Item #11 Approval to Reimburse Sandstone Builders, Inc. for Construction of Portion of Columbus Street as Road Impact Fee Credit
AGENDA ITEM COVER SHEET
Contact Name:
Contact Number:
David A. Wheeler, P. E.
407 -905-3100, ext. 1505
Meeting Date: November 4, 2008
Item # U
Reviewed By: ~ ~
Department Director: ~ r
City Manager: -----= - = _
Subject: Approval to Reimburse Sandstone Builders, Inc. for Construction of a Portion of
Columbus Street as Road Impact Fee Credit
Background Summary:
Sandstone Builders, Inc. purchased the property at the northeast corner of Maguire Road and Columbus Street
and constructed a 6,811 square foot commercial office/warehouse facility. During the development review
process the applicant was required to construct improvements to Columbus Street from Maguire Road east to
the portion constructed under the Fire Station project as part of their project. The portion of Columbus Street
included was across the frontage of the Sandstone property and across the drainage right-of-way owned by the
City. Approximately three years ago, during one of the meetings to discuss staff review comments on the
project, it was offered that the City could pay for the portion of Columbus Street where it crosses the drainage
right-of-way. Unfortunately, this concept was never memorialized as a condition of approval or in a developer's
agreement and approved at the time the project was approved by the City Commission. The construction of
project is complete and the developer has now requested reimbursement for that portion of Columbus Street
based upon that prior offer by staff.
The concept of the City paying for this portion of the road has been done previously on other projects (Le.:
widening of Blackwood avenue north of SR 50 and the turn lane on Maguire Road at SR 50). Typically these
improvements are paid for as Road Impact Fee credits not to exceed the amount of the Road Impact fees
collected for that project. The City always reserves the right to not pay for the improvements or have the
improvements constructed based upon the review of the contractor's bid proposal. The amount of the Road
Impact Fees collected for this project was $22,813.67.
The developer has submitted an invoice of $22,328.71 for rebuilding the portion of Columbus Street across the
right-of-way between his property and the Fire Station. Staff has looked at the invoice and backup
documentation provided and believes the representative cost should be $18,460.29. Staff does not agree with
the price for "Removal of Existing Road & Returning to Subgrade". This is basically removing the old road and
re-establishing the road subgrade elevation; no backup was provided as to the cost breakdown. Had staff been
provided the costs prior to construction, staff would have had similar comments on the costs. Although staff
differs lower on the cost for the road base, staff differs higher on the paving costs based upon our cost data.
Issue:
Approval for the City of Ocoee to reimburse Sandstone Builders, Inc. for the construction of the improvements
to Columbus Street in the area of the drainage right-of-way between the Sandstone property and the Fire
Station as a Road Impact Fee credit.
Recommendations
Staff recommends that the City Commission approve the reimbursement to Sandstone Builders, Inc. for the
improvements to Columbus Street at the drainage right-of-way in the amount of $18,460.29 from the Road
Impact Fee Account.
Attachments:
1) Invoice from Sandstone Builders, Inc.
2) Staff comparison of costs
Financial Impact:
The reimbursement can be from the Road Impact Account as a credit.
Type of Item: (please mark with an "x'7
_ Public Hearing
_ Ordinance First Reading
Ordinance Second Reading
Resolution
_ Commission Approval
Discussion & Direction
For Clerk's DeDt Use:
_____ Consent Agenda
Public Hearing
Regular Agenda
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by 0
~&
N/A
N/A
N/A
2
Sandstone Builders, Inc.
9117 Brookline Drive
Orlando, Florida 32819
CBC-1250028
Invoice
Date Invoice #
6/4/2008 2008-026
Bill To
City ofOcoee
150 N. Lakeshore Dr.
Ocoee. Fl 34761-2258
Attention: David Wheeler
Terms
Due on receipt
Description Amount
Road improvement/expansion reimbursement invoice 0.00
1- Removal of existing road and returning it back to the sub-grade 9,280.00
2- Limerock 299sq. yards @ $15.95 4,769.05
3- Maintenance of traffic/specialty 355.86
4- Compaction test 161.92
5- Re-direct piping 809.76
6- Curb setting labor 1.050.00
7 - Cement for curbs 12 yard 1.440.00
8- Asphalt paving @ 1.5" 1.837.67
9- Grass 400.00
10- Surveyor 200.00
Subtotal 20304.26
Contractor fees 2.024.45
Thank you for your business. Please remit to above address. I Balance Due $22328.71
Phone #
Fax#
407 -905-7858
407-905-7674
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COMPARISON of COSTS for COLUMBUS STREET
SANDSTONE OCOEE
Removal of Existing Road & Returning Back to the Subgrade $9,280.00
Demolition $2,500.00
Stabilized Subgrade 327.5 SY @ $7.50/sy $2,456.25
2 Limerock 299 SY @ $15.95/sy $4,769.05
Lmerock Base 243SY @ $9.80/SY $2,341.80
3 Maintenance of Traffic/Specialty $355.86 $355.86
4 Compaction Test $161.92 $161.92
5 Re-direct Piping $809.76 $809.76
6 Curb Setting Labor $1,050.00
7 Cement for Curbs 12 yds $1,440.00
Curb 197.5 LF@ $11.90/lf $2,350.25
8 Asphalt Paving @ 1.5 inches $1,837.67
Asphalt Paving 243SY @ $20.00/sy $4,860.00
9 Grass $400.00 $400.00
10 Surveyor $200.00 $200.00
Subtotal $20,304.26 $16,435.84
Contractor Fees $2,024.45 $2,024.45
TOTAL $22,328.71 $18,460.29
An independent take-off of the quantities for the construction of the Columbus Street extension was conducted
along with a site visit to verify the final roadway dimensions. The foIIowing is a list of the quantities used in
establishing an independent cost estimate of the improvements:
Stabilized Sub-base
Limerock Base
Asphalt pavement
Curb (special-miami)
327.5 S.Y.
62.9 C.Y.
22.3 Tons
197.5 L.F.
(243 S.Y.)
(243 S.Y.)
Referenced the FDOT Statewide Average Cost of Construction, Mar 08 - Aug 08 and local contractor
pricing on other development projects.