10-06-09 Agenda CRA
COMMUNITY REDEVELOPMENT AGENCY (eRA) BOARD MEETING
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
October 6,2009
AGENDA
6:00 p.m.
CALL TO ORDER
I. Designation of Chair and Vice Chair
II. Approval of Minutes of the October 7, 2008 Regular Board Meeting
III. Budget
a) Review ofFY 2009/2010 Budget
b) Resolution adopting CRA Budget for FY 2009/2010
IV. Overlay Plan Presentation (Glatting-Jackson)
V. Attorney Comments (David Cardwell)
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO
DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE
PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD
OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON
WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES
NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT
THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105
48 HOURS IN ADVANCE OF THE MEETING.
1-- -
i
center of Good LJ
~~e ~~
~,
COMMUNITY REDEVELOPMENT AGENCY (CRA) BOARD MEETING
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
October 7, 2008
MINUTES
6: 15 p.m.
CALL TO ORDER
Mayor Vandergrift called the Community Redevelopment Area Board together at 6: 15 p.m. at City
Hall Commission Chambers. Acting City Clerk Sibbitt called roll and declared a quorum present.
Roll Call: Board Member Hood, Board Member C. Johnson (absent), Board Member Anderson,
Chairman Vandergrift, Board Member Keller, Board Mem~er Corless (absent) and Board Member R.
Johnson. ~ I ,i', I I
I ~ ~
Also Present: City Manager Frank, City Attor"y Ros~nth;l, Acting City Clerk Sibbitt, Assistant
City Manager Croteau, Finance Director Hortdnl,X?~~~lopment Services Director Shadrix, and Public
Works Director Krug. I
Assistant City Manager Croteau briefly explained the reason for the absence of Members C.
Johnson and Corless.
.. N~~~qJ.t~e Qctobftr 3, 2906 Regular Meeting and the October ~,,#2907
(~:<,~~~ ;~
Board Member Keller. seconded bv Board Member Anderson. moved to approve the
minutes of October 2. 2007 workshop. Motion carried 5-0. with Member C. Johnson
and Member Corless absent.
lilliliiHil't;'. ; . ,~., .... ''':.'''".' >. ....
U. e' ,. 'W'''''~[' ....k.."'..',. ".'
.'" ~,,;.~......,,~~~,{.~;, '.',~.';""'fl:.'~,j:""~~..:;.,,:~:'.;,,
a) Review of FY 2008/2009 Budget
Assistant eity Manager Croteau reviewed the items budgeted for the 2008-2009 Fiscal Year:
Revenue Summary (12-1)
. $800,000 in Beginning Cash Balance.
. Contributions in are $980,150. This is based on the City's Millage Rate of 4.8252 and the
County's Millage Rate of 4.4347, which equates to the City contributing $511,824 and the
County contributing $468,326.
. They anticipate a Miscellaneous Revenue of $25,000.
. Total CRA Fund Revenues comes to $1,805,150.
Expenditures Summary (12-3)
. $0 in Personnel. This was taken out of the budget because they do not believe they will hire
within the next year for this position. They do think that sometime in the future they will
hire someone to oversee the eRA.
Operating
. $584,150, there is $190,000 that was included in that total for overlays for the CRA. They
had spoken about the overlays last year and do plan on coming back to the Commission in
November/December with a workshop on the overlays.
. $135,000 for legal costs on eolony Plaza
Capital
. $110,000 set aside for milling and resurfacing Blackwood Avenue
. $675,000 set aside for the demolition of the Colony Plaza.
. $400,000 for land acquisition for Maguire Road Phase 5 to move forward with the widening
of Maguire
Transfers
. $36,000 Reimbursement to General Fund
.
'I
Member Anderson asked if the reimbursement of the $36,00~lwas the money they had put into
the CRA before they started the CRA. Assistant City l\1a~~ge~ Croteau said money had been
spent on turn lanes on Maguire Road onto Old Winterr.qar~~n)Road and the $36,000 is the
reimbursement from the money that the City has ex~~nded. She said it has not been totally
~ I, ' .'
expended yet but they are in the process of that..design and the money for the construction for
that will come from a developer contribution t~dt ilieYlr~c~i~ed from Lake Butler Village.
I 4 I" .. .
Member Anderson asked, when they first startea. the CRA, If there was some sort of seed
4 . ,.
money that the City had put into the CRA in the'beginning. If so, would this be the time to ask
for it to come out. Ms. eroteau said they hadlact~ally refunded $104,000 the past year from the
CRA back to the General Fund. Finance Direc'tor Horton clarified that they did not physically
put money into the CRA, they were just paying for the expenditures out of the General Fund and
the total was the $104,000 that they have reimbursed the General Fund. Member R. Johnson
asked if that amount had included staffs time. Finance Director Horton said it includes mostly
legal staff but also anything that staff would have charged to the eRA. eity Manager Frank
inquired if any percentage of staff member's time had been charged to the eRA this year.
Finance Director Horton said they were going to but they did not do anything with that. She
further said they are actually paying 25% for the FY08/09 of one of the staff member's salary
that is going to be working on it. Member Anderson asked since Ms. Croteau was one of the
liaisons and worked the CRA out, if part of salary would be taken out of the CRA. City
Manager Frank said they could certainly do that, the reason they did not do it last year was
because they were intending on hiring a CRA Manager which they did not do. He inquired from
Ms. Horton if an adjustment could be made at this point. Ms. Horton said that they could or
they could just charge them the administrative fee like they do the Enterprise Funds.
Member Anderson inquired if the CRA overlay of $190,000 was a one time expense that would
not be shown next year. Development Services Director Shadrix said that he was anticipating
the overlay for over a two year period since there are two major things that they need to address.
The first would be addressing the issue of transportation network in place associated with the
creation of an urban environment. Mr. Shadrix briefly explained a transportation district and
urban environment. Member Anderson asked if they have a contractor that would be assigned
to the overlay or would it be going through a competitive bid process. Mr. Shadrix said per the
eity Manager's instruction they are anticipating a CCNA Review Process.
Ms. Croteau concluded her budget review by stating that, included in Operating Expenses they
have $234,000 in eontingency that could be used for any project that comes up during the year
that they may want to do.
eRA Regular Meeting 10-07-08
Page 2
b) Resolution adopting CRA Budget for FY 2008/2009
City Attorney Rosenthal read the title of the resolution.
Member Keller. seconded by Member Johnson. moved to adopt Resolution No.
2008-001 approvina the CRA Budaet for FY 2008/2009.
Chairman Vandergrift announced that he would be voting "no" because he feels the $675,000
that is set aside for the Colony Plaza demolition should be in a contingency rather than spelling it
out for the Colony Plaza. He is not completely sure at this point that they are on the right path to
do this. Member R. Johnson said that one of the things that they sit and look at is the
progression of what happens on Hwy 50 with the CRA, while allowing the eRA to do what they
have to do. He added if they sit here another five years and wait to see what happens/or what
does not happen they can watch as they lose all the businesses....t)).at they could have out there.
Member Anderson said he agrees with Member R. Johnson ih'thcit we are losing money that
was not ours five years ago. With using the eRA they can say;tit~t~he County is paying half of
this. Chairman Vandergrift further explained his reason~ for. yo~ti'l}g against the demolition of
the eolony Plaza through the eRA budget. ~ I
After a brief discussion motion carried 4-1~ with.Chairh1an Vanderarift opposina
and Members C. Johnson and Corless absen~~ I tI' r
I~~
~,amlcini.ondii;:Supr,eme €ourt Ruling (DaVi~ Cardwell)
. t",
. ,
This item was tabled due to new court rulings currently not being resolved. Mr. Cardwell will be
present before them with an update when he has ~ore information.
~'i2ilationof<@hair.and Vice ehair
Board Member Keller. seconded by Member Anderson. moved that the CRA
Board maintains the same Chair (Chair Vanderarift) and appoint Member R.
Johnson as Vice Chair. Motion carried 5-0 with Members C. Johnson and
Corless absent.
Ms. Croteau briefly reminded the board members that they do plan on bringing the overlays
back before them in the November/December time frame and also they will be coming before the
City Commission to ask for reappointment of the eRA representative member from Orange
County, which is Members e. Johnson and Resident Member eorless since they have term
length of two years.
The meeting adjourned at 6:43 p.m.
APPROVED:
Attest:
S. Scott Vandergrift, Chair
Melanie Sibbitt, Acting Secretary
eRA Regular Meeting 10-07-08
Page 3
CITY OF OCOEE
FISCAL YEAR 2009-2010
ANNUAL BUDGET WORKBOOK
REVENUE SUMMARY
Fund: eRA Fund
Fund Number: 130
'ill ~' ..... ....i~t "y W''''' '@;I;' I.'" 'iiili A'Rtt;ci@ .,iji~i ~ I Ie ili1P*" {J ..'m ." . ""'Y""..rW '. i{W . ..... ''';YIf' " WI
REVENUE FY Oal07 FY 07-08 FY 08-09' FY 08-091\\ FY 09-10
DESCRIPTION ":..' ..~: ACTUAL % ACTUAL BUDGETED PROJECTED "PROPOSED
Beginning Cash Balance 0 280,000 800,000 800,000 246,495
Contributions 288,689 801,424 980,150 989,289 863,850
Miscellaneous Revenue 8,428 22,051 25,000 4,000 4,000
Total CRA Fund Revenues 297,117 1,103,475 1,805,150 1,793,289 1,114,345
12-1
CITY OF OCOEE
FISCAL YEAR 2009-2010
ANNUAL BUDGET WORKBOOK
REVENUES
Fund: eRA Fund
Fund Number: 130
I' '" '5 1% iV%wn.: ~ ~li'~,"8 "Y"">'''H11'~' 'fu.;, 1WW ~ liF iIll IJ:;$ il "'tv"" :I~ ~1~trt:%1ty' ~*Wfim - " ,4Wil " ,y
REVEr'JUE FY 06-07 FY 07~08 FY FY08-09 FY 09-10
~,
~ . ~f:.:;. ,,; (,,':d 1il',!" 'L' ," 11...
I" DESCRff?TION1'4~ ''2 ACTUAL ~ACTUAL ;, BUDl3ETEl9tt".. PROJECTED PROP0SED
,"
300000 Beginning Cash Balance 0 280,000 800,000 800,000 246,495
Total 0 280,000 800,000 800,000 246,495
"" Pro~ertY*,T~ts_~. ~ ~~~...
311100 Contributions - City 136,468 394,263 511,825 516,586 478,140
311100 Contributions - County 152,221 407,161 468,325 472,703 385,710
Total 288,689 801,424 980,150 989,289 863,850
IfY "'" jK" , 11 ~ "I\!
1%Miscellaneous''Revenue
361100 Interest Earnings 8,428 22,051 25,000 4,000 4,000
361300 Donations 0 0 0 0 0
Total 8,428 22,051 25,000 4,000 4,000
Total CRA Fund Revenues 297,117 1,103,475 1,805,150 1,793,289 1 ,114,345
12-2
CITY OF OCOEE
FISCAL YEAR 2009-2010
ANNUAL BUDGET WORKBOOK
EXPENDITURES SUMMARY
CRA Fund
Fund Number 130
PERSONNEL
CURRENT
o
PROPOSED
o
o
11,503
130,608
570,385
805,200
o
o
o
785,000
165,000
o
o
104,324
50,145
144,145
o
11,503
234,932
1,405,530
1,114,345
OPERATING
Utility Master Plan
CRA Studies and Marketing Programs
Comprehensive Plan Amendments and Zoning Regulations
Community Promotion and Public Relations
Overlays (carryforward)
60,000
185,000
200,000
35,000
126,000
CAPITAL
Corridor Amenities and Promotional Structures
Paving Blackwood Avenue (carryforward)
50,000
115,000
TRANSFERS
Reimbursement to General Fund
144,145
12-3
CITY OF OCOEE
FISCAL YEAR 2009-2010
ANNUAL BUDGET WORKBOOK
EXPENDITURES
CRA Fund
Fund Number 130
3101 Legal Expense 0 2,433 70,967 135,000 25,000
3102 Engineering Expense 0 0 26,314 5,226 60,000
3128 Professional Service/Other 0 0 27,619 0 185,000
3400 Contractual Services 0 8,876 2,415 184,774 326,000
4000 Travel Expense 0 0 0 50 1,500
4100 Telephone Expense 0 0 0 0 600
4200 Postage and Freight 0 0 10 0 1,500
4700 Printing and Binding 0 0 0 0 4,500
4800 Newsletter Expense 0 0 0 0 5,000
4900 Reserve for Contingency 0 0 0 220,005 150,000
4901 Administration Legal Ads 0 0 0 0 2,500
4902 Miscellaneous Expense 0 195 0 0 2,500
5100 Office Supplies 0 0 0 0 650
5202 Operating Supplies 0 0 2,414 24,570 1,500
5216 Copying Expense 0 0 0 0 500
5235 Computer Equipment/Software 0 0 0 0 1,500
5401 Books/Subscriptions 0 0 0 0 100
5402 Professional Dues 0 0 870 0 850
5405 Training Expense 0 0 0 380 1,000
8200 Community Promotion 0 0 0 0 10,000
8205 Public Relations Development 0 0 0 380 25,000
Total Operating Expenses 0 11,503 130,608 570,385 805,200
6100 Land Purchases 0 0 0 400,000 0
6302 Caoitallmprovements 0 0 0 785,000 165,000
12-4
CITY OF OCOEE
FISCAL YEAR 2009-2010
ANNUAL BUDGET WORKBOOK
EXPENDITURES
eRA Fund
Fund Number 130
9000 Transfers Out
Total Transfers Out
o
o
o
o
104,324
104,324
50,145
50,145
144,145
144,145
Total Expenditures
o
11,503
234,932
1,805,530
1,114.345
12-5
.
OCOEECRA
2009/10 PROPOSED BUDGET HIGHLIGHTS
During the past budget year, the majority of CRA funds were utilized to pay for costs
associated with the demolition of the old Colony Plaza Hotel at the S.W. corner of
Maguire Road and S.R. 50. This accomplishment has opened the door to redevelopment
of this site as well as surrounding properties. The City is actively underway developing a
detailed Special Development Plan for this target area and two others in addition to
creating a comprehensive Overlay Plan for the entire CRA.
The CRA funds have also been utilized to help purchase right-of-way for the Maguire
Road widening project north of S.R. 50, design work for a north bound right-turn lane at
Maguire Road and Old Winter Garden Road, and resurfacing including upgrades to
Blackwood Avenue between Old Winter Garden Road and S.R. 50. Some of these
activities and their associated costs are projected to continue into this next budget year as
carry-over items.
.
For the next budget year, Staff intends to gear up the research, planning and
administrative aspects of the CRA while seeking to assist our existing businesses during
the current downturn. The planning and studies to be undertaken will position the City to
take advantage of any economic upturn as it happens and give local developers and
businesses the entitlements and research needed to move quickly and confidently ahead
with minimal reviews. This work will also permit the eity to realistically project the type
and amount of investment needed in the future to accomplish the objectives of the CRA.
By setting these wheels in motion over the coming budget year, the City can then begin
to utilize reoccurring TIF monies for capital investments that will add to the City and
eounty tax base, promote more jobs, and create a mixed use destination that will heighten
Ocoee's reputation as the true Center of Good Living.
Personnel Services - $144.145 include costs associated with the proportionate time spent
on the CRA by the City Manager, Assistant eity Manager, Development Services
Director and CRA Administrator that will be transferred to the General Fund.
Leeal Expenses - $25.000 are not anticipated to be near as much this year now that the
eolony Plaza has been demolished. We do, however, anticipate continuing dialog with
the owners and possible further legal research.
.
Eneineerine Expense - $60.000 will largely be spent on a comprehensive Utility Master
Plan for the eRA which will pull together planned main line facilities for water,
wastewater and reuse facilities plus stormwater management plans. This plan, together
with a projected capital improvements program, will clarify facility costs and locations to
provide certainty for developers in their project reviews. It will also help establish
funding requirements over time to ensure that support infrastructure is constructed in a
timely manner.
.
.
.
Professional Services - $185.000 includes funds for a variety of studies and marketing
efforts by specialty consultants including:
. Preparation of a Multi-Modal Transportation Mobility Plan ($75,000) which will
permit the City to avoid classical concurrency requirements and establish a fee
structure that developers can buy into to minimize the need for numerous
individual project traffic impact studies and proportionate share negotiations. This
plan will speed up the development review process and stimulate production of
multiple forms of travel to accommodate new development.
. Preparation of a Real Estate Market Analysis ($25,000) for the entire eRA which
will identify creative and customized markets that developers may pursue
uniquely tailored to our area and supported by the design and character of our
target area developments.
. Preparation of a Meeting Center Feasibility Study ($35,000) to investigate the
locationing, layout and financing associated with a business and/or community
civic meeting center. The need for such a high quality facility within the city is
long overdue and its development can help attract business, social, and cultural
events to the city which will spin off benefits to local entrepreneurs.
. Development of a Marketing/Branding/Web-Site Program ($50,000) which will
establish a high-quality identity and presence for the CRA within the metro-area
and serve as the base for all promotional and communication activities including
support for local businesses. This will also include web-site support for local
developers and businesses by linking business ads and restaurant menus and real
estate site data sheets.
eontractual Services - $200.000 includes consulting services geared to creating the
regulatory framework necessary to support and encourage high intensity/high tax base
growth within the eRA. This includes the preparation of entirely new enabling
regulations included Mixed-Use Comprehensive Plan Amendment packages, Form Based
Overlay Zoning Regulations and detailed Urban Design Regulations. These regulations
are intended to set up guidelines which promote a greater degree of predictability within
the review process for both the developer and the City, leading to expedited project
reVIews.
Printinl!: & Bindinl!: - $4.500 /Newsletter Expense - $5.000 includes funds allocated to
prepare and print a series of high quality newsletters to be mailed out to businesses and
residents highlighting activities within the CRA and providing marketing support for
CRA business partners. It will also be featured as a part of our marketing program and
placed on the eity eRA website.
Reserve for eontinl!:encv - $150.000 includes a sizeable amount of money being
reserved for unexpected expenses such as possible Colony Plaza legal costs and for cost
overruns in line items or further capital projects.
.
.
.
Community Promotion - $10.000 includes funds allocated for sponsorship of a business
community networking event similar to "Best Fest" which features local CRA businesses
in an outdoor tented venue featuring food, drink and entertainment.
Public Relations Development - $25.000 includes funds to be utilized to organize,
advertise and distribute stimulus coupons usable at local businesses within the CRA to
help small business owners during the economic downturn.
Capital Improvements - $50.000 will be funds utilized upon completion of the overlay
plan and marketing studies for various S.R. 50 corridor amenities and promotional
structures. These are anticipated to be erected to improve visibility and awareness of the
eRA and may include pennant displays, wayfinding signposts, icons, fountains, and bus
shelter placements, among other amenities.
1 RESOLUTION NO. 2009-001
2
3
4 A RESOLUTION OF THE COMMUNITY
5 REDEVELOPMENT AGENCY OF THE CITY OF oeOEE,
6 FLORIDA; ADOPTING A BUDGET FOR FIseAL YEAR
7 2008-2009; PROVIDING FOR SEVERABILITY; PROVIDING
8 AN EFFECTIVE DATE.
9
10
11 WHEREAS, the Community Redevelopment Agency of the eity of Ocoee, Florida
12 (the "CRA") was created pursuant to Part III, Chapter 163, Florida Statutes; and
13 WHEREAS, the eRA is a dependent special district under Chapter 189, Florida
14 Statutes (2006), known as the Uniform Special District Accountability Act (the "Special District
15 Act"); and
16 WHEREAS, the Special District Act reqUIres all special districts, including
17 dependent special districts, such as the eRA, to adopt a budget for each fiscal year by resolution;
18 NOW, THEREFORE, BE IT RESOLVED BY THE COMMUNITY
19 REDEVELOPMENT AGENCY OF THE CITY OF OCOEE, FLORIDA, AS FOLLOWS:
20 SEeTION 1. Authority. The eRA has the authority to adopt this Resolution
21 pursuant to the Special District Act.
22 SECTION 2. Adoption of Budget. The governing body of the CRA does hereby
23 approve and adopt a budget for the CRA for Fiscal Year 2009-2010. A copy of the budget is
24 attached hereto as Exhibit "A."
25 SECTION 3. Severability. If any section, subsection, sentence, clause, phrase
26 or portion of this Resolution is for any reason held invalid or unconstitutional by any court of
eRA Budget
competent jurisdiction, such portion shall be deemed a separate, distinct and independent
2 provision and such holding shall not affect the validity of the remaining portion hereto.
3 SEeTION 4. Effective Date. This Resolution shall become effective
4 immediately upon passage and adoption, and the budget adopted and approved by this resolution
5 shall be effective as of October 1,2009.
6 PASSED AND ADOPTED this 6th day of October, 2009.
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
APPROVED:
ATTEST:
COMMUNITY REDEVELOPMENT
AGENCY OF THE CITY OF OeOEE,
FLORIDA
S. Scott Vandergrift, Chair
Beth Eikenberry, Secretary
(SEAL)
FOR USE AND RELIANCE ONLY
BY THE COMMUNITY
REDEVELOPMENT AGENCY OF
THE CITY OF OeOEE, FLORIDA;
APPROVED AS TO FORM AND LEGALITY
this _ day of ,2009.
FOLEY & LARDNER LLP
By:
eounsel
-2-