Item #08 Award of Windstone Retrofit and Forest Trail Extension Reclaimed Water
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QCO,EE
AGENDA ITEM COVER SHEET
Meeting Date: November 18, 2008
Item # 8
Contact Name:
Contact Number:
David Wheeler
407-905-3100,
ext. 1504
Reviewed By:
Department Director:
City Manager:
p.-)j t. ;,;;1
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Subject: Award of Windstone Retrofit and Forest Trail Extension Reclaimed Water System design
services contract to the firm of Inwood Consulting Engineers, Inc., in the amount of $34,605.00.
Background Summary:
The FY 2009 budget includes funds for the retrofit construction of a reclaimed water system within the
Windstone Subdivision with an extension across Clarcona-Ocoee Road to serve the Forest Trail
Subdivision, which already has a reclaimed water distribution system. The location of the project is
described on the attached map. A City of Ocoee reclaimed water main presently extends to near the
western end of the Windstone Subdivision on Grapevine Crest. The southern end of the Canyon Trail
Ln. main will be designed to extend in the future to serve the Sawmill Subdivision, while the northern end
will cross Clarcona-Ocoee Rd. and connect to the reclaimed water distribution system already in place in
the Forest Trail Subdivision. (The reclaimed system is presently connected to an Orange County potable
water main.)
The project area will be impacted by widening of the Clarcona-Ocoee Rd. by Orange County in 2009.
The firm of Inwood Consulting Engineers, Inc., has been retained by Orange County to design the road
project. The City of Ocoee plans to coordinate the reclaimed water system construction with Orange
County's roadway construction as a way of reducing potential conflicts and costs. It is equally logical to
combine the engineering work, especially given that Orange County will soon put the road construction
project out for bid. Having one engineering firm do both projects in the same construction area will
reduce the cost of design and facilitate coordination of the two projects.
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Issue:
The Engineering Department has proposed to use the firm designing the Clarcona-Ocoee Road
Widening Project to also design the intersecting City reclaimed water system extension, and requests
that the City Commission approve the Inwood Consulting Engineers, Inc., price proposal.
Recommendations
The Engineering Department recommends that the City Commission approve the proposal of Inwood
Consulting Engineers, Inc., to design the Windstone Retrofit and Forest Trail Extension Reclaimed Water
System and authorize staff to take the actions necessary to procure these services. To fund the work,
staff recommends that the City Commission approve the commitment of $34,605.00 in budgeted
Wastewater Operating funds, authorize the Mayor and City Clerk to accept the proposal, and direct the
Finance Department to issue the required purchase order.
1
Attachments:
Project map and proposal submitted by Inwood Consulting Engineers, Inc. The proposal-+ separately
lists the cost of each project component and the related surveying work.
Financial Impact:
The funding for the $34,605.00 purchase order will be financed by budgeted Wastewater Operating
funds designated for the extension of the City's reclaimed water distribution system.
Type of Item: (please mark with an 'x'J
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
Commission Approval
Discussion & Direction
For Clerk's Deot Use:
_____ Consent Agenda
_____ Public Hearing
_____ Regular Agenda
Original Document/Contract Attached for Execution by City Clerk
== Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
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N/A
N/A
N/A
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November 10, 2008
OCE-002-02
AI Butler, AICP, M. Eng.
eLP. Manager
City of Ocoee
150 North Lakeshore Drive
Ocoee, Florida 34761
Re: Clarcona-Ocoee Road - Reclaimed Water Main Crossing and Windstone Subdivision
Dear Mr. Butler,
Please find attached Inwood Consulting Engineers' revised proposals for the Reclaimed Water Main
Crossing of Clarcona-Ocoee Road and the Windstone Subdivision Reclaimed system design. The scope of
services is outlined within the manhour estimates and illustrates our staffing proposed for this assignment.
These proposals have been revised from previous ones to more closely reflect the work effort anticipated
for these projects.
Thank you for the opportunity to provide these services and we look forward to serving the City on these
projects.
Very truly yours,
INWOOD CONSULTING ENGINEERS, INC.
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David G. Coleman
Vice President
Clarcona-Ocoee Road
Reclaimed Water Main Crossing Proposal
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TABLE 2
CLARCONA-OCOEE ROAD
RECLAIMED WATER MAIN CROSSING
CITY OF OCOEE, FLORIDA
Task Description Prine. PM SE Enn Desinner CADD Cler Total
A. CLARCONA-oCOEE ROAD CROSSING AT FOREST TRAILS
1.0. PRELIMINARY DESIGN PHASE
1,1 Data Collection - Field & Plans Review of existing Reuse Main in Forest Trails 1 1 2
1,2 Digitize Data from Foresl Trails plans (Assumes no survey) 4 4
2.0 FINAL DESIGN PHASE
Complele final design and prepare construction drawings (60%, 90%, 100% &
2,2 Final Submittals)
Plan Sheets - General Notes, Summary of Pay Items, Mise, Details, Standard
Delails, & Geotech Info (2 sheets) 1 3 6 10
Plan and Profile sheets (2 sheets at 20' scale) 2 16 4 22
2,3 Preparation of Specifications and Estimate of Probable Construction Cost 1 2 3
2.4 Permitting - Orange County RfW Utilization - no FDEP permitting assumed 1 2 2 5
2,5 Coordination/Meetinos (1 meetino at 4 hours wilh Countvl 2 2
2,6 Public Meetings or Involvemenl (assumes none is necessarv) 0
TOTAL MAN HOURS 8
0 0 24 0 16 0 48
Scope of Work and Manhour Estimate
TABLE 3
SUMMARY OF OTHER DIRECT COSTS (Lump Sum)
CLARCONA-OCOEE ROAD
RECLAIMED WA TER MAIN CROSSING
CITY OF OCOEE, FLORIDA
Total Unit Total
Description Quantity Units Cost Cost
Reproduction
Photocopies 600 each $ 0.10 $ 60
Blueprints 48 each $ 1.25 $ 60
1/2-size Computer Plots 0 each $ 5.00 $ -
Full-size Computer Plots 24 each $ 8.00 $ 192
Full-size Mvlar Plots 4 each $ 15.00 $ 60
Subtotal - Reproduction $ 372
Computer Services
EnQineerinQ hours $ 14.00 $ -
CAD DraftinQ hours $ 10.00 $ -
Document Processing hours $ 5.00 $ -
Subtotal - Computer Services $ -
Mileage $ -
Postaae, Freiaht, Courier $ -
Miscellaneous (permit fees) $ -
TOTAL - Clarcona-Ocoee Road Crossing $ 372
Windstone Subdivision
Reclaimed Water System Proposal
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TABLE 2
RECLAIMED WATER MAIN AND DISTRIBUTION SYSTEM
WINDSTONE SUBDIVISION
CITY OF OCOEE, FLORIDA
Task Description PM Ene CADD Cler Total
A. WINDSTONE SUBDIVISION
1.0. PRELIMINARY DESIGN PHASE
Data Collection and Review - Get soils info from Subdivision plans and Other
1,1 design data/standards from City 4 4
1.2 Coordination of Survey Services 1 1
1,3 Preparation of Preliminarv Svstem Lavout (Approximate Iv 30% Plans) 2 8 6 0 16
2.0 FINAL DESIGN PHASE
Complete final design and prepare construction drawings (60%, 90%,100% &
2,2 Final Submittals)
Cover Sheet, General Notes, Summary of Pay Items, Quantity Tabulation, &
Project Layout (5 sheets) 1 8 16 25
Plan and Profile sheets (8 sheets at 20' scale) 8 32 40 80
Geotechnical Sheet 2 4 6
Miscellaneous/Standard detail sheets (3 sheets) 2 6 8
2,3 Preparation of Specifications and Estimate of Probable Construction Cost 2 12 6 20
2.4 Permitting - Not Necessary (Assumes this is under City's Existina Permit) 0
2,5 Coordination/Meetings (3 meetinas at 2 hours each) 6 6 2 14
2,6 Public Meetinas or Involvement (assumes none is necessary) 0
3.0 BIDDING PHASE
3,1 Bidders Questions and Addenda 2 4 6
TOTAL MANHOURS
22 78 72 8 180
Scope of Work and Manhour Estimate
TABLE 3
SUMMARY OF OTHER DIRECT COSTS (Lump Sum)
RECLAIMED WATER MAIN AND DISTRIBUTION SYSTEM
WINDS TONE SUBDIVISION
CITY OF OCOEE, FLORIDA
Total Unit Total
Description Quantity Units Cost Cost
Reproduction
Photocopies 1,800 each $ 0.10 $ 180
Blueprints 204 each $ 1.25 $ 255
1/2-size Computer Plots 0 each $ 5.00 $ -
Full-size Computer Plots 102 each $ 8.00 $ 816
Full-size Mylar Plots 17 each $ 15.00 $ 255
Subtotal - Reproduction $ 1,506
Com puter Services
EnQineerinQ hours $ 14.00 $ -
CAD Draftinq hours $ 10.00 $ -
Document Processinq hours $ 5.00 $ -
Subtotal - Computer Services $ -
Mileage $ -
Postage, Freight, Courier $ -
Miscellaneous (permit fees) $ -
TOTAL - Windstone Subdivision $ 1,506
James M. Dunn, II, P.S.M.
Brian R. Garvey, P,E,
Gary B. Krick, P.S.M.
Myron F, Lucas. P,S,M,
Thomas K, Mead, P,S,M,
Timothy 0, Mosby, P,S,M,
James L. Petersen, P,S,M,
Larry W, Prescott, P,S,M,
William C, Rowe, P,S,M,
George E, Snyder, P,S,M,
Tony G, Syfrett, P,S,M,
.a
T, Wayne Yongue, P,S,M,
Roger Lonsway, P,S,M, (Retired)
Steven L. Anderson, Jr., S,I.T,
Brad J, Lashley, S,I.T.
Abraham I. Remchuk, S,I.T.
Donna L. Canney, C,S,T, IV
Frank B, Henry, C,S,T, IV
David M, Rentfrow, C,S,T. IV
Margarita Slavkova,C,S,T, IV
Celeste 8, van Gelder, C,S,T. IV
SOUTHEASTERN SURVEYING & MAPPING CORP.
SURVEYING FLORIDA SINCE 1972
Land Surveying & Mapping Services' Sub-Surface Utility Designation & Location Services' GPS Asset Inventories' Geographic Information Systems
November 8, 2008
Via E-mail: dcoleman{tV.inwoodinc.com
Mr. David G. Coleman, P.E.
Principal
Inwood Consulting Engineers, Inc.
3000 Dovera Drive, Suite 200
Oviedo, Florida 32765
RE: Windstone Reuse Main / Ocoee, FL
Winds tone at Ocoee - Phases 1 & 2
Sections 33 & 34, Township 21 South, Range 28 East, Orange County, Florida
Dear Mr. Coleman,
We are pleased to submit our Proposal for surveying services on the above referenced project.
SCOPE OF WORK:
Provide Surveying Services in accordance with Chapter 61 G 17 -6 F .A.C. to include the following:
1. Locate all improvements and utilities, as evidenced by above ground features or as
marked by the designated utility company representative.
2. Obtain spot elevations on natural ground and existing improvements suitable for
interpolation of one foot contours to be shown on the final drawing.
3. Establish the limits of roadway rights of way based on record plats, recovered
monumentation and occupation.
4. Establish a minimum of (2) site benchmarks per street based on vertical values
illustrated on As-Built Plans for the subdivision.
5. Roadway Topographic coverage will be limited to the full R/W plus the 10 foot wide
adjacent easement within the Windstone at Ocoee Phases I & 2 Subdivisions
(approximately 4,700 linear feet). Only surface features will be included in the
survey effort as sub-surface improvements will be extracted from as-built plans by
the design engineers.
OFFICE 6500 All American Boulevard, Orlando, Florida 32810' Phone: 407.292,8580' Fax: 407.292,0141 . e-mail: infol1i>.southeastemsurvevinQ,com
LOCATIONS 1130 Highway 90, Chipley, Florida 32428' Phone: 850,638,0790' Fax: 850,638.8069 . e-mail: infol1i>.southeastemsurvevinQ,com
141 NE Range Avenue. Suite A, Madison, Florida 32340-2456 . Phone: 850,253.0202 . Fax: 850,253,0203 . infol1i>.southeastemsurvevino,com
Page 2
Mr. David G. Coleman, P .E.
The final product will be two (2) certified prints and an electronic file on disk for your use.
Our fee for the above referenced work is outlined on the attached fee schedule.
We anticipate completion of the above described work within four (4) weeks after receipt of a
written notice to proceed. Payment is expected within thirty (30) days from date of invoice.
We look forward to the opportunity to work with you on this project.
Sincerely,
(7a.w
James L Petersen, P.S.M.
Vice President / Project Manager
JLP:jlp
If your firm requires a contract to be in place, a PROFESSIONAL SERVICES AGREEMENT will
need to be furnished to Southeastern Surveying and Mapping Corporation in lieu of your signature
of approval. No work will be commenced prior to the acceptance of said agreement in writing by
both parties. AN AGREEMENT/CONTRACT WILL NOT BE ACCEPTED AFTER THIS
PROPOSAL LETTER HAS BEEN SIGNED AND WORK HAS COMMENCED.
If the above scope, period of service and method of compensation meets with your approval, please
execute below and fax to Southeastern Surveying & Mapping Corp. as notice to proceed along with
the notice of commencement.
ACCEPTED BY:
Authorized Signature
Printed Name
Date
Title
The person signing this Acceptance Statement has the legal authority to bind this firm to the
terms of this proposal and has read and agrees to the terms ofthis proposal, and additionally
has the legal authority to guarantee payment for the tasks completed under this agreement.
OFFICE 6500 All American Boulevard, Orlando, Florida 32810' Phone: 407,292,8580' Fax: 407,292,0141' e-mail: info@southeastemsurvevinq,com
LOCATIONS 1130 Highway 90, Chipley, Florida 32428 . Phone: 850,638,0790 . Fax: 850.638,8069 . e-mail: info@southeastemsurvevinq,com
141 NE Range Avenue, Suite A, Madison, Florida 32340-2456' Phone: 850,253,0202' Fax: 850,253,0203' info@southeastemsurvevinQ,com
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