07-20-10 Agenda
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
July 20, 2010
AGENDA
7:15 P.M.
REGULAR CITY COMMISSION MEETING
I A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
lB.
PRESENTATIONS AND PROCLAMATIONS
Introduction of New Ocoee High School Principal
(Mayor Vandergrift)
I
Mr. William "Bill" Floyd.
Presentation - Promotion of Fire Department Engineer Colin McCormick and
Introduction of Three New Fire Fighter Paramedics. (Fire Chief McNeil)
I C. COMMENTS FROM CITIZENS/PUBLIC
I D. STAFF REPORTS AND AGENDA REVIEW
I E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MAITERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSIDERED SEP ARA TEL Y.
1. Approval of Minutes for Regular City Commission Meeting Held July 6, 2010.
(City Clerk Eikenberry)
2. Approval to Award Bid #B10-07 Sorenson Park Access Improvements to
Southern Building Services, Inc. for an Amount Not to Exceed $76,000.00.
(Purchasing Agent Tolbert)
The City of Ocoee, Florida, in confonnance with the policies and procedures of the City of Ocoee
(City) solicited bids from qualified contractors to reconstruct the access road, add sidewalks, improve
bleacher and scorer's stand structures, replace baseball dugouts, and make related improvements at
Sorenson Park in north central Ocoee. The intent of the project is to provide improved access to
recreational facilities.
3. Approval of Edward Byrne Memorial Justice Assistance Grant FY 2010,
Application 2011-JAGC-1325. (Police Chief Brown)
An amount totaling $17,776 has been made available for the Ocoee Police Department through the
Edward Byrne Memorial Justice Assistance Grant. With this money, staff recommends the purchase
of digital radios to become compliant with pending Federal mandates and maintain interoperability
with surrounding law enforcement agencies. In order to maintain compatibility and interoperability
with Motorola radios currently utilized by the Orange County radio users group, Motorola radios must
be purchased. Motorola is a sole source provider for these radios, and offers only the Orange County
contract pricing.
City Commission Regular
July 20, 2010
4. Approval of Change Order No. 1 with Schuller Contractors, Inc. for the
Reclaimed Water System Retrofit for Wedgewood Commons & Whitehill
Subdivisions. (City Engineer Wheeler)
The Reclaimed Water System Retrofit for Wedgewood Commons and Whitehill Subdivisions is a
retrofit project which provides 156 residential homes with reuse water for irrigation. The system
connects to the existing system at White Road and Clarke Road. The project also provides a 16"
reclaimed main to facilitate future system expansion.
Due to conditions in the field during construction a portion of reclaimed water main had to be installed
using open-cut due to utility conflicts, MJ adaptors had to be used for valve and fitting connections due
to warranty issues, and electro fusion couplers where used for connections to eliminate the need for
large pits to be made. As with any construction contract that includes unit pricing and estimated
quantities, the actually installed quantities need to be reconciled with the contract.
5. Approval of Resolution Regarding Orange County Local Mitigation Strategy.
(Development Service Director Shadrix)
The Orange County Local Mitigation Strategy Working Group is intent on finding reasonable
approaches to making communities more resistant to disasters and ensuring that any redevelopment in
the aftermath continues to lessen future vulnerability to those impacts. One of the most effective ways
to do this is to have every local government recognize the importance of hazard mitigation and to
develop and adopt the Local Mitigation Strategy (LMS).
I G. FIRST READING OF ORDINANCE I
6. Health Central. (Second Reading and Public Hearing is scheduled for August 3,2010, Regular
Commission Meeting at 7: 15 p.m. or soon thereafter). (Principal Planner Rumer)
With respect to State annexation criteria, Chapter 171.044 of the Florida Statutes grants municipalities
the authority to annex contiguous, compact, non-circuitous territory so long as it does not create an
enclave. The subject properties are contiguous to the City limits on the north and west. To the north
and west is property owned by Health Central. Health Central and the City will not be entering into an
Annexation or Developer Agreement with this annexation as the parcels are located within the Target
Area #3 of the CRA Target Areas Special Development Plan.
a. Annexation
b. Rezoning
I H. SECOND READING OF ORDINANCE - PUBLIC HEARING I
7. RT Ocoee, LLC. (Advertised in the Orlando Sentinel on Thursday, July 8, 2010). (Senior
Planner Howell)
The applicant is requesting to rezone the subject property from General Industrial (1-2) to Restricted
Manufacturing & Warehousing (I-I). The rezoning is being requested to permit a wholesale/internet
vehicle sales location where customers will be invited onto the premises by appointment only with the
appointments being setup through the internet. The applicant is requesting the rezoning since the 1-2
zoning designation does not permit car sales as an allowable use.
a. Rezoning
b. Development Agreement
c. Waivers
I I. REGULAR AGENDA
8. Approval of Request from the West Orange Senior Citizen Association to
Conduct a Bingo Program at the Ison Center. (parks and Recreation Director
Hayes)
The West Orange Senior Citizen Association (WOSCA) is requesting authorization to conduct a bingo
program at the Tom Ison Senior Citizen and Veterans Center on Sunday afternoons for approximately
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City Commission Regular
July 20, 2010
four hours each day, from 1:00 pm. to 5:00 pm. Proceeds from the program will go to support the
WOSCA and also be donated to an organization that serves the Ocoee area. The program will be open
to the general public and is anticipated to attract approximately 30 to 50 participants on a daily basis.
The WOSCA has requested that a contribution of$IOO per date be paid to the City in-lieu-of the rental
fee of$65.00 per hour.
9. Approval of Funds for the Demolition of 1400 Samantha Street and 504 Withers
Court. (Deputy Fire Chief Stanley)
Both of these homes were severely damaged by fire back in 2007 and have been declared unsafe, fire
hazard, and a nuisance. The Code Enforcement Board has authorized the City to abate the nuisance
and assess the cost against each property.
10. Human Relations Diversity Board Issues. (City Clerk Eikenberry)
a. Approval of Resolution 2010-010, Amending Resolution 2004-11 and
Adopting Changes to the HRDB General Purposes and By-Laws.
At the July 6, 20 I 0, City Commission Meeting, HRDB Board Chair Maxwell expressed a serious
interest in having two non-residents of Ocoee be considered for membership on the HRDB Board.
Consensus of the Commission was that the resolution and bylaws be amended on the next regular
meeting agenda, allowing the Commission to waive the residency requirement, prior to making
appointments.
b. Appointment to the HRDB Board.
Pastor Gabriel Padilla, founding pastor of the multi-lingual, multi-cultural Elevation Christian in
Ocoee, has expressed an interest in serving on the Human Relations Diversity Board. Pastor Padilla is
not a citizen of Ocoee. He attended the last board meeting and introduced himself to the board. In
addition to the board's appreciation for the pastor's ties to the Hispanic community, the board feels
that the pastor has a great stake in Ocoee's growth and welfare. The board would like to have Pastor
Padilla as a member. There are currently two vacancies on the board.
c. Appointment to the HRDB Board.
Ms. Maria Irizarry, a citizen of Winter Garden, has expressed a serious interest in becoming a member
of Ocoee's Human Relations-Diversity Board. She has already volunteered to work with the board's
subcommittee for the Hispanic Heritage event. Additionally, she would like to use her talents and
skills to help the community by promoting diversity and understanding. At the last board meeting,
Chairman Wm. Maxwell expressed his desire to have Ms. Irizarry as a member of the board. There are
currently two vacancies on the board.
11. Discussion and Direction: Cemetery Issues. (City Clerk Eikenberry)
a) The Installation of Crematory Vaults in the Ocoee Cemetery
b) Maintenance Issues
c) Enforcement of Section 61-12 Requiring Permits Prior to Placing a Memorial
d) Revision of Chapter 61; Draft of Recommended Changes
12. Setting the Proposed Tentative Millage Rate for 2010/2011 Budget. (City
Manager Frank)
The TRIM Act requires local governing bodies to set a proposed tentative millage rate annually during
the month of July. The property appraiser is then notified of the rate and uses it to advise taxpayers of
their proposed tax levies for the next year. This rate can be lowered during the budget hearings in
September, and has historically been done so by the city.
HB-l establishes levels of approval by the governing body in setting the millage rate. This bill
provides for a maximum millage rate that can be levied by the governing body with a ma;oritv vote.
This maximum millage rate for the upcoming fiscal year, 6.4174, is an increase of the current year
millage (5.4974). The rolled back rate for 2010/2011 is 6.3755. This rate is higher than the current
year rate due to the decrease in assessed property value resulting from Amendment I and the decline in
the economy. The City's assessed value decreased $285,624,020. This is a reduction of $1 ,523,084 at
the current millage rate of 5.4974.
The City can set the proposed millage for FY 10/11 up to 7.0591 with a SUDer maioritv vote by the
Commission. A millage rate higher than the 7.0591 would require a unanimous vote by the
Commission. The proposed budget is currently balanced at 5.4974.
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City Commission Regular
July 20, 2010
13. Set Workshop and Hearing Dates for the 2010/2011 Budget Process. (Finance
Director Horton)
Commission has previously selected August 11 th and 31 st as workshop dates. Workshops will begin at
6:00 p.m. Staff recommends the commission schedule the public hearings for September 15th and 29th.
If there is a conflict with these dates we recommend alternate dates of September 15th and September
30th. Hearings will begin at 7:00 p.m.
I J. STAFF ACTION ITEMS
I K. COMMENTS FROM COMMISSIONERS
I ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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