Item #08 Award of Contract to Southern Site Works Inc.
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AGENDA ITEM COVER SHEET
Meeting Date: February 5, 2008
Item # 8
Contact Name:
Contact Number:
David A. Wheeler, P.E.
407-905-3100, ext. 1505
Reviewed By:
Department Director:
City Manager:
Subject: Award of Contract to Southern Site Works, Inc. for Construction of Traffic Signal at
Ocoee-Apopka Road and West Road Intersection
Background Summary:
Orange County is proceeding with the construction of the realignment of West Road at this time and had
advanced the funding of the project through excess funds available from the Legacy Funding from the Orange
County Board of Commissioners. As part of the tri-party agreement between the City of Ocoee, Orange
County, and Ocoe, LLC (aka: Halverson Development), the City agreed to design, permit, and construct the
traffic signal at the intersection of Ocoee-Apopka Road and the realigned West Road. Also as part of that
agreement, the City would proceed with the design and permitting of the temporary portion of West Road and
_Orange County would fund the construction of the temporary road. Ocoe, LLC was able the receive approval of
heir commercial development at the northeast corner of the intersection and part of that project they would pay
the City for the design, permitting, and construction of the turn lanes in the new West Road realignment project.
The City employed PJSJ, Inc. to design the new traffic signal and to use a mast arm design similar to the other
signals within the City in accordance with the City, County, and FOOT standards. The new signal poles will be
located at the new "plus" intersection when the realignment of West Road is completed. As part of the project
the old strain pole signals at West Road and Ocoee Crown Point Parkway will be removed. Because of the
Orange County and FOOT design standards, the City was unable to "piggyback" on the Seminole County
signalization contract. The City just received approval from Orange County on the design coordination. The
City did contact Southern Site Works, Inc., the contractor of record for the road construction, and was able to
secure a bid of $265,421.58 for the proposed traffic signal. This cost is approximately $15,000 higher than the
engineer's estimate; the difference being in the mast arm assemblies and the Opticom. The City could possibly
realize a reduction in cost if the project were to be competitively advertised, however we would lose about three
months of time and possibly a coordination issue if we had a different contractor. Southern Site will only have
to coordinate with themselves and the three month delay is approximately equal to the delivery time for the
mast arm assemblies. By awarding this project to Southern Site Works, they will have the signal installed and
operational before the start of school in august of this year.
This project is funded through the CIP program in the amount of $200,000, the City's share in the original
temporary road project and approximately $40,000 remaining in the contribution from Ocoe, LLC for the turn
lanes on West Road. The remainder will be made up by a transfer of $50,000.00 from the Maguire/Roberson
Road Intersection Improvements Project.
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Issue:
Should the City Commission authorize the award of the construction of the Traffic Signal at Ocoee-Apopka
Road and West Road to Southern Site Works, Inc.
Recommendations
Staff recommends that the City Commission waive the competitive bid process for the construction of this traffic
signal at Ocoee-Apopka Road and West Road because of the loss of time in completion of the overall project to
meet the opening of school in august of 2008. Staff recommends the transfer of funding in the amount of
$50,000 from the Improvements of the Maguire/Roberson Road Intersection Improvements Project to this
project to cover the cost overrun. Staff also recommends that the City Commission authorize award of the
construction of the traffic signal at Ocoee-Apopka Road and West Road to Southern Site Works, Inc. in the
amount of $265,421.58, with a completion date of no later than June 30, 2008, and authorize staff to issue a
purchase order for the project.
Attachments:
Proposal from Southern Site Works, Inc. for Maguire and Moore/Roberson Road Traffic Signalization
Financial Impact:
This project is part two of the CIP project which will improve the intersection of Ocoee-Apop-ka Road and West
Road and funded by Road Impact funds and the Ocoe, LLC development.
Type of Item: (please mark with an "x')
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
_ Commission Approval
Discussion & Direction
For Clerk's DeDt Use:
_ Consent Agenda
_ Public Hearing
_ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by 0
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N/A
N/A
N/A
2
~DUTHERN
QITE_ORKS
Complete Site Development
. 4639 Bough Road, Zephyrhills FL 33541 - (800) 973-1178 . PH (& 13) 78&.6087 . FX (813) 7&8-6156 .
January 23, 2008
Mr. David Wheeler
150 North Lakeshore Drive
Ocoee, FL 34761
Re: Signalization work at Clarrona-Ocoee fWest Road
Dear Mr. Wheeler,
We herby propose to furnish labor, equipment and materials to complete signalization work at
the intersection of Ocoee-Apopka road and the new Clarcona-Ocoee road as per the a1Iached schedule
of values. PIea.se note that it may take up to 14 weeks from time of order to delivery for mast. arms.
Sincerely,
Alan Peckham
Southern Site Works
WWW.SOUTHERNSITEWORKS.COM
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Clarcona Ocoee RoadlWest Rd
Bid Item Number Description Qty Unit Price Amount
630-1-12 Conduit Undercround 1810 LF 6.12 11,077.20
630-1-14 Conduit Urtderoround Jacked 360 LF 19.14 6.890.40
632-7-1 Cable SiQnal 1 PI 7 172.48 7.172.48
635-1-11 Pul & Junction Box 24 EA 364.71 8.753.04
639-1-22 Electric Power Service 1 AS 1,188.32 1,188.32
639-2-1 Electric Service Wire 495 LF 3.16 1.564.20
639-4-1 Sianal Ememencv Generator, F& I 1 AS 2,176.16 2,176.16
649-715-003 Mast Arm Assemblv, C5-R3 1 EA 29,731.52 29731.52
649-716-004 Mast Arm AssemblY, C6-R4 1 EA 35,136.64 35136.64
649-717-006 Mast Arm AssemblY, C7-R6 2 EA 34 157.20 68.314.40
650-51-311 Traffic Sianal, 12"LED 1Wav.3Section 4 AS 883.40 3 533.60
650-51-511 Traffic Sianal 12"LED 1Wav,5Sect;on 4 AS 1.548.68 6.194.72
653-191 Pedestrian Sianal1Wav LED Countdown 2 AS 735.84 1,471.68
653-192 Pedestrian Sianal 2Wav LED Countdown 3 AS 1,415.68 4,247.04
659-101 Sianal Head Auxilliariesf3S BKPL n 2 EA 133.28 266.56
659-108 Sienal Head AuxilliarieslSteel Ped) 3 EA 1,702.40 5.107.20
659-109 Sianal Head Auxilliaries(Conc Ped) 1 EA 359.52 359.52
659-118 Sienal Head AuxilliariesC5S BCPL n 2 EA 230.72 461.44
660-109 Inductive LOGe Detector Tvee 9 5 EA 276.86 1.384.30
660-110 Inductive Loop Detector Type 10 2 EA 335.44 670.88
660-2-102 LOOD Assemblv (TvDe B) 4 AS 747.38 2.989.52
660-2-1 06 Loop Assembly (Type F) 10 AS 943.71 9,437.10
663-74-11 Qoticom Pre-Emotion System 1 EA 10,119.20 10.119.20
665-11 Pedestrian Detector 8 EA 147.28 1.178.24
670-5-110 Traffic Controller Assemblv 1 AS 15,463.84 15,463.84
690-010 Remove Sienal Heads 14 EA 42.72 598.08
690-020 Remove Pedestrian Sienals 6 EA 42.75 256.50
690-031 Remove Pedestrian Sienal Poles 6 EA 128.24 769.44
690-03-1 Remove Poles (Deeo Removal) 60 LF 139.74 8 384.40
690-050 Remove Controller Assemblv 1 EA 470.40 470.40
690-080 Remove Soan Wire Assemblv 2 EA 256.48 512.96
690-090 Remove Cablina & Conduit 2 PI 256.48 512.96
690-100 Remove Misc. Sianal Eauioment 2 PT 341.60 683.20
699-1-1 Internally Illuminate SilJns 4 EA 3,346.84 13.387.36
Bond 1 Is 4,957.08 4,957.08
TOT Al~ $ 265,421.58
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