Item #02 Special Event Permit - Boat Races
AGENDA ITEM COVER SHEET
Meeting Date: February 5, 2008
Item # c:(
Contact Name:
Contact Number:
Ralph W. Jones
407.905.3104
1
Reviewed By:
Department Director:
City Manager:
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Subject: Special Event Permit- Request for Road, Boat Ramp, and Fishing Pier Closing
Boat Race on Starke Lake
Background Summary:
In order to temporarily close a public street, Boat Ramp and Fishing Pier, the approval of the Honorable Mayor and
City Commission is required. Mr. William Tetro of South Florida Outboard has made application to the City for a
Special Events Permit for a Boat Race that would require the temporary closing of a City owned street, Starke Lake
Boat Ramp and Fishing Pier. It would also require the use of the City Park and Community Center Parking Lot. The
event will be held on March 14-16,2008. The street to be closed is a portion of N. Lakeshore Drive.
Issue:
Should the Honorable Mayor and City Commission approve the temporary closing of a public street, boat ramp and
fishing pier for the purpose of a Boat Race on Starke Lake?
Recommendations:
Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by the
road blockage must be notified in advance; 2) Hea'lth Central Ambulance must be notified of the road closure in
advance; 3) An emergency lane must be maintained at all times; 4) Roads must be blocked with proper barricades;
5) Signs to be posted at the boat ramp in advance to notify the public of the closure; 6) If a second permit is
submitted for the sale of beer at the event, there needs to be an extra-duty officer on Saturday, March 15, 2008 and
Sunday, March 16, 2008 from noon till 4:30 p.m.; 7) No parking in the Community Center /Employee parking area
until after 5:00 p.m. on Friday, March 14; 8) Rental of the Community Center and gazebo will be required for March
15-16,2008.
Attachments:
Special Event Application and location map
Financial Impact:
None
Type of Item: (please mark with an "x")
Public Hearing
_ Ordinance First Reading
Ordinance Second Reading
Resolution
X Commission Approval
Discussion & Direction
For Clerk's DeDt Use:
_ Consent Agenda
_ Public Hearing
_ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
~ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Rev~ewed by Finance 9rJ}2
Reviewed by '~
X N/A
X N/A
N/A
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Representative
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Zip Code: ",?..J-.9....rs-
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Applicant (if different):
Name:
Address:
City:
Zip Code: :J...!.9 -rJ-
State:
Zip Code:
Phone #:
Type of Event: Parade_Ceremony _ Exhibition
Show
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Concert Demonstration Other /.:?<J./-"'I ~~ c,::
Date (s) and time (s) scheduled: ~/J(/l_cr< ,/ <./ ~/ /.::J: ~~,_) ~/-l L~'1.:> ",,-7"'1-1
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Nature and ty~es of activities: ~:;, ~ ,.~FJ
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Approximate number of spectators and participants: ..../;:..:.; ("':)
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Purpose of Special event: ...r;:;c ./c
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Exact location of event: _f ";:;'.? (;7 .//c:' /' /.1 "L. eo'
Designation of public facilities or equipment to be used: ~"'-:I/L.,c;' ;<y.....,;1 .r /-L.-t'-?-e.-' .c"A.-"::
Number of temporary directional signs:
x $5.00 per sign =
City ofOcoee. 150 N Lakeshore Drive. Ocoee, Florida 34761
Phone: (407) 905-3104. fax: (407) 656-5398. www.cLocoee.fl.us
Copy of State Permit if State roadway is used: 0 yes g no
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For Parade:
Exact location of marshalling and staging area: 'bIlL 0~~~'t..(,:;'" ~~l Ie
If...ftrr...p - { AJt...P. ~ l-\7'5i1.. t3 U Il ~\( ~ 'lD Of} IL..L~t:\ I B M-"T l' fl-rnP 1 f:i ~ 14 /V\Jr... PI ~iz... -6' ~ ::'L ~ ~
Time at which units of parade will begin to arrive: '
Time at which units of parade will be dispersed:
Exact route to be traveled shown on attached map:~yes 0 no
Please attach approximate # of persons, animals, & vehicles participating with description of
types of animals and vehicles.
Parade will occupy all of the width of the street, roadway, or sidewalk: 8..yes 0 no
For Fireworks:
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used.
2) A detailed written statement outlining all appropriate safety procedures which will be used at
fireworks display in order to protect the safety of the public and all surrounding property.
3) A detailed written statement describing what facilities and containers will be used to store
fireworks.
4) If applicable, applicants federal license # for transporting fireworks across state line.
5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will
be responsible for the actual display, use or explosion of any fireworks. The backgrounds
statement should include a complete history of the experience of the individuals involved with
respect to their use of fireworks, including a detailed list and explanation of each and every
accident resulting from the use of fireworks which the individual has been responsible for, or
involved in.
6) A map showing exact launch point and are?: Qffallout.
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Applicant Signature:~~S':------? Date: ./ - -' '/ - -" '6 ~ ,
LE'~ ~~ditiCi~~~~. ched 'd /
Police Chief ,.;W'on< Date: t9-~' ~J ~
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~pproved 0 Conditions for penni~ttac"O)l
Fire Chief Date: iLls-Ii
'APproved ~j)!)P,IVed 0 Conditions for penn;t a~ched
Building Official ~ L.~ Date: / - z. g.- 6 'C
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OCOEE POLICE DEPARTMENT
INTEROFFICE MEMORANDUM
To: Chief R. Reffett via Chain of Command
,tI'l
From: Lt. Stephen McCosker1
Date: January 28, 2008
Subject:
Boat Race Permit
The permit needs to require the proper public notification of the road and
boat ramp closures. Barricades need to be used to indicate the road
closure. If a second permit is submitted for the sale of beer at the event,
there needs to be an extra-duty officer on Saturday, March 15, 2008 and
Sunday, March 16, 2008, from noon till 4:30 p.m.
Ld _Disapproved _Acknowl ~f!aI-.4I11f.l?
_ Approved _ Disapproved _ ACknowl~~ial ~~
_ Approved _ Disapproved _ Acknowledged Initial Date
_ Approved _ Disapproved _ Acknowledged Initial Date
_ Approved _ Disapproved _ Acknowledged _Initial _ Date
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