Item 06 Approval of Disaster Debris Monitoring Services with Thompson Consulting Services, RFP #19-011Meeting Date: November 15, 2022
Item #
Reviewed By:
Contact Name: Stephen C. Krug Department Director:
Contact Number: 6002 City Manager:
Background Summary:
The City Commission awarded RFP #19-011, Disaster Debris Monitoring Services, to Thompson
Consulting Services in 2019. The City entered into this contract to ensure debris removal reimbursement
from FEMA is maximized in the event of a disaster. Following hurricane Ian passing over Ocoee, the
City activated Thompson's contract on October 3, 2022. The attached cost is the estimate of
$109,674.00 to provide the monitoring services is based on the approved contract. Public Works
recommends approval of this proposal.
Issue:
Request the Honorable Mayor and City Commission authorize the estimated budget for the Disaster
Debris Monitoring Services with Thompson Consulting Services.
Recommendations:
Staff recommends the Honorable Mayor and City Commission authorize a purchase order be issued for
the estimated budget for Disaster Debris Monitoring Services with Thompson Consulting Services in
accordance with RFP #19-011, in the amount of $109,674.00, and authorize the City Manager and Staff
to approve change orders to this contract up to the limit of his purchasing authority for each change
order, and up to the budgeted amount for this project for all change orders.
Attachments:
Thompson Consulting Services Budget Estimate.
Financial Impact:
The work will be funded from the City's reserves.
Type of Item: (please mark with an 'k')
Public Hearing
For Clerk's Dept Use:
Ordinance First Reading
Consent Agenda
Ordinance Second Reading
Public Hearing
Resolution
Regular Agenda
x Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
N/A
Reviewed by Finance Dept.
N/A
October 19, 2022
Steve Krug, P.E.
Public Works Director
1 N. Bluford Avenue
Ocoee, Florida 34761
Re: Disaster Debris Monitoring Services Budget Estimate I FEMA 4673-DR-FL
Dear Mr. Krug,
Thompson Consulting Services (Thompson) is pleased to submit the following budget estimate to provide
debris removal monitoring services to the City of Ocoee (City). The scope and budget have been prepared
based on Thompson's current understanding of the City's scope of work and assumptions provided below.
The following table provides an estimated budget total, the hours and labor to meet the anticipated debris
monitoring requirements for the period indicated.
Debris Removal Monitoring Services
Project Manager $65 00 1 2 25 $3,250.00
----- - - -- - - — — -- - ------------
Operations Manager $52.50 1 12 25 $15,750.00
Field Supervisor $49 00 1 12 7 $4,116 00
Field Monitor with EDMS HHU - C $35.00 4 12 25 $42,000 00
Tower Monitor with EDMS HHU $35.00 3 12 25 $31,500.00
Data Manager $55.00 1 8 1 - 25 $11 000.00
GIS Analyst $55.00 1 4 7 $1,540.00
Billing Invoice Analyst $18 50 - 1 4 7 $518.00
Estimated Total $109,674.00
2601 Maitland Center Parkway
Maitland, Florida 32751
0: (407) 792-0018 1 F: (407) 878-7858
www.thompsoncs.net
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Disoster Debris Monitoring Services Budget Estimate
Page 2 of 2
It is Thompson's objective to deliver our services at or below the budget estimate for the period of
performance. Staffing levels are projected based on current crew configurations and average monitor
needs per crew. As needs change, or as the project nears completion, Thompson will adjust the number
of personnel assigned to the contract accordingly. In the event that Thompson exceeds the hourly billings
outlined above, Thompson will immediately notify the City in writing. Deviations from the budget may
occur if the City requests changes to the level of assistance Thompson is to provide.
If you have any questions, please feel free to contact Thompson:
Oliver Yao, Vice President 407.462.0628; oyao tho psoncs.net
Nate Counsell, Executive Vice President 407.619.2781; ncounseithompsoncs.net
Sincerely,
Thompson Consulting Services
Jon'Hoyle
President, Thompson Consulting Services
City of Ocoee, FL
Signature
Name/Title