Item 05(b) Approval to Surplus City Property - Resolution to Declare Property Within the Existing City Hall as Surplus Property and Authorize the City Manager to Approve the Disposition of the Existing City Hall surplus PropertyContact Name:
Contact Number:
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AGENDA i
1516
Meeting Date: April 5, 2022
Tolbert
Item # ,}
Reviewed By: , m
Department Director: Reb ca. Ro
City Manager: Robert Fr .
Subject: Approval of Resolution to Declare Property within the Existing City Hall as Surplus
Property and Authorize the City Manager to Approve the Disposition of the Existing City Hall
Surplus Property
Background Summary:
The City Charter and Purchasing Policy and Procedures state that the City Commission approves the declaration
and disposal of Surplus Property, and the City Manager approves departmental transfers of Surplus Property.
City staff recognizes the need for special surplus procedures for property located in the existing City Hall due to
the volume of office furniture and appurtenances. To minimize the costs to the City for disposal of this surplus
property, staff recommends this surplus property not be subject to the surplus procedures, and recommends the
City Manager be authorized to approve the disposition of said property.
Office furniture and appurtenances of value would be transferred between departments. Office furniture and
appurtenances of an estimated minimal value of $50 or less, or at the end of its useful life would be disposed of by
donating to Florida local governments, non -profits located within the City of Ocoee, and interested City employees.
Any remaining office furniture or appurtenances not transferred or donated would either be added to a future surplus
auction or destroyed dependent on estimated value.
Issue:
Should the City Commission approve the Resolution to Declare Property within the Existing City Hall as Surplus
Property and Authorize the City Manager to Approve the Disposition of the Existing City Hall Surplus Property.
Recommendations
Staff recommends that the City Commission adopt the Resolution declaring the property within the existing
City Hall as surplus property, and authorize the City Manager to approve the disposition of the existing City
Hall surplus property.
Attachments:
1. Proposed Resolution
Financial Impact:
This action would minimize the costs to the City for the disposal of surplus property within the existing City
Hall.
Type of Item: (please mark with an x )
Public Hearing
For Clerk's Dept Use:
Ordinance First Reading
Consent Agenda
Ordinance Second Reading-
Public Hearing
X Resolution
Regular Agenda
Commission Approval
Discussion & Direction
X Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
N/A
Reviewed by Finance Dept,
N/A
Reviewed by ( )
N/A
2
RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY OF OCOEE, FLORID
FOR THE CITY COMMISSION 1 DECLAPROPERTY WITHIN THE EXISTING CITY HALL A
SURPLUS .O• 1 AUTHORIZE
DISPOSITIONMANAGER TO APPROVE THE
EXISTING CITY HALL SURPLUS PROPERT
PROVIDINGDATE.
WHEREAS, the City of Ocoee, Florida ("City") expects to dispose of surplus property
within the existing City Hall building once departments move to the new City Hall building.
WHEREAS, per Section C-8 of the City Charter, and Chapter 21 Purchasing Policy of the
City Code of Ordinances and Procedures, the City Commission approves the declaration and
disposal of Surplus Property, and the City Manager approves departmental transfers of Surplus
Property.
WHEREAS, City staff recognizes the need for special surplus procedures due to the
volume of office furniture and appurtenances, excluding computer equipment, within the existing
City Hall. To minimize the costs to the City for disposal of this surplus property, staff recommends
this surplus property not be subject to the surplus procedures, and recommends the City Manager
be authorized to approve the disposition of said property; and
WHEREAS, office furniture and appurtenances of value would be transferred between
departments. Office furniture and appurtenances of an estimated minimal value of $50 or less, or
at the end of its useful life would be disposed of by donating to Florida local governments, non-
profits located within the City of Ocoee, and interested City employees. Any remaining office
furniture or appurtenances not transferred or donated would either be added to a future surplus
auction or destroyed dependent on estimated value.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF OCOEE, FLORIDA, AS FOLLOWS:
SECTION 1. Recitals. The above recitals are confirmed, adopted, and incorporated herein
and made part hereof by this reference.
SECTION 2. Authorization: The City Commission hereby authorizes the City Manager to
approve the disposition of surplus property for the existing City Hall.
SECTION 3. Effective Date: This Resolution shall become effective immediately upon
passage and adoption.
PASSED AND ADOPTED THIS
ATTEST:
Melanie Sibbitt, City Clerk
(SEAL)
FOR USE AND RELIANCE ONLY BY
THE CITY OF OCOEE, FLORIDA
APPROVED AS TO FORM AND LEGALITY
this day of , 2022.
SHUFFIELD, LOWMAN & WILSON, P.A.
Scott A. Cookson, City Attorney
DAY OF , 2022.
CITY OF OCOEE, FLORIDA
Rusty Johnson, Mayor
DATE:
APPROVED BY THE OCOEE CITY
COMMISSION AT A MEETING HELD
ON , 2022
UNDER AGENDA ITEM NO.