Item 13. Appointment of Members to the 2023 Canvassing Board
City of Ocoee ▪ 1 N. Bluford Avenue ▪ Ocoee, Florida 34761
Phone: (407) 905-3100 ▪ www.ocoee.org
STAFF REPORT
Meeting Date: February 7, 2023
Item #: 13
Contact Name: Kathy Heard Department Director: Melanie Sibbitt
Contact Number: Ext. 1023 City Manager: Robert Frank
Subject: Appointment of Members to the 2023 Canvassing Board. (City Clerk Sibbitt)
Background Summary:
In accordance with Section C-50 of the Ocoee City Charter, the Canvasing Board will consist of three (3)
citizens appointed by the City Commission.
On February 5, 2013, the consensus of the Commission was that the Mayor and two (2) Commissioners
whose district seats are not part of the election should each select one (1) member for the Canvassing Board.
In keeping with that practice, Mayor Johnson, Commissioner Wilsen and Commissioner Oliver would each
need to appoint a member to the Canvassing Board. Orange County Supervisor of Elections Bill Cowles has also
recommended that all Canvassing Board Members undergo signature verification training prior to the election date.
Therefore, City staff is requesting the names of those to be appointed to be provided to the Office of the City
Clerk no later than February 17, 2023. The Canvassing Board will meet on Tuesday, March 14, 2023, at 4:00
p.m., and Friday, March 17, 2023, at 2:00 p.m. at the Supervisor of Elections Office, 119 West Kaley Street,
Orlando. The process of canvassing and auditing the election results may take several hours.
Issue:
Appointment of members to the Canvassing Board for the March 14, 2023 General Election.
Recommendations:
City staff recommends Mayor Johnson, Commissioner Wilsen and Commissioner Oliver each appoint a
member to the 2023 Canvassing Board.
Attachments:
1. Ocoee Charter_C-50 Canvassing Board
2. 02-05-13 Excerpt from Minutes
Financial Impacts:
None
Type of Item: Regular
Page 290 of 307
§ C-50. - Certi cation of results; canvass of returns; noti cation of successful candidates. [Amended 12-1-2009 by
Ord. No. 2009-030]
The results of the voting at each polling place when ascertained shall be certified by return in duplicate
signed by the Clerk and a majority of the inspectors of the election, one (1) copy being delivered by the Clerk
and inspectors to the Mayor and the other to the City Clerk, both of whom shall transmit such return to a
public meeting of the Canvassing Board, which will consist of three (3) citizens appointed by the City
Commission. The Canvassing Board shall canvass the returns and shall declare the results of the canvass as
the results of the election in a manner provided by city ordinance or as otherwise required by law. A
majority of the Canvassing Board shall constitute a quorum thereof. Notwithstanding the foregoing, with the
agreement of the Orange County Canvassing Board and Orange County Supervisor of Elections, the City
Commission may, by ordinance, assign and abdicate the canvassing responsibilities of the City Canvassing
Board to the Orange County Canvassing Board. In such event, the Orange County Canvassing Board shall
canvass the returns and shall declare the results of the canvass as the results of the election in a manner
provided by city ordinance or as otherwise required by law.
Footnotes:
--- (25) ---
Editor's Note: This ordinance was approved by the electorate of the City of Ocoee by referendum on 3-9-2010. Said
ordinance provided for an effective date of 6-1-2010.
Page 291 of 307
City Commission Regular
February 5, 2013
weapon permits, proficiency. This class is full. If interested in future classes please
contact Sgt. Scott Nylander at 407 - 905 -3160 ext. 3015.
2. The Parks and Recreation Department will be hosting its monthly Food Truck Friday
event on Friday, February 15th, from 6:00 to 9:00 pm. on Lakeshore Drive, in Bill Breeze
Park. Food trucks will be offering gourmet food and delectable treats, and the movie
Here Comes the Boom" will be shown during the event; the movie will start at 7:30p.m.
Also, Good Luck Penny, a contemporary county band will be performing, starting at 6:00
pm. So come out and enjoy a dinner and a movie in the park.
3. According to the revised Charter the makeup of the Canvassing Board, which will meet
at the Supervisor of Election Office at 4pm on March 12 (Election Day), will be three
citizens appointed by the City Commission. The Charter is silent on how to select those
citizens so they will need direction from the Commission. Traditionally it would be the
Mayor and the Commissioners whose districts seats are not part of the election. It was
consensus that they would bring names back, from those districts seats are not part of the
election, to the next Regular Commission meeting. City Clerk Eikenberry gave the
Commission a brief timeline of the Canvassing Meeting.
E. COMMISSIONERS ANNOUNCEMENTS
Commissioner Hood announced Spring sports has started up in the high school. He further
named a few of the sports.
Commissioner Wilsen — announced March 23 will be the 9 Annual Spring Fling and they are
looking for vendors to educate the community (not to sell items).
Commissioner Johnson — announced that Founder's Day date has been moved to November 8th
and 9 It will be the 20 Annual Founder's Day for the City. They are currently in the mist of
signing their entertainers.
Commissioner Keller March 16 will be the St. Patrick Day Chili Cook -off hosted by the
Ocoee Professional Firefighters.
Mayor Vandergrift — announced Valentine's Day will be a busy month for him since he will be
marrying people at the gazebo. He may be contacted by e -mail or call him so he can advise what
times he has available. He further shared that Emeritus Assisted Living Home will be
recognizing those that will be staying home on Valentine's Day. If anyone knows a senior citizen
who will be home alone they will send someone out to spend the day with them.
F. CONSENT AGENDA
Commissioner Hood, seconded by Commissioner Keller, moved to approve the
Consent Agenda Items #1 through #7; excluding Item #8 which is being pulled to
be heard at a future meeting and Item #9 which is being pulled to be heard for
separate consideration. Motion carried 5 -0.
1. Approval of Minutes for the Regular Commission Meeting Held January 15, 2013. (City
Clerk Eikenberry)
Approved on Consent. Motion carried 5 -0.
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