Item #06 Approval of Utility Department's New Equipment Purchase for FY 2008-09
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AGENDA ITEM COVER SHEET
Meeting Date: November 18, 2008
Item # b
Contact Name:
Contact Number:
Stephen C. Krug
6002
Reviewed By:
Department Director:
City Manager:
Subject: Approval of Utility Department's New Equipment Purchase for FY 2008/09.
Background Summary:
The budget for Fiscal Year 08/09 includes the purchase of a replacement vehicle for the Utility
Department's truck #803, a 1996 Ford F-350 with 105,000 miles. The Florida Sheriff's
Association/Florida Association of Counties Purchasing Contract, other governmental agency bids and
local vendor's bids were reviewed for the best pricing available for a replacement.
Issue:
Authorization is needed to piggyback on the Florida Sheriffs Association/Florida Association of Counties
Purchasing Contract No.: 08-16-0908 for the purchase of a 2009 Ford F350 4x4 utility truck with box
mounted lifting crane per the attached quote from Duval Ford Government Sales.
Recommendations
Staff recommends that the City Commission approve the purchase of a 2009 Ford F350 4x4 utility truck
with box mounted lifting crane per the attached quote from the Florida Sheriff's Association/Florida
Association of Counties Purchasing Contract No.: 08-16-0908 provider, Duval Ford Government Sales,
for a total of $49,477.00.
Attachments:
Vendor quote from Duval Ford, Replacement Vehicle Request Form & City Requisition PW002773.
Financial Impact:
The cost of this vehicle is adequately funded in account line 401-533-00-6400.
Type of Item: (please mark with an "x'J
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
x Commission Approval
Discussion & Direction
For Clerk's Deot Use:
_ Consent Agenda
_ Public Hearing
_ Regular Agenda
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
J/M-
N/A
N/A
N/A
CITY OF OCOEE
Duval Ford
5203 Waterside Drive; Jacksonville, FL 32210
Richard Tackett
904.381- 6555
Fax: 9043876816
rtackett(!!lduvalfordcom
GOVERNMENT SALES
Contact
Org
Phone
Fax
em ail
Bill Simmons
CITY OF OCOEE
407-4278127
l;lJ1tt1im;;,li!lI!l~rtlfO QI:iUf; ," riv:erls~l!lde~i.>t:;;i';p!:,i1>'i Hll$~fl!lWAIQ.e:;';;;i"
Color lights
lenses
We apprec/ateyour InttFest In tilt 2009 Florida Sheriff's Association! Florida Association of
Counlirs Purchaseinll Contract Listed below are the Items we discussed.
. SPEC 39
99R44B
3K
AC4000
9SB
DAS
531 HDW
W90
10/8120083:29 PM
Item
2009 FORD F350 CHASSIS DRW 4X4
DIESEL ENGINE
THIRD KEY
4000# AUTOCRANE EH, MANUAl. OUTRIGGERS AND REINFORCEMENT
9' SERVICE BODY
DUAL AMBER BEACON
TRAILER TOW PACKAGE
90 WAIT CORNER STROBES
Agency must specify Exterior Color Quantity 1
.. . . .. . . . .. '. . .
Price
$ 20,638.00
$ 6,545,00
$ 89.00
$ 14,895,00
$ 5,791.00
$ 354,00
$ 680,00
$ 485,00
$ 49,477.00
OCOEE CRANE TRUCK,xls
tfO 1- 5 33- 00 - Lo~()()
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Form FSD-002 t.s) 1 gV
New & Replacement Vehicle Request Form
Department ofPubIic Works
Fleet Maintenance Division
Date: 10/20/2008 DepartmentJDivision:
Director: Charles Smith
Utilizes Fiscal Year: 08/09
o New
I:8J Replacement. Replaces vehicle #803 brand: Ford model: F-350 Year: 1996 miles: 105.000
Vehicle Tvpe
o Passenger
o Police
o Light Truck
o Small SUV
o Large SUV
o Mini-van
o Full size Van
I:8J Heavy Pick-up Truck (over 1 ton)
o Other, describe _
Heavv Type & Eauipment
o Dump Truck Yards
o Small Tractor
o Large Tractor
o Small Loader
o Large Loader
o Backhoe
o Bobcat
o Other, describe
SoeclaI Bodv TvDe
o Standard
I:8J Utility
o Other, describe:
With box mounted lifting crane,
Eauioment & Attachment List
I. 5.
2. ~
l. 7
4. 8.
9,----
10.
II.
12.
Justification:
Replacing vehicle 803 a 1996 F-350 which is at the end of it serviceable life. The new truck will be used to pull lift
station pumps as well as the normal duty assigned. )
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Do Not Write Below Line
FSD Review Date:
o Approve 0 Deny 0 Need Additional Information:
Reasons for denial:
Total Vehicle Cost: $
Bid Information 0 Enclosed 0 Not Enclosed
City Manager Approval:
Date submitted to Finance:
10/22/08 10:00:21
rq160-1s
REQUISITION DETAIL
FOR PW002773
Page
DLOVE
1
Initiator: Debbie Love
Created: 10/22/08
Last Action: Debbie Love
On: 10/22/08
Fiscal Yr:2009
Status: Initial
Possession Of: Debbie Love
Req. Total: 49,477.00
Message:
LINE DESCRIPTION
QTY
UNIT PRICE
EXTENDED VENDOR/GL#
------------------------------------------------------------------------------------------------------------------------------------
1 2009 FORD F350 CHASSIS DRW 4X4 1.00 EA 20,638.0000 20.638.00 6180 : DUVAL FORD CO.
GL: 401-533-00-6400
2 SPECIFICATION # 39
3 99R44B DIESEL ENGINE 1.00 EA 6,545.0000 6.545.00 6180:DUVAL FORD CO.
GL: 401-533-00-6400
4 3K THIRD KEY . 1. 00 EA 89.0000 89.00 6180 : DUVAL FORD CO.
GL: 401-533-00-6400
5 AC4000 4000# AUTOCRANE 1. 00 EA 14.895.0000 14,895.00 6180:DUVAL FORD CO.
GL: 401-533-00-6400
6 Ea, MANUAL OUTRIGGERS AND
7 REINFORCEMENT
8 9SB 9' SERVICE BODY 1.00 EA 5,791.0000 5,791.00 6180:DUVAL FORD CO.
GL. 401-533-00-6400
9 DAS DUAL AMBER BEACON 1. 00 EA 354.0000 354.00 6180:DUVAL FORD CO.
GL: 401-533-00-6400
10 531 HOW TRAILER TOW PACKAGE 1.00 EA 680.0000 680.00 6180,DUVAL FORD CO.
GL: 401-533-00-6400
11 W90 90 WATT CORNER STROBE 1.00 EA 485.0000 485.00 6180 : DUVAL FORD CO.
GL, 401-533-00-6400
12 EXTERIOR COLOR : WHITE
--------..._----
49,477.00
..............
DATE/
FROM NOTES
10/22/08
DLOVE
REPLACEMENT VEHICLE
CONTRACT # 08 16 0908
DATE
HISTORY
10/22/08 9:23 am Created By. Debbie Love