01-18-2022 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
JANUARY 18,2022 AGENDA 6:15 P.M.
REGULAR CITY COMMISSION MEETING
CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
PRESENTATIONS AND PROCLAMATIONS
Presentation on the Ocoee Cemetery Beautification Project(Parks and Recreation Director Johnson)
STAFF REPORTS AND AGENDA REVIEW
PUBLIC COMMENTS
THE PUBLIC IS ALLOWED TO COMMENT ON ANY ITEMS THAT ARE ON THE AGENDA BUT NOT PART OF A PUBLIC HEARING.PUBLIC HEARING
COMMENTS ARE TO BE HEARD DURING THAT PORTION OF THE MEETING.ANY COMMENTS YOU WOULD LIKE TO MAKE THAT ARE NOT PART
OF THE AGENDA WILL BE HEARD UNDER THE CITIZENS/PUBLIC COMMENTS AT THE END OF THE MEETING.
CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION,IN WHICH CASE
THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED
SEPARATELY.
1. Approval of the Minutes for the Regular City Commission Meeting held January 4,
2022. (City Clerk Sibbitt)
2. Approval of Reappointment to the Citizen Advisory Council for Ocoee Police
Department(CACOPD). (City Clerk Sibbitt)
Members of the Citizen Advisory Council for Ocoee Police Department(CACOPD)serve three-year terms. The
Resolution creating the Board allows no more than nine(9)members. Currently,the board has nine(9)members.
The term of Member Annette Brown expires in January of 2022, and she wishes to be reappointed. In 2021
Member Brown attended four out of six meetings.
3. Approval of New Appointment to the Human Relations Diversity Board. (City Clerk
Sibbitt)
The Human Relations Diversity Board was created by Resolution in 2003. The purpose of this board is to
promote understanding,respect,goodwill,and equality among all citizens and businesses of the City of Ocoee.
Members of the Human Relations Diversity Board serve three-year terms. Currently, the Human Relations
Diversity Board has twelve (12)members, and their resolution allows no less than seven(7)members and no
more than thirteen(13)members. One(1)application has been received by Scott Kennedy who has shown an
interest in being appointed to the Human Relations Diversity Board for a term ending May 2025.
4. Approval of Third Amendment to the Contract for Interment and Inurnment Services
at the City of Ocoee Cemetery and Approval of Resolution Amending Exhibit "B"
Schedule of Product and Service Fees. (City Clerk Sibbitt)
On September 18,2012,the City of Ocoee entered into a Contract with Quality Vaults and Monument,Inc.,to
perform interment and inurement work as set forth in RFP#12-006 (the"Contract"). The First Amendment to
the contract was approved on August 7, 2018, and the Second Amendment was approved on May 18, 2021.
Quality Vaults and Monument,Inc.,is the sole provider of services to the City at this time.The City was notified
by the vendor that the costs associated with engraving niche doors has drastically increased due to a supply
demand.Therefore,staff desires to amend the existing Contract to increase the costs associated with performing
this service. Section 3 of Chapter 61 of the Code of Ordinances authorizes the City Commission to amend the
City of Ocoee Cemetery Rules and Regulations by resolution from time to time,as deemed necessary.
Regular City Commission
January 18,2022
5. Approval to Proceed with the Ocoee Cemetery Beautification Project, and Close and
Rename Capital Project Budgeted in FY21/22. (City Clerk Sibbitt and Parks and
Recreation Director Johnson)
The City Clerk's Department in partnership with the Park and Recreation Department is seeking to work with
lot/plot and niche owners to enforce the Rules and Regulations of the Ocoee Cemetery with respect to the
uniform upkeep of the Cemetery located at 368 E. Geneva Street. The Rules and Regulations of the Cemetery
have been provided to lot/plot or niche owners since the City took ownership of the Cemetery in the early-
1960's,and are also visibly posted within the entrance of the Cemetery.Phase I of the project would incorporate
sending a letter to all individuals listed as owning a lot/plot or niche within the cemetery,placing a display ad in
the West Orange Times, and posting a notice at the Ocoee Cemetery which will allow owners a time frame of
90-days to bring their lot/plot or niche into compliance.Parks staff will also proceed with tree trimming and tree
removal during this phase. Phase II of the project will consist with fmalizing compliance of lot/plot or niche
clean-up, and proceeding with the installation of sod and irrigation to provide a manicured aesthetics to the
Cemetery;and further,allow for easier maintenance of the cemetery grounds.Phase III of the project would be
to proceed with the expansion of the Cemetery after surveying is completed and options for the site are approved
by the City Commission.Phase II and Phase III will need to be budgeted in FY 22/23.To be prepared for Phase
III, City staff is requesting to close the Capital Improvement Project for$50,000 for installation of Cemetery
decorative fence; and further,rename and reallocate the$50,000 to Cemetery Expansion Project to assist with
any anticipated cost that may be incurred with tree trimming and tree removal, and all associated surveying of
the City-owned adjacent property for future Cemetery expansion.
6. Approval of Change Order No. 1 Amending Cepra Landscape's Contract RFP#20-005,
Landscaping,Landscape Maintenance, and Mowing Services to Include the Landscape
Maintenance at the Utilities Administration Building Located at 1800 AD Mims Road.
(Deputy Development Services Director/CRA Administrator Corless)
Cepra Landscape has been providing the City's landscape, landscape maintenance, and mowing services since
2020. Currently,the contract includes maintenance of the ROWs,medians,roundabout,cemetery, fire stations
25, 26, and 39, and police station. The Utilities Department wishes to add landscape maintenance at their
administration building to the existing contract. Staff recommends the Mayor and City Commission amend,by
Change Order, Cepra Landscape's contract to include annual landscape maintenance at the Utilities Admin
Building.Staff also recommends the City Manager be authorized to approve change orders to this contract up to
the limit of his purchasing authority for each change order.
7. Approval of the Large Scale Final Site Plan for Everest Rehabilitation Hospital; Project
No: LS-2021-007. (Development Services Director Rumer)
The subject property is zoned PUD(Planned Unit Development)and is located on the east side of Lake Johio
Road,north side of E. Silver Star Road,approximately 770 feet east of the intersection of N. Clarke Rd.and E.
Silver Star Rd.The subject site is approximately 6.79 acres in size.The proposed Everest Rehabilitation Hospital
Large Scale Preliminary Site Plan consists of a 39,817 sq. ft. rehabilitation facility consisting of 36 beds.
Additionally,there is 4,792 sq.ft.future expansion space.Parking is being provided to meet two spaces per bed
with a required 72 parking spaces. The site is able to facilitate 100 parking spaces with 12 being A.D.A.
compliant. Access to the site is via a right-in/right-out on Silver Star Road.An additional driveway is located
on Lake Johio Road.A deceleration right turn lane will be provided on Silver Star Road and a right turn lane on
Lake Johio Road.
8. Approval of a Right-of-Way Transfer and Continuing Maintenance Agreement for
Lakewood Avenue with Central Florida Expressway Authority. (Development Services
Director Rumer)
The City approved the Ocoee Village Center PUD that proposed a realignment of N. Lakewood Avenue from
Fullers Cross Road to the intersection with Clarcona Ocoee Road.In order to facilitate the realignment and future
vacation of existing pavement from the previous location of N.Lakewood Avenue,the City needs to obtain some
remnant parcels of land under ownership from the Central Florida Expressway. On February 2, 2021,the City
made application to CFX requesting the conveyance of the CFX Parcels to the City.In order to ensure all local
road right-of-way and associated facilities are owned by the City and all right-of-way and associated facilities
operated as a part of the Expressway System are owned and maintained by CFX, CFX and the City desire to
enter into the proposed Right-of-Way Transfer and Continuing Maintenance Agreement to effectuate the transfer
of certain ownership interests.Pursuant to the terms of the proposed Agreement,CFX agrees to transfer the CFX
Parcels to the City for ownership and maintenance.
2IPage
Regular City Commission
January 18,2022
9. Approval of First Amendment to Development Agreement Extending a Temporary
Approval for an Automobile Parking Lot for Gatorbruno Properties. (Development
Services Director Rumer)
The subject property is located on Maguire Road just north of the CSX Railroad tracks and south of Franklin
Street. The parcel is located within the Gateway Character Area of the SR 429 Overlay.The parcel contains one
(1)existing metal industrial building. The total parcel acreage is 3.63 acres and is zoned I-1.Access to the site
is via a driveway located on Maguire Road. On February 5, 2019, the applicant received approval for a
Temporary Automobile Parking Lot for a three-year term which expires on February 5,2022.The applicant is
requesting an extension of two (2)years to use the property to temporarily park cars for transport to the auto
auction.
10. Approval of General Fund Budget Reallocation. (Finance Director Roberts)
At the close of each fiscal year, Finance reconciles the budget to actual results for the year. The FY 2021
reconciliation revealed the Fire Department exceeded it projected budget by $310,052.06. The overage was
primarily in Personal Services due to an increased demand for EMS transport services, offset by higher than
anticipated EMS transport revenues $295,839.84. In addition, Legal Expenses exceeded budget by $2,020.93
for the year. There is sufficient residual budget available in the General Fund to offset these overages with no
effect on the overall FY 21 general fund budget. Therefore, Finance is seeking Commission authorization to
reallocate $312,072.99 of residual budget from Police Personal Services to cover the overages in the Fire and
Legal expenditure lines.The additional$295,839.84 in revenue will be allocated to the City's fund balance.
11. Approval to Award Asphalt Paving Projects for FY 2022. (Public Works Director Krug)
The Commission awarded the FY 2021 Asphalt Paving Projects through Contract ITB #21-009 to Middlesex
Paving,LLC at the October 5,2021 meeting. The competitively bid contract was within the FY 2021 budget at
$878,450.00. Due to the volatility in the construction market and fluctuation in fuel prices which directly
correlate to asphalt pricing, Public Works approached Middlesex to see if the contractor would honor the FY
2021 contract pricing for the FY 2022 resurfacing program. Middlesex has agreed to honor their existing FY
2021 contract pricing for the work included in the FY 2022 resurfacing program. Public Works will issue a
change order to incorporate the additional work into the contract upon Commission approval. Public Works
recommends incorporating the FY 2022 resurfacing program and traffic signal detection loops into the
competitively bid and awarded contract ITB #21-009 Asphalt Paving Projects for FY 2021 with Middlesex
Paving,LLC.
12. Approval to Surplus a Mobile Home at 750 East Richmond Avenue. (Public Works
Director Krug)
The Commission authorized the purchase of the property at 750 E.Richmond Avenue in 2021 to provide for the
expansion of the adjacent City Cemetery. A mobile home was located on the property at the time of purchase.
Public Works pursued several avenues for selling or relocating the 2006 mobile home; however there was no
interest due to the age and condition of the home.Due to wayfarers utilizing the home,Public Works demolished
the home in order to eliminate City liability of this unauthorized use. Public Works also decommissioned the
mobile home's septic system.The City has since received a Certificate of Title for the demolished mobile home.
Public Works is requesting the Commission officially surplus the mobile home in order to file a Certificate of
Destruction pursuant to Florida Statutes.
13. Approval of Contract Extensions for RFQ 1701 Continuing Surveying & Mapping.
(Public Works Director Krug)
The Commission awarded Continuing contracts for Surveying&Mapping Services in 2017 through RFQ 1701
to Southeastern Surveying&Mapping.The original contract award was for a five(5)year term with an optional
one(1)year renewal.Based on the performance of the awarded firms,Public Works is requesting Commission
authorization to extend the exiting contacts for the optional one(1)year extension.
3IPage
Regular City Commission
January 18,2022
FIRST READING OF ORDINANCE
14. First Reading of Ordinance for Guerrero Property at 1411 North Lakewood Avenue—
Annexation & Rezoning; Project No(s): AX-11-20-95 & RZ-20-11-14. (Second Reading and
Public Hearing scheduled for February 1, 2022, Regular Commission Meeting at 6:15 pm or soon thereafter)
(Development Services Director Rumer)
The subject properties physical address is 1411 N. Lakewood Avenue and is located approximately 110 feet
north of Wurst Road and 164 feet south of 13th Avenue.The site is approximately 0.17 acres and located within
the City of Ocoee-Orange County Joint Planning Area (JPA). The subject parcel has one (1) existing single-
family residence. The applicant is annexing into the City limits as a condition to receive city potable water
connection. The proposed annexation is a logical extension of the City limits, urban services can be provided,
and the annexation meets state and local regulations.
a) First Reading of Annexation Ordinance
b) First Reading of Rezoning Ordinance
SECOND READING OF ORDINANCE—PUBLIC HEARING
15. Second Reading of Ordinance for West Orange Surgery Center at 3422 & 3432 Old
Winter Garden Road — Annexation & Rezoning to Planned Unit Development (PUD);
Project No(s): AX-10-21-22 & RZ-21-10-30. (Advertised in the West Orange Times on Thursday,
January 6, 2022 and Thursday,January 13, 2022) (Development Services Director Rumer)
The First Reading of Ordinance was held on Tuesday, January 4, 2022. The subject properties are located at
3422 and 3432 Old Winter Garden Road in the southeast corner of the Blackwood Avenue and Old Winter
Garden Road intersection. The site is approximately 1.27 acres and located within the City of Ocoee-Orange
County Joint Planning Area(JPA).The applicant is proposing to annex the properties into the City and rezone
them from County A-1 to PUD in order to develop an 11,500 SF surgery center.Currently,each parcel contains
an unoccupied single-family dwelling,and the applicant proposes to develop the properties for a surgery center.
a) Second Reading of Annexation Ordinance
b) Second Reading of Rezoning Ordinance
PUBLIC HEARING -None
REGULAR AGENDA-None
COMMENTS FROM CITIZENS/PUBLIC
COMMENTS FROM COMMISSIONERS
ADJOURNMENT
CITY COMMISSION ANNOUNCEMENTS MEETING
(Starting the later of 6:45 pm or 5 minutes following the adjournment of the City Commission Meeting)
During the City Commission Meeting, members of the City Commission are given limited time to make announcements. The
purpose of this additional meeting is to give the Mayor and City Commissioners time to make additional announcements that were
not made as part of the City Commission Meeting. No formal actions on matters will be taken during this meeting. No discussions
regarding matters that may come before the City Commission at a future City Commission Meeting should be addressed during this
meeting. As the purpose of the meeting is for the sharing of general announcements by members of the City Commission that are
City-wide or District-wide, no public discussion/input is requested during this meeting. One or more members of the City
Commission may(but are not required to)attend this meeting. In the event the members of the City Commission have no further
announcements and/or choose not to attend this meeting,there will be no meeting.
PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY
DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS BASED.ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS
WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT
THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN
ADVANCE OF THE MEETING.
4IPage