Item 05 Approval of Change Order No. 5 to ITB #22-001 Ocoee Wellness ParkN
Meeting Date: September 20, 2022
Item #
Reviewed By:
Contact Name: Ginger Corless Department Director: Craig Shadrix
Contact Number: X1028 City Manager: Robert Frank
SubjectApproval•` Change order o o ITB #22-001 Ocoee Wellness Park
Background Summary:
Construction of Wellness Park continues with the pouring of the sidewalks, forming and pouring of
curbs, and construction of the parallel parking spaces along Ocoee Commerce Parkway. In evaluating
the condition of the roadway during construction, staff feels it is important to resurface Ocoee
Commerce Parkway as part of the park project and believes that by refurbishing the roadway, the
Healthy West Orange Wellness Park will look more complete. SA Casey Construction was asked to
provide a quote to complete the milling and resurfacing of the roadway. After reviewing the provided
quote with the Public Works team, staff feels it is most efficient and cost effective to have SA Casey
complete the work along with the rest of the project.
Issue:
Should the City Commission approve Change Order No. 5 to ITB #22-001 Ocoee Wellness Park for
the milling and repaving of Ocoee Commerce Pkwy?
Recommendations:
Staff recommends the City Commission approve Change Order No. 5 to ITB 22-001 Ocoee Wellness
Park for the milling and repaving of Ocoee Commerce Pkwy.
Attachments:
Change Order No. 5
Financial Impact:
This change order will cause an increase of $88,602.78 to the contract price, bringing the total
contract price to $2,911,545.46 which is still within the project budget of $3,049,382.33.
Type of Item: (please mark with an 'Y)
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
x Commission Approval
Discussion & Direction
For Clerk's Dept Use:
Consent Agenda
Public Hearing
Regular Agenda
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by
N/A
N/A
N/A
2
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
*This Change Order Requires Action by the City Commission*
ITB 422-001 OCOEE WELLNESS PARK
CHANGE ORDER NO. 5
DATE: 08/11/22 PURCHASE ORDER: 1427912
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE
$2,749,382.33
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $2,822,942.68
Net Increase (Decrease) Resulting from this CHANGE ORDER
The current CONTRACT PRICE including this CHANGE ORDER
Original CONTRACT COMPLETION DATE:
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS
Net Increase Resulting from this CHANGE ORDER
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER
$88,602.78
$2,911,545.46
10/26/22
[ 11 /16/22
7 days
11/23/22
I. REQUIRED CHANGES
This change order will cause an increase of $88,602.78 to the contract price.
II. JUSTIFICATION
Additional cost to mill and repave Ocoee Commerce Parkway. Includes the labor,
material, MOT, striping.
III. NARRATIVE OF NEGOTIATIONS
In evaluating the condition of the roadway during construction, staff felt it necessary to
resurface Ocoee Commerce Parkway as part of the park project and believes that by
refurbishing the roadway, the Healthy West Orange Wellness Park will look more
complete. Staff asked SA Casey Construction to provide a quote to complete the milling
and resurfacing of the roadway. After reviewing the provided quote with the Public
Works team, staff felt it is most efficient and cost effective to have SA Casey complete
the work along with the rest of the project.
IV. PAYMENT
The increase to the contract total will be funded by CRA account 130-516-00-6302.
V. APPROVAL AND CHANGE AUTHORIZATION
The original project and funding allocation was established by issuance of a CITY purchase
order, subject to the terms and conditions contained in the CITY's solicitation, Project Manual,
Drawings, Specifications, and/or the CONTRACTOR's service and price proposal, which
collectively form the terms of an agreement between the CITY and the CONTRACTOR for the
performance of the Work. This proposed change to the agreement requires approval by the City
Commission under the CITY's Purchasing Rules and Regulations and is consistent with any
prior action by the City Commission to award the Work to the CONTRACTOR. It is expressly
understood and agreed that the approval of the Change Order shall have no effect on the original
agreement other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in contract price and time shown hereon constitute full and complete compensation
and satisfaction for all costs and modifications of performance time incurred by the
CONTRACTOR as a result of this Change Order. No other claim for increased costs of
performance or modifications of time will be granted by the CITY for the Work covered by this
ITB #22-001 OCOEE WELLNESS PARK, Change Order #5
Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or
time against the CITY arising from or relating to the matters or Work set forth or contemplated
by this Change Order.
[Balance of this page was left blank intentionally]
ITB #22-001 OCOEE WELLNESS PARK, Change Order 45
RECOMMENDED BY:
CITY OF OCOEE FLORIDA
By:
Signature
Date:
Title: CRA Administrator
APPROVED BY:
CITY OF OCOEE FLORIDA
Rusty Johnson, Mayor
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE, APPROVED AS TO FORM
AND LEGALITY THIS DAY OF
, 20_
City Attorney
ACCEPTED BY:
SA Casey Construction, LLC
By:
ignature
Date: 8/24/22
Title: Senior Project Manager
Date:
Attest:
Melanie Sibbitt, City Clerk
APPROVED BY THE CITY OF OCOEE
COMMISSION IN A MEETING HELD ON
, 20_ UNDER
AGENDA ITEM NO.
ITB #22-001 OCOEE WELLNESS PARK, Change Order #5
• 1 1
621 Wilks Ave
Orlando, FL 32809
Phone: (407) 240-6775
Fax: (407) 240-6616
To: CITY OF OCOEE
1 NORTH BLUFORD AVE
OCOEE, FL 34761
Project: Ocoee Wellness Park
RFC No: 006
Date: 8/9/2022
Description: Mill and repave Ocoee Commerce Parkway. Includes all labor, material,
and MOT per attached proposal from Blown Away. Milling is figured
for 1.5" depth and asphalt replacement is SP-12.5 mix.
Supervision for additional week - $2,200.00
Mill & Repave (including striping) - $87,568.80
Striping Credit (included in original proposal) - ($7,000.00)
OH & Fee - $4,108.44
Bond Fees - $1,725.54
The above work is subject to the same conditions as specified in the original contract
unless otherwise stipulated.
Upon approval the sum of $88,602.78 will be added to the contract price.
Original Contract $2,749,382.33
Other Approved Change Orders $73,560.35
Total Contract to Date $2,822,942.68
This Request $88,602.78
Other Pending Requests $0.00
Total Contract plus Pending RFCs $2,911,545.46
This change order reque wAasey
�� days to the original contract time.
Authorized Signature- Date: g/9/22
SAnstruction, Inc
Authorized Signature:
CITY OF OCOEE
Date:
BLOVM
AWAV
A Property Services Company
ConstructionSA. Casey
) i c ► km
Senior Projebanager
Direct: 407.924.8050
P. • 407.240.6775
Resurface Asj2hait
Mill Existing asphalt at 1.5" — Tack Coat & Pave 4,489 square yards
1.) Site Preparation: Barricade all areas with proper road closure signage and detour arrows.
2.) Mill existing asphalt down to 1.5" depth using a power -milling machine.
3.) Parking lot milling is proposed at 1-day pre -mill mobilization cost.
If additional days are required, they are subject to a change order.
4.) All asphalt millings are to be hauled off and recycled properly.
5.) Existing base will be accessed and compacted evenly using a 3.5-ton rubber tire traffic roller.
6.) Apply RS-1 H trackless tack coat to existing base prior to asphalt paving. This ensures a solid bond from base to asphalt.
7.) Install SP-12.5 hot mix asphalt at 1.5" depth approximately (388 tons) with track paving machine.
Paving is priced for 1-day mobilization cost.
8.) Compact newly installed asphalt with 5-ton Split Drum Roller.
9.) Once asphalt has been compacted it will then be rolled using a 4.5-ton rubber tire traffic roller. This removes any lines in the
asphalt the split drum roller may have left. This process will also allow for the correct compaction density needed. New
asphalt will be sanded to reduce the wear of vehicle traffic.
Thermoplastic Striping
All parking spaces, control lines, stop bars & crosswalks including handicapped shall be
stripped in THERMOPLASTIC traffic paint.
Work is priced for (1) mobilization and items and quantities listed above only. Additional mobilizations, items, or quantities
will require additional charge.
Job Proposed By:
Lance Bower
Asphalt Director
321.299.3121
Ibowerftlownawayusa.com
P.O. Box 618271 a Orlando, Florida a 32861-8271 ® 407.299.7884 ® Fax 407.299.7040
www.BlownAwayUSA.com
► �,
A Property Services Company
Payment Terms
Payment to be made as follows: (PLUS ANY ADD ONS) 30% of Total TO BE PAID after first week of service. Remainder
of balance due upon completion of project.
Terms: Invoices not paid in full when due will be subject to surcharge of 1 '/2 % per month (18% per annum). If the
account is delinquent and sent to an attorney or collection agency for collection, the customer shall be liable for all costs
of collection; including, but not limited to reasonable attorney fees or collection agency fees.
All material is guaranteed to be as specified. All work is to be completed in a workmanlike manner according to standard
industry practices. Any alteration or deviation from the above mentioned specifications involving extra costs over
approved estimate, must be submitted in writing and executed by an authorized representative of the both parties.
Neither party will be liable for performance delays nor for non-performance due to causes beyond our reasonable
control, except for payment obligations. Owner to carry fire, tornado, and other necessary insurance. All employees on
site are fully covered by Workers Compensation Insurance.
The above prices, specifications and conditions are hereby accepted. You hereby authorize Blown Away LLC to do the
work as specified. Payment will be made as outlined below. When signed, this document becomes a binding contract.
Any additional work required that is different from the scope of work described in this contract must be communicated
agreed upon in writing by authorized representatives of both parties. Please see all attachments for special conditions
that may pertain to aspects of this project.
Acceptance of Proposal — The above prices, specifications, and conditions are satisfactory and hereby accepted. You
authorize Blown Away LLC to do the work as specified. Payments will be made as outlined above. This proposal must be
signed & returned by fax or mail in order to schedule the specified job. Notice to Owner Information must also be received
two weeks prior to the commencement of project.
Blown Away LLC:
Date of Acceptance:
Authorized Signature:
Date of Accepta
1. Quarantine Parking Lot: It is essential that all vehicles be removed from our area of work no later than 7: 00 am, unless otherwise agreed. Our project costs
are based on the property having all cars, people and objects off the area of work. Tow Trucks need to be arranged 5 days prior to the start of any work and must
be on call to remove cars from the scheduled work zone. If any cars are left on the area of work, we cannot be held responsible for any damage to the vehicles.
There will be additional costs if we are unable to access the work area. Prior to project taking place Blown Away will require 30% of the job up front for material
costs
2. Force Majeure Rain Delays: If it's raining the day of scheduled service, assume we aren't coming and we will contact you to reschedule as soon as possible.
If it rains after our installation, please contact your representative. Force Majeure Event means an event, or a series of related events, that is outside the
reasonable control of the party affected (including power failures, industrial disputes affecting any third party, changes to the law, disasters, explosions, fires,
floods, riots, terrorist attacks and wars). Where a Force Majeure Event gives rise to a failure or delay in either party performing its obligations under this
Agreement (other than obligations to make payment), those obligations will be suspended for the duration of the Force Majeure Event. A party who becomes
aware of a Force Majeure Event which gives rise to, or which is likely to give rise to, any failure or delay in performing its obligations under this Agreement,
will: (a) forthwith notify the other; and (b) inform the other of the period for which it is estimated that such failure or delay will continue.
Blown away is not responsible for permitting, testing or engineering. Blown Away cannot guarantee perfect drainage, no standing water or bird bathing. No
warranty against reflective cracking with mill & pave or asphalt overlays. Not responsible for damaged curbing during the milling or paving process.
Our team will do everything within our power to provide the best quality work while being mindful of working conditions. If additional mobilizations are
required a change order will be submitted for additional costs. De -mucking and removal of unsuitable materials not included. Work is subject to delay, pending
vendor availability, materials readily available; these items will be explained to customer upon Pre -construction meeting. Pre -construction meeting will be
required at a minimum 1 week prior to work starting. This meeting is to explain the following: issues we foresee, changes since work was proposed, Customer
issues. Possible schedule delays, time frames of closures. Upon completing our Pre -construction meeting an email will be drafted and set to customer re -
informing of what was discussed onnsite!
P.O. )Box 618271 ® Orlando, Florida . 32861-8271 ® 407.299.7884 ® Fax 407.299.7040
www.BlownAwayUSA.com
BLOWN
AWAV
A Pe.""Y 2"... O—P..Y
Mobilization
& Scope
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MOT & Flagman amy—
Price Per
Ton
As halt Tack
P
Coat Primer
Trucking
g
Hours
Trucking
g
Cost Per Hour
Fuel
Surcharge
Labor &
Equipment
Paint
Totals
(1) Mobilization
Milling, Clean Up &
Surface Prep.
$ 2,000.00
N/A
N/A
N/A
60
$ 80.00
$ 500.00
$ 8.600.00
$15.800.00
(1) Moblization
To Tack &Pave1.5"
$ 2,000.00
388tons
$ 106.00
$ 1,000.00
60
$ 80.00
$ 500.00
$ 5,000.00
$64,428.00
(1) Mobilization
Layout & Stripe
Per Plans
N/A
N/A
N/A
N/A
N/A
N/A
N/A
$ 2,250.00
$4.098,00
$6,348.00
Striping OH & Fee
652.00
Mill & Resurface OH
& Fee
$10,340.60
P.O. Box 618271-orlando,norida-32861.8271-407.299.7884 -Fax 407.299.7040
— H I o— A—y-P o t h o l e a. c o m
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