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Item #05 Approval of Railroad Reimbursement Agreement for Municipal Grade Crossing Traffic Control Devices - Wurst Road ire cen ter of Good L O AGENDA ITEM COVER SHEET Meeting Date: October 19, 2010 Item # S Reviewed By.: Contact Name: Stephen C. Krug Department Director: Contact Number: 6002 City Manager: % Subject: Railroad Reimbursement Agreement for Municipal Grade Crossing Traffic Control Devices — Wurst Road. Background Summary: This agreement provides for funding from the Federal Highway Administration to the FDOT to install new railroad grade crossing signals on Wurst Rd. at the Florida Central Railroad crossing. The purpose of this agreement is to allocate the Federal funds to upgrade existing grade crossing signals, which are over 30 years old, to meet current requirements. Public Works recommends approving the agreement. Issue: Request the City Commission to approve the agreement with the FDOT to install new crossing signals at the Wurst Rd. railroad crossing. Recommendations Recommend the City Commission approve the Railroad Reimbursement Agreement for Municipal Grade Crossing Traffic Control Devices, FM No. 428199- 1- 57 -01, with the FDOT, and authorize the Mayor and City Clerk to execute the Agreement and Resolution. Attachments: Original FDOT Railroad Reimbursement Agreement for Municipal Grade Crossing Traffic Control Devices, FM No. 428199- 1- 57 -01, and Resolution. Financial Impact: There is no financial impact to the City. This is a FHWA Aid Project. Type of Item: (please mark with an "x") Public Hearing For Cleric's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda x Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. pkt N/A Reviewed by ( ) N/A 2 RESOLUTION NO. 2010 - A RESOLUTION OF THE CITY OF OCOEE, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A RAILROAD REIMBURSEMENT AGREEMENT - BETWEEN THE CITY AND THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR MUNICIPAL GRADE CROSSING TRAFFIC CONTROL DEVICES ON WURST ROAD. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OCOEE, FLORIDA, AS FOLLOWS: SECTION 1. The City Commission of the City of Ocoee has the authority to adopt this Resolution pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166, Florida statutes. SECTION 2. The Mayor and City Clerk are hereby authorized and directed to execute that "Railroad Reimbursement Agreement, Grade Crossing Traffic Control Devices — Municipal, Financial Project No.: 42819915701" between the City and the Florida Department of Project Y p Transportation, a copy of which is attached hereto and incorporated by reference. SECTION 3. Severabili . If any section, subsection, sentence, clause, phrase or tv. y � , p portion of the Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not effect the validity of the remaining portion hereto. SECTION 4. Effective Date. This Resolution shall become effective immediately upon passage and adoption. PASSED AND ADOPTED this day of , 2010. APPROVED: ATTEST: CITY OF OCOEE, FLORIDA Beth Eikenberry, City Clerk S. Scott Vandergrift, Mayor (SEAL) FOR USE AND RELIANCE ONLY APPROVED BY THE CITY OF OCOEE BY THE CITY OF OCOEE, FLORIDA COMMISSION AT A MEETING APPROVED AS TO FORM AND HELD ON , 2010, LEGALITY THIS DAY OF UNDER AGENDA ITEM NO. , 2010. FOLEY & LARDNER LLP By: City Attorney STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 725- 090 -27 RAIL RAILROAD REIMBURSEMENT AGREEMENT OGC -10/08 GRADE CROSSING TRAFFIC CONTROL DEVICES - MUNICIPAL FINANCIAL PROJECT NO. ROAD NAME OR NUMBER COUNTY NAME PARCEL & RAN NUMBER FAP NUMBER 42819915701 WURST ROAD ORANGE 1(75000 -SIGG) 00S5 -047 -J THIS AGREEMENT, made and entered into this day of , 2010 by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter called the DEPARTMENT, and FLORIDA CENTRAL RAILROAD COMPANY, INC. a corporation organized and existing under the laws of FLORIDA with its principal place of business in the City of PLYMOUTH , County of ORANGE State of FLORIDA , hereinafter called the COMPANY; and the City of OCOEE a municipal corporation, hereinafter called the CITY. WITNESSETH: WHEREAS, the DEPARTMENT is constructing, reconstructing or otherwise changing a portion of the Public Road System, designated by the Financial Project ID428199- 1 -57 -01 on WURST ROAD , which crosses at grade the right of way and tracks of the COMPANY'S Milepost 834.30 FDOT /AAR Crossing Number 621872 - , at or near OCOEE as shown on DEPARTMENT'S Plan Sheet No. 17881 & 17882 , attached hereto as a part hereof; and NOW, THEREFORE, in consideration of the mutual undertakings as herein set forth, the parties hereto agree as follows: 1. The COMPANY shall furnish the necessary materials and install Automatic Grade Crossing Signals Type III Class III and /or other traffic control devices at said location on an actual cost basis and in accordance with (1) the attached detailed statement of the work, plans, and specifications; and (2) the DEPARTMENT'S Plans and Standard Index Number 17882 attached hereto and made a part hereof. 2. After installation of said signals is completed, fifty (50 %) percent of the expense thereof in maintaining the same shall be borne by the CITY and fifty (50 %) percent shall be borne by the COMPANY, as enumerated by the Schedule of Annual Cost of Automatic Highway Grade Crossing Devices attached hereto and by this reference made a part hereof and subject to future revision. 3. After said signals have been installed and found to be in satisfactory working order by the parties hereto, the same shall be immediately put into service, operated and maintained by the COMPANY so long as said COMPANY or its successors or assigns shall operate the said signals at said grade crossing; or until it is agreed between the parties hereto that the signals are no longer necessary or until the said crossing is abandoned; or legal requirements occur which shall cease operation of signals thereat. 725-090 -27 RAI L OGC - 10/06 The COMPANY agrees that any future relocation or adjustment of said signals shall be performed by the COMPANY, but at the expense of the party initiating such relocation. Upon relocation the maintenance responsibilities shall be in accordance with the provisions of this agreement. It is further agreed that the cost of maintaining any additional or replacement signal equipment at the same location will be shared as provided under Paragraph 2. above. 4. Unless otherwise agreed upon herein, the CITY agrees to insure that at the crossing the advance warning signs and railroad crossing pavement markings will conform to the U.S. Department of Transportation Manual on Uniform Traffic Control Devices within 30 days of notification that the railroad signal improvements have been completed and that such signs and pavement markings will be continually maintained at an acceptable level. 5. The COMPANY hereby agrees to install and /or adjust the necessary parts of its facilities along said road in accordance with the provisions set forth in the: ❑ (a) DEPARTMENT Procedure No. 725 - 080 -002 Appendix D.4, and Rule 14.57.011 "Public Railroad- Highway Grade Crossing Costs ", Florida Administrative Code. (b) Federal Highway Administration Federal -Aid Policy Guide, 23 C.F.R. Subchapter G, Part 646, Subpart B, and 23 C.F.R., Subchapter B, Part 140, Subpart I, and any supplements thereto or revisions thereof, which, by reference hereto, are made a part hereof. The COMPANY further agrees to do all of such work, with its own forces or by a contractor paid under a contract let by the COMPANY, all under the supervision and approval of the DEPARTMENT and the Federal Highway Administration, when applicable. 6. The DEPARTMENT hereby agrees to reimburse the COMPANY for all costs incurred by it in the installation and /or adjustment of said facilities, in accordance with the provisions of Procedure No. 725- 080 -002 Appendix D -4 "Billing Requirements," and any supplements thereto or revisions thereof. It is understood and agreed by and between the parties hereto that preliminary engineering costs not incorporated within this agreement shall not be subject to payment by the DEPARTMENT. 7. Attached hereto, and by this reference made a part hereof, are plans and specifications of the work to be performed by the COMPANY pursuant to the terms hereof, and an itemized estimate of the cost thereof in the amount of $ 148,818.00 . All work performed by the COMPANY pursuant hereto, shall be performed according to these plans and specifications as approved by the DEPARTMENT and the Federal Highway Administration if federal aid participating; and all subsequent plan changes shall likewise be approved by the DEPARTMENT and the Federal Highway Administration, when applicable. 8. All labor, services, materials, and equipment furnished by the COMPANY in carrying out the work to be performed hereunder shall be billed by the COMPANY direct to the DEPARTMENT. Separate records as to the costs of contract bid items and force account items performed for the COMPANY shall also be furnished by the COMPANY to the DEPARTMENT. 725 - 090 -27 RAIL OGC - 10/08 9. The COMPANY has determined that the method to be used in developing the relocation or installation cost shall be as specified for the method checked and described hereafter: ® (a) Actual and related indirect costs accumulated in accordance with a work order accounting procedure prescribed by the applicable Federal or State regulatory body. ❑ (b) Actual and related indirect costs accumulated in accordance with an established accounting procedure developed by the COMPANY and approved by the DEPARTMENT. ❑ (c) An agreed lump sum $ 0.00 , as supported by a detail analysis of estimated cost attached hereto. (NOTE: This method is not applicable where the estimated cost of the proposed adjustment exceeds $100,000.) 10. The installation and /or adjustment of the COMPANY'S facility as plannedQ will 0 will not involve additional work over and above the minimum reimbursable requirements of the DEPARTMENT. (If upgrading and /or nonreimbursable work is involved at the option of the COMPANY, then credit against the cost of the project is required and will be governed by the method checked and described hereafter): ❑ (a) % will be applied to the final billing of work actually accomplished to determine required credit for (betterment) and /or (expired service life) and /or (nonreimbursable segments). ❑ (b) All work involving nonreimbursable segments will be performed by special COMPANY work or job order number apart and separate from the reimbursable portion of the work; such work or job order number to be . The COMPANY further agrees to clearly identify such additional work areas in the COMPANY'S plans and estimates for the total work covered by this Agreement. ❑ ( $ 0.00 credited for 0 betterment 0 expired service life Q nonreimbursable segments in accord with Article 9.(c) hereinabove. 11. It is specifically agreed by and between the DEPARTMENT and the COMPANY that the DEPARTMENT shall receive fair and adequate credit for any salvage which shall accrue to the COMPANY as a result of the above installation and /or adjustment work. 12. It is further agreed that the cost of all improvements made during this adjustment work shall be borne by the COMPANY, subject only to the DEPARTMENT bearing such portion of this cost as represents the cost of adjustment of previously existing facility, less salvage credit as set forth in the immediately preceding paragraph. 725-090 -27 RAIL OGC - 10/08 13. Upon completion of the work the COMPANY shall, within one hundred eighty (180) days, furnish the DEPARTMENT with two (2) copies of its final and complete billing of all costs incurred in connection with the work performed hereunder, such statement to follow as closely as possible the order of the items contained in the estimate attached hereto. The totals for labor, overhead, travel expense, transportation, equipment, material and supplies, handling costs and other services shall be shown in such a manner as will permit ready comparison with the approved plans and estimates. Materials shall be itemized where they represent major components of cost in the relocation following the pattern set out in the approved estimate as closely as is possible. Salvage credits from recovered and replaced permanent and recovered temporary materials shall be reported in said bills in relative position with the charge for the replacement or the original charge for temporary use. The final billing shall show the description and site of the Project; the date on which the first work was performed, or, if preliminary engineering or right -of -way items are involved, the date on which the earliest item of billed expense was incurred; the date on which the last work was performed or the last item of billed expense was incurred; and the location where the records and accounts billed can be audited. Adequate reference shall be made in the billing to the COMPANY'S records, accounts and other relevant documents. All cost records and accounts shall be subject to audit by a representative of the DEPARTMENT. Upon receipt of invoices, prepared in accordance with the provisions of the above indicated Reimbursement Policy, the DEPARTMENT agrees to reimburse the COMPANY in the amount of such actual costs as approved by the DEPARTMENT'S auditor. 14. Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the DEPARTMENT's Comptroller under Section 334.044(29), F.S., or by the Department of Financial Services under Section 215.422 14 Florida Statutes (F.S.). 15. In accordance with Section 287.058, Florida Statutes, the following provisions are in this Agreement: If this Contract involves units of deliverables, then such units must be received and accepted in writing by the Contract Manager prior to payments. Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit and postaudit thereof. 16. Bills for travel expenses specifically authorized in this agreement shall be submitted and paid in accordance with DEPARTMENT Rule 14- 57.011 "Public Railroad- Highway Grade Crossing Costs" and the Federal Administration Federal -Aid Policy Guide, Subchapter B, Part 140, Subpart I "Reimbursement for Railroad Work." 725- 090 -27 RAIL OGC - 10/08 17. In accordance with Section 215.422, Florida Statutes, the following provisions are in this Agreement: Contractors providing goods and services to the Department should be aware of the following time frames. Upon receipt, the Department has five (5) working days to inspect and approve the goods and services, unless the Agreement specifies otherwise. The Department has 20 days to deliver a request for payment (voucher) to the Department of Financial Services. The 20 days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved. If a payment is not available within 40 days, a separate interest penalty at a rate as established pursuant to Section 215.422(3)(b), Florida Statutes, will be due and payable, in addition to the invoice amount, to the Contractor. Interest penalties of less than one (1) dollar will not be enforced unless the Contractor requests payment. Invoices which have to be returned to a Contractor because of Contractor re aration errors will result in a delay in the payment. The p p Y P Y invoice payment requirements do not start until a properly completed invoice is provided to the Department. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for contractors /vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413 -5516 or by calling the Department of Financial Services Hotline, 1- 877 - 693 -5236. 18. Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for five years after final payment is made. Copies of these documents and records shall be furnished to the Department upon request. Records of costs incurred includes the Contractor's general accounting records and the project records, together with supporting documents and records, of the Contractor and all subcontractors performing work on the project, and all other records of the Contractor and subcontractors considered necessary by the Department for a proper audit of costs. 19. In the event this contract is for services in excess of TWENTY FIVE THOUSAND DOLLARS ($25,000.00) and a term for a period of more than one year, the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated: The Department, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such contract. The Department shall require a statement from the Comptroller of the Department that such funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding one year, but any contract so made shall be executory only for the value of the services to be rendered 725 - 090 -27 RAIL OGC - 10/08 or agreed to be paid for in succeeding fiscal years; and this paragraph shall be incorporated verbatim in all contracts of the Department which are for an amount in excess of TWENTY FIVE THOUSAND DOLLARS ($25,000.00) and which have a term for a period of more than one year. 20. In accordance with Section 287.133 (2)(a), Florida Statutes, the following provisions are included in this Agreement: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. 21. In accordance with Section 287.0582, Florida Statutes, the following provision is included in this Agreement: The Departments obligation to pay under this section is contingent upon an annual appropriation by the Florida Legislature. 22. The COMPANY covenants and agrees that it will indemnify and hold harmless the DEPARTMENT and all of the DEPARTMENT'S officers, agents, and employees from any claim, loss, damage, cost charge, or expense arising out of any act, action, neglect, omission or delay by the COMPANY during the performance of the contract, whether direct or indirect, and whether to any person or property to which the DEPARTMENTor said parties may be subject, except that neither the COMPANY nor any of its sub - contractors will be liable under this section for damages arising out of injury or damage to persons or property directly caused or resulting from the sole negligence of the DEPARTMENT or any of its officers, agents, or employees. 23. Upon execution of this agreement by all parties and after all signal improvements have been placed in service, the Signal Agreement dated 3/19/81, will be terminated. 24. The City of Ocoee agrees to install and maintain Advance Waming signs (W10 -1) in the Eastbound and Westbound approacheds, per MUTCD Standards. * * ** Paragraphs 23 and 24 were added, prior to execution by all parties. 725 - 090 -27 RAIL OGC - 10/08 IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by their duly authorized officers, the day and year first above written. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION BY: Date / / 2010 (TITLE: DIR. OF TRANSPORTATION OPERATIONS ) COMPANY: FLORIDA CENTRAL RAILROAD CO., INC. BY: 'Date / / 2010 TITLE : CITY OF OCOEE FLORIDA BY: Date / / 2010 (TITLE: Legal Review Approved as to Funds Approved as to FAPG Available Requirements BY: BY: BY: Attorney - DOT Date Comptroller - DOT Date FHWA Date STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 725-090-41 RAILROAD GRADE CROSSING TRAFFIC CONTROL DEVICES RAIL OGC - 01/06 FINANCIAL PROJECT NO. ROAD NAME OR NUMBER COUNTY NAME PARCEL & R/W NUMBER FAP NUMBER 42819915701 WURST ROAD ORANGE 1(75000 SIGG) 00S5 047 J COMPANY NAME: FLORIDA CENTRAL RAILROAD COMPANY, INC. A. FDOT /AAR XING NO.: 621872 -E RR MILE POST TIE: 834.30 B. TYPE SIGNALS PROPOSED III CLASS III DOT INDEX: 17882 SCHEDULE OF ANNUAL COST OF AUTOMATIC HIGHWAY GRADE CROSSING TRAFFIC CONTROL DEVICES Annual Maintenance Cost Exclusive of Installation CLASS DESCRIPTION COST* Flashing Signals - One Track $2,086.00 II Flashing Signals - Multiple Tracks $2,760.00 III Flashing Signals and Gates - One Track $3,146.00 IV Flashing Signals and Gates - Multiple Tracks $3,950.00 AUTHORITY: FLORIDA ADMINISTRATIVE RULE 14- 57.011 Public Railroad- Highway Grade Crossing Costs EFFECTIVE DATE: July 22, 1982 GENERAL AUTHORITY: 334.044, F.S. SPECIFIC LAW IMPLEMENTED: 335.141, F.S. *This schedule will become effective July 1, 2006 and will be reviewed every 5 years and revised as appropriate based on the Consumer Price Index for all Urban Consumers published by the U.S. Department of Labor. Ganey, Jim From: The job FI989NDR Sent: Thursday, April 29, 2010 2:48 PM To: Ganey, Jim Subject: FUNDS APPROVAL /REVIEWED FOR CONTRACT APW91 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL Contract #APW91 Contract Type: AA Method of Procurement: R Vendor Name: FLORIDA CENTRAL Vendor ID: VF581706789001 Beginning date of this Agmt: 04/27/10 Ending date of this Agmt: 12/31/20 Contract Total /Budgetary Ceiling: ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Description: 428199 -1 / FCR / $148,818 / FL &G's ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ORG -CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA (FISCAL YEAR) *BUDGET ENTITY *CATEGORY /CAT YEAR AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(65) /STATUS ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Action: LOA Funds have been: APPROVED 55 054010508 *OM *563002 * 148818.00 *42819915701 *127 * 2010 *55150200 *088796/10 W001 *00 * AGR -1 *0001/04 TOTAL AMOUNT: *$ 148,818.00 * FUNDS APPROVED /REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: 04/29/2010 1 DiagnosticsFldRvwReptResults Page 1 of 1 Florida Department of Transportation Project No. Diagnostic Field Review Sheet F.M. No. Rail- Highway Grade Crossing Data Sheet Crossing No : 621872E Priority N. :1940 County : ORANGE City : OCOEE RDWY : WURST RD Classification /Location: Last Updated: 5/9/2008 1:58:57 PM R.R. Co.: FLORIDA CENTRAL RAILROAD R.R. Branch. : AT 326 Station. : 496472 R.R. Milepost. : 834.30 Latitude : 28.58481670 Longitude : 81.52416670 R.R Crossing Status : OPEN —TRACK ACTIVE As of : 3/28/2007 Rail Operations : Last Updated : 11/21/1986 Train Movements : 2 (‘ 40rn Max Speed : 25 Effective date : 11/21/1986 No. of main tracks : 1 Other tracks : 0 Warning devices : Last Updated : Existing warning : FLandG Type of train detection : NONE A /J c Preemption : NOT INTERCONNECTED Advance warning : YES Physical data : Last updated : 1/28/2003 R.R Crossing angle : 60 -90 DEG Highway speed : 25 No. of Thru lanes : 2 Other lanes : 0 Crossing condition : GOOD Approach condition : MINOR Maintaining agency : COUNTY Department data : Last updated : 3/28/2007 Traffic vol.(AADT) : 8449 As of : 2003 School bus count : 27 As of : 2008 Percent trucks : 12 Safety data : Last updated5 /13/2008 Pred. accident/year : 0 Recommended warning device : FL & G Safety index : 72.57 As of :5/13/2008 Description of Site /Installation conflicts : r9°- Review team recommendation _ R - PLACT- w rt i.1 �-1 — M &,- for ! TJ"c`1 ({� u S'E o U iV }‘1JJ V// -L/ 1� C l Et Date reviewed : SAS ` I by : Review team personnel : http: / /webapp01.dot.state.fl. us /RailHighwayCrossingInventory/Diagnostic sFldRvwReptResul... 5/19/2008 Ganey, Jim , From: Garry Caudill [gsignal @bellsouth.net] Sent: Thursday, June 26, 2008 3:12 PM To: 'Tom Sword' Cc: Ganey, Jim; Dross, Mike Subject: Generic Estimates Per Recent Site Meetings With Florida D.O.T. On The FC & FN Railroads Tom Per your recent request, please consider the following budget estimates: Four projects located in Jim Ganey's (FDOT) territory: 1. FN RR / SE 17 Street (SR 464) in Ocala, Florida (DOT #627218E) @ $18,465.00: Material, labor and expenses to upgrade the existing incandescent light units to LED's (inserts only). Existing signals are cantilever & gate type signals with 22 12" heads. Price includes 5 spare LED inserts. 2. FC RR / Amelia Street in Orlando, Florida (DOT #622355U) @ $168,398.00: Material, labor, expenses and equipment to remove the existing signal system and to install new cantilever and gate type signals (signal in southwest quadrant to be a gate - cantilever combo) with a new factory wired shelter. Price includes all required field materials consisting of the cable, rail bonds, track connection kits and all other miscellaneous material to complete the new signal system. Price includes all required FRA testing and documentation. Price based on reusing the existing PMD -3 with no cold standby unit. 3. FC RR / Wurst Road in Ocoee, Florida (DOT #621872E) @ $148,818.00: Material, labor, expenses and equipment to remove the existing signal system and to install new flasher and gate type signals with a new factory wired shelter. Price includes all required field materials consisting of the cable, rail bonds, track connection kits and all other miscellaneous material to complete the new signal system. Price includes all required FRA testing and documentation. Price based on reusing the 2 existing signal foundations. Price includes 2 sets of 1 -way side lights (one per signal). 4. FC RR / Russell Drive in Ocoee, Florida (DOT #621873L) @ $147,018.00: Material, labor, expenses and equipment to remove the existing signal system and to install new flasher and gate type signals with a new factory wired shelter. Price includes all required field materials consisting of the cable, rail bonds, track connection kits and all other miscellaneous material to complete the new signal system. Price includes all required FRA testing and documentation. Price based on reusing 1 of the existing signal foundations. The above prices are for budgeting purposes only and are subject to change per final approved material requirements. Prices are based on the following provisions: 1. Item #1 above must be scheduled with one of the other 3 projects to avoid mobilization charges. 2. Price includes the railroad administration expenses and railroad protective liability insurance coverage on all the above estimates except for item #1. 3. Prices do not include tax of any kind. If you have any questions or concerns, please give us a call. Thanks, Garry Caudill C & S Signaling, LLC 502 241 -1813 (phone) 502 243 -1813 (fax) 502 553 -3982 (cell) Signal Heads Flashing The Distance Is Measured Along Weofhertight Cap Right Edge Of Pavement From • SignolNeads Not Alternately In Active RR Stop Bar To Sign Advance Advance Active In Passive State Warning sign. Warning State Two Sign 8" SignalHeads _ (Yellow Lens) ® Power Service ® ill LOCATION OF THE Pu! -:,.,.... I( ADVANCE WARNING Boxes ® 11 1111. Slip P/ Slip Fit Collar IIIII SPEED DISTANCE �/ P 11E111 lint 11111 MPH FEET ..- HE IIII A i Min. 50 30 75 . 4" Aluminum Pipe s. IO 125 '\ \ 50 250 RR Conto/Cobinef R R ! g R R 7 i (Furnished By RR) To Confom Norma! /y Sign No. Wi0 -1 (J6 " ,0 55 325 Closed Relay. l . ( Stationary Background To 1\ / 4 A luminum Pipe Form A Portion Of "STOP / i L ' AHEAD" Sign !n Open Mode. (0.188" Wall Thickness) I�I I Sign Control II Pull Boxes 200' Nominal Spacing — Yellow Wiring To Be As p Y Power Service � F' - '- ow-- r� Recommended By - . j1 8" Letter ,A 1 II ti "" , Stationary Background To :iIl M Manufacturer 1 � (Series "C'1 Form A Portion Of Distance TYPICAL PLAN 2' Std. Message When "STOP AHEAD" Flasher Cabinet { '� ` . Sign Is In Closed Mode. Illarg n M Switch: Norma Closed } ' Control Be Adjusted To _ Folding Sign Push Button, ConfrolRe/oyl I- '_J System Fit Field Condition) _ IIII Control System (Open) sgna p (Closed) Pulling Elbow JO" ti o n°• o L.-Shoulder (Type LB) (2" ID Min.l t GG = 1 Grade At Edge I�I;II ,a e Ins(oll Bushing To Prufecl - - - -- ,. 01 Travel Way �. 1 c W C,„,, y i II _ - , Pll Box i �.. .,..► ... I a °O Cabinet '0(( • ..:' Class I Concrete .:!%i; 1 rK, -T•�ra .. 1 :j: .h: 1 52r +Hrrw ``:ti_ 1'.r `::1 { .:..1 . ff � Mona! Test 11 :41411101 . N' ' i . ,. Switch • NOTE 5' r Or: Terminote Shield 1. "Sto Ahead" is standard o Z.i.T� ne•e a P ..� : ^:f':: To Solety Ground tj n rar7ernri..r.;a and preferred sign message. <'.`..^ t. t ': At Sign Control • FRONT VIEW SIDE VIEW Another message may Y ) ` Junction Box '3' circuit Only be approved when appropriate Crushed Rock Installed At RR far specific situations. I 18- I Right 01 Woy. 1" PVC Conduit NOTE: From • Conduit and cable from Railroad the normally closed relay of Controller FRONT VIEW RR controller cabinet to Cabinet (Normally the junction box shollbe Closed Relay) furnish & installed by RR. PASSIVE STATE ACTIVE STATE FUNCTIONAL BLOCK DIAGRAM (TRAIN CIRCUIT NOT ACTUATED) (TRAIN CIRCUIT ACTUATED! 0 2008 FDOT Design Standards n Sneer No. 07/01/05 1 of 1 Last ADVANCE WARNING FOR R.R. CROSSING Index No. 17881 • I • Crossing Shoulder Pavement See Index No. 560 Pavement Edge Crossing Shoulder Pavement ♦ 41), Cr Curb Centerline Of See Index No. 560 Railroad Cote V ♦ :A. 1/— Rokrood Gate Centerline Of Trovelwoy ♦ • � Or Si — v , o, -- Or Signal And Trovelwoy\ ♦ /_Z % Gale \ \ .,� : se/ — Gate Puvement Edge - _ _ __ _ � i� / o /�� — 7 rT ovelwoyT- / Shoulder C ' ; Line Pavement Edge / - -C - - - — ����� (TIaVBINay) / / ~ I ♦♦ ..4,-. 1♦ 14 i ah' ' • Railroad Gote Or ... •,O ,,y _ — _ — O ♦, 1 Signal And Gate "♦ • � T Line ulder r �� s ���� H � oy,_ —__ "► -_ ONE - WAY TWO - WAY TWO - WAY \:� y (Mountable Curb Undivided Divided Multilane � Or Shoulder) 2 Or 4 Lanes (Mountable Curb) Railroad Gote Or�� • •• Note : + Signal And Gote ♦ ` 4 + ♦♦ ; • . Arrows denote direction of trovelnot lone indication �, �. ` d FIGURE I SIGNAL PLACEMENT AT RAILROAD CROSSING Median r Cote Length Requirements (2 - L ANE DESIGN) `0 r. See Note 5 Sheet 3 SIGNAL PLACEMENT AT RAILROAD CROSSING (4 - LANE DESIGN) Gong Type Varies General Notes Gong Type Highwoy Crossing Bell Bock- To-Bock g y g Varies I� 1. No guordroilis proposed for signals: however, ( 1 Hi Crosse Bell Bock -To -Dock - (I Minimum Per Crossing) Flasher Units (I Minimrmr Per Crossingl Flasher Units C ti 4 ' some /arm of impact attenuation device may _ 4 it be specified for certain locations O �. � � Bock -To -Back Z. Advance flasher to be installed when and Bock -To- Bock ' � � � it tolled for in I Flasher Units , ',>11 . - -- Flasher Units Number Of Track Signs Is Ti hr .1 pans or specifications. 1.* n q.• Option Of The Installing Age y �' 1 a e - r ' {� When Automatic Gates Are U ed. ! r f J. Top of foundation shall be no higher than � u u '�i, \ o `a Bock '� . i. 7 r 4 Wj . '• l �, 4" above /finished shoulder grade. u :'i Flasher Units '1 Edge 01 Background Or tf© �Approoch �� ©©�' y r' i� - O ' 9 Y ® Width Mn = lusher -Boc i1Lm 4. Ty a of traffic controldevice ,I �` Port Neoresf Hi hwa � S k III lusher Units k u P i 0 12 _'w !1" 16" Alternate u. I Flashing signals -- v II O ' S '� 12 � \ O If Flashing signals with contr7ever b q � _ Reflectorized Red g o � g g • rown Of q is I - _ And White Sheeting, �i !II Flashing signals with gate C Crown Of Roadway io Crawn fie io e K a "-j "G� !V Flashing signals with cantilever 6 ate Roadway 'a y r " c " ` ..w - Both Sides - q g q y r 10'MF.x i\ e1 II Of Roadway P, 3 -6,' i 1, I Crown Of Roodwo 1 . r - .MI V Gate 4" Mow. Trovelwoy 4" Max. II II O'Min.t T ravelea 10'Alin.e a /V Y b 6 !? o /0 n .+ m m 4" Mox. _ _ 'Mm ;; /��� Y 1 n 5. Class of traffic controldevices n Travelwa _ I )� I Flashing signals - one frock II Flushing signals - multiple tracks ...,.,..... al 4.. Mox. g g See Fig. 1, ThisShe Paved Shoulder Paved Shoulder Paved Shoulder Paved Shoulder !I! Flashing signals and gates - one track Sheet IV Flashing signals and gates - multiple tracks TYPE 1 T YPE II TYPE III TYPE IV Note Two separate foundations may be required (one for signals, one for gate), depending on type of equipment used. * When 10' is deemed improcticle the controldevice con be located os c lose os Z' from the edge of o paved shoulder but not less than tut w , 2 F DOT Deslgn SYendenls neH.wn sneer No 6' /turn the edge of the near traffic lone. 4S) D 07/01/005 1 of4 • RAILROAD GRADE CROSSING d.. Na • TRAFFIC CONTROL DEVICES 17882 Railroad Gate Or Railroad Gate Or Signal And Gate Signal And Gate b N b • •' N1 ................... #.4 .• N ihiii0 �o Sidewalk i / A■ S � Sidewa /mm GENERAL NOTES i 10 location J. The of /lashing signals and stop /roes shollbe Railroad Gate Or ~ _G � � _ 101 C_ established based on future (or present) installation Signal And Gate ��� . of gate with appropriate track clearances Awe. �. \ -- -- - -- - - -- here oils call for railroad yr es �_3tlN� o be tailed in curbed me ro s he minimum 2. pl traffic control de c �AR / , A Sidewalk ��RS�1 ����� - idewalk f ins d' n f ' •••••• �i c �\ median width shollbe 12'-6". io 3. Location of railroad traffic controldevice is based on the distance available between face of curb b sidewalk. Railroad Gate Or 0'/o 6' -Locate device outside sidewalk. ACUTE ANGLE LAND RIGHT ANGLE/ Signal And Cote OBTUSE ANGLE Over 6'- Locate device between lose of l I curb and sidewalk. SIGNAL PLACEMENT AT RAILROAD CROSSING SIGNAL PLACEMENT AT RAILROAD CROSSING 4. Stop line to be perpendicular to edge of roadway, (2 LANES, CURB &GUTTER) (2 LANES, CURB & GUTTER) opprox. 15' from nearest roil: or 8' from and paralle/to gate when present. As A Minimum, Position One Flasher Unit Over Lane Separation Lines Bock- To-Bock Gong Type (More Than One Flasher Flasher Units • Highway Crossing Bell Unit If There Are More Gong Type (1 Minimum) Gong Type Than 1 Approach Lanes). Highway Crossing Bell Bock -To -Bock Varies Per Crossing Highway Crossing Bel/ t1 Highway Crossing Bell (1 Minimum) Flasher Units O Mn inium) _ i (1 Minimum) Per Crossing Per Crossing p Per Crossing q ,IP N ^� I Number Of Tracks O„O __+ O�_O /e Flasher Units Back -' Units k If gm , Bock -7a -Back Signs !s The Option Al u <7 ,,��1 Flasher Of The Installing Agency . eruG\ r � 1 $ . . n ' When Automatic Gates !i', k� � z '4 .t A Edg Of Background Or I l t u: : �, Are Used. 1/2 �f( ?,. ' 4 /l: Port Nearest Roodwo roach pproach A f . y APP Edge Of Port ■ Mex. n Width Min.. L , + _ �� — Width Nearest Highway "r t ] ° l� � R E A ry L II l6" Alternate ( `� A c_ o �Y Rel/ec torized Red \ V a Y , — ° 1 \ O And White Sheeting, �. O Cr y -5•• 6'i o / f Bock- To-Bock K a Both Sides \ 1 a Ma 1 Trove/wo 7•• Trove/w Me, ��� s own U : / u IS" 15" " x i\ y.'� 1 y � i Sidewalk • Roodwo m Flasher Units rI .. — .. I I IIi.• • ' � a ' S'Min. 3 Crown Of m 4, 4 • Crown Of - ° --.•-•_: Roodwo t y--6- Mu Travel 0 2' -6" �� 3' -6" Min, cro.n ar �� `�� Sidewo16 Trove /way _ �t y� )1 4' -6" Max. w y Roadway -y--y N , 4' - 6" Max. Roadway � iill — 6'Min. Trove /way •• - - - - - -- �- -- . ._ I - -- - -- - - I 1 ---- --- --1 4 " Max . __.• onemisse Sidewalk L Sidewalk Varies L See Figure No. 1, Sheet 1 I See Figure No. 1, Sheet 1 TYPE 1 TYPE 11 TYPE III TYPE IV TYPE V o � T 2005 FDOT Design Standards Rowan Sheet No. RAILROAD GRADE CROSSING 07/01/00 2 of 4 TRAFFIC CONTROL DEVICES Ind. . ,`P" 17882 RAILROAD CROSSING AT RAILROAD CROSSING AT RELATIVE LOCATION OF CROSSING TRAFFIC TWO (2) —LANE ROADWAY MULTILANE ROADWAY CONTROL DEVICES Slop Bar Perpendicular Stop Bar Perpendicular To Edge Of Travel Way to Edge Of Travel Way Or 8' From & Parallel Or 8' From & Parallel To To Gate When Present. Gale When Present. Gate Or' Pavement Flushing Signo! Message 24" White I 1 I With Gates White ■ 24" White Future Gate , Location ` DO NOT ;, 10' SON � ;, M�. �r�� 8 TRACKS I 16' 6 ' T \ \1�. ` 6" Obl. Yellow ` / /R8 - B SIOp line 8' u �� I 1 For Use Near y Signalized Flag Signal � _ -_ - 1 6" Obl Yell Intersections Fla Not with i � I SN Edge Of o - _ Travel way 76'• �� - As Required U 10' �ti IO' = - = = == Future 41.jp, � Device Protection Gate Device Is Not To Be Location 24" White Located Within 12' 24" White O/ The RR Center I� Line. 24" White 1 24" White I I I` NOTES I I 6 Q 1 1. When computing pavement messoge, quantities do not include 12" traverse lines. 6" Dbl. Yellow ■ N _ -, 2. Placement of sign W10 -1 in a residentiol or business district, where p I low speeds are prevalent, the W10 -1 sign may be placed o minimum distance 11111•1111•111 'o N 'n I of 100' from the crossing. Where street intersections occur between •• �::: • — R R R R1 o the RR pavement messoge and the frocks on additional W10 -I sign and ,•• odditionolpovement message should be used. •• ••• .. 3, A portion of the pavement markings symbolshould be directly opposite •� . ��, 1.1 •• . •MI 1■1 r°y R R the W10 -1 Sign. ■■ I — W10-1 I I R R 4. Recommended location /or FTP -61-06 or FTP -62 -06 signs, 100'urbon and �� lit •111 Wl0 l 300'rural. See Index 17355 for sign details. i :: tom ;:: 5. Gale Length Requirements' :: I . MEM 24" While For Two-way undivided sections is Ung The gote should extend to within 1' of the center line. On multiple NM I �II� 24" White approaches the maximum gate length moy not reach to within I'of the M : IIM • center line. For those cases, the distance from the gate to the center line MI • I•• SPEED " A shollbe o maximum of 4'. ■. • ICI MPH IN FT. For one -woy or divided section •••••� s' 60 400 The gate shollbe of sufficient length such that the distance from the 1.111..... 55 .325 gate tip to the inside edge of pavement is a maximum of 4'. 50 250 4 45 175 40 125 35 100 2008 FDOT Design Standards A v Shoot No. URBAN 85 MIN. RAILROAD GRADE CROSSING 07/01/07 3 ota Ind. No . a o „ TRAFFIC CONTROL DEVICES 1 7882 tI i I . _ ` a► Specified Length Of Cole Arm �n>Y . .. ..C,• t Red Steady Burn 1 8=o 45 mo OPMIIMI 27" (Std.) . f 116 Red Q _ I Z I I\ 1 1 1 .Y Varies __ p 4' -8" Min. White (2' -6" Mi n.J N� I � b b n � R ed Flashing L I 3' o Type F Curb 1 6 7 a, y 12' -5" Min. I I Crown Of Roodwoy 6" Min. Height I ` • MEDIAN SECTION AT SIGNAL GATES • — NOTE, J For additionolinformotion see the "Manual On I g / I 1 1 I L'.4 Uniform Traffic ConfrolDevices ", Port 8: The "Traffic Contro/Hondbook" , Port V111, and AASHTO "A Policy On Geometric Design N c Y 9^ • DI Streets And Highways ". 0 ., • V • • 1 1 1 tl . • PLAN RAILROAD GATE ARM LIGHT SPACING . Specified Length Dimension Dimension Dimension Of Gore Arm 14 Ft. 6" 36" 5' 15 Ft. 18" 36" 5' 16 -17 Ff. 24" 36" 5' 18 Fr. 28" 41" s' MEDIAN SIGNAL GATES FOR 20 - 23 Ft. 26" 4' 5' MULTILANE UNDIVIDED URBAN SECTIONS 24 -28 Ft. 28" 5' 5' 29 -31 Ft. 36" 6' 6' 32 - 54 Fr. 35" 7' 7' (THREE OR MORE DRIVING LANES IN ONE DIRECTION, 45 MPH OR LESS) J5 -37 Ft. 36" 9' 9' 38 And Over 36" 10' /0' 2008 FDOT Design Standards fl e 1 Shoot No. RAILROAD GRADE CROSSING 07/01/07 4 of a � TRAFFIC CONTROL DEVICES fns.. N.. ` 17882 • STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 725 - 090 -55 CITY RESOLUTION RAIL GRADE CROSSING TRAFFIC CONTROL DEVICES AND FUTURE RESPONSIBILITY t0/98 FINANCIAL PROJECT NO. ROAD NAME OR NUMBER COUNTY NAME PARCEL & R/W NUMBER FAP NUMBER 42819915701 WURST ROAD ORANGE 1(75000 -SIGG) 00S5 047 J A RESOLUTION AUTHORIZING EXECUTION OF A RAILROAD REIMBURSEMENT AGREEMENT FOR THE INSTALLATION OF GRADE CROSSING TRAFFIC CONTROL DEVICES, AND FUTURE MAINTENANCE AND ADJUSTMENT OF SAID DEVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS; AND PROVIDING WHEN THIS RESOLUTION SHALL TAKE EFFECT. RESOLUTION NO. ON MOTION OF Commissioner (Councilman) seconded by Commissioner (Councilman) , the following RESOLUTION was adopted: WHEREAS, the State of Florida Department of Transportation is constructing, reconstructing or otherwise changing a portion of the Public Road System, on WURST ROAD which shall call for the installation and maintenance of railroad grade crossing traffic control devices for railroad grade crossing over or near said highway; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OCOEE FLORIDA; That the City of OCOEE enter into a RAILROAD REIMBURSEMENT AGREEMENT with the State of Florida Department of Transportation and the FLORIDA CENTRAL RAILROAD COMPANY, INC. Company for the installation and maintenance of certain grade crossing traffic control devices designated as Financial Number 428199- 1 -57 -01 on WURST ROAD which crosses the right of way and tracks of the Company at FDOT /AAR Crossing No. 621872 -E located near OCOEE Florida; and That the City assume it's share of the costs for future maintenance and adjustment of said grade crossing traffic control devices as designated in the RAILROAD REIMBURSEMENT AGREEMENT; and That the Mayor and City Clerk be authorized to enter into such agreements with the State of Florida Department Transportation; and the FLORIDA CENTRAL RAILROAD COMPANY, INC. Company as herein described; and That this RESOLUTION shall take effect immediately upon adoption. INTRODUCED AND PASSED by the City Commission of the City of OCOEE Florida, in regular session this day of , 2010 . Mayor - Commissioner ATTEST: (SEAL) City Auditor and Clerk