Item 08 Approval of Window Cleaning Service Agreement for the New City Hall0 C 0 (>- e
florid.
AGENDA ITEM COVER SHEEI
Meeting Date: November 15, 2022
Item #
Reviewed By:
Contact Name: Stephen C. Krug Department Direc
Contact Number: 6002 City Manager:
Background Summary:
With the completion of the new City Hall, the City becomes responsible for all building maintenance.
Staff is requesting a service agreement with professional window cleaners. This will help ensure that
any warranty items that may arise are resolved without conflict or issue. Attached you will find the
window cleaning service agreement proposal from Al Orange.
Staff is requesting to waive regular purchasing procedures to ensure warranty and maintenance issues
that may arise are resolved without conflict or issue. Public Works recommends award of this
maintenance contract.
Issue:
Should the Honorable Mayor and City Commission approve the service agreement with Al Orange?
Recommendations:
Staff recommends City Commission approve the service agreement with Al Orange and authorize the
Mayor, City Clerk, and Staff to execute the required contract documents once insurance is received.
Attachments:
Al Orange Service Agreement Proposal
Financial Impact:
Al Orange Service Agreement is approximately $8,470/ year.
Type of Item: (please mark with an 'k')
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
X Original Document/Contract Held by Department for Execution
For Clerk's Dept Use:
Consent Agenda
Public Hearing
Regular Agenda
Reviewed by City Attorney N/A
Reviewed by Finance Dept. r -- N/A
- OA10RANGEYOUR
#1 SOURCE FOR COMPLETE EXTERIOR BUILDING MAINTENANCE
LICENSED
INSURED
`- -"
EXTERIOR BUILDING SERVICES
* $1,000,000 WORK COMP/ *
$6,000,000 LIABILITY INSURANCE *
WBE
POOA
vALcouRv COMPANY
www.alora
800-874-6207
CERTIFIED
21552
21552
PURCHASOR:
LOCATION:
COMPANY
CITY OF OCOEE
COMPANY
CITY OF OCOEE - CITY HALL
NAME
JAMIE CROTEAU
NAME
JAMIE CROTEAU
STREET
1 N BLUFORD AVE
STREET
1 N BLUFORD AVE
CITY
OCOEE, FL 34761-3159
CITY
OCOEE, FL 34761-3159
EMAIL
JCROTEAU@OCOEE.ORG
WINDOWLI
CAULKING
STAINOVAL.
WATERPROOFING
0-
PRESSURE CLEANING
OTHER
DESCRIPTION
FREQ UNIT PRICE
QTY
ANNUAL TOTAL
SALES
RATE I TAX
WASH ALL PERIMETER GLASS OUTSIDE ONLY. INCLUDING GLASS CANOPY
ABOVE MAIN ENTRY- BOTH SIDES.
SEMI - ANNUAL $1,815
2
$ 3,630.00
0.00% $
WASH ALL PERIMETER GLASS - INSIDE ONLY
SEMI - ANNUAL $2,420
2
$ 4,840.00
0.00% $
Subject to Terms & Conditions listed below
This proposal is subject to acceptance within 30 days and is void thereafter
ANNUAL TOTAL
$ 8,470.00
SALES TAX TOTAL
$ -
GRAND TOTAL
$ 8,470.00
SERVICE
NOTES:
ESTIMATOR: A010X&VJC-4aX Richard Straub
PREPARED BY: (HO)
DATE: October 25, 2022
2022 - 09-12-22 - 1 N BLUFORD AVE - WC PC PROPOSAL 1 Of 2
HEREBY PROPOSE TO FURNISH LABOR AND MATERIALS COMPLETE IN ACCORDANCE WITH THE ABOVE SPECIFICATIONS.
STATED ABOVE IS BASED ON ONE MOBILIZATION, ANY ADDITIONAL MOBILIZATION NULLIFIES PRICE.
QUOTED ABOVE IS BASED ON CURRENT MATERIAL PRICING, AND IS SUBJECT TO MATERIAL INCREASE.
ONLY VALID FOR FREQUENCIES AND/OR QUANTITIES LISTED.
. ABOVE PRICES ARE FOR SERVICES PERFORMED DURING NORMAL BUSINESS HOURS UNLESS OTHERWISE STATED (SEE YOUR ACCOUNT REPRESENTATIVE FOR "AFTER HOUR" PRICING).
MODIFICATION BY PURCHASER TO THIS PROPOSAL, OR TO THE GENERAL CONDITIONS SHALL BECOME PART OF THE CONTRACT UNLESS SPECIFICALLY AGREED TO, IN WRITING, BY A-1 ORANGE
SHALL AUTOMATICALLY MAKE THIS PROPOSAL NULL AND VOID,
ABOVE PRICES ARE FOR SERVICES PERFORMED DURING NORMAL BUSINESS HOURS UNLESS OTHERWISE STATED (SEE YOUR ACCOUNT REPRESENTATIVE FOR "AFTER HOUR" PRICING).
)ULD THIS AGREEMENT BE TERMINATED WITH OR WITHOUT CAUSE BY CLIENT OR CONTRACTOR, CONTRACTOR SHALL BE PAID FOR ALL MATERIALS FURNISHED AND SERVICES RENDERED
HIN TEN (10) DAYS OF SUCH TERMINATION. Al ORANGE SHALL NOT BE LABILE FOR ANY DELAY DUE TO CIRCUMSTANCES BEYOND ITS CONTROL, INCLUDING CASUALTY, WEATHER OR GENERAL
tVAILABILITY OF MATERIALS,
PRESSURE CLEANING DOES NOT INCLUDE WINDOW CLEANING UNLESS OTHER WISE STATED. NOT RESPONSIBLE FOR CONDITION OF GLASS UPON COMPLETION OF PRESSURE CLEANING IF
WINDOW CLEANING NOT PURCHASED. WINDOW CLEANING PRICE ONLY VALID IF DONE IN CONJUNCTION WITH PRESSURE CLEANING; PRESSURE CLEANING DEFINITION: PRESSURE CLEAN TO
REMOVE DIRT, ALGAE AND DEBRIS; FROM ROOF LINE TO GROUND - UNLESS OTHERWISE STATED.
PRESSURE WASHING / PAINTING / SEALING OVERSPRAY CAN / MAY AFFECT CLOTHING AND OR VEHICLES: WE WILL USE A MIX OF HIGH PRESSURE WATER WITH A CLEANING AGENT. BE AWARE AND
STAY OUT OF CONED OFF AREAS. OVERSPRAY CAN TRAVEL WITH THE WIND, AND MAY END UP WHERE WORK IS NOT TAKING PLACE. DAMAGE TO CLOTHING OR VEHICLES WILL NOT BE REFUNDED.
CLIENT IS RESPONSIBLE FOR NOTIFYING TENANTS
PRESSURE CLEANING SERVICE: INDUSTRY STANDARD DEFINITION IS TO REMOVE DIRT AND DEBRIS ONLY, AND DOES NOT INCLUDE PREPARATION FOR ANY PAINTING WORK (UNLESS OTHERWISE
SPECIFIED). Al ORANGE WILL NOT BE HELD LIABLE/RESPONSIBLE FOR ADHERANCE ISSUES.
WINDOW CLEANING: STANDARD DEFINITION: WASH WINDOWS DESCRIBED ABOVE TO REMOVE LOOSE DIRT, AND DEBRIS ONLY; ANY WINDOW CLEANING PRICES ABOVE ARE QUOTED FOR SOAP &
WATER APPLICATION ONLY, NO CHEMICAL CLEANING OR STAIN /PAINT REMOVAL IS INCLUDED IN PRICE UNLESS OTHERWISE SPECIFIED; NOT RESPONSIBLE FOR SCREEN REMOVAL / REPLACE
ALL LANDSCAPING / OBSTACLES MUST BE TRIMMED / REMOVED TO A MINIMUM OF 2' FROM WORKING AREAS.
Al ORANGE WILL NOT BE HELD RESPONSIBLE FOR DAMAGE TO ANY SOD / LANDSCAPING AS A RESULT OF THIS SERVICE.
OCCASIONALLY AN UNFORESEEN CONDITION ARISES WHICH REQUIRES ADDITIONAL LABOR AND/OR MATERIAL; At ORANGE WILL NOTIFY THE PROJECT REPRESENTATIVE IMMEDIATELY AND
NEGOTIATE FOR A CHANGE ORDER.
WRITTEN COLOR SELECTIONS (APPROVED BY CLIENT) WILL BE REQUIRED PRIOR TO MATERIAL ORDER PLACED.
Al ORANGE CLEANING SERVICE IS NOT RESPONSIBLE FOR WATER INTRUSION OR DAMAGE WHICH MAY BE CAUSED BY WATER INTRUSION UNLESS OTHERWISE STATED. Al ORANGE CLEANING
SERVICE RECOMMENDS THE TAPING OR BLOCKING OF ALL ELECTRICAL AND MECHANICAL PANELS, ETC. TO PROTECT SAME AGAINST ANY AND ALL WATER INTRUSION WHICH MAY OCCUR. ASK
YOUR ACCOUNT REPRESENTATIVE FOR ELECTRICAL /MECHANICAL TAPING PRICING.
Al ORANGE SHALL NOT BE LABILE FOR ANY DELAY DUE TO CIRCUMSTANCES BEYOND ITS CONTROL, INCLUDING CASUALTY, WEATHER OR GENERAL UNAVAILABILITY OF MATERIALS.
DISINFECTION SERVICES: Al ORANGE WILL NOT BE HELD RESPONSIBLE FOR DAMAGE TO PERSONAL ITEMS / PAPERS IN THE SPRAYING ZONE. Al ORANGE IS NOT RESPONSIBLE FOR INTRUSION OR
DAMAGE WHICH MAY BE CAUSED BY INTRUSION OF THE SPRAY DISINFECTANT TO ELECTRICAL ITEMS (I.E. COMPUTERS, CALCULATORS OR OTHER ELECTRONIC ITEMS) . Al ORANGE DOES NOT
GUARANTEEANARRANTY PROLONGED DISINFECTION OF ANY SURFACE. METHODS USED ARE APPROVED BY CDC, HOWEVER AFTER ENTRY FROM GENERAL PUBLIC NO GURANTEES EXIST, AND RE-
INFECTION CAN OCCUR. Al ORANGE WILL NOT BE HELD LIABLE FOR ANY CLAIMS MADE OF INFECTION CASES.
THIS PROPOSAL IS SUBJECT TO ACCEPTANCE WITHIN 30 DAYS AND IS VOID THEREAFTER UNLESS OTHERWISE SPECIFIED; ALL ACCOUNTS ARE CANCELABLE WITH 30 DAY WRITTEN NOTICE.
SERVICES ARE PENDING CREDIT APPLICATION APPROVAL.
HIGH RISE HUs. NGS 1I<. # _LI N`_` L -PCTi` E OV MISER 2017 T v 'S1 ,.it -_ AS, A _�..JE .-- ,,I f0 €, 2 ((P}! ,{t,-L�,r�','=., a 'NA � 61r" P=fCr ,.€ �;._, SURFACES 'SCAFFOLDS�,2.v._ .C�-E PD_6..,_i4T
SYS ETAS ""ef... ;yrope --rests c .. _u_ omne must ,or €t:e f er'. rl ,P na' ._ R L..l_ v .. e s d "` ,.. ...f. iPed 8 u.. so i capable �, ���' � :ri:`y .,...f _.,�` �. QO '3,.. �� c.. � .� �. ; and Tr�'3.a` � €a-.. ace:.. �:,
s-u ,.., r"s e€ t , CA w r. (_68 F' r, ,y d'-; <..,.,� 10. e _ .,F r oye_a a �,:�d, t ,e fciinc€., r m. t ue bar.. d c eu , , ._ ns . - b; -t� a P-s r -n.. € vent: a of sass~ ardhomge b,, a niftd peran,
as r :ssary, and 3z ca-st. eveV 10 years..,
I ,. t,30 DAYS
�. NET 30: UNLESS OTHERWISE STATED - ACCOUNTS OVER 3€1 DAYS WILL BE CHARGED A FINANCE CHARGE - OF 1.51 OR A MINIMUM OF $6.00 PER I
ONTH (WHICHEVER IS GREATER)
COD
e .. � COD - CREDIT CARD: Payment Terms: COD - Payment to be made of time of service. GrLdR Card authorization form to be signed and returned, Card v i
RD be charged in full prior to arrival on site.
COD: CASH Cod - Cash On Derive: y: Payment Terms: COD - Payment to be made at thous of service.
'� °fo DOWN SAY 15°% Start up payment due prior to work start; progress payments due at even intervals throughout project. In the event Owner shall fail to pay any periodic
or installment payment due hereunder, Contractor ntay cease Work Without breach, Pending payment or resolution of any dispute.
Payments Will be made as outlined above, If no term is selected, default payment is Net 30 Days. Any payment over 30 days will be charged a Finance Charge of 1.51 or
a minin)um of $5.00 (Whichever is greater). Contractor shall trot be liable for any delay due to Circumstances beyond its control, including casualty, Weather or general
unavailability of roaterials. Shouid this agreement be terminated With or Without cause by Contractor, contractor shall be paid for all materials furnished and services
rendered within ten (10) days of such termination.
THE ABOVE PRICES, SPECIFICATIONS AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED.
SIGNATURE: DATE: PRINT NAME:
2022 - 09-12-22 - 1 N BLUFORD AVE - WE PC PROPOSAL 2 Of 2