Loading...
Item 07 Approval of a Road Closure for the Crossing Guard’s Christmas Party at Sleepy Harbour Drive'll yIN` w Y Meeting Date: September 20, 2022 Item : Reviewed By: Michael Rumer, Contact Name: Development Services Department Director: Director Contact Number: Ext. 1018 City Manager: Robert Frank Background Summary: The Applicant Leonarda Richardson is requesting the closure of Sleepy Harbour Drive for a Christmas Party being provided by the Crossing Guard. The application states that the Crossing Guard will provide this party for the children who come to her post on the way home. The party will consist of grilling hot dogs, Pizza, and candy. This temporary road closure would be between the hours of 3:00-4:00 p.m. Issue: Should the Honorable Mayor and City Commissioners approve the closure of Sleepy Harbour Dr. on Friday; December 9'h, between the hours of 3:00-4:00 p.m. for a Christmas Party? Recommendations: Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by the road closure must be notified in advance, and 2) Roads must be blocked with proper barricades to be provided by the City's Public Works Department. Attachments: Location Map Application Financial Impact: N/A Type of Item: (please mark with an 'Y) ❑ Public Hearing For Clerk's Dept Use: ❑ Ordinance First Reading 0 Consent Agenda ❑ Ordinance Second Reading ❑ Public Hearing ❑ Resolution ❑ Regular Agenda © Commission Approval ❑ Discussion & Direction ❑ Original Document/Contract Attached for Execution by City Clerk ❑ Original Document/Contract Held by Department for Execution An application for a Special Event Perr'nit shall be filed riot more than 180 (lays before and not less than 30 days before the date and timewhichthe proposed special event is to take place. Event Name: Event Address: applicant Nam Email: Applicanf Address: - Orcianization Name: Email: Headquarters Address: Tax Exempt IRS 501 (C) (3) EVENT REPRESENTATIVE (If different than the applicant) Representative Name: Email: Address: Phone: Mobile: A. C "'It Phone:, Mobile: Phone: Mobile: EVENT CATEGORY: Private Event OPublic Event [City Sponsored Event 1E OF EVENT: (check all that apply) Amusement Rides El Community Event Art/Craft Vendors 0concert Beer Sales [:]Dancing Block Party [-]Demonstration Circus (Exhibition E]Festival El Fireworks [.]Food Vendors ElFundraiser E]In flatables Describe In detail the event activities and the purpose of the event-. Setup Date: Start Dole: End Date: Event Activities Schedule: Start Time: EXDected number of spectators & D0rtiCiDantS Der dav: I E]Paracle [_]Petting Zoo Road Closure [:]Running Race E]Other Total Days - End Time: C" of Ocoee - (407) 905-3104 - vvlvv-f.,,-�w!)P6, EVENT LOCATION: [] City Facility Private Residence Commercial Location Exact Location Address:' "k,- f t v El Parking Lot Nome of the Facilify/Location: 'k, SIGNAGE: (check all that apply) ❑ Temporary Directional Signs (4) $5.00 per sign: x $5.00 ❑ Sports Sign -Ups [I Banners El Flags El Streamers Balloons EVENT INFORMATION: (check all that apply) EjWill sound amplification be used? Date: Describe type of sound equipryien . F -]Does your event have tents, canopies, music stages? Size(s): Quantity of each: E]Will there be open flame cooking? Describe: E]Will you be providing portable restrooms and handwashing stations V Number of Units: []Number of: ADA accessible restro'o-ms:'----",- Mclean up after event: Describe: []Will the event use power generators'? Describe: Will you be providing Road Closure Barricades? Describe: f-'1V []Will any part of the event be held in the parking lot? Describe: DExact location for public parking: PARADES: UState Roadway Permit ((f applicable). ble,)- -__ 9 OExact Location of Marshalling & Staging Area: OTime at which units of Parade - Be, -irrive.: To be Dispersed: I - I ­_­­ __ ___­___­__ f­9 ­_�n to1(-1---1-------1 E]Time at which units at Parade will be disr)ersed: Route Map must indicate the exact route to be troveled L-JNumber of vehicles/floats participerting - - — ---------- - ElApproximate number ofpartici ants & spectators: P--- -- -- E]Number and type of animals partici Elml Parade occupy all of the width of the street, road or sidewalk? Describe: FIREWORKS (the following shall be attached to the application): ElItemized listing of the type and quantify of the fireworks to be used ElDetailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property [JIDetailed written statement describing what facilities and containers will be used to store fireworks. []If applicable, applicants Federal License number for transporting fireworks across state lines []Complete list of names, addresses, occupations and backgrounds of all individuals who will be responsible for the actual display, uses or explosion of any fireworks. The Backgrounds statement should include a complete history of the experience of the individuals involved with respect To their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for or involved in. [:]Map showing the exact launch point and area of fallout City of Ocoee - (407) 905- 3104 - ,v�,v,"J n(,W�P 0", REQUIRED DOCUMENTS: F]Site Plan Map: Must indicate exact location of activities and equipment: Tents, Portable Restrooms, Stages, Road Closures, Vendors, Power Generators, Barricades, Parking Areas, Staging Areas, and Trash Bins etc. ElBuilding Permits & Fire Permits: Tents, Flame Cooking, Fireworks, and other activities may require a permit. ElCertificate of insurance: Events held within City of Ocoee properly must provide Commercial General Liability Coverage. Please, contact the Risk Management Division for requirement details: (407) 905-3154 ElState Licenses/Permits: Must provide copies of current licenses for activities regulated by any state agency. Including and not limited to: Beer Sales, fireworks, pyrotechnics, food, amusement rides, petting zoo etc. ElLocal Business Tax: Must provide copies of current Local Business Tax Receipts applicable to outside businesses. ElDepartment of Health Inspection Report: Must provide report, applicable to activities regulated by DOH. ElEvent Advertisement: Copies of pornphlets, schedule of activities, flyers, promotional materials, maps, etc. ]Property Owner Notarized Authorization Letter: Consent by legal properly owner where event is to take place, Florganization Authorization Letter: Consent must be signed by legal officer/owner of organization, authorizing the Applicant/Agent to sign application. All information, on the permit application must be provided. Failure to complete pid y in proce , i y cause adela ss ng or issuing your permit. Applicant Date: Z the legal property owner/property manager of the above referenced address, hereby authorize to apply for a Special Event (Appkunt Nome) permit for r_awhich is to be, held on ---day(s) of 20 (Nome of rvwtt) Property Address Property Owner Signature Date COUNTY OF The foregoing instrument was acknowledged before me by means of [] physical presence or ❑ online notarization this day of by who n is personally known to me, or [] has produced as identification and who did not take an oath. Signature of Notary Public City of Ocoee - (407) 905-3104