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Item 01 Approval of the Minutes for the Tentative Budget Public Hearing held on September 15, 2022, and Regular City Commission Meeting held October 4, 2022 OCOEE CITY COMMISSION TENTATIVE BUDGET PUBLIC HEARING Ocoee Commission Chambers September 15, 2022 MINUTES 6:00 P.M. I. CALL TO ORDER - 6:00PM A. Invocation and Pledge of Allegiance Mayor Johnson called the regular session to order at 6:00 PM in the Commission Chambers of City Hall. The invocation was led by Mayor Johnson followed by the Pledge of Allegiance to the Flag. B. Roll Call and Determination of Quorum - 6:01 PM City Clerk Sibbitt called roll and declared a quorum present. Present: Mayor Johnson, Commissioner Brinson, Commissioner Wilsen, Commissioner Firstner, Commissioner Oliver Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt, Finance Director Roberts II. TENTATIVE BUDGET PUBLIC HEARING A. Mayor’s Announcement - 6:02 PM Mayor Johnson announced this is a public hearing on the tentative budget and proposed millage rate for the City of Ocoee. Notice of this hearing was contained in the Notice of Proposed Property Taxes mailed by the Property Appraiser. The City Commission has previously set a proposed millage rate of 5.05 mills which represents an 8.9% increase in millage over the rolled-back rate of 4.6361 mills. B. Briefing by City Attorney - 6:03 PM City Attorney Cookson announced the preliminary millage rate set by the City Commission and contained in the TRIM Notice is 5.05 mills. The maximum millage rate, which may be levied by the City by regular majority vote for the 2022-2023 fiscal year is 7.0701 mills, such maximum millage rate having been determined pursuant to Section 200.185(3)(a), Florida Statutes. The establishment of a millage rate between 7.0702 mills and 7.7771 mills requires a two-thirds vote (super majority) of the membership of the City Commission (or 4 votes). The establishment of a millage rate between 7.7772 mills and 10.000 mills requires a unanimous vote of the City Commission. Additionally, any millage rate adopted above the preliminary millage rate of 5.05 mills would require notice by first-class mail to each taxpayer. The tentative millage rate adopted at this hearing will become the maximum millage rate which may be adopted by the City Commission at the public hearing on the final millage rate. A unanimous vote or a two-thirds vote may be required to adopt the tentative millage rate as the final millage rate. At the final public hearing, the City Commission may adopt a millage rate which is less than the tentative millage rate. Alcade & Faye (60,000) Youth Council (5,000) Paving, Striping, Re-striping City Wide 25,000 Six Speed Tables - Location TBD 72,000 HRDB - Future Events as Approved 20,000 Neighborhood Matching Grants 14,000 Hiring Incentives 25,000 Tentative Budget Public Hearing September 15, 2022 C. Briefing by Finance Director: Review of additions/deletions to the budget since distribution, the percentage increase in millage over the rolled-back rate necessary to fund the budget and the specific purpose for which ad valorem tax revenues are being increased. 6:03 PM Finance Director Roberts provided a PowerPoint summarizing the Proposed Budget for FY 2022-2023. Highlights in the presentation covered:  Economic Highlights  Fiscal Sustainability  Budget Commitments  Proposed Millage  Annual Pay Enhancements  Sidewalk Maintenance/Repairs  Paving and Drainage Improvements  General Fund Revenues/Expenditures Summary  Changes Subsequent to Publication She further explained the recommendations made at the Budget Workshop were as follows: Items discussed with no action taken were as follows:  Youth Council Travel Expenses - Funded in Youth Initiatives  Hackney Prairie Speed Calming – Funded th  Resurfacing Moore Rd. – McGuire to 7 - Added to CIP Plan for FY24  Commissions’ Spousal Travel Privileges - No Budget Adjustment, but will be amended by Resolution  Coventry Park Exercise Equipment – Not Recommended for a Neighborhood Park  Small Business Grants  Reflective Park at African American Cemetery  Sculpture of Children at Unity Park 2 | Page Tentative Budget Public Hearing September 15, 2022 1. Comments by Citizens - 6:11 PM Mayor Johnson opened the floor for comments by citizens. The following persons addressed the City Commission: - Tonya Dorisca, Ocoee Resident and HRDB Member, summarized the objectives of the HRDB and requested $100,000 in additional funding for cultural events. - Jim Moyer, Ocoee Resident, requested better local signage, $500 to promote membership to American Legion Post 109, up to $25,000 to promote City motto, and $120,000 for Ocoee Remembers History. - Lori Hart, Ocoee Resident and HRDB Chair, requested the approval of funding for the currently proposed 2022-2023 HRDB events: MLK Parade ($8,000), Black History Essay Contest ($2,100), Ocoee Remembrance Event ($30,000), and Hispanic Heritage Event ($9,000). - Dorcas Dillard, Ocoee Resident and OYC Coordinator, questioned the reduction of her consultant contract for the Ocoee Youth Council, and explained the work she devotes to the Ocoee Youth Council. - Chris Adkins, Ocoee Resident, commented on being proactive and efficient with tax payer’s money. - Marci Jernigan, Ocoee Resident, commented on the need to focus on the community with items such as improving roadways, sidewalks, traffic lights, and driver safety awareness. - Vivian Lyte-Johnson, Ocoee Resident, inquired about the funding for the Ocoee Music Festival, and what line item it is listed as in the Budget. She further shared support for the HRDB getting additional funding for cultural events. 2. Comments by Commissioners and Motions by Commissioners for amendments to the proposed tentative budget - 6:41 PM Commissioner Brinson commented on the request by Ms. Dorisca and explained he agrees that the HRDB Board is always coming before the City Commission for funding; therefore, he supports the request for the increase to their budget. Motion: Move to increase the HRDB budget to $100,000. Moved by Commissioner Brinson, seconded by Commissioner Oliver; Finance Director Roberts announced the new proposed millage rate will be 4.9671 mills. Commissioner Wilsen voiced her objection with the budget increase. A brief discussion ensued on the lack of a business plan and the current funding placed in Support Services for HRDB events. Support Services Director Butler explained the current budget for the HRDB and their approved events. He further commented that an increase of events would require additional staff as advisory boards are made up of volunteers who only guide events. Commissioner Brinson shared his disagreement with the need for additional staff personnel. Commissioner Firstner stated he does not have a problem with the funding, but feels the HRDB needs to be more unified. Commissioner Oliver addressed the requests made by the HRDB members, and commented on the need for cultural awareness in the community. Mayor Johnson commented on the budget responsibilities of the Elected Officials to their citizens, and the role of volunteer members. He voiced his support for the funds already budgeted in Support Services for the current HRDB events. 3 | Page Tentative Budget Public Hearing September 15, 2022 Motion carried 3-2 with Mayor Johnson and Commissioner Wilsen opposing. Commissioner Firstner inquired if funding could be found so that the millage rate would not be affected. City Manager Frank explained the ARPA funding that is allocated for the proposed Gun Range and Fire Station. Further discussion ensued. Commissioner Brinson stated his change of opinion on the decision for the reduction of the OYC Coordinator’s budget, and requested it to remain at the $10,000 originally budgeted. Motion: Move to reestablish the Youth Council Coordinator’s budget to $10,000. Moved by Commissioner Brinson, seconded by Commissioner Oliver; Commissioner Wilsen voiced her concerns with the youth council travelling outside of the City limits. Dorcas Dillard, OYC Coordinator, addressed her questions and concerns, and further commented on the benefit of the students interacting with other Youth Councils within the State and having experiences outside of the City. Commissioner Oliver summarized the discussion that occurred during the Budget Workshop, and explained the benefits the students would receive from the trip to Tallahassee. Marci Jernigan, Ocoee Resident, commented on her childhood experience doing fundraisers to be able to travel for school activities. She again voiced her concerns on the need for sidewalks, traffic lights, and driver safety awareness. After a brief discussion; Motion carried 3-2 with Mayor Johnson and Commissioner Firstner opposing. Motion: Move to reduce the Youth Initiative budget for travel to $5,000, and only allow local travel. Moved by Commissioner Wilsen, seconded by Commissioner Firstner; Motion carried 3-2 with Commissioner Brinson and Commissioner Oliver opposing. Motion: Move to reduce the HRDB budget from $100,000 to $30,000. Moved by Commissioner Wilsen. City Attorney Cookson explained that a motion to reconsider would be needed by one of the members on the prevailing side of the vote. Motion: Move to increase the budget for sidewalks from $200,000 to $250,000. Moved by Commissioner Wilsen, seconded by Commissioner Firstner; Motion carried unanimously. Commissioner Firstner inquired how much was budgeted for Contingency. Finance Director Roberts advised the current balance is $54,000. Recess 7:43 PM – 7:51 PM 4 | Page Tentative Budget Public Hearing September 15, 2022 Commissioner Brinson commented on the heated debates; and further, asked the citizens to be patient. He further explained the Transfer Out line item in the budget, and shared that is where the Music Festival is funded as that event brings funding in, and in turn funding is transferred out. He shared that many of his questions on the budget were already responded to by City staff and were satisfactory. He reminded advisory board members to request funding prior to the budget sessions so they can be considered thoughtfully. He concluded by sharing that their decisions are moving the City forward. Commissioner Wilsen commented that she would not like to see any funds being removed from the Police and Fire proposed projects, and further inquired if the Support Services Department budget could be decreased by $50,000 since an increase of $100,000 was made to their budget. Support Services Director Butler addressed her question and advised that the budget was increased up to $100,000 which is only an increase of $55,000. Commissioner Wilsen asked for the recomputed millage rate to be announced. Finance Director Roberts announced the millage rate would be 4.9732 mils. Lori Hart, Ocoee Resident and HRDB Chair, recounted the discussion that occurred at the last HRDB Meeting, and apologized if there was any confusion in her recollection of that evening. She explained that it was her understanding that the $100,000 could be used by any advisory board for any approved multi-cultural event. Further discussion ensued on the topic of the additional funding provided to the HRDB. Commissioner Oliver shared concerns, or asked questions, on the following pages in the budget book: Page 11 – Requested the Elected Officials be listed as part-time employees and not full-time employees. Motion: Move to list the Elected Officials in the Budget Book as part-time and not full-time employees. Moved by Commissioner Oliver, seconded by Commissioner Brinson; Motion failed 2-3 with Mayor Johnson, Commissioner Wilsen and Commissioner Firstner opposing. Motion: Move to list the Elected Officials in the Budget Book with just their titles, Mayor and Commissioner. Moved by Commissioner Wilsen, seconded by Mayor Johnson; Motion carried 3-2 with Mayor Pro tem Firstner and Commissioner Oliver opposing. (Mayor Johnson handed the gavel to Mayor Pro tem Firstner.) Page 18 - Inquired about the $85,000 for equipment in General Government Services. Support Services Director Butler addressed his question. Page 19 - Inquired about the roof repair for the Lakeshore Center. Public Works Director Krug addressed his question and advised the roof is no longer under warranty, and shared the building is 8 years old. Page 23 – Inquired about the equipment budgeted for $45,000 under the Parks and Recreation Department. Parks and Recreation Director Johnson addressed his question. Commissioner 5 | Page Tentative Budget Public Hearing September 15, 2022 Oliver inquired if Coventry Park was evaluated for the exercise equipment. Parks and Recreation Director Johnson addressed his question. Page 26 - Inquired if any funds were designated for the claw truck. City Manager Frank addressed his question and shared a proposal will be presented at the Final Hearing; however, the assessment would not be done until next year's budget. Commissioner Oliver further voiced concerns with the current garbage service. Commissioner Oliver commented on the previous discussion they had at the Budget Workshop on the reflective park, inquired about the possession of the abandoned cemetery, and what would be the cost. City Attorney Cookson related the discussions about the property, and recalled it would be between $50,0004100,000 to acquire the property and obtain title through the court system. Discussion ensued on the current maintenance of the property. Motion: Move to allocate $50,000 for purchase of the African -American Cemetery to proceed with reflective park concept. Moved by Commissioner Oliver, seconded by Commissioner Brinson; Motion failed 2-3 with Mayor Johnson, Commissioner Wilsen and Commissioner Firstner opposing. Page 43 — Inquired about the City staff charges. City Clerk Sibbitt addressed his question, as she believed that anticipated revenue is related to staff/research costs associated with public records requests. Page 48 - Inquired about General Government Services and why there is fluctuation each fiscal year. Finance Director Roberts addressed his question. Page 53 — Inquired about the decrease in postage/freight from $400 to $100. Finance Director Roberts addressed his question. Commissioner Oliver inquired if the postcards that he and any other Commissioner sent to new homeowners were expensed to that line item. Finance Director Roberts addressed his question. Commissioner Wilsen shared she had a discussion with the City Manager, and the postage costs associated with their district postcards will be coming out of their discretionary funds going forward. Motion: Move to increase the postage/freight funding back to $400, in the City Commission's budget for sending out postcards. Moved by Commissioner Oliver; Motion died for lack of a second. Page 133 - Inquired about the Ocoee Music Festival being a zero -line item, and if that meant no funding is being requested for this event. Finance Director Roberts addressed his question and explained that the Ocoee Music Festival is not budgeted in that line item, but is budgeted under Recreation Department as a transfer out. Mayor Johnson further explained the sponsorships raised to cover the cost of the music festival event. Commissioner Oliver requested the page number for the transfer out line item and the budgeted amount. Finance Director Roberts advised that information can be found on page 139, and is listed as a $115,000 transfer out. Commissioner Oliver requested that the transfer out title also include Ocoee Music Festival for transparency. 6 1 P a g e Tentative Budget Public Hearing September 15, 2022 Commissioner Oliver stated his final request this evening is funding for a Financial Audit. Motion: Move to fund up to $100,000 for the Financial Audit that was approved in 2016. Moved by Commissioner Oliver; Motion died for lack of a second. Commissioner Brinson shared that decision was before his time as an Elected Official so he is not sure what audit was referenced. Finance Director Roberts explained the financial statement audit conducted every year. She shared a new audit firm was just selected by the City Commission. A brief discussion ensued on the Annual Comprehensive Financial Report for the City. Commissioner Brinson inquired if there was approval in 2016 by the City Commission. City Manager Frank addressed his question and explained that there was $50,000 budgeted, but there was never a discussion on the type of audit. The conversation to conduct the audit was initiated after a Commissioner had returned from a Florida League of Cities Conference. Commissioner Brinson commented on the audit firm they hired and inquired on the status of the process. Finance Director Roberts explained the current audit process. A brief discussion ensued on the qualifications listed on the audit firm bid. Mayor Johnson commented that all the Elected Officials are doing what is best for their citizens, and he supports the Finance Department. He further shared that each Elected Officials should be meeting with the City Manager to go through all questions on the budget before they come to the meeting. City Attorney Cookson summarized the amendments discussed that will affect the budget:  Increase the HRDB Budget to $100,000  Increase the OYC Coordinator budget by $5,000  Decrease the Youth Initiative budget by $5,000  Increase of Sidewalk Repair budget by $50,000 He advised these amendments are in addition to the revisions proposed in the Budget Workshop as outlined by the Finance Director in her presentation. Commissioner Wilsen shared that the amendment for the Youth Council travel also specified it was for local travel only. D. Announcement by Finance Director of the recomputed proposed millage rate and the percent by which the recomputed proposed millage rate exceeds the rolled-back rate. This percentage is the proposed tentative percentage increase in property taxes. Announcement regarding the vote required to adopt this millage rate (Regular Majority, Super Majority, or Unanimous). Finance Director Roberts announced with the amendments to the proposed tentative budget; the millage rate is 4.9732 mills and the percentage is an 7.2% increase in millage over the rolled-back rate. Mayor Johnson asked the City Manager to work with the Finance Director to refine the numbers by the next meeting. City Manager Frank reminded the City Commission that there will also be a presentation on the cost of a claw truck at their next meeting. City Attorney Cookson announced as the millage rate is under 5.05 mills they will only need to make a regular vote as this increase will not require a super majority vote. 7 | Page Tentative Budget Public Hearing September 15, 2022 1. Comments by Citizens - 9:14 PM Mayor Johnson opened the floor for comments by citizens. The following persons addressed the City Commission: - Chris Adkins, Ocoee Resident, inquired about the transfer out funding for the Ocoee Music Festival and how a resident could see the line items within the budget for that event. Finance Director Roberts addressed his questions. Mayor Johnson explained the sponsorships received which covers the event costs, and explained a public records request can be made to see what is received and what is paid for. - Jim Moyer, Ocoee Resident, commended the Finance Director for a great job on the City’s budget, and pointed out that they are just in the planning stages of the budget as the fiscal year has not commenced. - Tonya Dorisca, Ocoee Resident and HRDB Member, thanked the City Commission and commented that she came before them as she was asked by the Board, but will reach out to the City Clerk to provide her with the exact statement of what was decided at their HRDB Meeting. - Andrea Simpson, Ocoee Resident, commented on the travel limitation for the Ocoee Youth Council as she feels travel experiences are important to the children. She also commented on the Ocoee Music Festival, and the need for transparency on the revenue generated and expensed in the budget. 2. Comments by Commissioners - None E. Motion to Adopt the Tentative Millage Rate - 9:30 PM City Attorney Cookson read the title of the ordinance. AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA, ESTABLISHING A TENTATIVE MILLAGE RATE of 4.9732 MILLS FOR AD VALOREM TAXES FOR THE CITY OF OCOEE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2022, AND ENDING SEPTEMBER 30, 2023; PROVIDING FOR MILLAGE ADJUSTMENT; PROVIDING FOR COLLECTION OF TAXES; PROVIDING FOR 7.2% INCREASE IN MILLAGE RATE OVER THE ROLLED-BACK RATE; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. Mayor Johnson asked the City Manager to work on lowering the millage rate down to 4.95 mills. Motion: Move that the City Commission adopt the tentative millage rate at 4.9732 mills for the fiscal year beginning October 1, 2022, and ending September 30, 2023, providing for 7.2% increase in the millage rate over the rolled-back rate; Moved by Commissioner Brinson, seconded by Commissioner Firstner. Motion carried 4-1 with Commissioner Wilsen opposing. 8 | Page Tentative Budget Public Hearing September 15, 2022 F. Motion to Adopt the Tentative Budget - 9:30 PM City Attorney Cookson read the title of the ordinance. AN ORDINANCE OF THE CITY OF OCOEE, ORANGE COUNTY, FLORIDA, ADOPTING A TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2022, AND ENDING SEPTEMBER 30, 2023; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. Motion: Move that the City Commission adopt the tentative budget as distributed along with the revisions resulting from the Budget Workshop and as amended at this Tentative Budget Public Hearing for the fiscal year beginning October 1, 2022, and ending September 30, 2023; Moved by Commissioner Oliver, seconded by Commissioner Brinson. Motion carried 4-1 with Commissioner Wilsen opposing. Mayor Johnson announced the public hearing to consider the final millage rate, and final budget, is scheduled to be held Wednesday, September 21, 2022, at 6:00 PM in the City Hall Commission Chambers. The hearing has been advertised in accordance with the provisions of Section 200.065, Florida Statutes, and Section C-37 of Article VI of the Ocoee City Charter. The appropriate Ordinances necessary to adopt the Final Millage Rate and Final Budget will be prepared by City staff, and all other action necessary to comply with the requirements of Section 200.065, Florida Statutes, will be undertaken. III. ADJOURNMENT The meeting was adjourned at 9:32 PM. APPROVED: Attest: City of Ocoee ____________________________ _____________________________ Melanie Sibbitt, City Clerk Rusty Johnson, Mayor 9 | Page MINUTES REGULAR CITY COMMISSION MEETING OCTOBER 4, 2022 CALL TO ORDER - 6:15 PM Mayor Johnson called the regular session to order at 6:15 PM in the Commission Chambers of City Hall. The invocation was led by Mayor Johnson, followed by the Pledge of Allegiance to the Flag led by Commissioner Firstner. City Clerk Sibbitt called the roll and declared a quorum present. Present: Mayor Johnson, Commissioner Brinson, Commissioner Wilsen, Commissioner Firstner, Commissioner Oliver Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt PRESENTATIONS AND PROCLAMATIONS - 6:17 PM Proclamation for October 2022 Community Planning Month ~ Oct. 2022, proclaimed by Mayor Johnson. STAFF REPORTS AND AGENDA REVIEW - 6:17 PM City Manager Frank announced that Item #8 is being postponed at the request of the developer, until they can present a new offer to the City. He further shared there is an Emergency Item before the City Commission for request for road closure for the Ocoee High School Homecoming Parade. There are representatives from Ocoee High School to address any questions. Emergency Item #1 - Road Closure for the Ocoee High School Homecoming Parade on October 18, 2022. (Development Services Director Rumer) The Applicant Garrett Kelly with Orange County Public Schools (Ocoee High School) is requesting the closure of public roads within the City’s downtown on Tuesday, October 18th from 4:00 p.m. to 7:15 p.m. for an Ocoee High School Homecoming Parade. The application states the parade is intended to connect to our community and will allow the Football Team and students to pass out candy along the parade route. Ocoee Students in the SGA will provide cleanup after the event. The staging area will be Bill Breeze Park. The estimated number of vehicles/floats participating is 25. The application estimates 400 people will attend the event. Since the parade occurs on a Commission meeting night and from 4:30 – 7:00 p.m., it will have an effect on accessing City Hall for the 6:15 p.m. Commission meeting start time. Development Services Director Rumer briefly explained the special event permit received, and shared the request for road closure will be on the same day, and during the same time, as the next scheduled City Commission Meeting. He reached out to the applicant so that they could come before the City Commission to discuss and work out a solution. Robin Young, Ocoee High School Student Body President, thanked the City Commission for their consideration of the Homecoming Parade, and advised they are proposing a new date of Thursday, th October 20. She shared the arrival time of parade participants to Bill Breeze Park and the parade details. Discussion ensued on the parade route options, as well as providing notification to residents. Consensus of the City Commission was to approve Emergency Item #1, Road Closure for the Ocoee High School Homecoming Parade on October 20, 2022. Commissioner Oliver shared that a parent of an Ocoee High School football player is requesting a photo op with the Elected Officials in Ocoee High School football jerseys, so they may post it Regular City Commission Meeting October 4, 2022 on the school’s website. Consensus of the City Commission was to participate in the photo op request. COMMENTS FROM CITIZENS/PUBLIC - 6:26 PM The following persons addressed the City Commission: - Jim Moyer, Ocoee, spoke about cultural diversity, briefly acknowledged multiple heritages that are recognized in October and encouraged harmony among all citizens by focusing on similarities. CONSENT AGENDA - 6:28 PM Consent Agenda Motion Motion: Move to adopt the Consent Agenda. Moved by Commissioner Wilsen, seconded by Commissioner Brinson; Motion carried 5-0. 1. Approval of the Minutes for the Regular City Commission Meeting held September 20, 2022. (City Clerk Sibbitt) Approved on Consent. Motion carried 5-0. 2. Approval to Purchase 365Labs Computer Aided Dispatch & Records Management Software. (Police Chief Plasencia) The Police Department receives dispatch services through the Winter Garden Police Department. The Winter Garden Police Department has recently elected to change their vendor that currently provides Computer Aided Dispatch and Records Management software. After vetting numerous vendors, Winter Garden Police Department selected 365Labs as their new vendor. All Agencies the Winter Garden Police Department provides dispatch services to will also need to change to 365Labs. The annual subscription cost of the 365Labs software is $186,994.40, of which, $47,480.00 is Impact Fund eligible for new software infrastructure components. Additionally, there is a one-time cost for implementation and training of $55,496.00. Approved on Consent. Motion carried 5-0. FIRST READING OF ORDINANCE - 6:29 PM 3. First Reading of Ordinance for Ocoee Landings Mixed Use Building – Substantial Amendment to the Planned Unit Development/Land Use Plan (PUD/LUP); Project No. RZ-22-07-41. (Second Reading and Public Hearing scheduled for October 18, 2022, Regular Commission Meeting at 6:15 pm or soon thereafter) (Development Services Director Rumer) The subject property is zoned PUD and is located on the east side of Lake Johio Road, north side of E. Silver Star Road, approximately 770 feet east of the intersection of N. Clarke Road and E. Silver Star Road. The subject site is located on Tract 4 of the PUD and is approximately 1.76 acres in size, currently undeveloped, and is the only remaining project in the Ocoee Landings PUD. The proposed Ocoee Landings Mixed Use Building PUD Land Use Amendment consists of a 51,680 st square foot Mixed Use Building consisting of 1 Floor: 8,000 square foot of retail; 1,757 square foot of apartment leasing ndrd space, and four (4) apartments. The 2 and 3 Floors contain 42 apartment units ranging from 1-3 Bedrooms. The total amount of apartment units is 46. 2 | Page Regular City Commission Meeting October 4, 2022 City Attorney Cookson read the title of the ordinance. Mayor Johnson announced this will be presented as a second reading and public hearing at the next scheduled City Commission meeting on October 18, 2022, at 6:15 PM or soon thereafter. th 4. First Reading of Ordinance for Rodriguez/Torres Property, 285 11 Avenue – Annexation & Rezoning; Project No(s). AX-05-22-25 & RZ-22-05-38. (Second Reading and Public Hearing scheduled for October 18, 2022, Regular Commission Meeting at 6:15 pm or soon thereafter) (Zoning Manager Whitfield) The subject property is approximately 0.26 acres and located on the northwest corner of the 11th Avenue and Peters Avenue intersection. The property is occupied by a single-family residence. The applicant is annexing into the City limits as a condition for receiving City’s potable water connection and service. The subject property is considered contiguous to the City of Ocoee since it will be bordered on the east by the City’s jurisdictional limits. The parcel will receive an R-1 (Single- Family Dwelling) zoning classification upon annexation. a) First Reading of Annexation Ordinance b) First Reading of Rezoning Ordinance City Attorney Cookson read the titles of the ordinances. Mayor Johnson announced this will be presented as a second reading and public hearing at the next scheduled City Commission meeting on October 18, 2022, at 6:15 PM or soon thereafter. 5. First Reading of Ordinance for Persuad/RAMA Communications, Inc., Property, 175 S. Clarke Road – Annexation & Rezoning; Project No(s). AX-07-22-26 & RZ-22-07-40. (Second Reading and Public Hearing scheduled for October 18, 2022, Regular Commission Meeting at 6:15 pm or soon thereafter) (Zoning Manager Whitfield) The subject property is approximately 0.4 acres and located on the east side of South Clarke Road, approximately 1,775 feet north of White Road. The subject property has an existing single-family residence. The applicant is annexing into the City limits as a condition for receiving City potable water connection and service. The subject property is considered contiguous to the City of Ocoee since it will be bordered on the north, east and south sides by the City’s jurisdictional limits. The parcel will receive an R-1A (Single-Family Dwelling) classification upon annexation consistent with the surrounding R-1A zoning. a) First Reading of Annexation Ordinance b) First Reading of Rezoning Ordinance City Attorney Cookson read the titles of the ordinances. Mayor Johnson announced this will be presented as a second reading and public hearing at the next scheduled City Commission meeting on October 18, 2022, at 6:15 PM or soon thereafter. Hurricane Ian Update Mayor Johnson asked for an update from Public Works Director Krug on the clean-up of debris from Hurricane Ian. Public Works Director Krug shared information on procedures in the aftermath of Hurricane Ian, and addressed questions from the City Commission. All of the City Commission thanked the City staff involved in assessing damages and clean-up efforts being completed within the City. 3 | Page Regular City Commission Meeting October 4, 2022 SECOND READING OF ORDINANCE – PUBLIC HEARING - 6:38 PM 6. Second Reading of Ordinance for Covington Oaks – Rezoning from A-1 (General Agriculture) to R-1A (Single Family Dwelling); Project No: RZ-22-07-39. (First Reading was heard at the September 20, 2022, City Commission Meeting. Advertised in the West Orange Times on Thursday, September 22, 2022) (Zoning Manager Whitfield) The subject property is approximately 9.94 acres and located on the north side of A. D. Mims Road and west of North Apopka Vineland Road. The property is currently designated Low Density Residential (LDR) on the Future Land Use Map, which allows density at up to 4 dwelling units per acre. The applicant is requesting to rezone to R-1A, which is the same zoning district as the neighborhoods to the west and east. Development Services Director Rumer presented a brief overview of the Rezoning request for Covington Oaks, which is approximately 9.94 acres, zoned Orange County A-1 (General Agriculture) and located on the north side of A.D. Mims Road, approximately 1,637.5 feet west of N. Apopka Vineland Road. The applicant proposes to develop a residential subdivision. The applicant is requesting to rezone to R-1A, which is the same zoning as the neighborhoods to the west and east. The R-1A zoning district requires a minimum lot size of 8,000 SF. However, due to the lack of central sanitary sewer, the residential development will be on septic tanks, and the applicant has coordinated with the City to create larger quarter-acre (1/4) lots with a total of 16 single-family residential lots and preserve approximately 3.68 acres of land for open space and the existing canopy. The public hearing was opened. As no speaker forms were received, the public hearing was closed. Commissioner Wilsen noted a correction on the district location. Commissioner Oliver inquired if the subdivision would remain on septic, and if reclaim would be provided. He further inquired about other utility services being provided. Development Services Director Rumer addressed his question. City Attorney Cookson read the title of the ordinance. Motion: Move to adopt Ordinance No. 2022-16 for Covington Oaks – Rezoning from A-1 (General Agriculture) to R-1A (Single Family Dwelling); Project No: RZ-22-07- 39; Moved by Commissioner Brinson, seconded by Commissioner Oliver; Motion carried unanimously. 7. Second Reading of Ordinance for Ocoee Oaks Joint Venture – Rezoning from A-1 (General Agriculture) to R-1A (Single Family Dwelling); Project No: RZ-22-08-43. (First Reading was heard at the September 20, 2022, City Commission Meeting. Advertised in the West Orange Times on Thursday, September 22, 2022) (Zoning Manager Whitfield) The subject property is located in the northeast corner of the South Clarke Road and White Road intersection and contains approximately 12.59 acres; however, only that southern 5.71-acre portion adjacent to White Road is the subject of this rezoning request. The property is currently designated Low Density Residential (LDR) on the Future Land Use Map, which allows density at up to 4 dwelling units per acre. The applicant is requesting to rezone to R-1A, the same zoning district as the neighborhoods to the east and south. 4 | Page Regular City Commission Meeting October 4, 2022 Development Services Director Rumer presented a brief overview of the Rezoning request for Ocoee Oaks Joint Venture, which is located in the northeast corner of the South Clarke Road and White Road intersection. The property contains approximately 12.59 acres, but only the 5.71 acre portion adjacent to White Road is subject to this zoning request. The applicant is requesting to rezone the current 5.71 acres of A-1 (General Agriculture) to R-1A (Single Family Dwelling), which is the same zoning as the neighborhoods to the east and south. The R-1A zoning district requires a minimum lot size of 8,000 SF, and the applicant is proposing a minimum lot size of 9,800 SF for purposes of developing an 18-lot single-family residential subdivision. Engineering of the subdivision will come at the time of Preliminary Subdivision Plan. City Attorney Cookson read the title of the ordinance. The public hearing was opened. Dave Schmitt, Dave Schmitt Engineering, stated they agree with staff’s recommendation, and are available to answer any questions. Doug Gomber, President of White Hill HOA, 405 Misty Meadow Drive, Ocoee, shared traffic concerns due to the location of the subdivision access road onto White Road which is near Clarke Road. He advised the residents of the White Hill subdivision have unanimously agreed about traffic concerns. Commissioner Wilsen shared she agreed with the traffic concerns voiced by the residents. Development Services Director Rumer addressed her concerns and explained the transportation study analysis that will be required for the Preliminary Subdivision Plan. Commissioner Brinson inquired who owns the water tower property near the subject property, and if it will be annexed into the City. Development Services Director Rumer addressed his questions. Commissioner Brinson shared his traffic concerns as a former resident who lived near the location of the proposed development. Commissioner Oliver inquired what will become of the property with the water tower once it is removed. Development Services Director Rumer shared he has only heard of the water tower being removed, but is not aware of the intentions for the property as it is in Orange County. He further briefly disclosed information on a cellphone tower application request that will be coming before the City, which will be in close proximity to the subject property. Commissioner Oliver shared his concerns with the traffic, and felt an access lane onto Clarke Road would be better. Development Services Director Rumer addressed his concerns and reiterated the request this evening is for the rezoning, as the City Commission will be presented with further studies during the Preliminary Subdivision Plan process. Mayor Johnson also voiced his concerns with the traffic in that area, and asked for City staff to consider the Clarke Road intersection issues when in the planning process. Dave Schmitt, Dave Schmitt Engineering, shared that he will be sure to work with City staff on resolving the access issue into the subdivision, and described several solutions with turn lanes being added. Commissioner Wilsen commented she would like to have a meeting with the developer and the residents in the area, when they have plans for review. 5 | Page Regular City Commission Meeting October 4, 2022 Commissioner Oliver inquired if there might be a consideration from the church to allow egress onto Clark Road through their lot. Dave Schmitt, Dave Schmitt Engineering, shared they are in discussion with the church on the drainage, and can bring that request to their attention. The public hearing was closed. Motion: Move to adopt Ordinance No. 2022-17 for Ocoee Oaks Joint Venture – Rezoning from A-1 (General Agriculture) to R-1A (Single Family Dwelling); Project No: RZ-22-08-43 with the condition of addressing traffic issues; Moved by Commissioner Wilsen, seconded by Commissioner Firstner; Motion carried unanimously. PUBLIC HEARING - None REGULAR AGENDA - 7:05 PM 8. Discussion & Direction Regarding an Unsolicited Letter of Intent (LOI) for City- Owned Property Identified as Tract #10 of the Ocoee Crown Point PUD Located at Ocoee Apopka Road and Fuller’s Cross Road. (Development Services Director Rumer) The City received an unsolicited offer from John Yu with an assignee provision on May 27, 2022, for City-owned property located on the west side of Ocoee-Apopka Road and north side of Fuller’s Cross Road. The property is approximately 6.96 acres of which the LOI is requesting to purchase the eastern ±3 acres. The proposed offer is for a purchase price of $400,000.00 per developable acre or $1,200,000.00. Staff recommends that the City Commission accept the letter of intent and authorizes staff to initiate an appraisal and authorize Staff to enter into a sales contract subject to the provisions of the letter of intent. Motion: Move to postpone Item #8; Moved by Commissioner Wilsen, seconded by Commissioner Brinson; Motion carried unanimously. COMMENTS FROM CITIZENS/PUBLIC - None COMMENTS FROM COMMISSIONERS - 7:05 PM Commissioner Brinson – Commented on the following: 1) Applauded both staff and residents on their response during, and after, Hurricane Ian. Emphasized that it was a welcomed sight to see everyone coming together and to assist each other. 2) Urged residents to practice extreme patience as the City continues to work through the clean- up efforts. Commissioner Wilsen – Commented on the following: 1) Reiterated Commissioner Brinson's comments on Hurricane Ian, and encouraged residents to contact Public Works with any questions or concerns on debris removal. Commissioner Firstner – Commented on the following: 1) Shared his visit to the Emergency Operation Center (EOC) during the storm, and noted the outstanding technology used to stay on top of incidents happening throughout the City during a catastrophic event. He ensured City residents that they are in very capable hands, and thanked all City staff involved for their hard work and dedication. 6 | Page Regular City Commission Meeting October 4, 2022 Commissioner Oliver – Commented on the following: 1) Echoed the sentiments shared by the previous Commissioners on Hurricane Ian. 2) Conveyed the importance of voting, and encouraged citizens to register with the Supervisor of Elections (SOE). Reminded residents that the City recently updated the district lines, and urged everyone to verify their voting location. Specified upcoming election dates and deadlines. Suggested early voting and vote by mail, and provided the contact information for the SOE for all questions or concerns. 3) Shared an ongoing concern with large commercial trucks parking along McCormick Road, and inquired if a letter from City staff could be sent to Orange County Code Enforcement. City Manager Frank addressed his request. Consensus was to have City staff draft a letter on behalf of the Commission. 4) Informed that Prairie Lake Park is not being properly closed in the evening, and asked if City staff can ensure the park is closed at dusk. 5) Announced the 2022 Ocoee Remembers Event dates, times, and locations and that additional information is available on the City website. 6) Thanked Mr. Moyer for his comments, and shared words of inspiration. Mayor Johnson – Commented on the following: 1) Looked for confirmation that the lake and retention ponds within the City are being monitored. City Manager Frank confirmed. 2) Asked for staff to check street lights and public sidewalks for any outages or possible damage due to the storm. 3) Commented on the EOC and thanked everyone involved for a job well done. 4) Shared his experience at the sandbag distribution before the storm, and noted how nice it was to see City staff and residents working together. 5) Spoke about the need for speed bumps due to traffic concerns, noted the unfortunate need for enforcement, and suggested tickets if the problem cannot be rectified. 6) Reiterated Commissioner Firstner’s comments on the EOC, and further noted the superior ratings that both the Fire Department and the Police Department have received. 7) Applauded the Utility department for their part in managing sewer concerns during the storm. 8) Inquired about the Christmas lights. City Manager Frank confirmed that City staff has been working on this request. 9) Shared that the next City Commission meeting is scheduled for Tuesday, October 18, 2022. ADJOURNMENT – 7:22 PM APPROVED: Attest: City of Ocoee ______________________________ _____________________________ Melanie Sibbitt, City Clerk Rusty Johnson, Mayor 7 | Page