore Drive
Ocoee, FL 34761
sent via e-mail to:
dwheeler@cLocoee.tl.us
RE: Boundary survey of City of Ocoee Park Properties
Dear Mr. Wheeler:
MACTEC is pleased to submit this proposal to provide professional surveying and mapping services to
the City of Ocoee. The primary purpose is to provide a composite boundary survey on three parcels of
land and prepare a description of same for annexation purposes. Our proposed scope of services is as
follows:
1- Establish boundaries of tax parcels 17-22-28-6144-05-050, I 7-22-28-6 I 44-0S-Q60 and 20-22-28-
0000-00-035.
2- Locate all existing improvements lying within 5' of the property lines. Interior improvements will
not be located.
3- Prepare Boundary Survey of the site to include mapping of perimeter improvements. The
boundary monumented and portrayed on this drawing will be the overall composite boundary of
the three (3) parcels. Please note that we intend to open up the south boundary of the property,
which runs through a thickly wooded, potentially swampy area. If so desired we would be happy
to show city staff the location of this line for land management purposes.
4- Prepare legal description of overall composite boundary.
Deliverable products will be six (6) certified boundary surveys together with a CD contain CAD files of
drawing and MSWord files of legal description.
All work will be performed in conformance with applicable sections of Chapter 61017-6, Minimum
Technical Standards, Florida Administrative Code pursuant to Chapter 472, Florida statutes.
Our fee to provide these services is eight thousand nine hundred eighty dollars ($8,980.00).
Our current workload is such that we can commence work on this assignment immediately upon notice to
proceed nnd provide final deliverable products in 15 days thereafter.
We respectfully request your consideration in funding this work effort, all of which is necessary to
complete the project. Should you have any questions or require additional information, please contact me
at 407.253.5501 or at rmiones@mactec.com.
Sincerely,
MACTEC, 10/4 ~
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Project Manager
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Charles B. Gardiner, PLS
Principal Surveyor