02-05-08 AgendaRevised Agenda
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
February 5, 2008
6:00 P.M. State of the City Address
7:15 P.M. AGENDA
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Presentation -District-Sponsored Workshop on Low Impact Development -Nancy
Christman, Senior Intergovernmental Coordinator.
Presentation on Red Light Cameras. (Ofc. Brad Dreasher)
Presentation -Present Plaque to Mark Johnson from the Ocoee Jr. Knights
Baseball Team -Mike Crabb.
C. COMMENTS FROM CITIZENS/PUBLIC
D. COMMISSIONERS ANNOUNCEMENTS
E. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT
THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE
CONSIDERED SEPARATELY.
1. Approval and Acceptance of the Regular City Commission Minutes of January
15, 2008. (City Clerk Eikenberry)
2. Approval of Special Event Permit for Boat Race on Starke Lake. (Building
Official Jones)
Mr. William Tetro of South Florida Outboazd has made application to the City for a Special Events
Permit for a Boat Race that would require the temporazy closing of a City owned street, Starke Lake
Boat Ramp and Fishing Pier. It would also require the use of the City Park and Community Center
Pazking Lot. The event will be held on March 14-16, 2008. The street to be closed is a portion of N.
Lakeshore Drive.
City Commission Regular
February 5, 2008
3. Approval of Purchase of Waterproof Radars for Police Motorcycles from
Forfeiture Account not to exceed $6,500.00. (Police Chief Reffett)
The Police Department's traffic enforcement motorcycles occasionally operate in inclement weather
with speed detection radars. Standard radars are not made for use in such weather. Such use causes
damage to the radars, voids warrantees, and requires more service. Waterproof radars are specifically
manufactured for use in inclement weather. The Police Department wishes to purchase two (2)
waterproof radars at a total cost of not more than $6,500.00 total from its Forfeiture account.
4. Approval to Extend and/or Grant Forfeiture Monies to Law Enforcement
Related Uses and Charities. (Police Chief Reffett)
Per Florida State Statutes 932.7055 "...any local law enforcement agency that acquires at least
$15,000.00 pursuant to the Florida Contraband Forfeiture Act within a fiscal year must expend or
donate no less than 15 percent of such proceeds for the support or operation of any drug treatment,
drug abuse education, drug prevention, crime prevention, safe neighborhood, or school resource officer
program(s)". It is recommended that the Honorable Mayor and Board of City Commissioners
authorize the Police Department to expend and/ or grant forfeiture funds to law enforcement related
uses/ charities as follows: $1,500.00 to Central Florida Police Athletic League; $1,500.00 to A Child Is
Missing; $1,500.00 to Spouse Abuse Inc. Harbor House; $1,500.00 to Orange County Sexual Assault
Treatment Center; $1,500.00 to Orange County Victim Services Center; $1,500.00 for bicycle helmet
purchase; $2,000.00 to the City of Ocoee Safety Spring Fling; and $2,500.00 to the Ocoee Police
Explorers.
5. Approval of Purchase of GPS Tracker from Forfeiture Account not to exceed
$7,500.00. (Police Chief Reffett)
GPS trackers may be placed in commonly stolen, high value items allowing police officers to track the
items and lead the officers to the criminals who steal them. The Police Department wishes to purchase
a GPS tracker at a cost of not more than $7,500.00 from its Forfeiture account.
6. Approval of Purchase of Microsoft Streets and Trips Software with GPS from
Forfeiture Account not to exceed $3,500.00. (Police Chief Reffett)
Microsoft Streets and Trips Software with GPS can be useful in establishing perimeters for emergency
operations or when searching for missing persons or wanted criminals, in storm or disaster damaged
areas where street signs and other landmarks have been destroyed, and assisting other agencies in
jurisdictions where our officers may not be familiar with streets and landmarks. The Police
Department wishes to purchase forty-five (45) sets of Microsoft Streets and Trips Software with GPS
for its marked patrol units for a total cost of not more than $3,500.00 from its Forfeiture account.
7. Approval of Change Order No. 1 with Young's Communications Co., Inc. for the
Reflections and Reserve Reclaimed Water Distribution System Projects. (City
Engineer Wheeler)
Young's Communications Co., Inc., is presently installing the water mains and service taps for
reclaimed water service in the Reflections and Reserve subdivisions using directional boring
techniques. During the course of the project, changes in alignment were required to avoid
underground obstacles that resulted in a change in the number and type of fittings used (some
quantities are higher, others are lower) and increased the total amount of surface restoration required
above that originally anticipated. A change order is required to reconcile the final project quantities
with those in the contract. The amount of the change order is an increase of $7,580.24 in the
Reflections Subdivision project and $14,611.50 in the Reserve Subdivision project. Both cost changes
are based on the contract unit prices and City-measured quantities, with no adjustment in contract time.
8. Award of Contract to Southern Site Works, Inc. for Construction of Traffic
Signal at Ocoee-Apopka Road and West Road Intersection. (City Engineer
Wheeler)
Orange County is proceeding with the construction of the realignment of West Road at this time and
had advanced the funding of the project through excess funds available from the Legacy Funding from
the Orange County Board of Commissioners. As part of the tri-party agreement between the City of
Ocoee, Orange County, and Ocoe, LLC (aka: Halverson Development), the City agreed to design,
permit, and construct the traffic signal at the intersection of Ocoee-Apopka Road and the realigned
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City Commission Regular
February 5, 2008
West Road. Also as part of that agreement, the City would proceed with the design and permitting of
the temporary portion of West Road and Orange County would fund the construction of the temporary
road. Ocoe, LLC was able to receive approval of their commercial development at the northeast corner
of the intersection and part of that project they would pay the City for the design, permitting, and
construction of the turn lanes in the new West Road realignment project.
F. PUBLIC HEARINGS
9. West RV & Boat Storage -Large Scale Preliminary/Final Site Plan. (Advertised in
the Orlando Orange Extra on Thursday, January 24, 2008). (Senior Planner Howell)
West RV & Boat Storage is approximately 9.85 acres in size and is located on the west side of Ocoee-
Apopka Road, across from the West Orange Girls Club. The Preliminary /Final Site Plan proposes the
construction of an RV and boat storage complex with an on-site office building.
10. Approval of Resolution for Financing the Purchase of 646 Ocoee Commerce
Parkway. (Advertised in the Orlando Classified Legal on Sunday, January 27, 2008). (Finance
Director Horton)
The City commission approved the purchase of land and the existing structure at 646 Ocoee
Commerce Parkway for use by the Ocoee Police Department. The existing building will require some
renovations. The purchase price and cost of estimated renovations is $4,000,000. SunTrust has
proposed a fifteen year fmancing structure with semi-annual interest only payments for the first two
years beginning August 1, 2008, with fmal maturity 2023. The notes will be bank qualified with a
fixed interest rate and secured by a pledge from the city to covenant to budget and appropriate annually
legally available non ad valorem revenues.
G. REGULAR AGENDA
11. Reappointment to the Planning and Zoning Commission. (City Clerk
Eikenberry)
The terms of Members Bradley Campbell, James Golden, Robert McKey, Milton West, Nathan
Conkling, and Teska Dillard have expired, and they have all indicated an interest in being considered
for reappointment. In 2007 Member Campbell has attended 9 of 9 meetings, Member Golden has
attended 7 of 9 meetings, Member McKey has attended 7 of 9 meetings, Member West has attended 9
of 9 meetings, Member Conkling has attended 4 of 9 meetings, and Member Dillard has attended 5 of
9 meetings. There are currently two applications from Ocoee Residents Michael Elliott and Angel de la
Portilla who have also indicated an interest in being a member of the Planning & Zoning Commission.
12.Ocoee Woman's Club 84th Annual Birthday Luncheon and Fashion Show
Sponsorship. (City Manager Frank)
13. Memorandum of Understanding between the City and the IAFF Local Union.
(Human Resources Director Carnicella)
The Collective Bargaining Agreement governs the terms and conditions of employment for Fire
Department Employees covered under the IAFF Union. The current Collective Bargaining Agreement
is for a period of 3 years (October 1, 2005 to September 30, 2008). The Memorandum of
Understanding is to increase the Paramedic Incentive Pay from 5% of salary to $6,750.00 per year
effective January 2, 2008.
14. Resolution Approving the Serving of Alcoholic Beverages at the Annual
Appreciation Dinners on City-Owned Property.
Each year, the City hosts an Annual Appreciation Dinner to thank Board Members and other
volunteers for their time and efforts donated to the City. This year staff would like to hold the event at
a city facility to be more convenient for the guests and to create a better spirit of community.
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City Commission Regular
February 5, 2008
H. STAFF REPORTS
I. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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