10-20-09 Agenda
OCOEE CITY COMMISSION
Ocoee Commission Chambers
ISO North Lakeshore Drive
Ocoee, Florida
October 20, 2009
AGENDA
7:15 P.M.
REGULAR CITY COMMISSION MEETING
I A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
I B. PRESENTATIONS AND PROCLAMATIONS
Proclamations. (Mayor Vandergrift)
~ United Nations Day - October 24th
~ National Family Week - November 22nd - November 28th
Presentation of Years of Service Resolution to Mayor Vandergrift and
Commissioner Johnson by John Ligon from Florida League of Cities.
I Co COMMENTS FROM CITIZENS/PUBLIC
I D. STAFF REPORTS AND AGENDA REVIEW
I E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MA TIERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSIDERED SEPARATELY.
1. Approval and Acceptance of the Regular City Commission Minutes of October
6,2009. (City Clerk Eikenberry)
2. Appointment to the Human Relations Diversity Board. (City Clerk Eikenberry)
Members of the Human Relations Diversity Board serve two-year terms. Currently, the Human
Relations Diversity Board has five (5) members and their resolution allows no less than seven (7)
members and no more than fifteen (15) members. One application was received from Ms. Jennifer
Hopkins with an interest in serving on the board.
3. Approval of Piggybacking on Pembroke Pines' Contract for Bulk Sodium
Hypochlorite. (Utilities Director Smith)
The City has been procuring chlorine from Odyssey Manufacturing, in which Odyssey has extended
their contract conditions (piggybacking) from their current awarded contract with the City of
Pembroke Pines, and staff would like to continue these terms until January 20, 20 I O. It is the
department's plan to bid the purchase of chlorine and bring the award for City Commission approval to
the January 19,2010, Commission meeting. Odyssey's contractual price with Pembroke Pines is $.795
per gallon and the total cost for the chlorine through January 20, 2010, should not exceed $36,000.
City Commission Regular
October 20, 2009
4. Approval of Replacement of SCADA System and PLC for Wastewater
Treatment Plant. (Utilities Director Smith)
The City of Ocoee Wastewater Plant's treatment process and associated unit operation was
significantly upgraded in 1993 to the I. KrUger Inc. patented method, during the reconstruction of the
wastewater plant. At that time, both the PLC (Programmable Logic Controller) and SCADA
(Supervisory Control and Data Acquisition) computer were placed in service by KrUger. Staff is
recommending the replacement of both the PLC and SCADA computers.
5. Approval to Amend the Pioneer Key I Rehabilitation Project Design Contract
with Inwood Engineering, Inc., to Include Design of a Replacement Water
Distribution System for the Additional Fee of $22,102.20. (City Engineer
Wheeler)
The original project scope included reconstructing the sanitary sewer system, improving storm water
facilities, reconstructing roads and sidewalks, and rebuilding Lift Station 22 at a new location. The
project scope was recently amended to include replacement of the water distribution system within
Pioneer Key I and interconnecting that system with a new water main running through the
development from Ocoee-Apopka Road to Lakewood A venue. The scope change, to include water
system reconstruction, has been endorsed by Orange County and requires additional engineering
design work.
The City has a continuing contract for engineering design services with the firm of Inwood
Engineering, Inc. Work under this contract is authorized by purchase order following the specification
of a scope of work by the City and negotiation of a price proposal. A task work order was authorized
by the City Commission in the amount of $95,101.05 for the design services required by the original
scope of work and a purchase order was issued to authorize the work. In response to the City's request
for the scope of work to be expanded to include the water distribution system, Inwood Engineering has
provided a supplemental proposal in the amount of $22, I 02.20.
6. Approval of Warranty Deed Conveying the Pine Street Parcel to the St. Johns
River Water Management District, as Required by the Terms of a Memorandum
of Agreement Executed by the City on February 7, 2007. (Located Outside the
City Limits.) (City Engineer Wheeler)
Under the terms of the Memorandum of Agreement between the City of Ocoee and SJR WMD entered
into for the purposes of buying the property and constructing the stormwater treatment facility, the City
is to deed the property to SJR WMD if construction had not begun by July I, 2009. SJR WMD notified
the City on August 7,2009, of its intent to implement this provision in the Memorandum of Agreement
and has asked the City to execute the required Warranty Deed to convey title to the property to
SJRWMD.
I G. PUBLIC HEARINGS
7. FIX Scenery & Display, Inc. (Advertised for Public Hearing in Orlando Sentinel Legal
Classified on September 27,2009). CONTINUED FROM THE OCTOBER 6TH COMMISSION
MEETING. (Senior Planner Howell)
The subject property is approximately 20.89 acres in size and is located on the west side of the
intersection of Lakewood Avenue and Laurel Ridge Avenue. The PreliminaryfFinal Subdivision/Site
Plan proposes the construction of a light industrial subdivision that will contain an addition to the
existing FX building, flex space units, and office space.
a. PreliminarylFinal Subdivision Plan
b. PreliminarylFinal Site Plan
8. DCA Wekiva Settlement Agreement. (Advertisedfor Public Hearing in Orlando Sentinel
Orange Extra on October 11,2009). (principal Planner Rumer)
On January 16,2007, the City adopted Ordinance 2007-002 approving amendments to the text of the
City of Ocoee Comprehensive Plan, incorporating the requirements of the Wekiva Study Area
requirements pursuant to Chapter 163, Part II, Florida Statutes. On March 9, 2007, the Department of
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City Commission Regular
October 20, 2009
Community Affairs (DCA) issued a Notice of Intent (NOI) to fmd the amendments "not in
compliance" with the requirements of Chapter 163, Part II, Florida Statutes.
Specifically, DCA found the amendments did not address the requirements of the Wekiva Parkway
and Protection Act regarding the master stormwater management plan, water supply facility plan and
land use strategies to optimize open space and promote a pattern of development that protects the
most effective recharge areas, karst features, and sensitive natural habitats.
I H. SECOND READING OF ORDINANCES - PUBLIC HEARINGS I
9. Second Reading of Ordinance Amending the Education Incentive Program,
Section 13.14 of the Personnel Rules and Regulations Manual. (Advertisedfor Public
Hearing in Orlando Sentinel Legal Classified on October 11, 2009). (Human Resources
Director Carnicella)
Staff respectfully recommends the Commission approve the revisions of Section 13.14 of the
Personnel Rules and Regulations for the Education Incentive Program as follows: Employees must
work with the HR staff to purchase books and resell them in the most cost effective way (i.e. renting
books) and to require an employee who either fails to attend the class, fmish the course, and/or
receives a grade below a C, repay the entire reimbursement within four pay periods. The employee
will be required to agree to the above before being considered eligible for the incentive.
10. Second Reading of Ordinance Amending Sections 7-2A, 7-4A, 7-5A, 7-6A of Part
IA of Article VII of Chapter 180 Relating to the Federal Emergency
Management Agency's National Flood Insurance Program Requirements.
(Advertisedfor Public Hearing in Orlando Sentinel Orange Extra on October 8, 2009). (Building
Official Washington)
The city was notified by the Federal Emergency Management Agency (FEMA) Deputy Assistant
Administrator for Mitigation, of the need to review our current floodplain ordinance for compliance
with Code 44 of Federal Regulations Section 60.3(d) of the National Flood Insurance Program (NFIP).
Non-compliance with this regulation results in loss of participation in the NFIP. The Floodplain
ordinance was presented to the Planning and Zoning Commission at their October 13 th meeting. The
Planning and Zoning Commission recommended approval by the Mayor and City Commission.
11. Woomer Property. (Advertised for Public Hearing in Orlando Sentinel Legal Classified on
October 8, 2009). (principal Planner Rumer)
The subject property is located on the West side of 1 S1 Street, Approximately 445 feet South of the
Intersection of 1 ST Street and Silver Star Road. The proposed annexation is a logical extension of the
City limits, urban services can be provided, and the annexation meets state and local regulations. The
land use and initial zoning are also consistent and compatible with surrounding properties.
a. Annexation
b. Rezoning
12. Crane Property. (Advertisedfor Public Hearing in Orlando Sentinel Legal Classified on October
8.2009). (Principal Planner Rumer)
The subject property is located on the West side of 1 S1 Street, Approximately 585 feet South of the
Intersection of 1 S1 Street and Silver Star Road. The proposed annexation is a logical extension of the
City limits, urban services can be provided, and the annexation meets state and local regulations. The
land use and initial zoning are also consistent and compatible with surrounding properties.
c. Annexation
d. Rezoning
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City Commission Regular
October 20,2009
I I. REGULAR AGENDA I
13. Charter Review Commission Recommendations. CONTINUED FROM THE
OCTOBER 6TH COMMISSION MEETING. (City Clerk Eikenberry)
Pursuant to Section C-60 of the City of Ocoee City Charter, a Charter Review Commission shall be
appointed no less than once every ten years and shall submit a report to the City Commission. Section
C-62 states "Within two (2) months of the receipt of any such report, the City Commission shall accept
or reject the recommendations contained therein, or the City Commission may send such report back to
the Charter Review Commission for further study and consideration. Any proposed Charter
amendments accepted by the City Commission shall be adopted by ordinance and submitted to the
electors of the city for consideration no later than the next general municipal election or at a special
election called by the City Commission for such purposes."
On December 2, 2008, this report was presented to the Commission. At the request of the Mayor,
review of this report was delayed waiting for an Attorney General Opinion and the Report was
reconsidered on April 21, 2009. At that time, the Commission asked the Charter Review Commission
to reconsider certain items pertaining to expanding the number of districts and staff residency
requirements. The Charter Review Commission held a joint meeting with the City Commission on
July 27, 2009, and considered fmal recommendations for Charter changes at a meeting of the Board on
August 26, 2009. City Attorney Rosenthal has incorporated those changes into the attached redlined
copy of the Charter. Additionally, staff recommends that the list of proposed Charter revisions include
changes to Section C-36, as detailed in Attachment 2, to more accurately reflect the manner in which
the City's Capital Improvement Plan is presented to the City Commission as part of the annual budget
process.
14. Approval of Holiday Dates for 2010. (City Clerk Eikenberry)
The 2010 calendars are being processed and the holiday dates for next year need to be established.
Staff would like to request the dates observed for Independence Day to be July 5th (Monday) and for
the Christmas Holiday to be December 24th (Friday) and December 27th (Monday).
I J. ST AFF ACTION ITEMS
I K. COMMENTS FROM COMMISSIONERS
I ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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