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09-08-09 MINUTES OF THE PLANNING AND ZONING COMMISSION ACTING AS THE LOCAL PLANNING AGENCY MEETING HELD TUESDAY, SEPTEMBER 8, 2009 CALL TO ORDER Chairman Sills called the meeting to order at 7:00 p.m. Following a moment of silent meditation and the Pledge of Allegiance to the Flag, a quorum was declared present. Chairman Sills announced that Member Rhodus' Mother recently passed away and funeral services are tomorrow. PRESENT: Chairman Sills, Vice Chair Golden, Members Dillard, McKey, Morris, and West. Also present were Assistant City Attorney Watson, Development Services Director Shadrix, Deputy Development Services Director/CRA Administrator Wagner, Principal Planner Fabre, Principal Planner Rumer, and Deputy City Clerk Sibbitt. ABSENT: Members Campbell, Conkling, and Rhodus were absent excused. CONSENT AGENDA Minutes of the Planning and Zoning Commission Meeting held on Tuesday, August 11, 2009. Member West. seconded bv Member McKev. moved to acceot the Minutes of the Auaust 11. 2009. Plannina and Zonina Commission meetina. Motion carried unanimouslv. OLD BUSINESS - None NEW BUSINESS ShoDDes at the Villaae - Small Scale ComDrehensive Plan Amendment & Rezonina Principal Planner Fabre gave a brief presentation on the subject property stating that the property is located on the northwest corner of Silver Star Road and Bluford Avenue. The applicant/owner is requesting a Small-Scale Comprehensive Plan Amendment which consists of classifying the subject parcel of land from "Low Density Residential" to "Commercial". As well as requesting a rezoning of R-1AA to C-2. Principal Planner Fabre briefly gave a description of the surrounding area. Planning and Zoning Commission Meeting September 8, 2009 The applicant has submitted a small-scale site plan for construction of a 6,400 square feet commercial building. Because small-scale site plans are administratively reviewed, the P&Z and City Commission will not be acting on the Site Plan approval. Principal Planner Fabre displayed exhibits of the proposed building with elevations. DEVELOPMENT REVIEW COMMITTEE RECOMMENDATION The Development Review Committee (DRC) met on August 27, 2009, and reviewed the Small-Scale Comprehensive Plan Amendment and Rezoning for Shoppes at the Village's property. When the discussion was finished, the DRC voted unanimously to recommend approval of the Small-Scale Comprehensive Plan Amendment ("Low Density Residential' to "Commercial") and Rezoning (Single-Family Dwelling "R-1AA" to Community Commercial "C-2"), subject to resolving the comments mentioned at the DRC meeting and conveyance of the 10-foot wide right-of-way prior to the City Commission meeting. STAFF RECOMMENDATION Based on the recommendation by the DRC, staff recommends that the Planning and Zoning Commission recommend approval of the Small-Scale Comprehensive Plan Amendment ("Low Density Residential' to "Commercial") and Rezoning (Single-Family Dwelling "R-1AA" to Community Commercial "C-2"), subject to resolving the comments mentioned at the DRC meeting and conveyance of the 10-foot wide right-of-way prior to the City Commission meeting. Principal Planner Fabre stated they had some neighbors who had seen the postings and asked about the project, but they were very receptive to the project and did like what was proposed. DISCUSSION Member Mckey inquired if there was a possibility of an adjoining piece of land being added to this parcel so that the project keep growing and be a larger development at some point. Principal Planner Fabre stated he has spoken to the property owners of the land he is referring too; however, they are not developers so is not sure if they are thinking along that route. So far the proposed development is self contained. A brief discussion ensued regarding the improvement of Cumberland Avenue. Vice Chair Golden stated there are really no turn lanes and inquired as to what would be provided. Principal Planner Fabre stated there is already a turn lane, which is a non-protected center lane, and it is already being used by the current residents that live off of Cumberland Avenue. 2 Planning and Zoning Commission Meeting September 8,2009 The Public Hearing was opened for Shoppes at the Village. Ed Avellaneda, Civil Engineering Group, stated they are available to answer questions and are in favor of the staff report presented tonight. The Public Hearing was closed for Shoppes at the Village. Vice Chair Golden inquired about the area and feels that it should have been commercially zoned. He further inquired if there is any history as to why it is not zoned commercial. Principal Planner Fabre stated that they usually use the Land Use Map to take into consideration what is existing out there and there may have been a home on the property at one point which is why that property was designated Low Density Residential. A brief discussion ensued about the possible history of that property. Member Dillard. seconded bv Chairman Sills. moved to recommend approval of the Small-Scale Comprehensive Plan Amendment ("Low Densitv Residential' to "Commercial") and Rezonina (Sinale-Familv Dwellina "R-1 AA" to Communitv Commercial "C-2") for Shoppes at the Villaae. subiect to resolvina the comments mentioned at the DRC meetina and convevance of the 10-foot wide riaht-of-wav prior to the Citv Commission meetina. Motion carried unanimouslv. Woomer ProDertv - Annexation & Rezonina Principal Planner Rumer announced that the next two items he will be presenting are neighbors who live adjacent to each other. He further explained the Woomer Property had their well tested by DEP and high levels of arsenic were detected. Due to the emergency of needing water, the City quickly connected a 2- inch line to their property. After the Woomer Property tested for high levels of arsenic, the adjacent properties decided to also test their water source which resulted in the Crane Property having the same results. Principal Planner Rumer stated that the State is actually paying for these two residents to hook up to the City's water and for their annexation/rezoning process. Both properties are currently receiving City water service. He further gave a brief presentation of the properties as well as the adjoining properties being annexed in the near future. Member West inquired as to why that area would have tested high in arsenic. Principal Planner Rumer stated he believes it was the citrus trees that were located in that area before the homes were built. Member McKey inquired if the properties toward the south were also tested. Principal Planner Rumer stated that DEP did test those properties as well. 3 Planning and Zoning Commission Meeting September 8,2009 The Public Hearing was opened for Woomer Property. As no one wished to speak the Public Hearing was closed. Vice Chair Golden. seconded bv Member West. moved to recommend approval of the annexation of the 1.24+/- acres of land known as the Woomer Propertv. and rezonina to "R-1A" Sinale-Familv Dwellina District. Motion carried unanimouslv. Crane ProDertv - Annexation & Rezonina Principal Planner Rumer stated the discussion from the Woomer Property will be carried forward. The Public Hearing was opened for Crane Property. As no one wished to speak the Public Hearing was closed. . Member West. seconded bv Chairman Sills. moved to recommend approval of the annexation of the 232 First Street known as the Crane Propertv. and rezonina to "R-1A" Sinale-Familv Dwellina District. Motion carried unanimouslv. MISCELLANEOUS Development Services Director Shadrix announced that they are planning to have a joint meeting with the CRA Board and Planning & Zoning Commission for October 6th. They would like to go over the progress thus far in their initial studies relating to the overlays to the CRA and also get feedback. He further briefly discussed the standards they would like to create and the areas they are looking to start with. Deputy Development Services Director/CRA Administrator Wagner added that the meeting Mr. Shadrix just addressed will take place at 6pm before the Regular Commission meeting. They also plan to put the CRA Budget on that agenda. He further announced that on Founder's Day they will have a booth with some display boards, hand-outs and they will also be doing a citizen survey to get input on the CRA. Chairman Sills asked for clarification inquiring if money is being contributed to the CRA every year. Deputy Development Services Director/CRA Administrator Wagner stated the money is part of what is called the TIF (Tax incremental Financing) and each year the properties that are within the CRA have a portion of the taxes come from the City and the other half from the County. The money goes into a trust fund but has to be spent on activities that relate to the CRA. Member Dillard inquired if they know roughly how much is in the TIF fund. Deputy Development Services Director/CRA Administrator Wagner stated this year they are getting roughly $800,000 which is slightly lower than last year. Further discussion ensued regarding the CRA and the gateway into the City. 4 Planning and Zoning Commission Meeting September 8, 2009 Vice Chair Golden stated that he received an e-mail about the City broadcasting the City Commission and Code Enforcement Board meeting. He further inquired as to why the Planning & Zoning Commission was left out. Development Services Director Shadrix stated he would also like for this board to be broadcasted and was shocked to find out it was not on the list. ADJOURNMENT The meeting adjourned at 7:37 p.m. /1 /.J' < ~ APPROVED: 5