Item #06 Approval of Groundtek Mowing Contract Closeout
center of Good Lt
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AGENDA ITEM COVER SHEET
Meeting Date: January 5, 2010
Item # (0
Contact Name:
Contact Number:
Stephen C. Krug
6002
Reviewed By:
Department Director:
City Manager:
Subject: Groundtek Mowing Contract Close Out.
Background Summary:
The 2009/2010 budget eliminated the contract mowing of City properties and right of way in order to
obtain a substantial savings by having these tasks accomplished by City forces. During the month of
October, 2009, Groundtek performed two additional cuts on the contract during the transition period for
the City forces to take over the mowing program. This item is to approve the final payment of $25,755.00
for the transition period mowing and will close out the contract with Groundtek.
Issue:
Final close out of Groundtek mowing contract for transition period work.
Recommendations
Recommend the City Commission approve the final payment to Groundtek in the amount of $25,755.00
for the October, 2009 transition period mowing in order to close out this contract.
Attachments:
Purchase Order Requisition
Financial Impact:
The $25,755.00 is adequately funded in the Public Works budget for Contractual Services.
Type of Item: (please mark with an "x'J
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
x Commission Approval
Discussion & Direction
For Clerk's DeDt Use:
Consent Agenda
_ Public Hearing
_ Regular Agenda
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
(/LM ~u'
N/A
N/A
N/A
..
LANDSCAPE PROPERTIES
to Ground Tek 08-09
i.~1!.tlon In Loeatlon ResnonslbIe Dept Operation Per Cut Cost Annual Contractol':
4 Pond I Public Works Mowing S86.50 I 557.00 GroundTek
5 Pond 2 Public Works Mowing S86.50 I 557.00 GroundTek
6 Pond 4 Public Works Mowing S86.50 I 557.00 GroundTek
8 Pond 5 Public Works Mowin~ S86.50 1.557.00 GroundTek
9 Pond 6 Public Works Mowing S86.50 1.557.00 GroundTek
10 Pond 7 and area between pond & lake, area Public Works Mowing S86.50 1,557.00 GroundTek
between nond and homes
II Pond 8 Public Works Mowing S86.50 I 557.00 GroundTek
12 Pond 9 Public Works Mowing S86.50 I 557.00 GroundTek
13 Pond 10 Public Works Mowing S86.50 I 557.00 GroundTek
14 Pond II Public Works Mowing S86.50 I 557.00 GroundTek
15 Pond 12 Public Works Mowing S86.50 I 557.00 GroundTek
16 Pond 13 Public Works Mowing S86.50 I 557.00 GroundTek
17 Pond 14 Public Works Mowing S86.50 I 557.00 GroundTek
18 Pond 15 Public Works Mowing S86.50 I 557.00 GroundTek
19 Pond 16 Public Works Mowing S86.50 I 557.00 GroundTek
20 Pond 17 Public Works Mowing S86.50 I 557.00 GroundTek
21 Pond 18 Public Works Mowin~ S86.50 I 557.00 GroundTek
22 Pond 19 Public Works Mowing S86.50 I 557.00 GroundTek
23 Pond 20 Public Works Mowing S86.50 1 557.00 GroundTek
24 Pond 21 Public Works Mowing S86.50 I 557.00 GroundTek
25 Pond 22 Public Works Mowing S86.50 1 557.00 GroundTek
26 Pond 23 Public Works Mowing S86.50 I 557.00 GroundTek
27 Pond 24 Public Works Mowing S86.50 I 557.00 GroundTek
28 Pond 25 Public Works Mowing S86.50 I 557.00 GroundTek
29 Pond 26 Public Works Mowing S86.50 1557.00 GroundTek
30 Pond 27 Public Works Mowing S86.50 1,557.00 GroundTek
31 Pond 28 Public Works Mowing S86.50 1,557.00 GroundTek
32 Pond 29 Public Works Mowing S86.50 1,557.00 GroundTek
33 Pond 30 Public Works Mowing S86.50 1 557.00 GroundTek
34 Pond 31 Public Works Mowing S86.50 I 557.00 GroundTek
35 Pond 32 Public Works Mowing S86.50 1 557.00 GroundTek
35A Pond 33 (Bluford/Old Winter Garden Rd.) Public Works Mowing S86.50 1 557.00 GroundTek
358 Pond 34 (Bluford & Ocoee Commerce Public Works Mowing S86.50 1,557.00 GroundTek
Pkwv)
36 Pond 35 Public Works Mowing S86.50 I 557.00 GroundTek
37 Pond 36 Public Works Mowin~ S86.50 I 557.00 GroundTek
38 Pond 37 Public Works Mowing S86.50 I 557.00 GroundTek
39 Pond 38 Public Works Mowing S86.50 I 557.00 GroundTek
40 Pond 39 Public Works Mowing S86.50 1,557.00 GroundTek
41 Pond 40 Public Works Mowing S86.50 1 557.00 GroundTek
42 Pond 41 Public Works Mowing S86.50 I 557.00 GroundTek
43 Pond 42 Public Works Mowing S86.50 1 557.00 GroundTek
44 Pond 43 Public Works Mowing S86.50 I 557.00 GroundTek
45 Pond 44 Public Works Mowing S86.50 1 557.00 GroundTek
46 Pond 45 Public Works Mowin~ S115.00 2 070.00 GroundTek
47 Pond 46 Public Works Mowing S86.50 1 557.00 GroundTek
48 Pond 47 Public Works Mowing S86.50 I 557.00 GroundTek
49 Pond 48 (Fire Station 2) Public Works Mowing SO.OO 0.00 N/A
50 Pond 49 Public Works Mowing S86.50 I 557.00 GroundTek
51 Pond 50 Public Works Mowi",p, S86.50 I 557.00 OroundTek
52 Pond 51 (Citv Hall) Public Works Mowing SO.OO 0.00 N/A
53 Pond 52 Public Works Mowing S86.50 I 557.00 OroundTek
54 Pond 53A Public Works Mowing S86.50 I 557.00 GroundTek
55 Pond 53B Public Works Mowing S86.50 I 557.00 GroundTek
56 Pond 54 (South Water Treatment Plant) Public Works Mowing S86.50 I 557.00 OroundTek
57 Pond 56 Public Works Mowing S86.50 I 557.00 GroundTek
58 Pond 57 Public Works Mowin~ S86.50 1 557.00 OroundTek
59 Pond 58 Public Works Mowing S86.50 1 557.00 GroundTek
60 Pond 59 Public Works Mowing S86.50 I 557.00 GroundTek
Page 1 of2
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LANDSCAPE PROPERTIES
to Ground Tek 08-09
. LoCltlon ID Location Responsible Dept Operation Per Cut Cost Annual Contractor.
61 Pond 60 Public Works Mowin!!: $86.50 I 557.00 GroundTek
62 Pond 61 Public Works Mowin!!: $86.50 I 557.00 GroundTek
63 Pond 62 Public Works Mowin!!: $86.50 I 557.00 GroundTek
64 Pond 63 Public Works Mowin!!: $86.50 I 557.00 GroundTek
65 Pond 64 Thomebrooke) Public Works Mowin!!: $86.50 I 557.00 GroundTek
66 Pond 65 Central Park) Public Works Mowin!!: $86.50 I 557.00 GroundTek
67 Pond 66 Central Park) Public Works Mowin!!: $86.50 I 557.00 GroundTek
68 FOOT I-SR 438 @ Silver Star & Roddy Public Works Mowing $86.50 1,557.00 GroundTek
Red Rd.
69 FDOT 2-SR 438 @ Silver Star & Roddy Public Works Mowing $86.50 1,557.00 GroundTek
Red Rd.
70 FOOT 3-SR 438 @ Johio Shores & Silver Public Works Mowing $86.50 1,557.00 GroundTek
Star Rd.
71 Lot.20I N. Bluford Public Works Mowin!!: $86.50 1 557.00 GroundTek
72 Lot-2 E. McKev Public Works MowinlZ $86.50 1 557.00 GroundTek
73 Lots-20&28 E. McKev Public Works MowinlZ $86.50 I 557.00 GroundTek
74 Lot-13I N. Cumberland Public Works Mowin!!: $86.50 I 557.00 GroundTek
75 Public Works Complex at 301 Ma!!:uire Public Works Mowing $1 488.00 26 784.00 GroundTek
76 Lake Lily Drain Well on Old Winter Garde ~ublic Works Mowing $86.50 1,557.00 GroundTek
Road
77 Pond 67 Center Street Public Works Mowin!!: $86.50 I 557.00 GroundTek
78 Pond 68 Ocoee Crown Point Pkwv Public Works Mowin!!: $115.00 2 070.00 GroundTek
79 Woman's Club Parks Mowing $132.00 2 376.00 GroundTek
83 Little League Field Parking Lot Parks Mowin!!: $167.00 3 006.00 GroundTek
84 Forest Oaks Water Plant Public Utilities Mowin!!: $795.00 14310.00 GroundTek
85 Wastewater Treatment Plant Public Utilities Mowin!!: $795.00 14310.00 GroundTek
86 Jamela Water Treatment Plant Public Utilities Mowin!!: $795.00 14310.00 GroundTek
87 South Water Plant- Ma!!:uire Road Public Utilities Mowing $795.00 14310.00 GroundTek
88 Lot-40I Kissimmee Avenue Public Utilities Mowin!!: $86.50 I 557.00 GroundTek
89 Lot-Old Wastewater Plant on Sleepy Public Utilities Mowing $86.50 1,557.00 GroundTek
Harbour
90 Spray Field on Montgomery Avenue Public Utilities Mowin!!: $86.50 I 557.00 GroundTek
91 Reclaim Water Plant- 932 Maguire Road Public Utilities N/A $0.00 0.00 N/A
92 Ponds @ Wastewater Plant on Benn Left 0 Public Utilities Mowing $132.00 2,376.00 GroundTek
Entrance
93 Areas outside wastewater plant Public Utilities Mowing $86.50 1 557.00 GroundTek
94 Rib Site (2 ponds) at Golf Course Public Utilities Mowing $ I 32.00 2376.00 GroundTek
95 Utility Easements (various locations) Public Utilities Mowing $535.00 9,630.00 GroundTek
approximately 2.75 acres total (10' x
112.000') on an as-needed ba~is
96 Pump Station at 2687 S. Ma!!:uire Road Public Utilities Mowing $139.00 2 502.00 GroundTek
,New I"once :>lBuon \:>lBle ,.arm on ucoee $255.00 4,590.00
97 Commerce) Police Department Mowing GroundTek
$12,877.50 231,795.00
Page 2 of 2
City Manager
Robert Frank
Commissioners
Gary Hood, District 1
Rosemary Wilsen, District 2
Rusty Johnson, District 3
Joel F. Keller. District 4
Mayor
S. Scott Vandergrift
October 6, 2009
George L. Bori, President
Groundtek of Central Florida, Inc.
862 Maguire Road
Ocoee, FL, 34761
Re: Agreement for City-Wide Right-Of-Way Mowing
Agreement for General Mowing & Landscaping Term Contract
Termination For Convenience - Thirty (30) Day Notice
VIA CERTIFIED MAIL 7006-2150-0001-3973-3801
Mr. Bori:
The City has enjoyed a multi-year relationship with your company involving the mowing of City
property, however the City Commission authorized utilizing in-house crews to accomplish the mowing
with the approval of the 2009-20 I 0 Budget. This is your formal written notice that the City is
exercising its right to terminate the above referenced agreements for convenience effective December I,
2009. The work covered by the agreements will be accomplished by the Public Works Team beginning
December 1,2009.
I appreciate your service and look forward to a smooth transition in the closeout of your contracts.
Please feel free to contact me if you have any questions or need additional information.
Sincerely,
Stephen C. Krug, P.E.
Public Works Director
City of Ocoee
cc: Robert Frank, City Manager, City of Ocoee
Jamie Croteau, Assistant City Manager, City ofOcoee
City ofOcoee Public Works. 301 Maguire Road. Ocoee, Florida 34761
phone: (407) 905-3170 . fax: (407) 905-3176 . www.ocoee.org
12/28/09 09:26:58
rq160-1s
REQUISITION DETAIL
FOR PW002911
Page
skrug
1
Initiator: Joy Doyno
Created: 10/19/09
Last Action: Joy Doyno
On: 11/09/09
Fiscal Yr:2010
Status: Hold
Possession Of: Stephen Krug
Req. Total: 25,755.00
Message:
LINE DESCRIPTION
QTY
UNIT PRICE
EXTENDED VENDOR/GL#
------------------------------------------------------------------------------------------------------------------------------------
1 Mowing & landscaping city wide 2.00 ea 1,283.3400 2,566.68 995:GROUNDTEK OF CENTRAL FLORI
GL: 001-541-10-3400
2 Mowing & landscaping retention 2.00 ea 3,490.0000 6,980.00 995:GROUNDTEK OF CENTRAL FLORI
GL: 103-538-20-3400
3 ponds city wide.
4 Mowing & landscaping city wide 2.00 ea 305.0000 610.00 995:GROUNDTEK OF CENTRAL FLORI
GL: 401-535-10-3400
5 Mowing & 1anscaping city wide. 2.00 ea 1,377.9900 2,755.98 995:GROUNDTEK OF CENTRAL FLORI
GL: 401-533-00-3400
6 Mowing & landscaping city wide 2.00 ea 155.0000 310.00 995:GROUNDTEK OF CENTRAL FLORI
GL: 401-533-10-3400
7 Mowing & landscaping city wide 2.00 ea 743.3400 1,486.68 995:GROUNDTEK OF CENTRAL FLORI
GL: 401-535-00-3400
8 Addi tiona1 cut 2.00 ea 2,159.1600 4,318.32 995:GROUNDTEK OF CENTRAL FLORI
GL: 001-541-10-3400
9 additional cut 2.00 ea 2,276.0000 4,552.00 995:GROUNDTEK OF CENTRAL FLORI
GL: 103-538-20-3400
10 addi tiona1 cuts 2.00 ea 222.0000 444.00 995:GROUNDTEK OF CENTRAL FLORI
GL: 401-535-10-3400
11 addi tiona1 cuts 2.00 ea 212.0100 424.02 995:GROUNDTEK OF CENTRAL FLORI
GL: 401-535-00-3400
12 additional cut 2.00 ea 112.5000 225.00 995:GROUNDTEK OF CENTRAL FLORI
GL: 401-533-10-3400
13 addi tiona1 cut 2.00 ea 541.1600 1,082.32 995:GROUNDTEK OF CENTRAL FLORI
GL: 401-533-00-3400
--------------
25,755.00
DATE/
FROM
NOTES
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10/19/09
j doyno
This is for 2 cuts in Oct. and 1 in Nov. until we take over.
DATE
HISTORY
------------------------------------------------------------------------------------------------------------------------------------
10/19/09
10/19/09
10/19/09
10/19/09
10/22/09
11/03/09
11/09/09
11/09/09
9:27 am Created By: Joy Doyno
10:08 am Released For Approval: Joy Doyno
2:40 pm Approved By: Stephen Krug
5:45 pm Returned To PUBLIC WORKS By Pam Brosonski
7:47 am Returned To Joy Doyno By Stephen Krug
10:43 am Released For Approval: Joy Doyno
4:04 pm Returned To Joy Doyno By Stephen Krug
4:45 pm Released For Approval: Joy Doyno