Item #15 Approval of MVP Grand Award Extension
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AGENDA ITEM COVER SHEET
Meeting Date: November 4, 2008
Item # -' 5'
Reviewed By:
Contact Name:
Contact Number:
Joy P. Wright, Community
Relations Manager
407-905-3100 ext. 1530
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Department Director: Cy c<=:r''''P t roo -7
City Manager: Robert D. Fran~
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Subject: Most Valuable Partnership Grant Extension
Background Summary:
The Most Valuable Partnership grant program cycle is open once per year in November and is funded for
$20,000. Ocoee neighborhood associations and civic groups are eligible to apply for MVP grants and may
be awarded up to $2,500 in matching grant funds.
Organizations that were awarded grant money were required to complete their improvement projects by
September 29, 2008 in order to receive their matching grant monies. Hope Charter School was awarded a
$2,500 Most Valuable Partnership Grant on February 19, 2008 to install new playground equipment. Hope
Charter School did not meet the September 29th deadline to complete their project due construction at their
school. Hope Charter School recently completed their project and installed the playground equipment.
Hope Charter is requesting that the City issue the $2,500 matching grant using monies from contingency.
See attached letter of request.
Issue:
Should the City Commission take $2,500 from contingency to issue Hope Charter School the matching
grant?
Recommendations:
Staff is recommending the City Commission use funds from contingency to issue Hope Charter School the
matching grant.
Type of Item: (please mark with an "x')
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
X Commission Approval
Discussion & Direction
For Clerk's Dept Use:
Consent Agenda
Public Hearing
Regular Agenda
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
N/A
N/A
N/A
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Hope Charter School
1550 East Crown Point Road
Ocoee, Florida 34761
September 25,2005
Joy P. Wright
Community Relations
City of Ocoee
150 N. Lakeshore Drive
Ocoee, Florida 34761
Dear Ms. Wright,
Thank you and the City of Ocoee for giving Hope Charter School the opportunity to
apply for the 2007-2008 MVP Award. Based on a call I received yesterday, September
24,2008, I understand that documentation for the award must be submitted by Monday,
September 29,2008. The purpose of this letter is to inform you of extenuating
circumstances we have had on our property, and to ask for an extension of thirty days.
Our original timetable had us ordering and installing our playground equipment by the
end of February, 2008. Before receiving word that we would be able to proceed with the
grant project, we embarked on a construction project to add a four classroom building to
this site for our High School students. Though the new building site is on the north side
of our existing building and the playground site is on the south side, the water main that
would have to be continued in order to provide water to the new building runs from the
southeast side of the propertyJ:o the southwest side. A water line around the west end of
the building to connect with'the new building would have to run through the area
designated for the playground equipment. Therefore, we felt the need to wait until that
project was permitted and completed before having the equipment shipped and installed.
Once the building project was finally completed on August 15, school was beginning
again, giving us the opportunity to proceed with our Change Drive. The Change Drive,
which ends tomorrow, September 30, is what will be used to fund the shipping and
handling charges as well as pay for the necessary mulch. Also, new parent and student
volunteers have been recruited for the build date we had chosen. We already have our
photographer available as well.
Because we were not aware of the September 29th deadline for completion, we had been
in contact with the playground equipment company earlier in the week, working through
the credit application in order to finalize our order, looking toward October 25 as our
build date. As stated above, High School student volunteers and parent volunteers have
been recruited, and the build will go on as scheduled. The equipment will arrive on
October 20, 2008. Because there is not available storage space for the equipment, we did
not want to have it shipped too far in advance of when it could be installed.
.<
Included with this letter is a picture of the build site, the mulch that has already been
secured, and a picture of and the receipt for our equipment. Though we are obviously
responsible for not checking with you to be sure of the final date for reporting (my
assumption was that it would be October 31, 2008 since the application deadline was
November 30, 2007), we are appealing to you to allow us the extra time to complete the
project in order to still receive the grant. If that is not possible, we will still continue with
the project. It was our hope upon completion, with your permission, to do a press release
in the West Orange Times higWighting not only the great project, but the generous grant
from the City- of Ocoee making it possible. I would ask that our request for an extension
of 30 days be considered. Thank you for all you have done in making this grant available
to us. We will be awaiting your decision. I can be reached at 407-656-'4673 or office
@hopecharter.org.
Sincerely,
~
Crystal Yoakum
Director, Hope Charter School
PLA YMORE
10271 Deer Run Fanns Road, Suite 1
Fort Myers. FL 33966
(239) 791-2400 (239) 791-2401 fax
(888) 886-3757 toll free
WNW.playmoreonline.com
09/29/08
Job Number: 959
Revision:
_ r
Recreational
Products & Services
Client Hope Charter Schoo
1550 East Crown Point Rd.
Ocoee FL 34761
Job: Rockblocks
1550 East Crown Point Rd
Ocoee FL 34761
Dawn Bums
407-656-4673
Sales Rep: Anne Kennedy-Kreiger
Tenns: Due IMth Order
Item
Description
Quantity
Cost
Subtotal
1 Equipment
Challenger Custom Play Structure. PFS-804 Rockblocks.
Discount Fun for Sale Discount, Expires 9-29-08.
ZZXX141 0 6' Perm Bench Pvc Planks & Frame
Discount FREE ITEM (Bench), Fun for Sale Discount, Expires 9-29-08.
1 $7,309.00 $7,309.00
~ 1 $2.210.00 -$2,210.00
1 $370.25 $370.25
-1 $370.25 -$370.25
Subtotal: $5,099.00
$641.00 $641.00
Subtotal: $641.00
Grand Totals: $5,740.00
2 Freight
Freight Playwor1d Freight to Ocoee, Fl 34761.
v
Notes: SAFETY SURFACING AND INSTALLATION PROVIDED BY OTHERS.
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