Item #03 Approval of Edward Byrne Memorial Justice Assistance Grant FY 2010
center of Good Lt
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AGENDA ITEM COVER SHEET
Charles J. Brown
x 3021
Meeting Date: July 20, 2010
Item # :3
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Department Director: Charles J. Brown/~
City Manager: Robert Frank
Contact Name:
Contact Number:
Subject: Edward Byrne Memorial Justice Assistance Grant FY2010 application 2011-JAGC-1325
Background Summary:
$17,776 has been made available for the Ocoee Police Department through the Edward Byrne Memorial Justice
Assistance Grant. With this money, staff recommends the purchase of digital radios to become compliant with
pending Federal mandates and maintain interoperability with surrounding law enforcement agencies. In order to
maintain compatibility and interoperability with Motorola radios currently utilized by the Orange County radio
users group, Motorola radios must be purchased. Motorola is a sole source provider for these radios and offers
only the Orange County contract pricing.
Issue:
Should the Honorable Mayor and Board of City Commissioners authorize the Ocoee Police Department to apply
for the $17,776 grant and purchase three (3) Motorola APX7000 Digital Portable Radios by piggybacking off the
Orange County contract?
Recommendations
It is respectfully recommended that Honorable Mayor and Board of City Commissioners authorize the Ocoee
Police Department to apply for the $17,776 grant and purchase three (3) Motorola APX7000 Digital Portable
Radios from Motorola by piggybacking off the Orange County contract.
Attachments:
Edward Byrne Memorial Justice Assistance Grant FY2010 application 2011-JAGC-1325
Financial Impact:
$17,776 available to the Ocoee Police Department to expend on three digital portable radios. No matching funds
are required for this grant.
Type of Item: (please mark with an "x'J
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
x Commission Approval
Discussion & Direction
For Clerk's Deaf Use:
_____ Consent Agenda
Public Hearing
_____ Regular Agenda
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by 0
E rvt -61 &<lMUJf.A
N/A
N/A
N/A
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Subgrant Recipient
Organization Name: City of Oeoee
County: Orange
Chief Official
Name: Scott Vandergrift
Title: Mayor
Address: 150 North Lakeshore Drive
City: Oeoee
State: FL
Phone: 407-905-3100
Fax:
Email:
Zip: 34761-2258
Ext: 1037
ebrown@ci.ocoee.f1.us
Chief Financial Officer
Name: Wanda Horton
Title: Finance Director
Address: 150 North Lakeshore Drive
City: Ocoee
State: FL
Phone: 407-905-3100
Fax:
Email:
Zip: 34761-2258
Ext: 1520
fi nan ced i rector@ci.oeoee.f1.us
Application Ref #
Contract
2011-JAGC-1325
-JAGC-ORAN- - -
Section #1 Page 1 of 2
Rule Reference 11 D-9.006 OeJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Implementing Agency
Organization Name: Ocoee Police Department
County: Orange
Chief Official
Name:
Title:
Address:
City:
State:
Phone:
Fax:
Email:
Charles Brown
Chief
646 Ocoee Commerce Parkway
Ocoee
FL
407 -905-3160
407 -656-0218
Zip: 34761
Ext: 3022
cbrown@ci.ocoee.f1.us
Project Director
Name: Randy Conyers
Title: Sergeant
Address: 646 Ocoee Commerce Parkway
City: Ocoee
State: FL
Phone: 407-905-3160
Fax: 407-905-3164
Email: rconyers@ci.ocoee.f1.us
Zip: 34761
Ext: 3018
Section #1 Page 2 of 2
Application Ref #
Contract
2011-JAGC-1325
-JAGC-ORAN- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Project Information
Project Title: INTEROPERABLE DIGITAL RADIO UPGRADE PLAN FOR THE
OCOEE POLICE DEPARTMENT
City of Ocoee
Ocoee Police Department
10/1/2010 End Date: 9/30/2011
Subgrant Recipient:
Implementing Agency:
Project Start Date:
Problem Identification
The Ocoee Police Department is in need of upgrading the police communication radios from
Analog to Digital. This is part of an agreement with all agencies in Orange County to be digitally
ready by the year 2012. Purchasing interoperable radio equipment will allow for improved
communications during emergency situations. The radios will allow police officers to fully
communicate with other emergency response personnel, cover a much larger area and serve to
deter crime by quicker response times.
Project Summary
The Ocoee Police Department currently has 84 analog radios used for police communications that
will need to be replaced by digital radios by 2012. Due to the budget constraints on all local,
county, and state entities, the City of Ocoee would like to use this grant money to assist in the
purchase of three digital radios.
Application Ref #
Contract
2011-JAGC-1325
-JAGC-ORAN- - -
Section #2 Page 1 of 2
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of $500,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or
more from the U.S. Department of Justice?
Answer: No
Application Ref #
Contract
2011-JAGC-1325
-JAGC-ORAN- - -
Section #2 Page 2 of 2
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Performance Info:
Performance Reporting Frequency:
Quarterly
Federal Purpose Area: 001 - Law Enforcement Programs
State Purpose Area: E - Equipment Supplies - Purchase EquipmenVSupplies
Activity Description
Activity: Equipment and Supplies
Target Group: Equipment and Supplies
Geographic Area: Suburban
Location Type: Police Department
Objectives and Measures
Objective: 25.E.SI - Amount of funds expended on equipment and/or supplies
Measure: Part 1
Amount of funds to be expended to purchase equipment and/or supplies
Goal: 17,776.00
Objective: 52.E.SI - Number of equipment items purchased with JAG funds by type of
equipment
Measure: Part 18
How many radios will be purchased?
Goal: 3
Application Ref #
Contract
2011-JAGC-1325
-JAGC-ORAN- - -
Section #3 Page 1 of 2
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section Questions:
Question: If "other" was selected for the geographic area, please describe.
Answer: N/A
Question: If "other" was selected for location type, please describe.
Answer: N/A
Application Ref #
Contract
2011-JAGC-1325
-JAGC-ORAN- - -
Section #3 Page 2 of 2
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR I Vendor Number: 596019764
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $0.00 $0.00 $0.00
Expenses $0.00 $0.00 $0.00
Operating Capital $17,776.00 $0.00 $17,776.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
-- Totals -. $17,776.00 $0.00 $17,776.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref #
Contract
2011-JAGC-1325
-JAGC-ORAN- - -
Section #4 Page 1 of 3
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Budget Narrative:
This project is under the Operating Capital Budget Category. The digital radios are $5,925.00
each. Three will be purchased equalling $17,775.00. This grant allocated $17,776.00 for this
program.
Application Ref #
Contract
2011-JAGC-1325
-JAGC-ORAN- - -
Section #4 Page 2 of 3
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: N/A
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: N/A
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriff's office.
Answer: N/A
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: N/A
Application Ref #
Contract
2011-JAGC-1325
-JAGC-ORAN- - -
Section #4 Page 3 of 3
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
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Insert Standard Conditions Page here.
Application Ref #
Contract
2011-JAGC-1325
-JAGC-ORAN- - -
Section #5 Page 1 of 1
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
Signature:
Typed Name and Title:
Date:
Typed Name of Subgrant Recipient:
Signature:
Typed Name and Title:
Date:
Typed Name of Implementing Agency:
Signature:
Typed Name and Title:
Date:
Application Ref #
Contract
2011-JAGC-1325
-JAGC-ORAN- - -
Section #6 Page 1 of 1
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Insert Certifications and Authorizations here.
Application Ref #
Contract
2011-JAGC-1325
-JAGC-ORAN- - -
Section #7 Page 1 of 1
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)