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Item 13 Approval to Install New Synthetic Turf for Withers-Maguire House ProjectContact Name: Contact Number: Background Summary: Meeting Date: Item # Mark Johnson 407-877-5803 Seatember 20. 2022 6 � Reviewed By: Department Director: Mark Johnson City Manager: Robert Frank /, 61;C The Parks & Recreation Department budgeted $100,000.00 in Fiscal Year 21/22 to replace the natural turf at the Withers -Maguire House lawn with synthetic turf for special events and weddings. City staff would like to have the new synthetic turf installed prior to this year's Holiday Event on December 10, 2022. The use of the specified contractors to complete this urgent work will need the required purchasing code waived. ® This synthetic turf is ideal for medium to high traffic applications. The turf ensures maximum durability and the panel system creates a stable long-lasting base that drains well and holds up to the heaviest of foot and mechanical traffic. City staff has researched contractors that they have confidence in to complete the job quickly and efficiently. ProGreen, a City of Ocoee business, was previously awarded the installation of synthetic turf on the Vandergrift Central Park Baseball Fields and can complete the project by the date required. Issue: Should the Honorable Mayor and City Commission waive the purchasing requirements so that Parks & Recreation can quickly move forward with these improvements to the Withers -Maguire House lawn? Recommendations: Staff recommends the Honorable Mayor and City Commission waive the purchasing requirements so that Parks & Recreation can quickly move forward with these improvements to the Withers -Maguire House lawn. Attachments: 1. ProGreen Proposal #2464 2. Site Map of Installation Financial Impact: The construction cost to replace the natural turf with synthetic turf at the Withers -Maguire House is $98,000, and is budgeted in the Fiscal Year 21/22 budget (Account # 317-572-10-6302). Type of Item: x (please mark with an 'Y ) Public Hearing Ordinance First Reading Ordinance Second Reading Resolution Commission Approval Discussion & Direction For Clerk's Dept Use: Consent Agenda Public Hearing Regular Agenda Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. y Reviewed by _. N/A N/A N/A 2 ProGreen of Central Florida 576 Maguire Road Suite C 0.:,N-)' SAL FLORIDA Ocoee, FL 34761 Proposal For City of Ocoee (Project) Maguire House ✓ Turf:1010172 Tropical Premium Tropical Premium ✓ Turf Discount You have been provided a 30% discount off of yourturf purchase. ✓ Landscape with Panel Installation will include all additional materials and necessary laborto perform the following: 1. Removal of existing sod and necessary soil. 2. Install a 3-piece pvc nailer board system. 3. Install a thin layer of crushed rock. (1.25" of recycled fines; graded and compacted.) 4. Install geo textile fabric. 5. Install an interlocking panel system. 6. Install turf. (to include laying, cutting, seaming and securing turf with stainless steel staples to the perimeter nailer board system every 1 to 2 inches.) 7.Top-dress as needed. (approximately 1.25 LBS/sf of sand) El Accessories:2010110 Greenplay Landscape Greenplay: superior, organic cooling technology exclusive to ProGreen Please use the checkbox to mark items as accepted. Proposal #2464 Created:08/19/2022 From: Ken Poole Location 16 E Oakland Ave Ocoee, FL 34761 Terms Due Upon Completion 8835 Sqft $ 3.30 $ 29,155.50 1 1 63 Bags $ 8,746.65 $ 8,746.65 $ 77,591.15 $ 77,591.15 $ 90.68 $ 5,712.84 PRO/�GREER' .`1Y11111V'IIC. Itllil SYSiliRiS ProGreen of Central Florida Proposal#2464 PRO/CiREEN 576 Maguire Road Suite C Created 08/19/2022 CLN IRA!. [-LORIUA Ocoee,FL34761 From Ken Poole All work will be completed accordance with these plans unless subsequent changes are agreed upon in wntmg.Balances not paid by the due date are subject to late tees Signature Date' Please sign here to accept the terms and condrtions Sales Reps Ken Poole Office.407-287-5075 Mobile.407-963-8394 ken poule@plogreen corn PRO/GREEN" l)NIIIIII( IIIltl ll \IIN\ PRO//GREEMP (J-1.11PAI PL(.R10A ProGreen FloridaCentral 576 Maguire Road Suite C Ocoee, FL 34761 free phone 1 877-529-8873 free fax 1 866-788-0813 Withers-Maquire House