01-18-11 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
January 18, 2011
AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Promotion Ceremony of Vincent Byrd to Lieutenant. (Fire Chief McNeil)
Presentation by Fire Department on the Ocoee Fire Puppets Public Education DVD
Premiere and Awards of Appreciation to those Involved in Producing it: Lt. Mike
Reed, Fire Inspector Shawn Sorenson, Firefighter Paramedic Cameron Outland,
and OGTV Director/Producer Bill Suchy. (Fire Chief McNeil)
Proclamation — School Crossing Guard Appreciation Day — February 4, 2011.
(Mayor Vandergrift)
Presentation of 911 Anniversary Flag. (Assistant to the City Manager Williford)
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes for Regular Commission Meeting Held January 4, 2011.
(City Clerk Eikenberry)
City Commission Regular
January 18, 2011
2. Request for Approval to Serve Alcoholic Beverages (Beer and Wine Only) at a
City -Owned Facility (Ison Center) During a Surprise 75 Birthday Party Event
Being Held by the Hendrix Family on January 22, 2011. (City Clerk
Eikenberry)
The Hendrix Family is using a City-owned building to hold a special event; Surprise 75 Birthday
Party for Tom Hendrix. The family is requesting permission to serve a limited amount of beer and
wine at this event. Past policy excluded the use of alcohol in a city-owned facility without specific
approval of the City Commission.
3. Award of RFP #11 -001 Emergency- Disaster Debris Removal Term Contract to
TAG Grinding Services, Inc. (Purchasing Agent Tolbert)
On December 7, 2010, the City Commission awarded three (3) term contracts for Emergency- Disaster
Debris Removal to Bamaco, Inc., Ceres Environmental Services, Inc., and TFR Enterprises, Inc.
However, TFR Enterprises is in default for failure to enter into a written contract and provide the
required Performance Bond as required by the RFP and as TFR committed to do in its Proposal to the
City. The City reserves the right to pursue all applicable remedies and the City has advised the Bid
Bond surety of the default. The other two awarded firms have provided the required Performance
Bond.
Staff is recommending a contract be awarded to the fourth ranked firm, TAG Grinding Services, Inc.
once the required insurance and Performance Bond is secured. The contract shall consist of a one (1)
year term with four separate automatic one (1) year renewal terms, for a total of five (5) years. This
will provide the City with a total of three (3) contractors for emergency- disaster debris removal.
4. Approval of Special Event Permit Request for Road Closure of McKey Street for
Glad Tidings Church Super Bowl Block Party. (Building Official Washington)
In order to temporarily close a public street the approval of the Honorable Mayor and City
Commission is required. Glad Tidings Church has made application to the City for a Special Event
Permit for a Super Bowl Block Party that would require the temporary closing of a City owned street.
The event will be held on February 6, 2011. The street to be closed is McKey Street.
5. Approval of Fourth Addendum to Consulting Agreement with SMW
GeoSciences, Inc. (Utilities Director Smith)
The Utilities Department utilizes the consulting services of SMW GeoSciences, Inc., for assorted
projects throughout the year, such as receiving compliance support after issuance of the Consumptive
Use Permit, assistance for Alternative Water Supply planning and the water conservation program.
The original agreement was executed on January 17, 2006, and was authorized for two years, with a
one -year extension executed on February 18, 2008, and Addendums executed February 3, 2009, and
April 6, 2010. Staff recommends extending the terms of the Agreement through January 17, 2012.
The Consultant is seeking no changes to the agreement or any increase to fees for services.
6. Approval for Intent to Annex for Water Service for Francisco and Maria
Medina — 521 2 " Street. (City Engineer Wheeler)
Mr. & Mrs. Medina, who own the property at 521 2 Street, have been customers of the Ocoee water
system for many years. The property was not platted as part of a larger subdivision. The Medina
property was annexed into the City of Ocoee in 1978 as part of a larger parcel of land. The property
has been connected to the City of Ocoee water system since the early 1980s. It was subsequently
discovered that the property was not contiguous to lands within the City and the annexation was
nullified by ordinance in 1985. The Medina Property is not annexable at this time. Therefore, this is
just Intent to Annex for Water Service at this time. There is a 6" water main along the east side of 2
Street that provides water service to the property. There are no sewer facilities in the area to even
consider sanitary sewer service. There is available capacity in the potable water system for this
residential customer.
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City Commission Regular
January 18, 2011
G. PUBLIC HEARINGS — SECOND READING OF ORDINANCES
7. Zepeda Property — 244 Silver Star Road. (Advertised in the Orlando Sentinel on Thursday,
January 6, 2011, and Thursday, January 13, 2011). (City Planner Rumer)
The subject property is located on the north side of Silver Star Road and south of Rewis Street., 1/4 east,
northeast of the intersection of Bluford Road and Silver Star Road. The proposed Annexation and
Initial zoning of the Zepeda property was reviewed at a Public Hearing by the Planning and Zoning
Commission on December 7, 2010. The Planning & Zoning Commission voted unanimously to
recommend approval of the Annexation and Rezoning of the +/- 2.5 acre parcel of land known as the
Zepeda Property located at 244 E. Silver Star Drive.
a. Annexation Ordinance
b. Rezoning Ordinance
H. REGULAR AGENDA
8. Approval of Code Enforcement Reduction of Fine/Lien for David W. Driesse -
471 Little Aspen Ct. (Deputy Fire Chief Stanley)
On August 09, 2006, this house was observed vacant with weed/grass growth over 4 ft., large dead tree
trunk, limbs and branches in backyard and 8 ft. white fence in backyard in poor condition, with
sections fallen down. On September 26, 2006, the Code Enforcement Board issued an order to comply
by October 10, 2006 or be fined $150.00 per day. On October 11, 2006, the property was observed
still in non - compliance. On October 12, 2009, the property was observed to be in full compliance. On
October 14, 2009, an order for fine /lien was imposed totaling $164,400.00. At the October 26, 2010,
CEB mtg., the property owner stated that he never knew there was code enforcement action on this
property.
Staff concurs with board decision of reduction in payment to the City in the amount of $2,500.00.
9. Appointment to the Code Enforcement Board and Consideration to move an
Alternate Member to Regular Member Position. (City Clerk Eikenberry)
The Code Enforcement Board was created by Ordinance No. 741 on June 16, 1981. The purpose of
this board is to review infractions of the City technical Codes, negotiate compliance and impose fines
for failure to comply. The Code Enforcement Board is to have seven (7) regular members and two (2)
alternate members, all with three year terms. Currently, there is one (1) application on file by resident
Scott Blynder (District 2).
Member Alexander has resigned from the board, which leaves a vacant regular member position.
There are two (2) alternate members currently on the board. Chairman Godek is recommending
moving up Alternate Member Owen Kelley to the regular member position and staff recommends
appointing Scott Blynder, as an alternate member, to serve a three -year term on the Code Enforcement
Board ending June 2014.
I. STAFF ACTION ITEMS
J. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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