Item #07 Approval of Change Order No. 2 with Southern Site Works for Intersection Improvements
AGENDA ITEM COVER SHEET
Meeting Date: November 4, 2008
Item #
,
~!:
Contact Name:
Contact Number:
David Wheeler
407-905-3100,
ext. 1504
Reviewed By:
Department Director:
City Manager:
Subject: Change Order NO.2 with Southern Site Works for intersection improvements at West
Road/Ocoee Crown Point Parkway at Ocoee-Apopka Road in the Amount of $5,883.77
Background Summary:
Southern Site Works is presently under contract to the City of Ocoee to provide turn lanes and a new
traffic signal for West Road/Crown Point Parkway at Ocoee-Apopka Road as part of an ongoing Orange
County project to realign West Road and Ocoee Crown Point Parkway. The work has been completed,
although there was considerable delay related to accommodation of conflicting utilities. The proposed
change order will closeout the project by reconciling final unit quantities and recognizing the additional
work required to provide pedestrian access through the intersection, as jointly determined with Orange
County. The additional work, all of which was owner-directed, was the result of a cooperative effort
between Orange County and the City of Ocoee; Orange County also incurred charges related to these
improvements. The change order includes an official time extension of 82 days for the project; there are
no associated costs.
Issue:
The Engineering Department has proposed changes to the West Road/Ocoee Crown Point Parkway at
Ocoee-Apopka Road intersection improvements project and requests that the City Commission approve
Change Order NO.2 for this project with Southern Site Works.
Recommendations
The Engineering Department recommends that the City Commission approve Change Order No. 2 for
the additional work and increase the West Road realignment construction contract by $5,883.77, with an
adjustment to contract time to recognize the delays caused by the need to resolve utility conflicts. To
fund the change, staff recommends that the City Commission approve the reallocation of $5,883.77 in
Road Impact Fees from excess funds reserved for the Maguire Road at Moore Road intersection
improvement project and authorize the Mayor and City Clerk to execute the change order.
Attachments:
Change Order NO.2 between the City of Ocoee and Southern Site Works for the West Road at Ocoee-
Apopka Road intersection improvement project
Financial Impact:
The funding for this $5,883.77 change order will be financed by the existing allocation of Road Impact
Fees for a similar capital project located further south along the same roadway. The resulting small
reduction in remaining funds for that project is not anticipated to produce a shortfall for the continuing
construction program. There is no financial impact related to the extension of contract time.
Type of Item: (please ma/1( with an "x'J
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
Commission Approval
Discussion & Direction
For Cle/1('s Deat Use:
_____ Consent Agenda
_____ Public Hearing
_____ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
~1Qd-
N/A
N/A
N/A
2
SECTION 00842
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
CITY OF OCOEE
CHANGE ORDER NO.2
WEST ROAD REALIGNMENT PROJECT
DATE: October 27,2008
CONTRACTOR: Southern Site Works
AGREEMENT DATE: February 14,2008
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE
$402.823.58
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER
$419.501.28
The current CONTRACT PRICE including this CHANGE ORDER
$5.883.77
$425.385.05
Net Increase (Decrease) Resulting from this CHANGE ORDER
Original CONTRACT COMPLETION DATE:
July 10. 2008
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS
Julv 10. 2008
Net Increase Resulting from this CHANGE ORDER
82 davs
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER
September 30. 2008
West Rd. at Ocoee-Apopka Rd. Change Order #2
00842-1
030105
I. GENERAL
This change order is necessary to cover changes in the work to be performed under this Contract.
The GENERAL CONDITION, SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and all
parts of the Project Manual listed in Article 1, Definitions, of the GENERAL CONDITIONS apply to
and govern all work under this change order.
II. REQUIRED CHANGES
Reduce quantity of sidewalk installation; increase quantity of electrical conduit and pullboxes
installed; extend culvert; restripe crosswalk; extend contract time due to utility conflicts.
III. JUSTIFICATION
The sidewalk included in the original scope of work was installed by the developer and can be
deleted form this contract. New sidewalks and access ramps were required to redirect existing
sidewalks to the new pedestrian crossings across grass borders. One such sidewalk required that a
ditch culvert be extended and that the pedestrian crossing on Ocoee Crown Point Parkway be
restriped. Additional conduit and pullboxes were installed to relocate pedestrian signals to
accommodate new sidewalk access points at the intersection and utility conflicts.
IV. NARRATIVE OF NEGOTIATIONS
Costs are based on the original contract unit pricing and negotiations between the parties (5 and 6).
V. PAYMENT
Change Order Net Increase Net Increase
Description (Decrease Unit Unit Price
Item No. Quantity (Decrease) Price
Construct sidewalk
lA related to (160) Square Yard $41. 00 ($6,560.00)
development
Construct sidewalk
1B related to 60 Square Yard $41.00 $2,460.00
intersection
improvements
Furnish & install
2 underground 272 Linear Foot $6.12 $1,664.64
electrical conduit
3 Furnish & install 3 Each $364.71 $1,094.13
pullbox
Furnish & install
4 handicap access 7 Each $700.00 $4,900.00
ramp at crosswalk
5 Extend culvert 1 Lump Sum $2,000.00 $2,000.00
6 Furnish & install 1 Lump Sum $325.00 $325.00
crosswalk striping Total Net Increase (Decrease) Change Order No. 1 $5,883.77
West Rd. at Ocoee-Apopka Rd. Change Order #2
00842-2
030105
VI. APPROVAL AND CHANGE AUTHORIZA nON
This proposed change to the Contract is to be approved by the City of Ocoee Commission.
Acknowledgements:
The aforementioned change, and work affected thereby, is subject to all provisions of the original
contract not specifically changed by this Change Order. It is expressly understood and agreed that
the approval of the Change Order shall have no effect on the original contract other than matters
expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance ofthis Change Order, that the
adjustments in Contract Price and Time shown hereon constitute full and complete compensation and
satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a
result of this Change Order. No other claim for increased costs of performance or modifications of
time will be granted by the OWNER for the Work covered by this Change Order. The
CONTRACTOR hereby waives and releases any further claims for cost or time against the OWNER
arising from or relating to the matters or Work set forth or contemplated by this Change Order.
RECOMMENDED BY:
CITY OF OCOEE. FLORIDA
ACCEPTED BY:
By:
By:
Signature
Signature
Date:
Date:
Title:
Title:
APPROVED BY:
CITY OF OCOEE. FLORIDA
Owner
By:
Date
Attest:
FOR USE AND RELIANCE ONLY BY THE
CITY OF OCOEE, APPROVED AS TO FORM
AND LEGALITY THIS DAY OF
,20_.
APPROVED BY THE CITY OF OCOEE
COMMISSION IN A MEETING HELD ON
,20_UNDER
AGENDA ITEM NO.
By:
City Attorney
West Rd. at Ocoee-Apopka Rd. Change Order #2
00842-3
030105