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03-07-2023 Agenda Packet 1-1 COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING Ocoee Commission Chambers 1 N. Bluford Ave Ocoee, Florida March 7, 2023 AGENDA 5:00 p.m. CALL TO ORDER I. Roll Call and Determination of Quorum II. Public Comments III. Approval of Minutes of the December 6, 2022, CRA Meeting IV. Budget Amendment, Deputy Development Services Director/CRA Administrator Corless V. 2022 Annual Report Presentation, Redevelopment Program Manager Vaca VI. Project Updates, Deputy Development Services Director/CRA Administrator Corless VII. Board Comments ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTE 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 1 N. BLUFORD AVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. CRA Regular Meeting 12-06-2022 Page 1 COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING Ocoee Commission Chambers 1 North Bluford Avenue Ocoee, Florida December 6, 2022 MINUTES 5:00 PM I. Welcome CRA Board Member, Philip Koovakada Assistant City Manager Shadrix introduced and welcomed new Member Philip Koovakada, President of Orlando Health – Health Central Hospital and Horizon West Hospital and Senior Vice President of Orlando Health South Central Region to the CRA Board. II. Roll Call and Determination of Quorum Chair Brinson called the Community Redevelopment Agency Board to order at 5:00 PM in the Commission Chambers of City Hall. City Clerk Sibbitt called roll and declared a quorum present. Roll Call: Chair Brinson, Vice-Chair Johnson, Member Wilsen, Member Firstner, Member Koovakada, and Member June Absent: Member Oliver Also Present: City Manager Frank, Assistant City Manager Shadrix, City Attorney Cookson, and City Clerk Sibbitt III. Public Comments - None No speaker reservation forms were received. IV. Approval of Minutes of September 20, 2022, CRA Budget Meeting Member Wilsen, seconded by Vice Chair Johnson, moved to approve the CRA Budget Meeting Minutes of September 20, 2022, as presented. Motion carried 6-0 with Member Oliver absent. CRA Regular Meeting 12-06-2022 Page 2 V. Election of Officers A memorandum was provided in the CRA packet which identified the Chair and Vice-Chair for the past seven fiscal years, including the current year. Member Wilsen asked for clarification on past practice for nominations. City Clerk Sibbitt addressed her question. Brief discussion ensued. Member Wilsen, seconded by Member June, moved to nominate Vice-Chair Johnson as CRA Board Chair. Motion carried 6-0 with Member Oliver absent. Vice-Chair Johnson, seconded by Member June, moved to nominate Member Wilsen as CRA Board Vice-Chair. Motion carried 6-0 with Member Oliver absent. VI. Budget Adjustment Assistant City Manager Shadrix explained the budget amendment will be brought to the March 7th CRA Meeting as information from the County has not been received at this time. VII. Project Updates Redevelopment Program Manager Vaca updated the Board with the current projects. A) Wellness Park – shared the completion date for this project was extended to January 10th due to manufacturing and shipping delays. She further provided a funding and landscaping update. B) Bluford Avenue Streetscape – announced the preliminary engineering phase is completed and was behind schedule due to surveying delays. Final engineering will begin in January. C) Blackwood Avenue Streetscape – shared that the needed right-of-way has been acquired from Heartland Dental. Further, roadway, engineering, and landscape design through CPH has been completed and CRA staff is working with Duke Energy on lighting solutions for that area. D) Maguire Road Phase 5 – announced CRA staff is working with Public Works to complete the engineering for this project. Additional updates will be provided at a future meeting. Assistant City Manager Shadrix briefed the Board on the CRA Redevelopment Plan and explained that a full briefing will be provided at the next CRA Meeting which will cover topics such as enclaves, West Oaks Mall, and a time extension on the CRA. He further highlighted successful redeveloped areas facilitated by the CRA. Assistant City Manager Shadrix reminded members that the next meeting is scheduled for Tuesday, March 7th at 5:00 PM. VIII. Board Comments Chair Brinson inquired if there have been any supply chain issues or delays on projects. Assistant City Manager Shadrix addressed his question. CRA Regular Meeting 12-06-2022 Page 3 ADJOURNMENT The meeting was adjourned at 5:19 PM Attest: APPROVED: ____________________________ _____________________________ Melanie Sibbitt, Secretary Chair 1 CRA RESOLUTION NO. 2023-001 A RESOLUTION OF THE OCOEE COMMUNITY REDEVELOPMENT AGENCY TO AMEND THE BUDGET FOR FISCAL YEAR 2022-2023; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Community Redevelopment Agency CRA is a dependent special district under Chapter 189, Florida Statutes, known as the Uniform Special District Accountability Act (the “Special District Act”); and WHEREAS, the Special District Act requires all special districts, including dependent special districts, such as the CRA, to adopt a budget for each fiscal year by resolution; and WHEREAS, Section 189.016(6), Florida Statutes, allows the governing board of a community redevelopment agency to amend its budget at any time within a fiscal year by resolution; and WHEREAS, the Fiscal Year 2022-2023 annual budget approved on September 20, 2022 includes an estimate of all revenue and expenditures for the year for the Ocoee Community Redevelopment Agency; and WHEREAS, the Executive Director of the CRA requests to amend or adjust the budget at this time, for the purpose of adjusting the actual TIF amounts received from the City of Ocoee and Orange County and allocating unexpended balance from FY21-22. 2 NOW, THEREFORE, BE IT RESOLVED BY THE OCOEE COMMUNITY REDEVELOPMENT AGENCY, AS FOLLOWS: SECTION 1. Authority. The CRA has the authority to adopt this Resolution pursuant to the Special District Act. SECTION 2. Amendment of Budget. The governing body of the CRA does hereby approve and adopt the amended CRA Budget for Fiscal Year 2022-2023 as attached hereto and incorporated herein in Exhibit A. SECTION 3. Severability. If any section, subsection, sentence, clause, phrase or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. SECTION 4. Effective Date. This Resolution shall become effective immediately upon passage and adoption. PASSED AND ADOPTED this 7th of March, 2023. SIGNATURES TO FOLLOW 3 APPROVED: ATTEST: OCOEE COMMUNITY REDEVELOPMENT AGENCY ___________________________ ___________________________ Melanie Sibbitt, Secretary Chair (SEAL) FOR USE AND RELIANCE ONLY BY THE OCOEE COMMUNITY REDEVELOPMENT AGENCY, APPROVED AS TO FORM AND LEGALITY This 7th day of March, 2023. SHUFFIELD, LOWMAN & WILSON, PA By:_____________________________ Scott Cookson , City Attorney City of Ocoee ▪ I N. Bluford Avenue ▪ Ocoee, Florida 34761 phone: (407) 905-3100 ▪ fax: (407) 905-3167 ▪ www.ocoee.org _____________ FY 2022-2023 CRA AMENDED BUDGET DETAIL The following provides a more detailed overview of the CRA’s amended budget and capital work program. This document is an attachment to Resolution 2023-001. PERSONNEL $342,541.00 This account covers salary, FICA, and benefit costs for the CRA Administrator, the Redevelopment Program Manager, and a percentage of the Assistant City Manager and the City Manager personnel cost. OPERATING EXPENSES increased by $18,503.63 over adopted $662,781.63 3101 Legal Expense - $8,000 • Legal costs associated with potential acquisitions, legal review of documents, attendance at CRA Board meetings and other legal issues pertaining to implementation of the CRA Plan and/or amendment, or other planning documents; as well as, the day to day activities of the office of the CRA. 3128 Professional Services/Other – $180,000 • The allocation includes funds for the following items: o Graphic Design Services for CRA Branding & Promotions - $10,000 o Economic Development Services - $20,000 o Redevelopment Plan Update - $150,000 3200 Accounting Auditing - $5,500 • Audit is a requirement per State Statutes 3400 Contractual Services – $300,000 • The following costs have been estimated: o CRA Landscape Contract - $160,000 o Plant Replacements in Medians - $100,000 o CRA Website Hosting & Updates - $5,000 o Virtual Tools - $5,000 o Misc. Contracts unknown at this time - $30,000 4000 Travel Expense - $10,000 • This is for travel to events such as ICSC’s national, state and local networking meetings to promote the Fifty West Redevelopment District. 4100 Telephone Expense - $3,800 Exhibit A 4200 Postage and Freight - $1,100 4301 Water Expense - $40,000 4700 Printing and Binding - $5,400 • For various print jobs, such as the CRA Annual Report, CRA Target Area Special Development Plan Booklets, and miscellaneous printing and binding. 4900 Reserve for Contingency – $68,506.63 (increased $18,506.63 from increase in tax increment revenue) 4901 Administrative Legal Ads – $600 5100 Office Supplies - $1,000 5200 POL Supplies- $600 52001 Uniforms - $275.00 5202 Operating Supplies - $1,000 5216 Copying Expense - $1,000 5235 Computer Equipment/Software - $2,000 5401 Books/Subscriptions - $1,000 5402 Professional Dues - $3,000 5405 Training Expense - $7,000 8200 Community Promotions - $15,000 • Provides funding for promoting the CRA at local events 8205 Public Relations Development – $8,000 • Funds promotional activities and materials designed to broaden CRA awareness. 8210 Developer Incentives - $0.00 • NEW line item created. These funds can be used to provide developer or business incentives. Incentives may include participating with developers/businesses to remove and/or remediate blight factors such as environmental concerns, demolition of vacant buildings/structures, façade and landscape grants and other cost sharing activities aimed at removing blight factors identified in the Redevelopment Plan. 6302 CAPITAL IMPROVEMENTS____ increased by $102,444.68 over adopted____ ___ $5,222,981.68 The following provides details for each of the capital improvement program categories. • Ongoing Projects from FY 2021/2022 – The following projects have been identified to move forward in FY 22-23. o Wellness Park ($75,000) – Project is currently under construction and is scheduled to be completed in late November or early December of 2023. o S. Bluford Complete Street Project ($4,247,981.68 - Increased by $102,444.68 over adopted) The estimated construction cost is over $7,000,000. Preliminary engineering is nearly complete. In FY 2023, staff anticipates completing engineering and permitting and placing the project out to bid for Phase 1, which is the area between Old Winter Garden Road and Geneva Street. o N. Blackwood Avenue Streetscape & Roundabouts ($200,000) – A traffic study to determine if changes were warranted for the Southbound turn lane has been completed. Negotiations with adjacent property owners for needed right-of-way were also completed. Construction will probably start once City Center is nearing completion since Blackwood Avenue is City Center’s construction entrance/exit. o Maguire Road Phase 5 ($450,000) – In FY 2023, staff plans to update the Maguire Road Phase 5 construction documents. • Minor CRA Infrastructure Improvements ($250,000) – NEW Funds may be used for small or minor infrastructure investment projects that are not part of a larger redevelopment project. Investment projects include, but are not limited to, extensions of potable water lines, reclaimed water lines, sewer lines, sidewalks, roadways, trails, wide walks, and signage. • Acquisition ($0.00) – Funds may be used to pay for property appraisals, site assessments, and acquisition of property. Currently, there are no funds assigned to this category. If costs for the capital projects listed above are less than estimated or if there are additional monies carried forward than anticipated, then those monies may be used to fund appraisals, site assessment and/or property acquisition. 2/27/2023 1 Board Meeting #2 2022-2023 March 07, 2023 Agenda I.Roll Call and Determination of Quorum II.Public Comments III.Approval of Minutes of the December 6, 2022 CRA Meeting IV.Budget Amendment, CRA Administrator Corless V.2022 Annual Report Presentation, Redevelopment Program Manager Vaca VI.Project Updates, CRA Administrator Corless VII.Board Comments 2/27/2023 2 Budget Amendment Revenue Revenue Source FY23 Adopted FY23 Amended Cash Balance $3,562,224 $3,569,053.07 increased by $6,829.07 Tax Increment $2,295,129 $2,313,635.63 increased by $18,506.63 Other Financing $250,000 $345,615.61 increased by $95,615.61 Total Revenue:$6,107,353 $6,228,304.31 increased by $120,951.31 •Tax Increment Revenue Received was $18,506.63 more than originally estimated •Cash Balance carried over from FY22 was $6,829.07 more than originally estimated •WOHD Grant funds applied to FY23 are $95,615.61 more than originally budgeted Budget Amendment Cont. Revenue •$18,503.63 in additional Tax Increment Revenue assigned to account 4900 Reserve for Contingency –Old Budget Amount: $50,000 –Amended Budget Amount: $68,503.63 •Per 163.387, F.S., $6,829.07 additional Cash Balance carried over from FY2021-2022 assigned to account 6302 Capital Improvements; specifically to S. Bluford Complete Street project •$95,615.61 in additional Grant Funds also assigned to 6302 Capital Improvements S. Bluford Complete Street project –Old Budget Amount: $4,145,537 –New Budget Amount: $4,247,981.68 2/27/2023 3 Budget Amendment Cont. Other Changes •Per auditor Purvis Grey’s recommendation, Developer Incentives was removed from capital outlay –Grants awarded to developers (such as the Mobil/Advent Health Grant) are not “true” capital items as the City does not have ownership of the assets •New line item 130-516-00-8210 Developer Incentives created in operating for the purpose of awarding these incentives Budget Amendment Cont. Other Changes •The existing capital line item (Developer Incentives) was renamed Minor CRA Infrastructure Improvements for use on future infrastructure collaborations –$250,000 will remain in the capital budget under the newly named capital line item, Minor CRA Infrastructure Improvements –No funds moved around at this time, –Funds can be moved later as grant or project requests come in and are presented to the board 2/27/2023 4 Budget Amendment Resolution •CRA Board Motion to: Adopt Resolution 2023-001of the Ocoee Community Redevelopment Agency to amend the budget for Fiscal Year 2022-2023; providing for severability; providing an effective date. 2022 Annual Report 2/27/2023 5 2022 Annual Report •Theme: –Providing Public Spaces •Required State Contents Include: –CRA Map & Overview –Projects Completed and/or Initiated –Goals and Objectives –Financial Information •Highlights: –New Residential Coming to Fifty West –New Businesses Opened in 2022 –Wellness Park Update and Photos –New Businesses Coming Soon –New CRA Board Member 2022 Annual Report Request Motion from CRA Board to Approve the 2022 Annual Report as Presented and Direct the Transmittal of the 2022 Annual Report to Orange County 2/27/2023 6 PROJECT UPDATES Planning, Design, and Construction Wellness Park •98% Complete •Open to the Public •2/14 held the Ribbon Cutting •Working on Shared Parking Plan 2/27/2023 7 Wellness Park Cont. Ceremonial Plaza Large Shade Sail at Exercise Station Small Shade Sail at Exercise Station Boardwalk S. Bluford Avenue Complete Street •Old Winter Garden Road to Delaware Street •Survey & ROW determination Complete •Preliminary Engineering Complete •Final Engineering should begin in March 2023 2/27/2023 8 N. Blackwood Avenue Streetscape •Process of Acquiring remaining Easements for Roundabout •Continuing to work with Duke Energy on Lighting •Waiting on City Center Maguire Road Phase 5 •Coordinating with Public Works •Engineering Update •Discussions will be held with Engineer of Record 2/27/2023 9 Redevelopment Plan •Scope of work & proposal approved by Commission on 2/7, •Start date March 1st •Process will take about 1 year •Looking at Enclaves and Time Extension 2022-2023 Meeting Dates •Meeting #1(Elect Officers) –Tuesday, December 5th at 5:00 p.m. (before City Commission meeting) •Meeting #2 HELD TODAY –Tuesday, March 7th at 5:00 p.m. (before City Commission meeting) •Meeting #3: –Tuesday, June 6th at 5:00 p.m. (before City Commission meeting) •Meeting #4 (Budget Meeting): –Tuesday, September 19th at 5:00pm (before City Commission meeting)