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Item #07 Award of RFQ #0802 Continuing Contracts for Landscape Architectural Services AGENDA ITEM COVER SHEET Meeting Date: May 6, 2008 Item # I Contact Name: Contact Number: Joyce Tolbert 1516 Reviewed By: Department Director: City Manager: J~ Subject: Award of RFQ #0802 Continuing Contracts for Landscape Architectural Services Background Summary: The City's continuing contracts for landscape architectural services have either expired or are non-existent. In compliance with State Statutes Section 287.055 and the policies and procedures of the City ofOcoee Code Chapter 21, a Request for Qualifications (RFQ) was advertised with the intention to award continuing contracts for landscape architectural services to no fewer than two (2) firms deemed to be the most highly qualified to perform the required services. Firms selected by the City will provide landscape architectural services to the City on an as needed basis, where the professional fees for studies are under $50,000 and construction costs are under $1 million, based upon task orders to be issued by the City under the continuing contracts. The contracts shall automatically be renewed annually unless terminated by the City, for a maximum of five (5) years from the date of execution. Issue: Award Continuing Contracts for Landscape Architectural Services to the three (3) short-listed firms recommended by the Selection Committee. Recommendations Staff recommends that the City Commission award three (3) Continuing Contracts for RFQ #0802 to Bellomo Herbert & Co. Inc; HHI Design; and Glatting Jackson Kercher Anglin, as the top three (3) short-listed firms with Foster Conant & Assoc. as an alternate in the event negotiations fail with one of these shortlisted firms, and to authorize Staff to proceed with contract negotiations with the selected firms, and authorize the Mayor, City Clerk, and staffto execute all necessary contract documents with these firms. Attachments: 1. RFQ #0802 2. Bellomo Letter of Interest 3. HHI Letter of Interest 4. Glatting Jackson Letter of Interest 5. Foster Letter of Interest 6. CPH Letter of Interest 7. Land Design Letter of Interest 8. Lucido Letter of Interest 9. Miller Legg Letter of Interest 10. PBS&J Letter of Interest II. RFQ Checklist 12. RFQ Shortlist Financial Impact: As budgeted each fiscal year. Type of Item: (please mark with an "x ") Public Hearing Ordinance First Reading Ordinance Second Reading Resolution X Commission Approval Discussion & Direction For Clerk's Devl Use: _ Consent Agenda _ Public Hearing _ Regular Agenda Original Document/Contract Attached for Execution by City Clerk X Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) ~fd,tJ- N/A N/A N/A 2 City Manager Robert Frank 8f~ o-~StE Commissioners Garv Hood, District 1 Scott Anderson, District 2 Rustv Johnson, District 3 Joel Keller, District 4 Mayor S. Scott Vandergrift STAFF REPORT TO: The Honorable Mayor and City Commissioners Joyce Tolbert, Purchasing Agen~ April 25, 2008 FROM: DATE: RE: Award ofRFQ #0802 Continuing Contracts for Landscape Architectural Services ISSUE Award Continuing Contracts for Landscape Architectural Services to the three (3) short-listed firms recommended by the Selection Committee. BACKGROUNDIDISCUSSION The City's continuing contracts for landscape architectural services have either expired or are non-existent. In compliance with State Statutes Section 287.055 and the policies and procedures of the City of Ocoee Code Chapter 21, a Request for Qualifications (RFQ) was advertised with the intention to award continuing contracts for landscape architectural services to no fewer than two (2) finns deemed to be the most highly qualified to perfonn the required services. Finns selected by the City will provide landscape architectural services to the City on an as needed basis, where the professional fees for studies are under $50,000 and construction costs are under $1 million, based upon task orders to be issued by the City under the continuing contracts. The contracts shall automatically be renewed annually unless tenninated by the City, for a maximum of five (5) years from the date of execution. The Finance Department reviewed the qualification packages and all were considered responsive. Complete copies of all qualification packages are available in the Finance Department for your review. The nine (9) qualification packages were evaluated by the RFQ Selection Committee, which was comprised of five (5) members: Commissioner Scott Anderson; Jeff Hayes, Parks and Recreation Director; Steve Krug, Public Works Director; Charles Smith, Utilities Director; and Russ Wagner, Community Development Director. The public RFQ selection committee meeting was held on April 16,2008, with each member of the Selection Committee evaluating and ranking the firms from 0-100 points on specific evaluation criteria, with a total of 500 possible points. The numerical rankings were used as a basis of discussion for the final shortlist. Please see the attached evaluation fonn. The selection committee recommends three (3) finns for the continuing contracts and chose an alternate in the event negotiations fail with one of these short listed firms. The top three (3) recommended short-listed finns and their rankings are as follows: 1. Bellomo Herbert & Co. Inc. 2. HHI Design 3. Glatting Jackson Kercher Anglin 4. Foster Conant & Assoc. 1 2 3 Alternate Responses were also received from: CPH Engineers Inc., Land Design Innovations, Lucido & Associates, Miller Legg, and PBS&J. RFQ #0802 CONTINUING CONTRACTS FOR LANDSCAPE ARCHITECTURAL SERVICES EVALUATION FORM SELECTION COMMITTEE MEETING 4/16/08 COMBINED TOTALS....FOR FINANCE DEPT USE ONLY COMBINED TOTALS tsellomo HerDer( & "'oster ~onant & Evaluation Criteria Co. Inc. CPH Engineers, Inc. Assoc. Overall expenence of the Firm (0-100 points) 81 62 81 I-'ast Performance & Experience of the Firm (0-75 points) 62 50 59 Past Performance & Experience with or in the City (0-75 points) 46 28 26 Past Performance & Experience of the Team Members (0-75 points) 61 44 57 lAbility to Meet lime & Budget Requirements (0-50 points) 35 30 31 Affect of legal Action Against the Firm (0-50 points) 32 32 32 Location of the office & proximity to the City of Ocoee (0-25 points) 22 22 22 Projected workloads of the Firm (0-25 points) 19 18 19 Certified Minority Business Enterprise (0-25 points) 18 13 13 Ranking 1 4-Alternate ALL EV ALUA TORS 376 299 340 (0-500 points) 4 RFQ #0802 CONTINUING CONTRACTS FOR LANDSCAPE ARCHITECTURAL SERVICES EVALUATION FORM SELECTION COMMITTEE MEETING 4/16/08 Note: Totals may not match rankings as the totals are for the individual evaluations, ran kings are recommended by the Selection Committee after discussion. COMBINED TOTALS 1~lanmg Jackson ILand ueslgn Evaluation Criteria Kercher Anglin HHI Design Innovations . Overalll::xpenence of the Firm (0-100 points) 78 75 66 Past Performance & Experience of the Firm (0-75 points) 54 59 54 Past Performance & Experience with or in the City (0-75 points) 31 55 40 Past Performance & Experience of the Team Members (0-75 points) 58 53 43 lAbility to Meet lime & Budget Requirements (0-50 points) 36 33 37 Affect of legal Action Against the Firm (0-50 points) 37 37 27 I Location of the office & proximity to the City of Ocoee (0-25 points) 22 23 22 Projected workloads of the Firm (0-25 points) 19 18 18 Certified Minority Business Enterprise (0-25 points) 13 18 18 Ranking 3 2 ALL EV ALUA TORS 348 371 325 (0-500 points) 5 RFQ #0802 CONTINUING CONTRACTS FOR LANDSCAPE ARCHITECTURAL SERVICES EVALUATION FORM SELECTION COMMITTEE MEETING 4/16/08 COMBINED TOTALS Evaluation Criteria LuCidO & Associates IMiller Legg ... .......... Overall Expenence of the Firm (0-100 points) 64 75 73 Past Performance & Experience of the Firm (0-75 points) 58 57 55 Past Performance & Experience with or in the City (0-75 points) 32 46 57 Past Performance & Experience of the Team Members (0-75 points) 56 58 58 Ability to Meet Time & Budget Requirements (0-50 points) 32 33 31 Affect of legal Action Against the Firm (0-50 points) 32 32 32 ,Location of the office & proximity to the City of Ocoee (0-25 points) 22 22 22 Projected workloads of the Firm (0-25 points) 18 19 18 Certified Minority Business Enterprise (0-25 points) 18 2 2 Ranking ALL EVALUATORS (0-500 points) 332 344 348 6 r- oo. m 0.. ~ "U :::r Dl CJ CD - 0" Q!. ~ CD -0 CD C/) po '- '< CD 00 '< CD 00 Dl n - <" CD '< CD 00 00 ~ CD ., r- CD <0 <0 '< CD 00 '< CD 00 Dl n - <" CD '< CD 00 -.J CJ) r- c n 0.: o po l> 00 00 o n Qi" - CD 00 r- Dl :J 0.. o CD 00 cO" :J :J :J o < Dl - o. :J 00 '< CD 00 3 ~ Cir ~ C/) a !!!" 0..1Ur-:J _ ;:+ <0 '< ~ CD cO. 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CD ~~r- ::t3o !. -' g -crt::. (I) 0 o = - Citv Manager Robert Frank Commissioners Gary Hood, District 1 Scott Anderson, District 2 Rusty Johnson, District 3 Joel Keller, District 4 MlU'or S. Scott Vandergrift CITY OF OCOEE REQUEST FOR QUALIFICATIONS (RFQ) #0802 CONTINUING CONTRACTS FOR LANDSCAPE ARCHITECTURAL SERVICES City ofOcoee. 150 N Lakeshore Drive. Ocoee, Florida 34761 phone: (407) 905-3100. fax: (407) 656-8504. www.ci.ocoee.fl.us LEGAL ADVERTISEMENT CITY OF OCOEE REQUEST FOR QUALIFICATIONS "RFQ" #0802 CONTINUING CONTRACTS FOR LANDSCAPE ARCHITECTURAL SERVICES Ocoee City Commission The City of Ocoee, Florida, in conformance with the Consultants' Competitive Negotiations Act (CCNA), Florida Statutes Section 287.055,et seq. and the policies and procedures of the City of Ocoee (City) is soliciting statements of qualifications from qualified professional Landscape Architectural firms that are interested in providing general landscape architectural services for beautification and public works projects, park design, streetscape plans, irrigation plans, construction management, and other miscellaneous public improvement projects. The City intends to award continuing contracts to no fewer than two (2) firms, if possible, deemed to be the most highly qualified to perform the required services. In determining whether a firm is qualified, the City shall consider such factors as the ability of professional personnel; past performance; familiarity with City Codes; ability to interface effectively with other planning and engineering contractors; willingness to meet time and budget requirements; location; recent, current, and projected workloads of the firms; and the volume of work previously awarded to each firm by the City, with the object of effecting an equitable distribution of contracts among qualified firms, provided such distribution does not violate the principle of selection of the most highly qualified firms. Firms selected by the City will provide landscape architectural services to the City on an as needed basis, based upon task orders to be issued by the City under the continuing contracts. The contracts shall automatically be renewed annually unless terminated by the City in writing, for a maximum of five years from the date of the execution. Qualification packages must be received no later than 2:00 p.m. (local time) on March 19, 2008. Any qualification packages received after the above noted time will not be accepted under any circumstances. Any uncertainty regarding the time a qualification package is received will be resolved against the Respondent. Qualification packages submitted after this designated time will be returned unopened. Firms or companies interested in providing the landscape architectural services shall submit one (1) original and five (5) copies of their qualifications to the City of Ocoee Finance Department by the submission deadline to the attention of: Joyce Tolbert, Purchasing Agent City of Ocoee 150 N. Lakeshore Drive Ocoee, Florida 34761 Phone: (407) 905-3100 x 1516 FAX number: (407) 656-3501 jtolbert@ci.ocoee.fl.us RFQ #0802 - Landscape Architectural 2 No fax or electronic submissions will be accepted. The City through written inquiries directed to Joyce Tolbert, Purchasing Agent, will receive questions regarding the RFQ. Deadline for receipt of written inquiries will be March 10,2008. Interested firms may secure a copy of the RFQ documents through Demandstar by accessing the City's website at www.ci.ocoee.tl.us under BidsNendors, or copies are available from the contact person identified above for a non-refundable reproduction and/or administrative fee of $20.00. Checks should be made payable to the City of Ocoee. Copies via e-mail are not available and partial sets of RFQ documents will not be issued. Firms or companies interested in providing the architectural services may be disqualified if they have contacts with the Mayor, City Commissioners, or any City staff other than person identified above about the RFQ during the submission or selection process. Pursuant to Section 287.133(2)(a), Florida Statutes, interested firms who have been placed on the convicted vendor list following a conviction for public entity crimes may not submit a proposal on a contract to provide services for a public entity, may not be awarded a consultant contract and may not transact business with a public entity for services, the value of which exceeds CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. City Clerk February 24, 2008 RFQ #0802 - Landscape Architectural 3 CITY OF OCOEE REQUEST FOR QUALIFICATIONS "RFQ" #0802 CONTINUING LANDSCAPE ARCHITECTURAL SERVICES A. INTRODUCTION 1. The City of Ocoee, Florida, in conformance with the Consultants' Competitive Negotiations Act (CCNA), Florida Statutes Section 287.055, and the policies and procedures of the City of Ocoee (City) is soliciting statements of qualifications from qualified professional Landscape Architectural firms that are interested in providing general landscape architectural services for beautification and public works projects, park design, streetscape plans, irrigation plans, construction management, and other miscellaneous public improvement projects in which construction costs do not exceed $1 million. The City intends to award continuing contracts to no fewer than two (2) firms deemed to be the most highly qualified to perform the required servIces. 2. Responding firms (Respondents) must be experienced in providing landscape architectural services for projects of a scope and nature comparable to those described in this RFQ. Use of qualified sub-consultants for specialty work is acceptable. To be considered, the firm shall be a licensed professional in accordance with Florida State law and be familiar with all applicable State of Florida, Orange County and City of Ocoee codes, regulations and laws. Please include a copy of all applicable licenses held by firms or subconsultants proposed to perform work. MANDATORY REQUIREMENTS: · The City desires to contract with firms having an office location in the Central Florida area within twenty-five (25) miles of Ocoee City Hall. · The firm must be familiar with the Northwest Central Florida area and have verifiable projects completed in this area. 3. All contacts regarding this solicitation shall be made to Joyce Tolbert, Purchasing Agent, in writing, no later than 5:00 P.M., local time, on March 10, 2008. Potential Respondents should not contact City staff, with the exception of the Purchasing Agent, or other City consultants for information regarding this RFQ before the project award date. Any contact with any other member of the City Staff, City Commission, or its Agents during the RFQ, award, and protest period may be grounds for Respondent disqualification. 4. Each Respondent must provide a Qualification Package that consists minimally of a Transmittal Letter, Statement of Qualifications, and Company Information Form. Please also include a copy of all applicable licenses held by firms or key subconsultants proposing to perform the work. Statements of Qualifications must be limited to a total of thirty-five (35) 8.5"x 11" pages (including resumes and 2-page cover letter but excluding front and back covers, Forms 254/255, dividers, and Company Information Form), single-sided, portrait RFQ #0802 - Landscape Architectural 4 orientation. 12-point font. Any Qualifications Package failing to conform to these specifications is subject to rejection. The person signing the Transmittal Letter on behalf of the Respondent must have the legal authority to bind the Respondent to the submitted Qualification Package and shall be understood to do so. 5. All Qualification Packages must be received by the City at the location stated in paragraph 6 of the RFQ not later than no later than 2:00 p.m., local time, on March 19, 2008. Any Qualification Package received after the above stated time and date shall not be considered. It shall be the sole responsibility of the Respondent to have the Qualifications Package delivered to the Ocoee City Hall by u.s. mail, hand delivery, or any other method available to them. Delay in delivery shall not be the responsibility of the City. A Qualifications Package received after the deadline shall not be considered and shall be returned unopened. Any request to withdraw a Qualification Package must be addressed in writing. Such requests must be received by the City prior to the deadline of the submission 6. One (1) original and five (5) copies of the Qualifications Package must be submitted to the City of Ocoee in one sealed package, clearly marked on the outside with the appropriate RFQ number and closing date and time, addressed to: City of Ocoee Attn: Joyce Tolbert, Purchasing Agent 150 North Lakeshore Drive Ocoee, FL 34761-2258 (407) 905-3100 ext. 1516 (407) 656-3501 - fax itolbert@ci.ocoee.fl.us No fax or electronic RFQ submissions will be accepted. All expenses for providing Qualification Packages to the City shall be borne by the Respondent. 7. Action on Qualification Packages is expected to be taken by the City within ninety (90) days of the due date; however, no guarantee or representation is made herein as to the time between receipt of the Qualification Package and subsequent Commission action. 8. The City reserves the right to accept or reject any or all Qualification Packages, to waive irregularities and technicalities, and to request resubmission or to re-advertise for all or any part of the RFQ. The City shall be the sole judge of each Qualification Package and the resulting negotiated agreement that is in the City's best interest. The City's decision shall be final. 9. All applicable laws and regulations of the United States, the State of Florida, and the City of Ocoee will apply to any resulting Agreement. The provisions of the Consultant's Competitive Negotiations Act (Section 287.055, Florida State Statutes) shall apply, where applicable. RFQ #0802 - Landscape Architectural 5 10. The successful Respondent shall be required to execute an Agreement, in form and content acceptable to the City, indemnifying and holding harmless the City, its officials, officers, employees, and agents from all claims. 11. The successful Respondent shall be required to provide evidence of both General (Public & Property) Liability and Professional (Design Errors and Omissions) Liability Insurance in the form of a certificate of insurance issued on behalf of the City of Ocoee and naming the City as an additional insured, by companies acceptable to the City at the following minimum limits and coverage's with deductible amounts acceptable to the City: INSURANCE TERMS AND CONDITIONS The selected Consultant shall not commence any work in connection with an Agreement until all of the following types of insurance have been obtained and such insurance has been approved by the City, nor shall the Consultant allow any Subconsultant to commence work on a subcontract until all similar insurance required of the Subconsultant has been so obtained and approved. Policies other than Workers' Compensation shall be issued only by companies authorized by subsisting certificates of authority issued to the companies by the Department of Insurance of Florida which maintain a Best's Rating of "A" or better and a Financial Size Category of "VII" or better according to the A.M. Best Company. Policies for Workers' Compensation may be issued by companies authorized as a group self-insurer by F.S. 440.57, Florida Statutes. a) Loss Deductible Clause: The City shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the General Consultant and/or subconsultant providing such insurance. b) Workers' Compensation Insurance: The Consultant shall obtain during the life of this Agreement, Worker's Compensation Insurance with Employer's Liability Limits of $500,000/$500,000/$500,000 for all the Consultant's employees connected with the work of this project and, in the event any work is sublet, the Consultant shall require the subconsultant similarly to provide Workers' Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Consultant. Such insurance shall comply fully with the Florida Workers' Compensation Law. In case any class of employees engaged in hazardous work under this contract for the City is not protected under the Workers' Compensation statute, the Consultant shall provide, and cause each subconsultant to provide adequate insurance, satisfactory to the City, for the protection of the Consultant's employees not otherwise protected. Include Waiver of Subrogation in favor of the City of Ocoee. c) Consultant's Public Liability and Property Damage Insurance: The Consultant shall obtain during the life of this Agreement COMMERCIAL AUTOMOBILE COVERAGE, this policy should name the City of Ocoee as an additional insured, and shall protect the Consultant and the City from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise RFQ #0802 - Landscape Architectural 6 from operations under this Agreement whether such operations be by the Consultant or by anyone directly or indirectly employed by the Consultant, and the amounts of such insurance shall be the minimum limits as follows: Automobile Bodily Iniury Liability & Property Damage Liability · $1,000,000 Combined single limit per occurrence (each person, each accident) · All covered automobile will be covered via symbol 1 · Liability coverage will include hired & non-owned automobile liability · Include Waiver of Subrogation in favor of The City of Ocoee Comprehensive General Liability (Occurrence Form) - This policy should name the City of Ocoee as an additional insured and should indicate that the insurance of the Consultant is primary and non-contributory. . $2,000,000 GENERAL AGGREGATE · $2,000,000 PRODUCTS-COMPLETED OPERATIONS AGGREGATE . $1,000,000 PER OCCURRENCE . $1,000,000 PERSONAL & ADVERTISING INJURY . Include Waiver of Subrogation in favor of the City of Ocoee Subconsultant's Comprehensive General Liability, Automobile Liability and Worker's Compensation Insurance: The Consultant shall require each subconsultant to procure and maintain during the life of this subcontract, insurance of the type specified above or insure the activities of these subconsultants in the Consultant's policy, as specified above. Owner's Protective Liability Insurance: As applicable for construction projects, providing coverage for the named insured's liability that arises out of operations performed for the named insured by independent consultants and are directly imposed because of the named insured's general supervision of the independent consultant. The Consultant shall procure and furnish an Owner's Protective Liability Insurance Policy with the following limits: $1,000,000, and per occurrence, $2,000,000. Aggregate and naming the City of Ocoee as the Named Insured. Contractual Liability: If the project is not bonded, the Consultant's insurance shall also include contractual liability coverage to insure the fulfillment of the contract. NOTE: PUBLIC LIABILITY INSURANCE AND AUTOMOBILE LIABILITY INSURANCE, THE CITY SHALL BE NAMED AS ADDITIONAL INSURED. . $1,000,000 PER OCCURRENCE . $2,000,000 AGGREGATE Commercial Umbrella: . $1,000,000 PER OCCURRENCE . $2,000,000 Aggregate . Including Employer's Liability and Contractual Liability RFQ #0802 - Landscape Architectural 7 Builders Risk: . $100,000 Any (1) Location · $1,000,000 Any (1) Occurrence Certificates of Insurance: Certificate of Insurance Form (see sample attached), naming the City of Ocoee as an additional insured will be furnished by the Consultant upon notice of award. These shall be completed by the authorized Resident Agent and returned to the Office of the Purchasing Agent. This certificate shall be dated and show: · The name of the Insured consultant, the specific job by name and job number, the name of the insurer, the number of the policy, its effective date, its termination date. · Statement that the Insurer shall mail notice to the Owner at least thirty (30) days prior to any material changes in provisions or cancellation of the policy, except ten (10) days written notice of cancellation for non-payment of premIUm. (remainder of page left blank intentionally) RFQ #0802 - Landscape Architectural 8 ---.- ACQ!jP. CERTIFICATE OF LIABILITY INSURANCE OP 10 J9 DATI: lMlNODi"r'YYY) FRAZl! -1 ll'Ot'Ot ! JIIfl,OOUCI!A THIS C~RTIFICATE IS ISSUED /o!j A MATfER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOlDER. nlls CERTIFICATE DOES NOT AMEND. EXTEND OIl ALTER THE COVERAG~ AFFORDED BY THE POLICIES BELOW. INSURER8 AFFORDING GOVERAGE .._--~~. It4iURiO-----------.-------..- .-' ---- -;;;:~ -~!!!!..!!'.!~~.:-!!_~..!!!"~---"--+- l~a~~:~ tor f . N_e .. ....=-=---=-T.-=- ___On. -'" ---.--.-.. .-"..-.-- ...._.m -....-- _0' ..-----1-....- IoASURERE: I COVEIUG~S THE POI.ICIES OF INSURANCE LISTEO 1eu:M' HAVE aEEH ISSUED TO THE IHII.JFUiD ~ 101()'1.1! FOR THe. poucy pERK)Q INOICA n:O. NOT'W'THSlAlrlDING ANY REQUIREMENT, lEJW OR COHomow or: '-H'f COH'f"ACT OR OTHER DOCUWENT W..-rn NIPECT TO WHICH THtS CfRT1flC'.A TE WV IU! IUUED OA MiA'" PERTAIN. THe IHSURAHCf AlFOftOEO IV THE PQUCIU Qf.SCRIIl'D HEMIN IS SUlJECT TO AU. THE TliAMS.I.XCLU$JONS.IJoO CONtnTlQHI 0' Sl..IOi POLICIES, AGGReGATE llWlTS SH)WN W.VHAvt BEEN ~DUCED.y PA/OCL.AlNS 'L HI N$RQ TYH 01' tHSURANCl G!NPAl UAIlUT"t' X [~J~lItoIERCIAL GfiNfRAl. ~1oUI..iTY i ',.+J C"',.......,. [iJ oa:u. i , ....-....., ....-..----------- POl.I:'tfllUW1" l , 'I I GEN'l AGGR1GA TE l.1MIT APPI."~I PER-.I' il'OloC,lil~i 1'1"", ~OMO"'ll.IAalUT"'t I : Xi 4J('(Al,ITO ~ M1. OWl'tEO AlJTOS ~ SCHE"""OAllT08 X HlArD ,t.u-ros ~ NOi't-QWNED AUTOS >-----1-.--...------ I ; 0NtAQ! UMlUTY " H IJIlY AUTO LIMITS EACH OCCURRENCE , 1, 000,000 r~O-'" PA.U1lSES ~~~L__.!_~_9..!..Q.~!L__ ;_~~~~l s 5,000 'PE~IACN>>UJRY Sl,OOO 000 ~~-;Q;;eo;TE 52,000,000 t---.---.--- .....- I PROOIXTS.~~$ 2, O~~OOO_ CQIl4BlNEO SINGlE VMH (b.wdwal) .1,000,000 i BOOt. ~ l"lJUP'1 i (PwPI'torol I .------.------ I ~p~~:"~ .1---_____._ , PAOIla'TV DAMAGE tpylCocs.ol) !XCIISIU_QI.L.AUAMJT"I" I X :!J OCCUR 0 C",IMS MADe b OfOUCTIIlE RiT€HT1O" i WORK!RS COWlHs.AllOM AHD I tMP\.O'1"llQ' UAIIlLITY """'1 PFtOPF\JE'fOR/PARTNlM.Q!C\Jl"l\I! I Of~aR/UEMllR EXCI.UOEC1 I ~:-=...=.s tMtow I Q'THf. . ! Builder. Riel< I AUTOOf'l_~_~~.~~"~___.__. EA ACe s AGO 5 $1,000,000 .2.000.000' . ~ . I ..." -'-',------1 ~f::~=~L~i.~~-oo;.ooo-.- iE:~:-DISl.A!( . (,\ '.....LOYU S 500. 000---- E.l OlSEME.POI.ICVUMIT $ 500,000 EACH OCCUIU'tENCE c-- ~AEOATE OllfE" THAN AlJTOONlY. Any 1 Lac An 1 Occ lOO,lXXl 1,000,000 , otJCaUfl'lOH OJII Dl'IRATIOHS' L.OCATIONlI '{!HlCLU IIXCLUlIOU ADom IY f.HDOMOIIHT "l'tCW. MiO\UIONI Tbe ineurence evidenced by tbie certifieata .hall name th. certificete holdere ee an edditional in.ured on the General Liability. o.brelle Liability. Worl<ere' compeneetion, -.ployere' Liability. Generel Liability .hall contain a Waiver of Subrogation in favor of the certificate holder. Tbe certUicete holder 11 edded .. e JBEd inu:D1 fir I'lJ1ld:I:B RISe. ocono 1 CANCELLATION .MOULD MY OF THI-..ove Of3CIUIt:D l"Ol..lQII II CANcau.aD alfOJll TM! I:XPlAATlO" Q,l,n: T~, TMllUUINO IldlUIU!Jt WIlL I~DlAVOI\! TO M.All. !E.- DAYS WRfTTP NOne! TO ,"I CrllTFtCATI HOl.DU HAMID TOn. "I". aUT FAlUHU! TO DO SO tI'\AlL lMP'OIINOO'UGAT1CIH O~ UA8lL/TY Of AAVIOJIIDUPOH THt lHIUREIt,IT'lI AGOOS O~ ItIl'ftUlHTATMI AUTMONZIO .UUIIM'T ;.T1VE CERTlFlCATE HOLDER City of Oeo.. 150 N. Lake.bore Drive Ocoee FL 3t76l.2258 C ACORD CORPORAT10N 19B! ACORD 25120011081 S/+N-PI. IF RFQ #0802 - Landscape Architectural 9 B. BACKGROUND The City intends to award continuing contracts to no fewer than two (2) firms deemed to be the most highly qualified to perform the required services. In determining whether a firm is qualified, the City shall consider such factors as the ability of professional personnel; past performance; familiarity with City Codes; ability to interface effectively with other planning and engineering contractors; willingness to meet time and budget requirements; location; recent, current, and projected workloads of the firms; and the volume of work previously awarded to each firm by the City, with the object of effecting an equitable distribution of contracts among qualified firms, provided such distribution does not violate the principle of selection of the most highly qualified firms. Firms selected by the City will provide landscape architectural services to the City on an as needed basis, based upon task orders to be issued by the City under the continuing contracts. The contracts shall automatically be renewed annually unless terminated by the City in writing, for a maximum of five years from the date of the execution. C. SCOPE OF SERVICES The scope of work to be performed under task orders issued under the continuing contracts may consist of, but will not necessarily be limited to, tasks similar to the following: Landscape Design . Planting Plans . Hardscape Plans . Irrigation Plans . Streetscape Plans . Decorative Lighting Plans . Amenity Package Plans . Corridor Design Master Plans Park Design . Park Master Plans . Infrastructure Plans . Signage Plans . Pathway Plans . Recreational Facility Plans Landscape Consultation . Florida Friendly Plant Materials . Arbor Preservation . Code Input RFQ #0802 - Landscape Architectural 10 . Engineering Interface . Plant Material Identification . Private Project Review D. SUBMITTALS Qualification Packages shall be designed to portray to the City how the Respondent's range of services can best achieve the anticipated Scope of Services. In order for the City to evaluate the Qualification Packages, each Respondent shall provide information relative to their ability to provide services that will best meet the needs of the City. The required submission materials shall include the following: I. Firm's Qualifications · List of all firm's employees, their qualifications, and their role for the City services. · Firm's and employee's certifications and registration with regulatory agencies, professional organizations, etc. · List firm's sub-consultants, their qualifications, and their role in this project. · List of firm's other current or recently completed similar services within the past five (5) years with other public or private agencies. · List and quantity of firm's (and firm's sub-consultants' if applicable) equipment including CADD Workstations, etc. · List of at least three (3) client references to include organization name, contact person, telephone number (s), and e-mail address. II. Firm's Office Location . List the location of all offices (firm and sub-consultants) involved with this project and approximate distance (in miles) and time (in hours) to City Hall. III. Firm's Financial Information · Tabulation of employee's current (base year) loaded hourly rates and anticipated annual increases and hourly rates. · Tabulation of all other charges and amounts which may appear or would be charged to the City on the firm's invoices such as production charges, travel expenses, etc. The City reserves the right to accept or reject any or all submittals that it may, in its sole discretion, deem unresponsive, or to waive technicalities which best serves the overall interests of the City. Cost of preparation of a response to this RFQ is solely that of the consultant and the City assumes no responsibility for such cost incurred by the consultant. RFQ #0802 - Landscape Architectural 11 Any request to withdraw a Qualification Package must be addressed in writing as above. Such requests must be received by the City prior to the deadline for submission. E. EV ALVA TION CRITERIA Qualification Packages will be reviewed and evaluated by a Selection Committee and a short-list of qualified firms may be invited to make a formal presentation. The qualification Packages will be reviewed and evaluated in accordance with the following criteria and weighting factors: 1. Overall Experience of the Firm 20% 2. Past Performance and Experience of the Firm 15% 3. Past Performance and Experience with or in the City 15% 4. Past Performance and Experience of the Team Members 15% 5. Ability to Meet Time and Budget Requirements 10% 6. Affect of legal action against the Firm 10% 7. Location of the office and proximity to the City of Ocoee 5 % 8. Projected workloads of the Firm 5% 9. Certified Minority Business Enterprise 5% Information supplied by client references may be used in determining the relative merits ofa Respondent under any and all of the above-listed criteria. F. SELECTION PROCEDURES & CONTRACT NEGOTIATIONS The criteria for selection shall be based on the criteria listed above, including the firm's qualifications, location, past performance, and reference check. The City reserves the right, before awarding the contract, to require a Respondent to submit such evidence of its qualifications, as the City may deem necessary. The City shall be the sole judge of the competency of Respondents. A City selection committee will evaluate each respondent's qualifications and will short- list and recommend to the City Commission no fewer than two (2) firms (or more as determined by the City) in ranked order of qualifications based upon the selection committee's evaluation of the proposals and any client references. All Respondents shall be notified via electronic or other means of staff s recommended ranking of firms to the City Commission. The City Commission's decision to endorse or modify the ranking by staff shall be final. The City will attempt to negotiate an agreement with the top-ranked Respondent. If no agreement is reached with the top-ranked Respondent, negotiations will be terminated and initiated with the second-ranked Respondent, and so on, until an agreement is reached. The successful Respondent shall be required to execute an agreement which provides, among other things, that all plans, drawings, reports, and specifications that result from RFQ #0802 - Landscape Architectural 12 Respondent's services shall become the property of the City. Upon the successful negotiation of an agreement, a formal contract will be prepared and submitted to the City Commission for approval, and subsequent executed by both parties. G. BID PROTESTS The City's Finance/Purchasing Department will consider Bid Protests seeking contract award, damages, and/or any other relief. Any Bidder seeking to file a Bid Protest SHALL use the following procedures: 1. A bidder SHALL file a written Bid Protest under this Article, or be barred any relief. 2. A Bid Protest: (a) must be in writing (oral protests will NOT be acknowledged); (b) the content of the Bid Protest shall fully state the factual and legal grounds for the protest and the legal basis for the relief requested; and (c) the Bid Protest shall be filed with the Purchasing Agent not later than three (3) calendar days after the posting of the staff s recommended ranking of Respondents to the City Commission. 3. After a Bid Protest has been properly filed with the City, the City, by and through its Purchasing Department shall make a determination on the merits of the protest not later than five (5) business days after receipt of the protest. If the City denies the protest, the City may proceed with award of the Contract unless enjoined by order of a Court of competent jurisdiction. 4. A Bid Protest SHALL be limited to the following grounds: (a) issues arising from the procurement provisions of the Project Manual and/or the Bid Package or Contract Documents; and/or (b) applicable federal, state or local law. No Bid Protest may be based upon questions concerning the design documents. The Bidder shall clarify all such questions concerning the design of the project prior to submitting its bid. END INSTRUCTIONS RFQ #0802 - Landscape Architectural 13 COMPANY INFORMATION/SIGNATURE SHEET RFQ #0802 FAILURE TO COMPLY WITH THESE RFQ INSTRUCTIONS WILL RESULT IN DISQUALIFICATION OF YOUR QUALIFICATION PACKAGE. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND ALL RFQ INSTRUCTIONS, AND THAT YOU UNDERSTAND THAT THE SUCCESSFUL RESPONDENT WILL BE REQUIRED TO ENTER INTO A LEGALLY BINDING CONTRACT WITH THE CITY OF OCOEE. COMPANY NAME TELEPHONE (INCLUDE AREA CODE) FAX (INCLUDE AREA CODE) E-MAIL ADDRESS IF REMITTANCE ADDRESS IS DIFFERENT FROM PURCHASE ORDER ADDRESS, PLEASE INDICATE BELOW: AUTHORIZED SIGNATURE (manual) NAME/TITLE (PLEASE PRINT) STREET ADDRESS CITY STATE ZIP FEDERAL ID # _Individual _Corporation _Partnership _Other (Specify) Sworn to and subscribed before me this day of ,20_ Personally Known or Produced Identification Notary Public - State of County of (Type of Identification) Signature of Notary Public Printed, typed or stamped Commissioned name of Notary Public RFQ #0802 - Landscape Architectural 14 March 26, 2008 City of Ocoee Attn: Joyce Tolbert, Purchasing Agent 150 North lakeshore Drive Ocoee,Fl34761-2258 BELLOMO HERBERT AND COMPANY. INC. Iri1~1'J:{"i'~.i1:{II=IIII..I"" RE: "RFQ" #0802 Continuing Landscape Architectural Professional Services Dear Selection Committee: Bellomo-Herbert & Company, Inc., landscape architects is pleased to submit the credentials of our design team for the above referenced project. Our firm will be the prime consultant, supported by Borrelli + Associates (MBE), Architects, DRMP, Civil Engineers, Lotspeich & Associates (WBE), Environmental Consultants and Mary Edwards, Arborist. Landscape Architectural Services, It's What We Do Bellomo-Herbert & Company, Inc. has 19 years of experience providing landscape architectural services to municipalities throughout the State, and the principals collectively have more than 90 years of experience in the Central Florida area. We understand the importance of completing projects within the stipulated budgets and time frames, and we have built our reputation on doing just that for many other communities. We know how to coordinate our work effort with services being provided by other consultants, or the City's staff, so that there's a seamless integration of our efforts with the work of others. Understanding of Local Conditions / Central Florida Experience No other landscape architects you consider for this contract have been more involved in the growth and development of Central Florida than the principals of Bellomo-Herbert & Company. Glenn, who is a native of Central Florida, is the longest practicing landscape architect in the area, founding his first office more than 40 years ago. Glenn is responsible for many of Orlando's landmark projects, like lake Eola and loch Haven Parks, the Swan and Dolphin Hotels at Disney and many of Orlando's Streetscape projects. Presentation of New Ideas One of the strengths that we bring to Ocoee is the wealth of experience we've gained from providing similar services to cities and counties across the State. What you get is the benefit of all our successes, and failures, and the perspective of solving the same issues a dozen different ways. The sum of this experience can provide the City with fresh ideas and new concepts that move your projects from idea to paper to reality. 801 N. Orange Avenue, Suite 730, Orlando, FL 32801 I tel 407 422 4845 I fax 407 422 0699 I www.bellomo-herbert.eom I FL Lie. # LCC000211 Community Advocates We view ourselves not only as designers but also as community advocates. We know how to facilitate and moderate community workshops, design charrettes and public meetings to assure the affected public is included in the design process. The goal is to convert opponents into proponents, and encourage people to become stakeholders in the projects. Small Firm with Personal Attention The beauty of a small firm is that you get personal attention. Our main office is located in downtown Orlando, minutes from Ocoee. We have 12 employees, and we are very selective about the commissions we pursue so that we can provide the personal attention your projects deserve. We have the people, we have the time and we're willing to commit the resources necessary to make your projects successful. Glenn Herbert will be the Principal-in-Charge, and he is committed to being responsive and available. We promise that we will be there when you need us. We have continuing service contracts with several counties and cities throughout the State for landscape architectural services, and we have been providing these services for Volusia County now for 14 consecutive years. We have designed hundreds of park, recreation, streetscape, and beautification projects throughout the State. This body of work includes resource based parks on environmentally sensitive lands; sport complexes; planning and design work for projects with local and national historic significance; way finding and sign age systems; crime prevention plans; and design and management plans for Florida Communities Trust grant projects. Additionally, we have written successful grant applications for FRDAP (Florida Recreation Development Assistance Program), LWCF (Land and Water Conservation Fund) and FIND (Florida Inland Navigational District) grants. We encourage you to contact our references, all ofthem. It's one thing for us to tell you how good we are, but it means a lot more when you hear it from our clients. Thank you for your careful consideration, we anxiously await an opportunity to present our qualifications to you in person. Sincerely, Glenn Herbert, FASLA Vice-President Bellomo-Herbert & Company, Inc. . 423 south keller road, suite 300. . orlando, fI32810-6132 407.422.1449 (office) 407.875.0851 (fax) email@hhidesign.com www.hhidesign.com Marc!l 26, 2008 Joyce Tolbert, Purchasing Agent City of Ocoee 150 N. Lakeshore Drive Ocoee, FL 34761 Re: Request for Qualifications "RFQ #0802" Continuing Contracts for Landscape Architectural Services Dear Selection Committee: !-ierberteHalback, Inc. (HHI Design) has reviewed the Request for Qualifications and we understand the City of Ocoee is seeking to contract with registered landscape architecture firms to provide services on an on-call basis. HHI Design is submitting our credentials for consideration as the City's landscape architectural consultant. HHI Design is located in Orlando only twelve (12) milesfrom the Ocoee City Hall. HHI Design prides itself on our dedication to detail and our understanding of what it takes to complete planning, urban design and landscape architecture assignments for governmental entities. We have provided these services through a "continuing services" contract for city and county governments, throughout the state of Florida, specifically Northwest Central Florida. This experience 'has taught us how to function as an agency's extension of staff. Our firm has the size, resources and capabilities to handle any type of assignment whether it is site plan review, master planning, redevelopment programming, recreational planning, park design, streetscape design, transit oriented desi.gn, urban design or the provision of landscape architectural services for other facilities such as city halls, libraries, fire stations, police stations . or other government buildings. We are known for our ability to get projects built and that includes the ability to get projects permitted in the Central Florida region. Our landscape 'architects and designers have a diverse skill set which is'augmented by H.HI Design's planners, graphic designers and technicians. . HHI Design has been in the business of providing the services listed in RFQ #0802 for over thirty (30) years and our project manager, Randy Raiman, has been providing professional landscape architectural services for over thirty-seven (37) years. Randy is a principal with HHI Design and has been with the firm for nea.rly twenty (20) years. Including Randy, HHI Design has four (4) registered landscape architects, four (4) landscape designers and two (2) graphic designers to. support the City of Ocoee on any project assigned. As the principal planner, I, Ginger Corless, can assist with any public involvement, comprehensive planning, recreational planning, redevelopment planning or zoning issl.1es. Request for Qualifications "RFQ #0802" Continuing Contracts for Landscape Architectural 'Services City of Ocoee March 26, 2008 Page 2 Our firm has teamed with TEK Science & Engineering Corporation (TEK) and Horticulture Consulting Services Incorporated (HCS) to provide needed engineering and horticultural support services. HHI Design is familiar with the City of Ocoee through our work on such projects as the SR 50 Community Redevelopment Area, McKey Street Streetscape, Central Park Master Plan Update and the Silver Star Road Streetscape projects. Furthermore, I, Ginger Corless, president of HHI Design have lived in the City of Ocoee for over ten (10) years. Randy Raiman, project manager for this contract, will be your primary Contact during contract negotiations and contract management and will be the primary person responsible for directing all services. As the vice president of HHI Design, Randy has full authority to represent and bind the firm through the execution of agreements and contracts. Our workload is such that we can immediately commence on any assignment given by the City of Ocoee. If you have any questions or need additional information, please do not hesitate to contact me at tl1e address listed on our letterhead or by email atgcorless@hhidesign.com. Let me personally assure you that we fully realize the effort required and we are committed to accommodate your needs in. a professional and timely manner. The following signature signifies that the information provided to the City of Ocoee is accurate and demonstrates HHI Design's landscape architeGture capabilities and experience. Respectfully s~bmitted, Virginia "Ginger" Corless, CPRP, AICP President GLC/jih [C Jack F. Glatting, Founder William J. Anglin, Jr. David L. Banh Gregory A. Bryla Frances E. Chandler-Marino Charles P. Cobble Jay H. Exum Carey S. Hayo Jay R. Hood Timothy T. Jackson William C. Kercher, Jr. Walter M. Kulash Brent A. Lacy Sharon K. Lamantia Thomas J. McMacken, Jr. John H. Percy John F. Rinehan Troy P. Russ Peter C. Sechler Charles M. Atkins Dan E. Burden Karen T. Campblin Nate L. Clair David R. Claus Todd D. Clements Michael R. Cochran A. B lake Drury Christi B. Elflein Douglas V. Gaines John T. Griffin III Bruce C. Hall David M. Hoppes Patricia Sepulveda-Hurd Gail D. Lacey William D. Lites Ian M. Lock-wood Kok Wan Mah Jeffrey F. Manuel Edward J. McKinney Randall S. Mejeur Douglas A. Metzger John J. Moore III Balraj N. Mohabeer Jonathan M. Mugmon Karen D. Nelson Kathleen S. O'Sullivan Kelley Samuels Peterman Heather J. Phiel Mary Taylor Raulerson Nancy M. Roberts Tara L. Salmieri Andrew B. Sheppard Mike P. Sobczak Jeff M. Sugar Ronald L. Urbaniak G. Wade Walker Gary E. Warner John Paul Weesner Donald G. Wishan Community Planning & Design 120 Nonh Orange Ave Orlando, Florida 32801 P: 407 843 6552 F: 407 839 1789 www.glatting.com GLATTING JACKSON KERCHER ANGLIN March 26, 2008 Ms. Joyce Tolbert, Purchasing Agent City of Ocoee 150 N. Lakeshore Drive Ocoee, FL 34761 Re: Request of Qualifications - RFQ #0802 Continuing Contracts for Landscape Architectural Services Dear Ms. Tolbert: Glatting Jackson Kercher Anglin, Inc., (GlattingJackson) is pleased to submit this Letter of Interest to provide Landscape Architecture Services for the City of Ocoee. We specialize in landscape and streetscape planning and design for communities like the City of Ocoee, and have completed similar projects for dozens of cities and counties in Florida, including Orange County, Seminole County, Winter Park, Coral Gables and Maitland. We are also intimately familiar with the City of Ocoee through our work with the county and surrounding cities, as well as other public/private projects in the region. GlattingJackson is immersed in the landscape architecture industry and has a broad understanding of current trends and issues. With thirty-nine (39) landscape architects and landscape designers, all with degrees in landscape architecture, we can provide a wide variety of talent, creativity and expertise to the City's projects. In addition to our landscape architects and designers, we have a staff of engineers, planners, graphic artists and support staff to ensure that your projects exceed your expectations. Our clients can attest to our innovative approach, our responsive service, and our relentless focus on implementation. For your projects, Jay Hood, ASLA will direct the landscape architecture efforts as our Principal- in-Charge and Gary Warner, ASLA, AICP will provide day-to-day management as our Project Manager for the City. Either can make presentations on behalf of the City and both will serve as primary contacts for the City's project manager. The design and planning efforts for the landscape architecture services will be managed and executed from our main office in Orlando. Planning and design services for site specific park projects will also be provided from the Orlando office. Detailed information regarding office contact information is provided following this letter. The following proposal demonstrates our qualifications, experience and proven approach to completing this very important set of projects for the City of Ocoee. Thank you in advance for your consideration of GlattingJackson; we look forward to the opportunity to discuss our ideas with you in more detail. Sincerely, o " J a . Hood, ASLA Vice President Gary E. Warner, ASLA, AICP Senior Project Landscape Architect & .------------ --- INCORPORATED Landscape Architecture & Site Planning Principals Richard R. Conant Keith Oropeza Rene A. Ramos John P. Sullivan III Senior Associate David R. Seaberg Danny Rogers W West Robinson Street Orlando, FL 32801-1617 Phone: 407.648.2225 Fax: 407.648.0175 www.fosterconant.com LC C000015 March 21, 2008 City of Ocoee Attn: Joyce Tolbert, Purchasing Agent 150 North Lakeshore Drive Ocoee, FL 34761-2258 407.905.3100 x 1516 407.656.3501 jtolbert@ci.ocoee.fI.us Re: City of Ocoee RFQ #0802 Continuing Contracts for Landscape Architectural Services Dear Ms. Tolbert: On behalf of the Foster Conant team, we are pleased to submit our qualifications for continued services for the City of Ocoee. Foster Conant & Associates has practiced in Orlando for the past 39 years. Beginning with the company's founder, Bert T. Foster, and continuing to today with my leadership of the company for the past 35 years, we are committed to Central Florida and the people who I ive here. Our current 16 member staff provides a wide variety of services for projects both pub I ic and private. Although our company does a lot of work in the resort, hospitality, and entertainment business, we have gained years of experience working with public space and municipal projects. We feel that it is our diverse talent and experience could serve the City of Ocoee for any project that may require creative solutions. To complement our team we have added Melissa Joynes Irrigation Consultant, a woman owned business, to assist us with irrigation design; Klima Weeks Civil Engineering to assist with civil issues; and Andy Kittsley, Arborist, for evaluation of plant material from time to time. This will provide a very well rounded team that is capable of addressing your project needs. Of special interest, Jay Klima is a resident of the City of Ocoee having a special interest to serve his community. Foster Conant & Associates currently serves on continuing contract with Walt Disney Imagineering and has served the City of Orlando in a continuing contract. We also served for 30 years on continuing contract with Valencia Community College helping to develop all four of their current campuses. City of Ocoee March 21, 2008 Page 2 Our work experience is extensive throughout Central Florida. Within our team, we have worked on specific projects close to or in the City of Ocoee including Winter Garden's new City Hall. We are also under contract for the Ocoee Police Station, the City of Clermont's new Community Center, and have just opened the City of Lake Mary's new Community Center As important as being creative designers, maintaining project budgets is critical to deliver a successful product. FCA has a long track record of providing excellent cost effective designs which are on time and within budget. We have reviewed your insurance requirements and meet the minimum standards that you require for comprehensive, general, and professional liability. With $2 million in professional liability insurance, many companies are targets for litigation. In our history, we have only had three claims which one ended in dismissal; the second in settlement, and the third is currently in discovery. This track record is possible by our commitment to communicate with our clients and deal with issues as they arise. Sincerely, ~Q.~ Richard R. Conant, FASLA President March 25, 2008 City of Ocoee 150 North Lakeshore Drive Ocoee, Florida 34761 1117 East Robinson St. Orlando, Florida, 32801 Phone:407.425.0452 Fax: 407.648.1036 www.cphengineers.col1l RE: Continuing Contracts for Landscape Architectural Services RFQ No. 0802 Dear Selection Committee Members: Thank you for the opportunity to submit our qualifications to the City of Ocoee for Landscape Architectural Services for the City projects. CPH has the expertise and personnel to provide cost-effective and responsive services to the City on a diverse set of projects. CPH has recently completed the design of several projects similar to those identified in the RFQ, These projects have been highlighted within this submittal.. Our valuable experience makes CPH a clear choice for the City of Ocoee. Our design team is led by Mr. David Mahler, P.E. as principal, Ms. Bonnie Bernardo, RLA as project manager, and Mr. Ben Buencamino, P.E. as lead project engineer. All of these professionals have extensive experience and are ready and available to work on this project. Please consider the following in your evaluation: CPH has staff members that are qualified to perform the work. Mr. Mahler has over 17 years of utility design experience and has worked in the Central Florida area for most of his career. Mr. Mahler has his Bachelor's in Environmental Engineering from the University of Central Florida and recently served as project manager for the relocation of approximately 13 miles of water/forcemain along the S.R. 50 corridor for Orange County Utilities. Further, Ms. Bonnie Bernardo has over 16 years of experience and has her Bachelor's in Landscape Architecture from Pennsylvania State University. The team is supported by other qualified individuals such as Mr. Galen Pugh, RLA, Mr. John Baer, AlA, Mr. Kurt Luman, PE (Traffic Engineer), Ms. Amy Wright-Daly (Environmental Services), Mr. Javier Omana (Principal), Mr. Stephen Edgar (Arborist), and Mr. David Gierach PE, CPH President. As the Director of Landscape Architecture, I will assist with contract negotiations, assist with the coordination of staff and be in charge of quality control. Mr. Ben Buencamino has over 26 years experience in Civil Engineering. He holds a BS in Civil Engineering and a BS in Environmental & Sanitary Engineering from Mapua Institute of Technology. He has extensive experience in Project Study, Construction Management and Contract Administration. Additionally, the team includes Electrical Design Consultants, and Water Technology, Inc. The staff is ready and available to assist the City. With three offices in the Central Florida area (Orlando, Sanford, and DeLand), we have the manpower and expertise available for any size project. All of the team leaders identified are located in the firm's Orlando office. Our staff at these three facilities totals over 180 personnel. Our company computer system is fully networked which allows the quick and seamless interchange of data and work product that occurs on a daily basis through-out all of our offices. CPH has an outstanding knowledge of the Project Requirements and is committed to meeting the the City's time frames and schedule. The team has a wealth of resources and knowledge that will be applied to this project. The team has the added value of having on-staff contractors (including utility contractors), architects, landscape architects, engineers, and construction personnel that can help review projects from various aspects. CPH has the staff and availability to deliver this project to the City in a timely manner. CPH recently finished the first phase of a 3 phase, 13 mile utility relocation project for Orange County Utilities, which was an expedited design process. The team was given a short time to accommodate two client- requested design additions. These additions included the design of two new gravity collection systems, a duplex pump station, and a triplex pump station. The CPH team, even with the additions, was still able to meet the FDOT's strict deadline. Nearby Presence and a Commitment to Diversity: CPH has a nearby office staffed with qualified personnel that will be able to provide responsive services. The team for this project is located at 1117 East Robinson Street, Orlando, FL. The CPH team is dedicated to the utilization of M/WBE subconsultants and has successful past and current relationships with several firms in the area. CPH has a culturally and ethnically diverse workplace from its owners to employees, and employs a workforce that is reflective of many nationalities and cultures. CPH proposes to use Electrical Design Associates (EDA), a certified M/WBE firm. EDA has a strong continuing working relationship with CPH, as we have used EDA on several other projects. Strong Client References and Experience: CPH has been providing services to its many clients for more than 25 years. CPH has also provided similar continuing services contracts to nearby municipalities for over 25 years. CPH recently finished the design of the streetscape improvements to 1 sl Street for the City of Sanford's CRA District. This recent and past experience allows the team to utilize the we)) established relationships, information, and contacts the team has acquired to assure the best services for the diverse set of projects described in the RFQ. The CPH team has numerous years of experience from master planning to final construction and is currently ranked the 5lh largest design firm in Central Florida (Ranked by the Business Journal) and is in the top 500 in the United States (Ranked by ENR Magazine). Our Landscape Architecture Department is ranked 12th in the Top 25 Landscape Architecture Firms in Central Florida as ranked by the Orlando Business Journal. CPH was also recently ranked as 41 in the top 200 fastest growing architectural/engineering and environmental consulting firms in the United States by Zweig White. This background, teamed with the extensive knowledge of the personnel, will allow the CPH team to provide the City of Ocoee with on-time and winning projects. We encourage you to call our references listed in Section 1 regarding the quality and expe11ise of our staff members. We will be pleased to provide any additional information concerning our firm, and we would appreciate the opportunity for further work with the City of Ocoee. Sincerely, CPH ENGINEERS, INC. (CPH) /-. ~. V~ James K. Winter, RLA, CLARB Director of Landscape Architecture Vice President * LAND DESIGN INNOVA~~~ II) l. ::J .... \J II) .... ~ \J l. ~ II) g- \J VI '"0 t: tl ...j March 26, 2008 Ms. Joyce Tolbert Purchasing Agent City of Ocoee 150 North Lakeshore Drive Ocoee, FL 34761-2258 . RE: RFQ 2007-03 Town Landscape Architect Land Design Innovations, Inc. (LDI) is honored to submit this proposal expressing our interest in providing landscape architecture services for the City of Ocoee. LD I is a full service land planning, civil engineering and landscape architecture firm with significant experience in providing development review, master planning and design services for communities, parks, and related recreational facilities. In addition, LDI has expertise in hardscape,. irrigation and urban streetscapes as well as construction management. Every member of our Landscape Architecture Department possesses dual degrees, two of which are in Ornamental Horticulture. The specializations offered by LDI uniquely qualify us to deliver high-caliber services in creating an innovative approach for the City of Ocoee that is both functional and practical. The key personnel identified in the statement of qualifications are fully committed to this project. Edward A. Browder, RLA, ASLA, will se1\re as the Project Manager and will coordinate the services of all key personnel. Tracy L. Crowe, AICP, LDI's Principal-In-Charge, will oversee local field research and will facilitate' the public participation activities. Patricia A. Tyjeski, AICP, will head development review, as she does presendy for the Town of Lady Lake and the Cities of Oviedo, Gulf Breeze and Sebastian. Since its establishment in 1999, LDI has designed and managed the construction of numerous high-quality parks and recreation projects -ranging from individual playgrounds and ball fields, to entire parks at all different scales, to recreation master plans and plans for greenways\trail systems. For this work, LDI has garnered many notable awards - including numerous Florida Planning and Zoning Association Awards and First Place at the Goldsboro Trail National Design Competition. We understand that the City of Ocoee has a commitment to developing and expanding its parks and recreation system and LDI would like to help make that vision a reality. LDI also understands that the City of Ocoee is a rapidly growing community. As such, the City officials and the citizens of Ocoee deserve the highest quality of design, along with sensible, yet comprehensive development. LDI has written the Commercial Design Guidelines and the Landscape Code (Chapter 10) for the Town of Lady 1'10 No,th o.-'ondo Av~u. · Suit. "5 · Wlnt., Pori<. Flo"do 3Z7" . Phon. '107 -975- I Z73 · F o. '107-'75- I '78 · _wLonJb'z.~ A tn t: .~ II) II) t: '0, t: 1L.l Dear Ms. Tolbert: - .~ () . tn t: .~ t: ..2 (:\.. . tn t: :; .... 'f l. ~ ~ ~ ~ ~ ~ ~ ~ . . . . . . . . . ~ ~ ~ ~ ~ . . . t t t I t I I Lake and numerous others. In addition, we currendy conduct development review for site planning, Commercial Design Guidelines and Landscape Code for the Town of Lady Lake and d1.e Cities of Oviedo, Gulf Breeze and Sebastian, Florida. LDI is currendy working on the Master Plan for the development of Eagle Creek of Ocoee, which will feature several creative parks, a boardwalk and a nature trail. LDI is very familiar with the City of Ocoee's Land Development Code because of its work on the Eagle Creek PUD, which is presendy going through the rezoning process. LDPs Commitment Land Design Innovations, Inc. (LDI) is a certified woman-owned business enterprise (WBE/MBE) established in 1999 with the purpose of providing our public clients fully integrated land design consulting services that exceed their expectations. The firm has enjoyed great success and received several awards for our perfonnance for public entities. We are committed to providing high-caliber professional services to jurisdictions. A primary objective of our finn is creating vibrant downtown communities while protecting our natural and historic resources. LDI has the necessary background and experience to give the City of Ocoee the best possible product- including development review, code and ordinance preparation, landscape and parks planning and design, architectural and engineering design, grant preparation, streetscapes, trails and much more. We are confident that you will be satisfied with our commitment, responsiveness and superior quality of work. We appreciate the opportunity to submit our response and thank you for your consideration. Sincerely, IGN INNOVATIONS, INC. Mission Statement "Land Design Innovations, Inc. is an award-winning land design firm focused on creating authentic and sustainable towns, communities and resorts. We are exceptional in our unique team approach to creating memorable designs, inspiring constructive community involvement and inventing powerful solutions for capital projects that are easy to implement. We strive to be the best in the nation in all of our specializations for both our clients and employees" ~~ \%~~, liY~&associates March 26, 2008 Ms. Joyce Tolbert Purchasing Agent City of Ocoee 150 N. Lakeshore Drive Ocoee, Florida 34761 Subject: Continuing Contracts For Landscape Architectural Services (RFQ#0802) Dear Ms. Tolbert: Thank you for the opportunity to submit our qualifications for Continuing Contracts for Landscape Architectural Services to the City of Ocoee. As you review our submittal, I believe that you will find our firm to be extremely qualified to provide services to the City of Ocoee. Established in 1988; Lucido & Associates is celebrating our 20th year in business. This letter has been structured to address specific information requested in the RFQ. Overall Experience of the Firm Lucido & Associates has been providing local governments with services through Continuing Services Contracts for over 20 years. Clients include: City of Orlando, City of Maitland, City of Winter Park, Seminole County and Orange County. The services requested by the City of Ocoee are the same standard services we provide to our clients. We specialize in park and streetscape projects and have extensive experience working on FDOT roadway projects. We have assisted local governments with obtaining over $2,000,000 in Florida Highway Beautification grant monies from the Florida Department of Transportation. Past Performance and Experience of the Firm The best judge of our performance comes from our past clients. We have worked with many of our clients for 20 years including the City of Orlando. Past Performance and Experience with or in the City Although we have not worked directly for the City of Ocoee, we have worked on projects within the city so we are familiar with the City's codes. Our most recent experience working with city staff has been as the Landscape Architects for the Shoppes of Ocoee shopping center on Highway 50. Past Performance and Experience of the Team Members I will serve as the project manager for the City of Ocoee project. I have 28 years of professional experience in the Orlando area and have served as the project manager for the park and 827 North Thornton Avenue Orlando. Florida 32803 tel: 407.898.9521 fax: 407.898.9768 web: www.lucidodesign.com City of Ocoee - Continuing Contracts for Landscape Architectural Services - RFQ #0802 March 26, 2008 streetscape projects included in this Statement of Qualifications. I Ability to Meet Time and Budget Requirements We take pride in meeting deadlines and we have an excellent record of having projects come in under budget. Weare able to accomplish this through our experience with pricing and in-house cost estimating throughout the development of the design, from concept to final bid documents. I I Affect of legal action against the firm There have been no legal actions against the firm within the past five years. Location of the office and proximity to the City of Ocoee All of the work will be performed out of our Orlando office. The city of Ocoee is within the firm's immediate service area. I I ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ I Projected workloads of the firm As private development has slowed down, we are actively pursuing additional governmental work and our staff is available. Certified Minority Business Enterprise We have included a certified Minority Business, Avcon, a civil engineering firm on our team. In addition, we work with an excellent team of certified Minority and Woman Owned Businesses and can add additional consultants to our team as desired by the City. Florida Friendly Plant Materials We are familiar with Florida Friendly Plant Materials and also have a 10-year history of projects that were installed using native, hardy and drought tolerant plants, some with and without irrigation. References Nancy Caskey - City of Orlando - Public Works Department - 407-246-3645 Denise Riccio - City of Orlando - Parks & Recreation Department - 407 -246-2283 Dave Tomek - Formerly with the City of Maitland - Currently with Osceloa Co. 407-343-3100 Tim Baker - Baker Barrios Architects - Principal- 407-926-3000 We take pride in the work that we have provided in the past and look forward to being a part of the future of the City of Ocoee. Sincerely, ~.~i- ' Randy Magiera, ASLA Director, Lucido & Associates Ms. Joyce Tolbert Purchasing Agent CITY OF OCOEE 150 North Lakeshore Drive Ocoee, Florida 34761 MILLE~EGG March 26, 2008 Re: Request for Qualifications No. 0802 Continuing Contracts for Landscape Architecture Services Miller Legg Proposal No. 08-pO 193 OFFICE LOCATIONS Central Florida Office 631 S. Orlando Avenue Suite 200 Winter Park, FL 32789 (407) 629-8880 ~ 1800 Douglas Road Suite 200 Pembroke Pines, FL 33024 (954) 436-7000 Miami-Dade Office 10418 N.W 31 st Terrace Miami, Florida 33172 (305) 599-6381 Palm Beach Office 2005 Vista Parkway Suite 100 West Palm Beach, FL 33411 (561) 689-1138 St. Lucie Office 749 S.E. Port St. Lucie Blvd. Port St. Lucie, FL 34984 (772) 344-3431 Pensacola Office 4400 Bayou Boulevard Suite 13C Pensacola, FL 32503 (850) 484-5511 Dear Ms. Tolbert: The Miller Legg Team is pleased to submit our qualifications in response to the City of Ocoee's (the "City") Request for Qualifications for Landscape Architectural Services on a continuing basis. We look forward to this opportunity to assist staff in their continuing efforts to create diverse and exciting environments for the citizens of Ocoee. Miller Legg's award-winning Landscape Architects have been instrumental in creating successful re-development and improvement plans for cities throughout Florida, the United States and the world. We also provide consulting services and staff- augmentation for plan review, code writing, tree evaluation, and construction administration. Our Management Team has been based in Central Florida for over 29 years and as such, is aware of the unique cultural, economic, and climatic influences that must be considered for development within the City. The Team consists of registered landscape architects, irrigation designers, environmental scientists, engineers, planners, surveyors and construction administration personnel. Miller Legg has a proven track record working with outside consultants or as a turn-key, in-house team to provide a wide variety of on-call services for numerous municipal and county agencies. Our project manager/studio management configuration allows us to efficiently respond to the smallest or largest work order. Past experience includes work orders as small as a simple planting design for the City of Orange City, peer review of the landscape code revisions for the City of Oviedo to large-scale master plan and permitting assignments such as the IMP R 0 V IN G COM M U NIT IE S. C REA TIN G EN V I RON MEN T S. Central Florida Office: 631 S Orlando Avenue . Suite 200 . Winter Park. Florida . 32789-7122 (407) 629-8880 . Fax: (407) 629-7883 www.millerlegg.com City of Ocoee RFQ No. 0802 Page 2 of2 Scripps Institute in West Palm Beach prepared on behalf of Palm Beach County. Miller Legg is a 42-year-old employee-owned firm with six offices in Central, North and South Florida, consisting of over 170 professionals. Miller Legg's Central Florida office, located in Winter Park, Orange County, Florida will be the responsible office for this contract. Mr. Christopher Keller, RLA, AICP will serve as the Contract Manager. As Principal-In-Charge, I will ensure that the City has Miller Legg's corporate commitment of staff and resources to meet your needs. Our highly qualified professionals are committed to assist the City in a cost effective, efficient manner. We believe that the attached proposal will provide you with the information necessary to select our firm for this contract. Sincerely, ~ O. wJ)u Jon Walls, RLA Principal JW/ck/tb ~ . I I PBSJ@ An employee-owned company March 26, 2008 I I I I I I I I ~ ~ ~ ~ ~ . . Ms. Joyce Tolbert, Purchasing Agent City of Ocoee 150 N. Lakeshore Drive Ocoee, FL 34761 RE: RFO # 0802 Continuing Contracts for Landscape Architectural Services Dear Ms. Tolbert: Well-designed landscapes and parks represent the image of a community and the quality of life enjoyed by its residents. PBS&J is a multidisciplinary, full-service firm capable of addressing all of the anticipated landscape architectural, engineering, and architectural requirements that are requested by the City of Ocoee and outlined in your RFO for Continuing Contracts for Landscape Architectural Services. PBS&J has a long history of developing landscapes, parks, and amenity plans for numerous cities and other government clients throughout central Florida. Understanding the fundamentals of quality and timeless, sustainable design has been instrumental in our success in creating communities with distinction and ambience. We have enjoyed a successful and continuing relationship with the City of Ocoee over the past four years and believe our experience brings a valued understanding and commitment to achieving the city's goals. Our qualifications package details the key elements highlighted below, which we believe will assist you in your evaluation of our proposal. . . . . . . I I ./ A Proven, Tested Team. Our team has applied imagination and creativity to urban park and landscape projects similar to those planned in the city of Ocoee. Our proposed team includes David Larsen, RLA; Kristin Caborn, CPRP; Thomas Johnson, RLA, LEED-AP; and James "Jake" Smith, PE, all of whom have experience with the city and your staff as well as a proven track record of quality, on-time project delivery. PBS&J also provides many other in-house services to support all components of the request for qualifications including: general civil engineering, utilities engineering, drainage engineering, ecological sciences, transportation design, geographic information systems (GIS) services, architectural services, structures engineering, greenways and trails planning, and construction engineering and inspection (CE&I) services. In addition, we have carefully selected three trusted subconsultants to enhance our service to Ocoee: Mary Edwards of Valley Crest Tree Care, a certified arborist; Uday Yadav, certified professional horticulturist and agronomist; and Clark Bateman, Pro Turf Designs, irrigation specialist. Marc Walch, PE, BCEE PBS&J project director, will 482 South Keller Road. Orlando, Florida 32810-6101 . Telephone: 407.647.7275 Fax: 407.647.8903. www.pbsj.com I ~ I ~ I ~ . ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ . ~ . . . ~ ~ , , , , , , . , . . , , , . . . . . Page 2 City of Ocoee March 26, 2008 serve as a liaison for engineering services. Mr. Walch has provided similar services to the city since 2004. ./ Excellence of Design. PBS&J understands that the success of landscape and park design projects relates directly to the understanding of the complex and often challenging constraints that influence design. Project cost, sustainability, safety, and maintainability over the life of a project will be considered for all design solutions. PBS&J brings both Leadership in Energy and Environmental Design - Accredited Professional (LEED-AP) and Crime Prevention Through Environmental Design (CPTED) certified professionals to address specialized concerns regarding green design and safety. Our approach to sustainable landscapes focuses on Florida-friendly plant materials that minimize the use of water. ./ We Will Deliver! The ability to meet your objectives, budgets, and schedules is an important measure of project success. In our years of service to the City of Ocoee, we have successfully responded to a wide variety of assignments, and we are committed to continuing the high level of service you expect. I, David Larsen, will serve as the project manager for our team. In this capacity, I will assure that PBS&J will make the necessary resources available to meet or exceed your needs. We thank you for this opportunity and we look forward to continuing our long and rewarding relationship with the City of Ocoee. Sincerely, ~~ David W. Larsen, RLA Project Manager Marc P. Walch, PE, BCEE VP/Project Director 482 South Keller Road. Orlando, Florida 32810-6101 . Telephone: 407.647.7275 Fax: 407.647.8903 . www.pbsj.com