07-15-2009 Special Session Minutes
Minutes of the Special Session of the
CITY OF OCOEE GENERAL EMPLOYEES’ PENSION BOARD
Held on July 15, 2009
At 150 N. Lakeshore Drive
Ocoee, FL 34761
AGENDA ITEM I. CALL TO ORDER – Chairman Wagner
A. Chairman Russ Wagner
called the meeting to order at 10:01 a.m. in City Hall conference
room 109.
The roll was called and a quorum was declared present.
Present
were all trustees including Trustees Wendy West, David Wheeler, Jean Grafton,
Russ Wagner and Tom Hendrix.
Also present
was Jim Carnicella, Director of Human Resources.
B. Approval of Minutes from the regular meeting held on May 13, 2009.
Chairman WagnerUpon a motion
presented the minutes for the last regular meeting.
being made by Trustee Hendrix, seconded by Trustee West, which passed unanimously,
the board
RESOLVED to approve the minutes for the regular meeting of May 13, 2009.
AGENDA ITEM II. NEW BUSINESS
A.RFQ for Attorney Services
(Chairman Wagner notified the board that Trustee Grafton might need step out to take an
important phone call during this discussion. If so, the board will move to the next item on the
agenda until she returns.) Two responses were received from the Request for Qualifications
issued by the board. One response was from Attorney James Lynn and the other from the
City’s current legal counsel, Attorney Dehner.
Chairman Wagner
clarified that the board had issued a Request for Qualifications (RFQ)
and not a Request for Proposal (RFP) which is the beginning stage for a formal bid process.
He stated that issuing an RFQ for the board’s consultants should be done periodically as a
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July 15, 2009
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matter of practice. With that said, he queried the trustees for their opinions about the current
attorney’s performance.
(Trustee Grafton steps out of the conference room to take a call at 10:10 a.m.; Jim
Carnicella enters at 10:11 a.m.)
Mr. Carnicella
The trustees gave their input as to Attorney Dehner’s performance. gave his
input also.
Chairman Wagner
opted to discuss the next item on the agenda before getting an official
decision from the board about the board’s legal counsel.
B.Summary Plan and Operating Rules
Chairman Wagner
stated that the only changes he made were those found in approved
Ordinance 2009-020. The board reviewed the changes.
(Trustee Grafton returns)
The topic of election procedures was discussed. The trustees discussed the difference
between having one central voting site at City Hall versus allowing for voting at outlying
areas.
Mr. Carnicella
suggested that each department’s administrative assistant be made
responsible for the voting receptacle.
(Trustees West & Hendrix step out of the room at 11:08)
(11:09: Trustee West returns; 11:10 Trustee Hendrix returns; 11:17 a.m)
Trustee Grafton
remarked that the only thing missing from the plan was pictures so that a
Mr. Carnicella
kind of comic book could be created for pension members. stated that a
pension handbook could be created.
Chairman Wagner
noted that he didn’t have as many changes for the “Operating Rules”
section. The topic of travel insurance coverage came up which Mr. Carnicella stated that he
did not think the board currently has any. He said that he could get a quote for the board.
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July 15, 2009
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Chairman Wagner
With respect to the election instructions,stated that he would speak with
Chairman Wagner
the City Clerk about proposed changes. instructed the board to each take
a copy of the Summary Plan with the Operating Rules and make suggestions for changes.
AGENDA ITEM III. OTHER BUSINESS
Payment of Invoices
Three invoices were received from the human resources department and were signed by the
With
chairman and Trustee Wheeler. They were presented to the board for ratification.
Trustee Grafton having made a motion which was seconded by Trustee Wheeler and
carried unanimously, the board
RESOLVED that the invoices be approved as presented.
AGENDA ITEM IV. DISCUSSION ITEMS
RFQ for Attorney Services
Trustee Hendrix made a motion, which
With respect to the decision about legal counsel
was seconded by Trustee West, that the current attorney be retained as the General
Employees Pension Board’s attorney. The motion carried unanimously; therefore, the
board
RESOLVED to retain its current attorney, Mr. Lee Dehner, as its legal counsel.
Chairman Wagner
said that Mr. Carnicella could let Mr. Lynn (the other attorney who
responded to the RFQ) know that should the board need additional counsel for other matters,
they (the board) would consider using Mr. Lynn.
AGENDA ITEM V. ATTORNEY COMMENTS
Not attending.
AGENDA ITEM VI. COMMENTS FROM TRUSTEES
None.
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July 15, 2009
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AGENDA ITEM VII. SET AGENDA FOR NEXT MEETING
Summary Plan & Operating Rules
Recommendation(s) regarding action to take with respect to Merrill Lynch
Bogdahn Consulting Report
Discussion of state legislation as it relates to pensions
AGENDA ITEM VIII. COMMENTS FROM PUBLIC
None.
AGENDA ITEM IX. ADJOURN
There being no other business, the meeting was adjourned at 11:51 a.m.
Respectfully submitted by: Approved by:
Stella McLeod Russell B. Wagner, Chairman
GEPB Recording Clerk