01-05-10 Agenda
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
January 5, 2010
AGENDA
7:15 P.M.
REGULAR CITY COMMISSION MEETING
I A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
I B. PRESENTATIONS AND PROCLAMATIONS
2009 Holiday Lighting Contest Winners - Parks and Recreation Advisory Board
Welcome Back Officer Jack Davidson (First Lieutenant, US Army Reserve) - Ofc.
Davidson has just returned home safely from his 10 month deployment to Iraq with the
United States' Army's 351 st Military Police Company.
, Introduction of Newly Promoted Sergeant Mark Bousquet and Sergeant Mireya
Iannuzzi. (Police Chief Brown)
I Co COMMENTS FROM CITIZENSIPUBLIC
I D. STAFF REPORTS AND AGENDA REVIEW
I E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MA TIERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSIDERED SEPARATELY.
1. Approval of the Regular City Commission Minutes held on December 15, 2009.
(City Clerk Eikenberry)
2. Appointment to the General Employees' Pension Board of Trustees. (City Clerk
Eikenberry)
Trustees for the Pension Boards now serve four-year terms, as amended in Ordinance 2009-020. The
City Commission appoints two of the trustees, two are elected from the employee body, and the fifth
trustee is chosen by those four trustees and presented to the City commission for certification of the
appointment as a ministerial act. Trustee Thomas Hendrix has announced that he is resigning from the
board. Two applications were received from Mr. Robert Godek and Ms. Pat Gleason both indicating
an interest to this board.
3. Appointment of Fifth Trustee to the Police Officers' and Firefighters'
Retirement Trust Fund Board of Trustees. (City Clerk Eikenberry)
Trustees for the Pension Board serve two-year terms. Two of the trustees are appointed by the City
Commission, two are elected from the employee body, and the fifth trustee is chosen by those four
trustees and presented to the City Commission to ratify the appointment as a ministerial act. At their
meeting dated December 17, 2009, the Pension Board appointed Butch Stanley to serve as the fifth
City Commission Regular
January 5, 2010
trustee for a two-year term to expire on September 30, 20 II. The position was formerly held by James
(Cash) Coschignano who was absent from the last five (5) board meetings. The Operating Rules and
Procedures of the Pension Board do not prohibit current City employees from serving as the Fifth
Trustee.
4. Appointment to the Human Relations Diversity Board. (City Clerk Eikenberry)
Members of the Human Relations Diversity Board serve two-year terms. Currently, the Human
Relations Diversity Board has seven (7) members and their resolution allows no less than seven (7)
members and no more than fifteen (15) members. One application was received from Ms. Nanci
Johson with an interest in serving on the board.
5. Renewal of Motorola Radio Service Agreement for FY 09-10. (Police Chief
Brown)
In November 1995, the Honorable Mayor and Board of City Commissioners authorized the purchase
of the Motorola 800 MHz Radio system currently being utilized by the City in conjunction with
Orange County's radio system from Motorola, Inc. Also purchased with the radio system was a
service maintenance agreement. The agreement is required for equipment that is no longer under
factory warranty. Included in the agreement is all covered radio equipment currently owned by the
City of Ocoee with the exception of the radio equipment purchased by the City for the Fire
Department. The most recent agreement expired as of September 30, 2009. The cost of the service
agreement for the next 12 months is $30,538.56 (payable in monthly payments). Last year's
agreement was $31,457.76. $86,000.00 was budgeted in the FY 2009-2010 budget for Equipment
Maintenance Contracts. Currently there are approximately 194 items (portable radios, mobile radios,
consolettes, and radio microphones) covered under the Motorola maintenance contract.
6. Approval of Groundtek Mowing Contract Closeout. (Public Works Director
Krug)
The 2009/2010 budget eliminated the contract mowing of City properties and right of way in order to
obtain a substantial savings by having these tasks accomplished by City forces. During the month of
October, 2009, Groundtek performed two additional cuts on the contract during the transition period
for the City forces to take over the mowing program. This item is to approve the final payment of
$25,755.00 for the transition period mowing and will close out the contract with Groundtek.
7. Approval to Piggyback on Oviedo's Contract for Bulk Sodium Hypochlorite.
(Utilities Director Smith)
The Utilities Department utilizes liquid chlorine as its disinfecting agent in the treatment of its potable
water and wastewater. The department anticipates for water the purchase of 76,000 gallons of chlorine
this fiscal year for a total annual budgeted amount of $60,420. The department also anticipates for
wastewater the purchase of 63,875 gallons of chlorine this fiscal year for a total annual budgeted
amount of $50,780.63. Total expenditures for the tiscal year should not exceed $111,200.63.
The City has been procuring chlorine from Odyssey Manufacturing, in which Odyssey has extended
their contract conditions (piggybacking) from their contract with the City of Oviedo, awarded October
5, 2009, by City of Oviedo Resolution No. 2043-09. Staff recommends the City of Ocoee accept the
terms of this contract, effective January 1, 2010 and valid for one year, with two, one-year renewal
periods for a total of three years. Odyssey's contractual price with Oviedo is $.70 per gallon, a savings
of $.095 per gallon from the contract with Pembroke Pines, from which the City of Ocoee is currently
piggybacking.
8. Approval of Lift Station #35 Rehabilitation. (Utilities Director Smith)
Lift Station #35, located on the West Oaks Mall property behind Best Buy, receives flows from the
mall and adjacent commercial areas along State Road 50, Good Homes Plaza and Bordeaux
Condominiums. The station has two receiving manholes (see diagram) with the south manhole having
two forcemain connections. The connections are located near the top of the structure which drops
wastewater more than ten feet, leading to the release of diffused hydrogen sulfide gas. The gas has
deteriorated both the manhole and station's internal walls, and corroded the stand piping in the station.
Funding for the rehabilitation, $135,000, was included and approved in F.Y. 2009-2010 Budget.
Staff is recommending the rehabilitation of the manhole, lift station and standpipe by R.A. Scott
Construction, Inc., utilizing their similar awarded contract with City of Altamonte Springs' "Liftstation
12 Relocation - Bid ITB No. 10-003 (piggyback.) R. A. Scott will replace the receiving manhole with
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January 5, 2010
a new manhole, including an external drop connection, clean and line the internal wall of the station
and replace the stand pipe with HDPE pipe with new supports, for $ 119,050.00. The work also
includes dewatering for excavation and by-pass pumping for wastewater flows.
9. Award of Bid #10-02 Re-bid Wedgewood Commons and Whitehill Subdivisions
to Schuller Contractors, Inc, in the Amount of $421,730.00. (Purchasing Agent
Tolbert)
Bids were received for the construction of a reclaimed water distribution system within an existing
residential subdivision that is already substantially occupied by residents. This retrofit project will
utilize directional boring methods so as to reduce the amount of surface damage and restoration work
required. Preservation of existing utilities and pri vate property is an important aspect of the work.
10. Award of Bid #10-03 Clarke Road Rehabilitation Project to AP AC-Southeast,
Inc. in the Amount of $1,005,542.50. (Purchasing Agent Tolbert)
Bids were received for the rehabilitation of Clarke Road to include all items necessary to furnish,
deliver, and install all materials, equipment, incidentals, and services, including all labor, for the work,
which is generally described as the rehabilitation of a portion of Clarke Road; i.e., milling and
resurfacing of 13,300 linear feet of this road from Silver Star Road (SR 438) to Clarcona-Ocoee Road.
Project components include maintenance of traffic, temporary striping, permanent thermoplastic
striping, and clean-up. The bid shall include all of these and any other work necessary to provide a
complete and working installation ready for operation.
I G. PUBLIC HEARINGS
11. Crest (92 Bexley Blvd.) - Utility Easement Vacate/Abandonment Resolution.
(Advertised in the Orlando Sentinel Legal Classified on Thursday, December 24, 2009). (Principal
Planner Rumer)
The 5 foot utility easement is located at the side yard of Lot 77, Silver Bend Unit I, recorded in Plat
Book 3, Pages 4 and 5 also described as 92 Bexley Blvd (16-22-28-8049-00-770). The applicant is
proposing to construct a pool screen enclosure that will encroach portions of the platted side yard five
(5) foot Utility Easement.
All affected utility companies were notified and staff received letters of no objection from said
companies.
I H. REGULAR AGENDA I
12. Renewal of Professional Services Contract with Legislative Consultants Alcalde
and Fay, Ltd. (Assistant City Manager Croteau)
Last January I S\ the City entered into an agreement for legislative consulting services with Alcalde and
Fay. The contract term was for one year at a cost of $60,000 annually plus expenses. Specifically, the
firm was to assist the City with public works, transportation infrastructure, water resources, and
Federal appropriations and grant programs administered by the Federal Government. Staff has
worked with the firm over the past year and has items pending for appropriations or grants including
the Wastewater Infrastructure Project/West Side Sewer Loop in the Water Resources and Development
Act of2010 and the Wurst Road Extension in the TransportationlHighway Reauthorization Bill.
The current agreement with Alcalde and Fay expires on December 31, 2009. Staff would like to enter
into a new agreement with Alcalde and Fay effective January 1, 20 I O. The new agreement would be at
the same rate of $5,000/month or $60,000 annually. The contract can be terminated upon 30 days
written notice, with or without cause.
The City also has a contract with Gray Robinson to provide local and state legislative consulting
services. This contract commenced on October 1 sl of 2007 and is set to expire on September 30th of
2010. The annual cost of this contract is $42,000 plus expenses not to exceed $4,200 per year. This
contract can be terminated with 30 days advance notice.
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January 5, 2010
I I. STAFF ACTION ITEMS
I J. COMMENTS FROM COMMISSIONERS
I ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBA TIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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