Item #04 Approval of Edward Bryne Memorial Competitive Grant Program
Page I of2
fev~sed
AGENDA ITEM COVER SHEET
Meeting Date: April 21, 2009
Item # 4
Contact Name:
Contact Number:
C. Brown
X 3021
Reviewed By:
Department Director:
City Manager:
c. Brown fJ
~.
--.......
Subject: Edward Byrne Memorial Competitive Grant Program Category IV: Hiring Civilian Staff
in Law Enforcement
Background Summary:
The police department is requesting permission to apply for two civilian positions through the Edward Byrne
Memorial Competitive Grant Program Category IV: Hiring Civilian Staff in Law Enforcement. The grant award
is for a period not to exceed 24 months. The department will utilize the grant's Category IV to create two new
civilian positions that would allow sworn police officers to be more available on the streets to prevent crime.
Issue:
Should the Honorable Mayor and the Board of City Commissioner accept the Ocoee Police Department's
request to apply for the Edward Byrne Memorial Competitive Grant Program Category IV: Hiring Civilian Staff
in Law Enforcement?
Recommendations
Staff respectfully recommends that the Honorable Mayor and Board of City Commissioners approve the Ocoee
Police Department's request to apply for the Edward Byrne Memorial Competitive Grant Program Category IV:
Hiring Civilian Staff in Law Enforcement.
Attachments:
Grant
Financial Impact:
The Edward Byrne Memorial competitive Grant Program Category IV: Hiring Civilian Staff in Law
Enforcement will pay 100% of the salary, benefits, equipment, and uniforms for two civilian positions for two
years ($224,574.00).
Ty pe of Item: (please mark with an "x')
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
x Commission Approval
Discussion & Direction
EQe Clerk's Deat Use:
Consent Agenda
Public Hearing
Regular Agenda
Original DocumenVContract Attached for Execution by City Clerk
Original DocumenVContract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by 0
~
N/A
N/A
N/A
file:IIY: \Police \04- 21-09\SR _ CivilianBymeGrant2 009 .htm
4/21/2009
Page 2 of2
City Manager
Rob~rtEmIlk
center of GOOd L .
./iff.""''''-
9-~~~
Commissioners
Gary Hood, District 1
Rosemary Wilsen, District 2
Rusty Johnson, District 3
JodK~ller, District 4
Mayor
S. Scott Vandergrift
STAFF REPORT
TO:
The Honorable Mayor and City Commissioners
FROM:
Charles J. Brown, Chief of Police
DATE:
April 15, 2009
RE:
Law
Edward Byrne Memorial Competitive Grant Program Category IV: Hiring Civilian Staff in
Enforcement
ISSUE:
Should the Honorable Mayor and the Board of City Commissioner accept the Ocoee Police Department's
request to apply for the Edward Byrne Memorial Competitive Grant Program Category IV: Hiring Civilian Staff
in Law Enforcement?
BACKGROUNDmI~C~S~O~l
The Ocoee Police Department is requesting permission to apply for two civilian positions through the Edward
Byrne Memorial Competitive Grant Program Category IV: Hiring Civilian Staff in Law Enforcement.
Applications solicited under this grant are to hire civilian staff in law enforcement agencies. Personnel in this
category include but are not limited to civilian crime and intelligence analysts, dispatchers, and training staff to
support sworn law enforcement with the goal of making sworn law enforcement more available on the street in
an effort to reduce and prevent crime. Personnel in this category may not be used for administrative or clerical
support.
The department will utilize the monies from the grant to increase the current number of Community Service
Aides (CSA's) from two to four. This grant would in effect place two more officers on the streets without the
total expenses, training, equipping and other issues that come along with officer positions.
The amount will be determined by what is available under this Recovery Act Byrne Competitive Grant Program
solicitation. The amount requested is $224,574.00. The project start date should be on or after July 31, 2009.
The project period for awards under this program is up to 24 months and no funding beyond the 24-month
project period is anticipated.
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BJA FY 09 Recovery Act Edward Byrne Memorial
Competitive Grant Program: Hiring of Civilian Law
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Overview
This handbook allows you to complete the application process for applying
to the BJA FY 09 Recovery Act Edward Byrne Memorial Competitive Grant
Program: Hiring of Civilian Law Enforcement (Support Personnel). At the
end of the application process you will have the opportunity to view and
print the SF-424 form.
*Type of Submission
~j;;~ Application ".;~ Preapplication
r;l'Ji
Construction Construction
~~~ Application Non- m.i~~ Preapplication Non-
Construction Construction
*Type of Application New ,j
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.,
If Revision,select appropriate Type of Revision
option
If Other, specify
*Is application subject to review by l!';~ Yes This preapplieation/application was made available to
"""1'
state executive order 12372 process? Il"j!
the state exeeutive order 12372 process for review on
April 27 i 2009
m~;~ No Program is not eovered by E.O. 12372
m;!;~ N/A Program has not been selected by state for review
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BJA FY 09 Recovery Act Edward Byrne Memorial
Competitive Grant Program: Hiring of Civilian Law
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Correspondence
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Overview Verify that the following information filled is correct and fill out any missing
information. To save changes, click on the "Save and Continue" button.
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*Is the applicant
delinquent federal ~~;? Yes 1"'::11 No
on any i:!!:;llf
debt
* Employer Identification .- ................. - 16019765
59
Number (EIN) --. --...........................-..--......
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*Type of Applicant Municipal
Type of Applicant ................. ....-- ....
(Other) : .Mm........___....._..___.__..._._..._...___......................... .............................-..--.-.......-......---
.......--.. -' ----..........-...--....- .-- ...-,
*Organizational Unit Police Department
............
*Legal Name (Legal City of Ocoee
Jurisdiction Name)
*Vendor Address 1 150 North Lakeshore DI
... ........
............. .........
Vendor Address 2
----.--..... .....--..-..........-....- .............----.-.-
*Vendor City Ocoee
-- ........ .... ...........--.---...... moo
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Vendor County/Parish
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*Vendor State Florida
.... ................................-- _......m.... ....-... ..............--...... ....................... ....mm.......__ .................
.............. -- ._.mm............_......
*Vendor ZIP 34761 - 2216 Need helD for ZIP+4 ?
.... ,
Please provide contact information for matters involving this application
""
*Contact Prefix: Mr.
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Contact Prefix (Other) :
...... ..... .......... ...........
............ .... n........
*Contact First Name: Steve I
I.... ...
Contact Middle Initial:
.............
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*Contact Last Name: Goclon
................. ............_-_........-....... ....mm...........................
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Contact Suffix: Select a Suffix
....- ...... ........-. .............. -.- .
Contact Suffix (other) :
...........--..-........ ....... -......................... .........-.-.-
*Contact Title: Deputy Chief
*Contact Address Line 1: 150 North Lakeshore Drive
..........
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BJA FY 09 Recovery Act Edward Byrne Memorial
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Correspondence
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Project Information
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Make Sworn Law Enforcment Officers More Availability on
the Streets
.~!'::rea~.!'::ffec:t_~9..~y~~Clj~~_,__m__
Training, Operations
Proposed Project
*Start
Date
* End Date
*Congressional Districts of
Project
*Estimated Funding
Federal
Applicant
State
Local
Other
Program Income
TOTAL
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Congressional District 01, FL
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4/15/2009
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Assurances and Certifications
To the best of my knowledge and belief, all data in this
applicationjpreapplication is true and correct, the document has been duly
authorized by the governing body of the applicant and the applicant will
comply with the attached assurances if the assistance is awarded.
Your typed name, in lieu of your signature represents your legal binding
acceptance of the terms of this application and your statement of the
veracity of the representations made in this application. The document has
been duly authorized by the governing body of the applicant and the
applicant will comply with the following:
1. Assurances
2. Certifications Regarding Lobbying; Debarment. Suspension and Other
Responsibility Matters: and Drug-Free Workplace requirements.
If you are an applicant for any Violence Against Women grants, this
includes the Certification of Compliance with the Statutory Eligibility
Requirements of the Violence Against Women Act.
* Prefix: Mr. !~i~
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Prefix (Other) :
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* Address Line 1: 150 N. Lakeshore Drive
-........-...............-....... .........-......-- ... .................--..... ..................-..,
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Address Line 2:
.................~.-..... ............-........-."...... ....................-......... ....
*City: Ocoee
County:
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*State: Florida
...... .... . .... .. ...
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*Zip Code: 34761 - 2216
...............
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BJA FY 09 Recovery Act Edward Byrne Memorial Competitive Grant Program: Hiring 0... Page 1 of 2
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Application
BJA FY 09 Recovery Act Edward Byrne Memorial
Competitive Grant Program: Hiring of Civilian Law
Enforcement (Support Personnel) 2009-F6548-FL-SU
Correspondence
Switch to ...
Review SF-424 Print a Copy
Application Handbook
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APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier
FEDERAL ASSISTANCE
1. TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier
STATE
Application Construction
4. DATE RECEIVED BY Federal Identifier
Preapplication Construction FEDERAL AGENCY
5.APPLICANT INFORMATION
Legal Name Organizational Unit
City of Ocoee Police Department
Address Name and telephone number
of the person to be contacted
150 North Lakeshore Drive on matters involving this
Ocoee, Florida application
34761-2216
Goclon, Steve
(407) 905-3100
6. EMPLOYER IDENTIFICATION NUMBER (EIN) 7. TYPE OF APPLICANT
59-6019765 Municipal
8. TYPE OF APPLICATION 9. NAME OF FEDERAL AGENCY
New Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF
APPLICANT'S PROJECT
NUMBER: 16.808
Make Sworn Law Enforcment
CFDA TITLE: 16.808 - Recovery Act Byrne Competitive Officers More Availability on the
Streets
12. AREAS AFFECTED BY PROJECT
Training, Operations
13. PROPOSED PROJECT 14. CONGRESSIONAL
Start Date: August 01, 2009 DISTRICTS OF
End Date: September 30, 2012
a. Applicant
b. Project FL08
15. ESTIMATED FUNDING 16. IS APPLICATION SUBJECT
Federal $283,936 TO REVIEW BY STATE
EXECUTIVE ORDER 12372
Applicant $0 PROCESS?
State $0 This preapplication/application
was made available to the state
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I nlPLmQliQ[)
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BU.dg.eLClJld
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BJA FY 09 Recovery Act Edward Byrne Memorial
Competitive Grant Program: Hiring of Civilian Law
Enforcement (Support Personnel) 2009-F6548-FL-SU
Correspondence
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Budget and Program Attachments
This form allows you to upload the Budget Detail Worksheet, Program
Narrative and other Program attachments. Click the Attach button to
continue.
Click on the Attach Button to upload an attachment
li~!mw) ;:,u !l t I I III I! 1111 H!!~~~~j
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4/13/2009
Ocoee Police Department
Recovery Act; Edward Byrne Memorial Competitive Grant Program: Category IV
Abstract
Applicant:
Ocoee Police Department
150 N. Lakeshore Drive
Ocoee, FL 34761
Project title:
"Make Law Enforcement Officers More Available on the Streets Project"
Amount Requested:
$283,936
Statement of Problem
Currently, the Ocoee Police Department utilizes sworn police officers to complete tasks
that can be effectively accomplished by civilian employees. This reduces the number of
officers on the streets to combat violent crime. The Ocoee Police Department would like
to use the Edward Byrne Memorial Competitive Grant Program Category IV: Hiring of
Civilian Staff in Law Enforcement Agencies to achieve two goals: 1) create two new jobs
which will allow for the completion of the second goal; and 2) utilizing the sworn
officers currently in those positions to address crime. The department has identified an
area where hiring civilian personnel will achieve these goals. The major deliverables of
the project are the creation of additional jobs in the department and increase the effective
use of sworn personnel. The Ocoee Police Department will add two additional
Community Service Aides.
The proposed grant is to pay 24 months salary and benefits as well as purchase uniforms
and equipment for the two new civilian positions. The department's proposed "Hiring
Civilian Staff to Increase Law Enforcement Officers Project" is designed to increase the
efficient use of the current allotment of sworn officers by hiring civilians to complete task
not requiring a law enforcement certification. Ocoee Police Department wishes to start
the project on August 1, 2009. This date is pending the date notification of the grant
award so proper posting and backgrounds can be completed.
Ocoee Police Department
Recovery Act; Edward Byrne Memorial Competitive Grant Program: Category IV
Narrative
Statement of Problem
Currently, the Ocoee Police Department utilizes sworn police officers to complete tasks
that can be effectively accomplished by civilian employees. This reduces the number of
officers on the street to combat violent crime. The Ocoee Police Department will utilize
Edward Byrne Memorial Competitive Grant Program Category IV: Hiring of Civilian
Staff in Law Enforcement Agencies to achieve the goals of creating jobs and increase the
use of sworn law enforcement officers to address crime. The department has identified
an area where hiring a total of two civilian employee will achieve this goal. The
objective is to expand the current number of Community Service Aides (CSA) from two
to four.
The proposed grant is to pay 24 months salary and benefits as well as purchase
equipment and uniforms for the two new civilian positions. The department's proposed
"Hiring Civilian Staff to Make Law Enforcement Officers More Available on the Street
Project" is designed to increase the efficient use of the current allotment of sworn officers
by hiring civilians to complete tasks not requiring a law enforcement certification.
Problem Design and Implementation
The objectives of this project are to hire civilian employees for duties currently
completed by sworn police officers. This will allow the department to reassign the sworn
police officers to investigate and reduce Part 1 crime and other assigned duties and
1 of 5
Ocoee Police Department
Recovery Act; Edward Byrne Memorial Competitive Grant Program: Category IV
Narrative
accomplish our mission of partnering with the community to improve the quality of life,
preserve order and provide excellence in police service.
Community Service Aide (CSA)
The Ocoee Police Department currently utilizes two CSA's to complete functions that
require special training but do not require a law enforcement certification. This increases
the amount of time sworn officers have to address criminal activity. These CSA's serve
in a para-police capacity, assist sworn officers with various duties, respond to traffic
crashes and parking violations, and other non-emergency calls for assistance including
background investigations.
The table below shows an example of work completed in 2008 by the currently employed
CSA's that has allowed sworn officers to focus on crime related matters.
Events Parking Traffic Traffic Accidents Drivers Info Accident Offense Declination Informati False
Worked Citations Citations Warnings Worked Exchange Long Reports of Intent on Alarms
Form Reports
Totals 2137 582 14 58 127 53 7 107 3 1 3
The CSA's work is performed in accordance with standard departmental procedures and
under general supervision, and involves some exercise of independent judgment and
initiative. The addition of two CSA's would enable the patrol and traffic enforcement
unit to spend more time with enforcement activities and the investigation of Part 1 crimes
and less time investigating traffic crashes and parking complaints and patrol officers can
have more time to seek out and address crime. It is more efficient to have trained civilian
employees handling these types of complaints and issues than utilizing a sworn police
20fS
Ocoee Police Department
Recovery Act; Edward Byrne Memorial Competitive Grant Program: Category IV
Narrative
officer. The performance measures are the creation of two new sustainable jobs which
allow for a sworn officer to be reassigned to investigate crimes and other assigned duties.
The two of the proposed positions will be considered new job creations and will be
sustained in the budgetary process after the 24 months of implementation. The Ocoee
Police Department wishes to proceed with the process as early as August 1,2009. Once
notification of the awarded grant made, the City of Ocoee can post the job positions as
prescribed in the City's rules and regulations. Once the selection is made a background
investigation will be conduct on the perspective employees. These employees will
receive evaluations at six months, 12 months and 24 months.
Once hired, the CSA's will be given 14 weeks of field training. During this time daily
observation reports will be completed. After successful completion of the field training
program they will be assigned to the Operations Division and receive monthly
evaluations for the first year, and evaluation upon the completion at 12 months and 24
months.
Ca oabilities/C om oetencies
The City of Ocoee utilizes a line item budget that allows for these grant expenditures to
be tracked separate to other federal grant expenditures. The Ocoee Police Department is
fully prepared to implement the proposed project. The newly hired CSA positions will be
assigned to the Operations Divisions. There currently are two existing civilian CSA's.
The two newly hired CSA's will be put through the department's Field Training Officer
30f5
Ocoee Police Department
Recovery Act; Edward Byrne Memorial Competitive Grant Program: Category IV
Narrative
program. After the successful completion of training, they will be assigned primarily to
Operations Division. There is currently a chain of command in place to properly
supervise these newly created civilian positions. This will allow for a currently employed
CSA to transfer to the Criminal Investigation Division.
Impact/Outcome. Evaluations. Sustainment and Description of Applicants' Plan for
the Data Required for Performance Measures
The Ocoee Police Department is willing to certify its willingness and capacity to
participate in an evaluation to be managed by the National Institute of Justice. The
department has participated in past grants and is up to date on the reporting of evaluation
material for those grants. Examples of the Ocoee Police Department's prior evaluations
are the 2005 Department of Justice (DOl) Grant where the department purchased
motorcycles, 2007 DOJ Grant where the department purchased computers and the 2008
DOJ Grant where the department purchased a Smart Variable Message Trailer. The
Ocoee Police Department is capable of capturing data required for the grant via, CISCO
Records Management System and other internal logging procedures.
Community Service Aide:
Employees hired for this position will receive 14-weeks of field training. During this
time, they will have daily Observation Reports completed on the progress of their
training. After successful completion of the field training, the CSA will be assigned to
the Operation Division. Monthly performance evaluations will be completed during the
40fS
Ocoee Police Department
Recovery Act; Edward Byrne Memorial Competitive Grant Program: Category IV
Narrative
probation period of the first year. Data will be collected on the CSA's via the CISCO
Records Management System. This data will indicate the amount of activity of the
CSA's. This activity represents activity sworn police officers did not have to complete
allowing them to focus on serious crime. The outcomes can be reported through the
observation reports and CISCO generated statistics. The CSA's will also receive yearly
performance evaluations.
SofS
OMS APPROVAL NO. 1121-0188
EXPIRES 5-98 (Rev. 1/97)
Budget Detail Worksheet
Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of
the budget and budget narrative. You may submit the budget and budget narrative using this form or in
the format of your choice (plain sheets, your own form, or a variation of this form). However, all
required information (including the budget narrative) must be provided. Any category of expense not
applicable to your budget may be deleted.
A. Personnel - List each position by title and name of employee, if available. Show the annual
salary rate and the percentage of time to be devoted to the project. Compensation paid for employees
engaged in grant activities must be consistent with that paid for similar work within the applicant
organization.
Iposition 1 ,Community Service Aide
Iposition 2, Community Service Aide
Ipostition 3,
I Position 4
Ip,,;,oo,
Position 6
Computation
Ilsalary/24 Months
I I Salary/ 24 Month
II
II
II
Cost
1$98,587.25
11$98,587.25
II
II
II
I I
Name/Position
SUB-TOTAL $197,174.50
B. Fringe Benefits - Fringe benefits should be based on actual known costs or an established
formula. Fringe benefits are for the personnel listed in budget category (A) and only for the
percentage oftime devoted to the project. Fringe benefits on overtime hours are limited to FICA,
Workman's Compensation, and Unemployment Compensation.
Name/Position Computation
Fringe benefit 1, Insurance Package (Health, Dental, V" 124 months
Fringe benefit 2 Disability Insurance two employees 124 months
Fringe benefit 3 Retirement for two employees 124 months
Fringe benefit 4 FICNMedicare two employees 124 months
Fringe benefit 5 Workers Compensation for two emplo 124 months
Cost
1$40,148.00
1$1,024.00
1$13,952.00
1$9,792.00
1$4,013.52
SUB-TOTAL $68,929.52
. $266 104.02
Total Personnel & FrIDge Benefits '
OJP FORM 7150/1 (5-95)
C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training, field
interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3-day
training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees
should be listed separately. Show the number of trainees and the unit costs involved. Identify the
location of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal Travel
Regulations.
Purpose of Travel Location Item Computation Cost
I Regional Meeting IIAtlanta II airtare I I two people two days 11$236.00 I
IRegional Meeting IIAtlanta II hotel I I two people two days 11$182.00 I
IRegional Meeting IIAtlanta Ilper diem Iltwo people two days 11$316.00 I
INational Meeting Ilwashington DC II airtare Iltwo people two days 11$346.00 I
INational Meeting II Washington DC I I hotel Iltwo people two days 11$358.00 I
INational Meeting Ilwashington DC Ilper diem Iltwo people two days 11$344.00 I
I II II II II I
TOTAL $1,782.00
D. Equipment - List non-expendable items that are to be purchased. Non-expendable equipment
is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or
more per unit. (Note: Organization's own capitalization policy may be used for items costing less than
$5,000). Expendable items should be included either in the "supplies" category or in the "Other"
category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, espe-
cially high cost items and those subject to rapid technical advances. Rented or leased equipment costs
should be listed in the "Contractual" category. Explain how the equipment is necessary for the success
of the project. Attach a narrative describing the procurement method to be used.
Item
Computation
Ilfor two CSA's
II
II
II
II
Cost
I 1$12.000.00
I I
I I
I I
I I
Iportable Radios
leqUiPment entry 2
leqUiPment entry 3
leqUiPment entry 4
leqUiPment entry 5
TOTAL $12.000.00
E. Supplies - List items by type (office supplies, postage, training materials, copying paper, and
expendable equipment items costing less that $5,000, such as books, hand held tape recorders) and
show the basis for computation. (Note: Organization's own capitalization policy may be used for
items costing less than $5,000). Generally, supplies include any materials that are expendable or
consumed during the course of the project.
Supply Items Computation Cost
I uniforms Ifor two civilian positions 1$850.00 I
Ilaptop and software for two civilian positions 1$3.200.00 1
ISUPPIY item 3 I I
ISUPPIY item 4 I I
ISUPPIY item 5 I I
ISUPPIY item 6 1 I
ISUPPIY item 7 I 1
ISUPPIY item 8 1 1
ISUPPIY item 9 I 1
TOTAL $4,050.00
F. Construction - As a rule, construction costs are not allowable. In some cases, minor repairs or
renovations may be allowable. Check with the program office before budgeting funds in this
category.
Purpose Description of Work Cost
four lines per entry, use boxes below or an additional I II
page for more space if required I
I II I
I II I
I II I
TOTAL $0.00
G. Consultants/Contracts - Indicate whether applicant's formal, written Procurement Policy or
the Federal Acquisition Regulations are followed.
Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily
fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450 per day require
additional justification and prior approval from OJP.
Name of Consultant Service Provided Computation Cost
ISUPPIY item 1, one line per entry maximum of three lines II I r I
ISUPPIY item 1, one line per entry II II I
ISUPPIY item 1, one line per entry II II I
ISUPPIY item 1, one line per entry II I
I
Subtotal $0.00
Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in
addition to their fees (i.e., travel, meals, lodging, etc.)
Item Location Computation Cost
Iconsultant expense entry 1, one line P~ Imaximum of three lines I
I II I
I II I
I Ilmaximum of three lines I
Iconsultant expense entry 1, one line ped Imaximum of three lines I
Subtotal $0.00
Contracts: Provide a description of the product or service to be procured by contract and an estimate
of the cost. Applicants are encouraged to promote free and open competition in awarding contracts.
A separate justification must be provided for sole source contracts in excess of $1 00,000.
Item Cost
maximum of four lines, additional information should be attached on a separate sheet(s)
Im,,;m,m of 10" U,", I I
Subtotal $0.00
TOTAL $0.00
H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security services,
and investigative or confidential funds) by major type and the basis of the computation. For example,
provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and
how many months to rent.
Description Computation Cost
four lines per entry, use boxes below or an additional
page for more space if required
I I I I
II I I I
II
I I I
II I I I
II I I I
II I I I
TOTAL $0.00
I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved indirect
cost rate. A copy of the rate approval, (a fully executed, negotiated agreement), must be attached. If
the applicant does not have an approved rate, one can be requested by contacting the applicant's
cognizant Federal agency, which will review all documentation and approve a rate for the applicant
organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs
categories.
Description
lone line per entry
lone line per entry
I
I
I
I
Computation
Cost
II
II
II
II
II
II
TOTAL $0.00
Budget Summary- When you have completed the budget worksheet, transfer the totals for each
category to the spaces below. Compute the total direct costs and the total project costs. Indicate the
amount of Federal requested and the amount of non-Federal funds that will support the project.
Budget Category Amount
A. Personnel $197,174.50
B. Fringe Benefits $68,929.52
C. Travel $1,782.00
D. Equipment $12,000.00
E. Supplies $4,050.00
F. Construction $0.00
G. Consultants/Contracts $0.00
H. Other $0.00
Total Direct Costs $283,936.02
I. Indirect Costs $0.00
TOTAL PROJECT COSTS $283,936.02
Federal Request
Non-Federal Amount
$0.00
Ocoee Police Department
Recovery Act; Edward Byrne Memorial Competitive Grant Program: Category IV
Budget Narrative
A. Personnel
The projected funds for the grant proposal cover salary for three new civilian positions for a
24-month period. The Ocoee Police Department will sustain the positions after the grant
period has expired.
B. Fringe Benefits
The fringe benefits for all three newly created positions were totaled together. The Insurance
Package consists of Health Dental, Vision, Life and Disability. Other benefits consist of
retirement, FICA and workers compensations. All fringe benefits totaled 53% of the salary.
C. Travel
Estimates for the cost of travel for two staff members to the regional meeting and the national
meeting are also included in this portion of the application. Other training can be conducted
in-house.
D. Equipment
The two CSA' s require the purchase of portable radios.
E. Supplies
The positions require the use of computers. Uniforms are required for the two positions.
F. Construction
N/A
G. Consultants/Contracts
N/A
H. Other
N/A
I. Indirect Costs
N/A
Ocoee Police Department
Recovery Act; Edward Byrne Memorial Competitive Grant Program: Category IV
Timeline
After notification of the grant award the positions will be posted in accordance to the City
of Ocoee' s Personnel Rules and Regulations. After the selection process a pre-
employment background will be completed. The Ocoee Police Department is prepared to
begin grant starting August 1, 2009.
Community Service Aide (x2)
Start of employment
Week 1-3: Orientation Phase ofField Training Program
Week 4-5: Traffic
Week 6-8: Patrol A block ofField training Program
Week 9-11: Patrol B Block of Field Training Program
Week 12-13: final Phase ofField Training Program
Week 14: Criminal Investigations training
Week 15: Assigned to the Operations Division
Month 12: Annual Evaluation
Month 24: Annual evaluation
Month 25 on: Position sustained by the Ocoee Police Department
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Recovery Act - Edward Byrne Memorial Competitive Grant Program
Certification as to Recovery Act Reporting Requirements
On behalf of the applicant entity named below, I certify the following to the Office of Justice
Programs, U.S. Department of Justice:
I have personally read and reviewed the section entitled "Accountability and
Transparency under the Recovery Act" in the program announcement for the Recovery
Act grant program identified above. I have also read and reviewed section 1512(c) of the
American Recovery and Reinvestment Act of 2009 (Public Law 111-5), concerning
reporting requirements for grants. I agree that the applicant will comply with the reporting
requirements set forth therein with respect to any grant the applicant may receive under
the Recovery Act grant program identified above.
I acknowledge that a false statement in this certification may be subject to criminal
prosecution, including under 18 U.S.C. S 1001. I also acknowledge that Office of Justice
Program grants, including certifications provided in connection with such grants, are
subject to review by the Office of Justice Programs, and/or by the Department of
Justice's Office of the Inspector General.
I have authority to make this certification on behalf of the applicant entity (that is, the entity
applying directly to the Office of Justice Programs).
Signature of Certifying Official
Printed Name of Certifying Official
Title of Certifying Official
Full Name of Applicant Entity
Date
OMS No. 1121-0323
Approval Expires 9/30/2009
24
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Recovery Act - Edward Byrne Memorial Competitive Grant Program
General Certification as to Requirements for Receipt of Funds
for Infrastructure Investments
On behalf of the applicant state or unit of local government (including tribal government) named
below, I certify the following to the Office of Justice Programs ("OJP"), U.S. Department of
Justice:
I have personally read and reviewed the section entitled "Eligibility" in the program
announcement for the Recovery Act grant program named above. I also have personally
read and reviewed section 1511 of the American Recovery and Reinvestment Act of
2009 (the "Recovery Act"), which requires a specific certification prior to receipt of
Recovery Act funds for infrastructure investments.
Initial the statement that applies:
_ The applicant identified below does not intend to use any portion of any
funds received under this Recovery Act grant program for any
infrastructure investment. Should this intention change, the applicant will
promptly notify OJP, and (except to the extent, if any, that OJP has given
prior written approval to expend funds to conduct the review and vetting
required by law) will not draw down, obligate, or expend any funds
received under this Recovery Act program for any infrastructure
investment project until section 1511 of the Recovery Act has been
satisfied, and an adequate project-specific certification has been
executed, posted, and submitted to OJP.
_ The applicant identified below does intend to use some or all of any
funds received under this Recovery Act grant program for one or more
infrastructure investment projects. Except to the extent, if any, that OJP
has given prior written approval to expend funds to conduct the review
and vetting required by law, I agree that the applicant entity will execute,
post, and submit to OJP, prior to obligating, expending, or drawing down
funds for such project, a project-specific certification that satisfies all of
the requirements of section 1511 (including execution by the Governor,
mayor, or other chief executive, as appropriate) for each such
infrastructure investment project.
OMS No. 1121-0323
Approval Expires 913012009
25
Page 2 of 2
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
General Certification as to Requirements for Receipt of Funds
for Infrastructure Investments
I acknowledge that a false statement in this certification may be subject to criminal
prosecution, including under 18 U.S.C. S 1001. I also acknowledge that Office of Justice
Program grants, including certifications provided in connection with such grants, are
subject to review by the Office of Justice Programs and/or by the Department of
Justice's Office of the Inspector General.
I have authority to make this certification on behalf of the applicant (that is, the governmental
entity applying directly to the Office of Justice Programs).
Signature of Certifying Official
Printed Name of Certifying Official
Title of Certifying Official
Full Name of Applicant Government Entity
Date
OMS No. 1121'{)323
Approval Expires 9130/2009
26
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