Item #01 Approval of Minutes MINUTES
OCOEE CITY COMMISSION
JANUARY 4, 2011, at 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission
Chambers of City Hall. Commissioner Keller gave the invocation, followed by the Pledge of
Allegiance to the Flag, led by Commissioner Wilsen. City Clerk Eikenberry called roll and
declared a quorum present.
Roll Call: Commissioner Hood, Commissioner Wilsen, Mayor Vandergrift, Commissioner
Johnson and Commissioner Keller.
Also Present: City Attorney Rosenthal, City Manager Frank, City Clerk Eikenberry
B. PRESENTATIONS AND PROCLAMATIONS
➢ Promotion Ceremony of Police Lt. Michael Bryant. (Police Chief Brown)
➢ Presentation of Awards for the Ocoee Christmas Parade by the Lions Club:
Judges Overall
Ocoee Bulldogs
Commercial Church
1 Footworks Dance Studio 1 5 �
F West Orange Christian Service Center
2 All -In -One Entertainment 2 Glad Tidings Royal Rangers and Girls'
3rd Liberty Tax Service Ministries
Honorable Mention Disney Characters Pluto and 3 Harvest International Church and School
Goofy Honorable Mention Liberty Lighthouse Church
Non Commercial Youth
1S` Christmas Train 1 Ocoee Parks and Recreation
2 Mid- Florida Mustang Club 2 Ocoee Little League
3 Winter Garden Masonic Lodge 165 3 Young Blacks In Action
Honorable Mention GFWC Woman's Club of Ocoee, Honorable Mention Ocoee High School Band and
Inc West Orange High Band
➢ Presentation of 2010 Ocoee Tennis Players of the Year by Jack Vinson
2010 Players of the Year
Katie Doody and Caleb VanDeventer
➢ Presentation of Awards for Holiday Lighting by Parks and Recreation Advisory Board
Honorable Mention
Chris & Betsy Townsend, 1075 Coastal Circle, Admiral Point
3rd Place Winner
Everette Easthman Jr., 613 Aldama Court, Prima Vista
2nd Place Winner
Wayne Vaughn, 600 Cardinal St.
1st Place Winner
Marge Johnstone, 193 Beacon Pointe Dr. Forest Brooke Estates
City Commission Regular
January 4, 2011
C. COMMENTS FROM CITIZENS /PUBLIC
Mayor Vandergrift shared information about the scarf he was wearing advising it was given to
him at the 100 Year Celebration of the Republic of China (Taiwan). He further shared that there
is an opening of "China Town" in Pine Hills across from the old Pine Hills Plaza and encouraged
the residents to go by and check it out. There will be restaurants and other stores. He discussed
the politics in China when it was divided a civil war after World War II and said Taiwan has a
democratic government today and the rest of China (the Peoples Republic of China) operates
under communism.
D. STAFF REPORTS AND AGENDA REVIEW
City Manager Frank announced the next movie in the park is on Saturday, January 22, 2011, at
7 p.m. The movie featured will be "Despicable Me" and residents are encouraged to bring a
lawn chair or blanket. Admission is free.
City Manager Frank further announced Police Chief Brown will be departing for FBI Academy
this Thursday morning. Police Chief Brown will be away for a couple of months so we wish him
well and look forward to seeing him again as a FBI Academy Graduate.
E. COMMISSIONERS ANNOUNCEMENTS
Commissioner Keller — thanked everyone who helped with Operation Santa including all of the
residents that donated gifts.
Commissioner Johnson — None
Commissioner Wilsen — None
Commissioner Hood — None
Mayor Vandergrift — announced the passing of Nell Minor, 97 years old, who was longtime
Ocoee resident. Ms. Minor was a member of several organizations in Ocoee as well as wife of
one of our former Ocoee Mayor's. Further information was given on the services to be held for
Ms. Minor.
F. CONSENT AGENDA
Commissioner Wilsen wished to pull Item #2 for discussion.
Commissioner Johnson wished to pull Item #3 and #8 for discussion.
Commissioner Keller, seconded by Commissioner Wilsen, moved to approve the
Consent Agenda Items #1 through #10, less Items #2, #3, and #8, which will be
heard separately. Motion carried 5 -0.
1. Approval of Minutes for Regular Commission Meeting Held December 7, 2010. (City
Clerk Eikenberry) va , r
Approved on Consent. Motion carried 5 - 0.
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January 4, 2011
2. Reappointments to the Citizen Advisory Council of the Ocoee Police Department
(CACOPD). (City Clerk Eikenberry)
Members of the Citizen Advisory Council for Ocoee Police Department serve three -year terms. The Resolution
creating the Board allows no more than fifteen (15) members. The board currently has eight (8) members.
The terms of Members Lloyd Hollingsworth and Fred Wilsen have both expired, and both have indicated an
interest in being considered for reappointment. The following reflects the attendance of the board members:
Lloyd Hollingsworth attended 2 of 6 meetings and Fred Wilsen attended 4 of 6 meetings. As well, there is one
application on file for Mr. Jerry Zielinski, who has indicated an interest in being appointed to the CACOPD
Board.
This item was removed from the consent agenda and heard separately.
Commissioner Wilsen stated her husband is being reconsidered for reappointment and she
would like to abstain from voting. Commissioner Wilsen filed a Form 8B, Memorandum of
Voting Conflict.
Manor Vandergrift, seconded by Commissioner Hood, moved to approve the
reappointments to the CACOPD. Motion carried 4 -0 with Commissioner Wilsen
abstaining.
3. Approval of Award of RFP #11 -004 Small Construction Projects Term Contract.
(Purchasing Agent Tolbert)
The City intends to award a contract to one or more Contractors qualified and licensed in the State of Florida
based on ability to rapidly mobilize, resources and equipment, experience with similar contracts, hourly price
proposal, and a successful reference check. Contractor(s) selected by the City will provide construction services
to the City on an as- needed basis for projects with an estimated value of less than $200,000; there is no
guaranteed minimum dollar amount for actual construction. Task orders will be issued by the City to the
selected contractor(s) for projects using a scope of work and purchase order for each project. More than one
Contractor may be asked to provide a price proposal for a single project prior to issuance of the task order.
Multiple awards may be made for a single project when no one Contractor offers all services that may be
required over the term of the contract or to provide the City with greater production capacity. Each contract
shall consist of a one (1) year term with four separate automatic one (1) year renewal terms with an optional one
(1) year renewal.
Staff recommends that the City Commission award six (6) Term Contracts for RFP #11 -004 to Southern
Building Services, Inc., Prime Construction Group, Inc., Atlantic Civil Constructors Corp., Central Florida
Environmental Corp., MVB & Associates, Inc., and Barracuda Building Corp, and authorize staff to issue task
orders with the selected firms for construction projects with an estimated value less than $200,000, once the
required insurance is secured.
This item was removed from the consent agenda and heard separately.
Commissioner Johnson stated he would like to increase the recommendation from six (6) Term
Contracts up to ten (10) Term Contracts. He stated they picked 6 out of the twenty, but he feels ten
would give us a better range to pick from. This would add #7 American Persian Engineers &
Constructors, #8 Britt Construction, Inc, #9 Schuller Contractors Inc., and #10 Ruby Builders, Inc.
CIP Manager Butler explained the Selection Committee wanted to have four (4) companies that did
at least one of the different specialties that they listed. They were ranked primarily on competency
and qualifications. They increased to six (6) companies because they knew those six companies
would cover all four areas of specialties they needed. Increasing to ten (10) would just give them
more flexibility to look at quality and pricing. Increasing to ten would also give them more building
construction companies.
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Commissioner Hood inquired, of the ten (10) being considered, how many are MBE (Minority
Business Enterprises). CIP Manager Butler stated he does not know the exact number.
Commissioner Hood further inquired if all ten (10) met our insurance requirements. City Manager
Frank stated subsequent to the award of this contract they would look for the proper insurance
documents then look for lowest bid for each particular project. CIP Manager Butler stated they
would be required have valid insurance; by staying below the $200,000 they don't have to do the
performance bond, but they do have to prove insurance. Mayor Vandergrift inquired if there is a
dramatic difference between the six (6) selected and the following four (4) being added. CIP
Manager Butler stated that he cannot recall because the way they evaluated and ranked the
companies were by looking at the mix of the skills all together and the qualifications of the company
to do good work. He further stated the companies that were just added would add more flexibility
and more building construction type of work.
Commissioner Hood stated that he feels that with the way the economy has turned and with many
businesses struggling they should be checking financials. City Manager Frank stated he is not sure
if that was part of the RFP response. CIP Manager Butler stated that they do get release of liens
from anyone subcontracted out. City Attorney Rosenthal stated with the five -year terms of the
contracts the financials can change dramatically over the course of time; therefore if it were going to
be required it would probably be better to require more current financial information at the time they
are bidding on a specific job. There is a draft of a new contract in process being written and that
requirement could be added. It is currently not in the RFPs. Commissioner Hood inquired if a form
is completed that shows officers of their company in order to show that there are no conflicts of
interest. Purchasing Agent Tolbert stated they do check into a company's officers with the
Secretary of State.
Commissioner Johnson, seconded Commissioner Keller, moved to approve the
award of RFP #11 -004 Small Construction Projects Term Contract per staff's
recommendation to the following businesses: Southern Building Services, Inc.,
Prime Construction Group, Inc., Atlantic Civil Constructors Corp., Central Florida
Environmental Corp., MVB & Associates, Inc., and Barracuda Building Corp; as
well as the addition of the next four on the ranking list: American Persian
Engineers & Constructors (APEC), Britt Construction Inc., Schuller Contractors
Inc. and Ruby Builders Inc. Motion carried 5 -0.
4. Approval and Authorization for the Finance Department to Amend the Adopted FY
2011 CIP Budget to Advance the Arden Park Road Capacity Project to the Current
Year (CIP Manager Butler)
The adopted FY 2011 Capital Improvement Program Budget includes a road capacity project related to
widening Clarke Road near its northern terminus at Clarcona -Ocoee Road in Fiscal Years 2014 and 2015 with a
total budget of $750,000 from developer contributions. One of the developments prompting the Clarke Road
construction is Arden Park, which is a residential development planned for the area north and south of
Clarcona -Ocoee Road west of Clarke Road. Under the terms of the Arden Park Development Agreement,
executed on November 7, 2006, the developer is to make a payment of $250,000 for construction of traffic
signal control at the intersection of Clarke Road and Clarcona -Ocoee Road on or before November 7, 2010.
In the period of time since the Development Agreement was executed, Orange County has begun the widening
of Clarcona -Ocoee Road and will undertake to construct that portion of the project from east of Clarke Road to
SR 429 beginning in May 2011. The construction plans call for the County to install a mast -arm traffic signal at
the current Tee - intersection of Clarke Road and Clarcona -Ocoee Road as part of this final phase of the project.
With the planned changes to Clarke Road, staff identified an opportunity to modify the County's construction
project to provide a four- legged intersection. Doing so will save substantial future costs, as it will permit
construction of the Clarke Road extension without having to modify the intersection or block traffic on
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Clarcona -Ocoee Road. The County has agreed to work with the City to modify the construction plans to
substitute a four- legged intersection conforming to a four -lane divided Clarke Road design. Stormwater
structures, corner radius curbing, and intersection paving would be included in the 2011 construction project,
and a foundation suitable for installation of a fourth mast -arm will be provided so the signal control can be
efficiently modified in the future when the Clarke Road extension is constructed. The Engineering Department
has proposed that the City issue a Task Order to Inwood Engineering in the amount of $12,690.20 to modify the
existing Clarcona -Ocoee Road Widening Project construction plans prepared for Orange County to
accommodate a full four -lane divided Clarke Road configuration.
Approved on Consent. Motion carried 5-0.
5. Approval and Authorization of Issuing of Two Non - Exclusive Perpetual Licenses to Use
City -Owned Rights -of -Way to the Florida Department of Transportation in
Connection with the Widening of SR50. (CIP Manager Butler)
The Florida Department of Transportation (FDOT) plans to widen SR 50 through the City of Ocoee. The first
part of the project will widen SR 50 to six through lanes from the eastern entrance to the West Oaks Mall to
Good Homes Road. We expect this project to begin in mid -2012. A few years later, under the present
production schedule, construction will begin to widen the rest of SR 50 in Ocoee to six lanes as Phase II, from
SR 429 to the end of the first phase.
As part of this second phase of the project, FDOT intends to place its new stormwater management structures
within rights of way owned by the City of Ocoee on Marshall Farms Road south of SR 50 and on Central
Commerce Lane and Portion of Ocoee Commerce Parkway. To ensure that the stormwater facilities can remain
within the City -owner street rights of way, FDOT has requested that the City execute a license agreement that is
a cross between a ROW - utilization permit and an easement.
Approved on Consent. Motion carried 5 -0.
6. Approval and Authorization for an Agreement with FDOT in Connection with the
Widening of SR 50 that will Upgrade the Traffic Signal Installation at Vizcaya Lakes
Blvd. to Use Mast Arm Structures. (CIP Mgr Butler) o
The Florida Department of Transportation (FDOT) plans to widen SR 50 through the City of Ocoee. The first
part of the project will widen SR 50 from east of the entrance to the West Oaks Mall to Good Homes Road. We
expect this project to begin in mid -2012. FDOT has agreed to allow the City of Ocoee to pay the additional cost
of using mast arm traffic signals at the one included signal - controlled intersection, which is SR 50 at Vizcaya
Lakes Blvd. The difference in cost between the strain pole installation originally planned by FDOT and the
mast arm installation desired by the City is $12,430. FDOT has agreed to pay the additional costs of modifying
the plans. The City's only cost is the difference in price between strain poles and steel mast arms.
Approved on Consent. Motion carried 5 -0.
7. Approval and Authorization for a Task Order in the Amount of $51,380.00 to
Southeastern Surveying and Mapping Corp. for LiDAR Data Collection and Analysis
under the City's Continuing Contract for Such Services. (CIP Manager Butler)
City staff prepared a specification for LiDAR data collection that was reviewed and endorsed by a national
panel of experts as representing the state of the art while also offering substantial cost savings over alternative
approaches. Although initially put forth as a separate solicitation, City staff discovered during the surveying
services RFP evaluation process that one of the recommended firms, Southeastern Surveying and Mapping
Corp., was qualified to provide the needed LiDAR management and control services through its work with this
technology for the Florida Department of Transportation. Accordingly, City staff requested that Southeastern
Surveying prepare a proposal for the data collection effort in concert with a qualified LiDAR subcontractor. The
selected subcontractor, Laser Mapping Specialists, Inc., is the most qualified and experienced firm in the aerial
LiDAR sector. The Engineering Department has proposed that the City issue a Task Order to Southeastern
Surveying and Mapping Corp. in the amount of $51,380.00 to compile a high- resolution LiDAR digital terrain
model and related digital mapping products.
Approved on Consent. Motion carried 5 -0.
�R.
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8. Approval of Public Works Temporary Unskilled Labor Service. (Public Works
Director Krug)
Public Works has historically utilized temporary labor in our Sanitation Division to supplement our Team
Members on the rear -load collection trucks. Other Public Works Divisions utilize temporary labor only as
needed and in emergency situations. The City currently does not have a contract with a particular temporary
labor service. Public Works is proposing to utilize MDT Personnel (formerly known as Able Body Labor) by
piggy backing off of their existing Orange County Contract Y9 -1071. Public Works contacted all of the local
temporary staffing agencies and only MDT Personnel was able to provide the required liability coverage to
perform the requested work along with an existing contract with another government agency that we are able to
utilize. Staff recommends approval to issue a purchase order to MDT Personnel to provide temporary labor
service to the Public Works Team based on the Orange County Contract Y9 -1071, for a not to exceed amount of
$85,000.00 annually.
This item was removed from the consent agenda and heard separately.
Commissioner Johnson stated that he would like to include Labor Ready because it is a local business.
He received calls from several citizens who walk to the Labor Ready and had informed him that we
would be doing away with using them and going to a company in Orlando. Commissioner Johnson
stated he spoke with staff and thought maybe it would be best to use both companies. Commissioner
Hood inquired if there was a selection process that shows if those at the Labor Ready are resident's of
Ocoee. City Manager Frank stated that he doubts they have such a selection process. He further stated
they usually use the same people from Labor Ready day -to -day and week -to -week and know they are
reliable; therefore if we accept both contracts when those people are no longer around we have the option
of going with the cheaper MDT contract. .
Public Works Director Krug stated the reason they were proposing MDT is because Labor Ready did
not provide them with a contract until today; however they have clarified the misunderstanding and Labor
Ready has provided the information. He gave the contract number for the new Labor Ready contract
which piggybacks off the City of Orlando. City Attorney Rosenthal clarified that they are two different
contracts; MDT from Orange County and Labor Ready from the City of Orlando. He stated he had not
seen the Orlando contract and they need to clarify that there is nothing exclusive in the Orlando contract
with Labor Ready. Mr. Krug said other agencies are already piggybacking off the Labor Ready contract.
A brief discussion ensued regarding that Labor Ready is $1.24 per hour more than MDT however they
carry liability coverage. They also expressed that they would like to encourage both companies to
employee Ocoee residents first when possible.
Commissioner Johnson, seconded by Commissioner Wilsen, moved to approve
the following two contracts: MDT (Y9 -1071) Contract Piggybacking off Orange
County and Labor Ready Contract (8107- 2262 -2) Piggybacking off City of Orlando.
Motion carried 5 -0.
9. Approval to Sole Source Sanitation Truck Equipment Repairs with Tampa Crane &
Body. (Public Works Director Krug)
The Sanitation Division's residential side -arm and rear -load collection trucks utilize Heil Environmental
Industries (Heil) equipment. Due to the normal wear and tear on this equipment, the Fleet Division has the
potential to spend up to $100,000.00 annually on replacement parts and any repairs that cannot be accomplished
in our fleet shop. The majority of the parts for this equipment are proprietary and available only through Heil.
The Heil dealer for Central Florida is Tampa Crane & Body, Inc.
Public Works is requesting the Commission approve the awarding of purchase orders to Tampa Crane & Body,
Inc. for a total not to exceed $100,000.00 as annually appropriated in the budget for the proprietary repairs on
the City's Heil sanitation equipment. The parts and repairs are adequately funded in the budget.
Approved on Consent. Motion carried 5 -0.
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10. Approval of Public, Works Uniform Service. (Public Works Director Krug)
Public Works has successfully contracted with Cintas for uniform service and shop towels for several years.
With the addition of the mowing crew Team Members, the cost of providing the service now requires
Commission approval. The total cost to the Department for this annual service is $29,350.00.
Public Works recommends awarding the uniform service to Cintas through piggy- backing off of Volusia
County Bid #08- B- 108JG, for Uniform and Facility Services Rental Program. This recommendation is based
on their successful service history, quality of products, along with their willingness to hold and even reduce
some of the unit costs again for this year.
Approved on Consent. Motion carried 5 -0.
G. FIRST READING OF ORDINANCE - PUBLIC HEARING
11. Zepeda Property — 244 Silver Star Road. (Second Reading and Public Hearing is scheduled for
January 18, 2011, Regular Commission Meeting at 7:15 p.m. or soon thereafter). (City Planner Rumer)
The subject property is located on the north side of Silver Star Road and south of Rewis Street., 1/4 east,
northeast of the intersection of Bluford Road and Silver Star Road. The proposed Annexation and Initial
zoning of the Zepeda property was reviewed at a Public Hearing by the Planning and Zoning Commission on
December 7, 2010. The Planning & Zoning Commission voted unanimously to recommend approval of the
Annexation and Rezoning of the +/- 2.5 acre parcel of land known as the Zepeda Property located at 244 E.
Silver Star Drive.
a. Annexation Ordinance
City Attorney Rosenthal read the title of Annexation Ordinance 2010 -040. Mayor
Vandergrift announced the second reading and public hearing will be held on January 19 2010
at 7:15 p.m. or soon thereafter.
b. Rezoning Ordinance
City Attorney Rosenthal read the title of Rezoning Ordinance 2010 -041. Mayor Vandergrift
announced the second reading and public hearing will be held on January 19 2010 at 7:15 p.m. or
soon thereafter.
H. REGULAR AGENDA
12. Approval of Code Enforcement Reduction of Fine /Lien for 2000 Lauren Beth Avenue
Bank of America c/o Countrywide Home Loans Inc. (Deputy Fire Chief Stanley)
This property was cited on April 3, 2008, for a violation on failure to obtain required inspections for an
additional garage and $50.00 due for re- inspection Fee, for permit #0602442, issued on October 16, 2006,
expired on April 14, 2007. The requirements were to obtain inspections from the City of Ocoee Building
Department and perform any alterations /corrections required resulting from permit related inspections. The
code violation was for failure to obtain final inspection, the additional garage, and $50.00 due for re- inspection
fee for permit # 0602442, issued on October 16, 2006. On July 07, 2008, the Code Enforcement Board issued an
order to comply by August 15, 2008, or be fined $100.00 per day. On September 23, 2010, the property came
into compliance with the City.
Remax 200 Realty (Ms. Evelyn Pilchick) representing Bank of America c/o Countrywide Home Loans Inc. is
requesting a reduction of fine /lien plus City's cost of $492.21 totaling $77,292.21, since they did not take
control over property until May 18, 2010, as per OC Property Appraiser. On October 26, 2010, the Code
Enforcement Board considered the request for a lien reduction and recommends reducing the total fine lien to
$250.00.
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Deputy Fire Chief Stanley stated before them tonight is a reduction of fine and lien for 2000
Lauren Beth Avenue. This case was brought before Code Enforcement due to failure to have an
inspection for an additional garage that was installed back in 2008. A fine was accessed of
$100 /per day until compliance. The property was just brought into compliance in September of
2010. Mr. Stanley stated that the total fine due is $77,292.21 and the Code Enforcement Board
is recommending reduction of fine to $250.00 plus staff costs of $492.21 for a total of $742.21.
Commissioner Hood inquired if the bank took this property from the property owner. Evelyn
Pilchick stated that was correct the property was foreclosed on and recorded on June or July
2010. Commissioner Hood further inquired when the bank became aware of the lien. Ms.
Pilchick stated she received notice toward the end of July and immediately contacted the City to
find out the situation. She corrected the problem and finalized the inspection soon thereafter.
Commissioner Johnson inquired if there is a contract on the home. Ms. Pilchick stated she did
have a contract but the buyer gave up a couple of weeks ago waiting for them to get this
resolved, she is hoping they will still sign a new contract.
Commissioner Wilsen, Seconded by Commissioner Johnson, moved to reduce
the fine to $1500.00 to be paid within 30 days or revert back to the original fine.
Motion carried 4 -0 with Mayor Vandergrift away from the dais.
13. Approval of Amending the Agreement for MentalUEmotional Health Services with
Heartspoken Counseling, Inc. (Human Resources Director Carnicella)
This Agreement is for psychiatric initial assessments, individual and family counseling, group counseling,
employee assistance programs and training seminars for employees and their dependents. The budgeted amount
this fiscal year is $60,000; however the Agreement was not changed to reflect this amount. The City has an
existing agreement in place but the same needs to be amended so the language coincides with the budgeted
amount of funding for each fiscal year.
Mayor Vandergrift inquired if the City Commission would be able to vote on this item since
they are all covered to use these services. City Attorney Rosenthal stated that because it affects
all the City employees including the Commission then it is not a conflict.
Commissioner Johnson, seconded by Commissioner Keller, made a motion to
approve amending the agreement with Heartspoken Counseling, Inc. for
Mental /Emotional Health Services. Motion carried 5 -0.
14. Approval of Award of Bid #B11 -02 Pioneer Key Phase 1 Mobile Home Park
Rehabilitation Project. (Purchasing Agent Tolbert)
CIP Manager Butler stated this project is a 2 million dollar project for renovating the
infrastructure of a subdivision that is only worth 2 million dollars, however staff believes it will
go a long way for setting the stage for improving the property over time with the help of the
following steps: 1) infrastructure changes, 2) re -new code enforcement activities in that area, and
3) add annual utility inspections.
CIP Manager Butler stated they are requesting for approval of the second lowest bidder
because they did have some issues with the low bidder. They are currently still trying to check
out some of the references for the low bidder. Commissioner Hood inquired as to who the
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lowest bidders were. CIP Manager Butler stated the low bidder ($1.6 million) is Mercon
Construction who is located out of Oviedo and the second lowest bid ($1.7 million) is Pospiech
Construction who is located out of Inverness. He said the difference is really about $160,000
because of the way the bids were written. He further stated they have not worked with either
company and only received 5 acceptable bids total for this project. He stated this will be a
difficult project because there are indications that the low bidder may have underbid, so it will be
difficult making sure everything gets done the way it is supposed to. CIP Manager Butler
explained that they will have to get right -of -way easements from every owner to reconstruct the
sidewalk. Commissioner Hood confirmed that we received $1.2 million in CDBG grant money
for this project. A brief discussion ensued regarding project costs.
Commissioner Johnson stated that anything that we can do down there, we need to do it. This
is the only way we will solve all the code issues. There are people living there in bad
circumstances that deserve better and feels this is the step we have to take to get it to where we
want it to be.
Commissioner Johnson, seconded by Commissioner Hood, moved for the
approval of Award of Bid #B11 -02 Pioneer Key Phase I Mobile Home Park
Rehabilitation Project as recommended by staff. Motion carried 5 -0.
I. STAFF ACTION ITEMS
none
J. COMMENTS FROM COMMISSIONERS
Mayor Vandergrift announced that the Farmer's Market will be back after the holiday break
starting this Friday and urged people to come out.
Commissioner Hood 1) said Ocoee High School went undefeated at the Winter Park Soccer
Invitational over the Christmas Holiday. He said they will be playing Olympia and Dr. Phillips
this week; two State - ranked teams. 2) stated there are issues at the Vignetti Fields where vehicles
are able to cut through grassy area between the parking lot and the basketball court where there
is pedestrian traffic. He said a young girl almost got hit by a truck last week. Additionally,
someone drove over to the courts on the back side and tore up the area making donuts. He stated
the outfield fence needs to be extended to keep vehicles out with the exception of gates for the
maintenance crew. Parks and Recreation Director Hayes said there is money in the budget to
do some upgrades to Vignetti and there are plans in the works for additional interior fencing and
improvements for accessibility to various areas (playground, racquetball court, basketball court,
etc.). Commissioner Hood said he would like to see sidewalks going to each of those areas
from the parking lot. There was discussion about the lighting. 3) said the sidewalk is broken at
Tiger Minor Park; CIP Manager Butler said those have already been fixed by the contractor.
Commissioner Wilsen 1) said she received a notice in the mail regarding meetings at Health
Central on January 27 and February 8, 2011; she asked about more than one commissioner
attending. City Manager Frank said he will be attending on January 27, 2010. He added that if
two or more commissioners want to go we will post that information. City Attorney Rosenthal
said to use caution with portions of the discussion that may come before the commission to be
voted on; they should not be discussed in that forum. Mayor Vandergrift stated that they could
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also ask the other commissioners to leave the room if they wanted to address the board on such
issues. 2) thanked the Lions Club for the great job with the Christmas Parade. 3) reminded
everyone of the Martin Luther King Parade on Monday, January 17, 2011, further information
can be obtained on the website or at city hall. 4) announced the Safety Spring Fling is March 26,
2011; they are asking applications from people who have an occupation or expertise they would
like to talk about at the event. Applications will be on the website, or contact City Hall.
Commissioner Johnson 1) said he gave Public Works Director Krug some information on
digital signals for school zones; the cost is approximately $1800 per sign. He stated this sign
would enable the city to change the speed limit sign during school hours and regular traffic
hours. He would like to at least try one on Maguire Road. A picture was shown on the overhead
projector. Commissioner Hood said they have the same problem at Spring Lake because it is
also a county road and they won't but a flashing school sign. He stated we may be able to get a
bulk price on five signs. City Manager Frank said he and staff will review the information.
The consensus of the commission was to bring back information for the
installation of two signs at Maguire and Spring Lake. 2) said he discussed with the City
Attorney about getting a franchise for picking up commercial containers so that we can regulate
it and get franchise fees. Public Works Director Krug said we have done it before; we need to
notify all of the vendors in the Central Florida area; enter into a Franchise Agreement within one
year of that notification; once we have entered into the agreement it will not be exclusive for
three years. Franchise agreements could be awarded to one vender or more than one. City
Attorney Rosenthal stated there is a statutory procedure that governs this; we did it once before
and decided not to go through with it in the end. Mr. Krug said he will work up some numbers,
but it will be very subjective. Consensus of the Commission was to bring back
information on the process and estimated revenue.
Commissioner Keller asked about taking down the Colony Plaza sign. Assistant City Manager
Shadrix said we initially planned to have our staff do some clean up work on the site and they
have done some of that. They determined that the removal of the sign may be more than they
can handle; however there is some money in the CRA budget to pay someone to do it. Another
consideration is to save the sign to advertise community events from the CRA. Public Works
Director Krug said removal of the sign will consist of crane rental, and contractor, etc. and
should cost approximately $1000. Commissioner Johnson stated that the owner of the gas
station property said he would clean up his property if we cleaned up the colony plaza property.
CRA Administer Wagner stated that they did go out and trim back all of the plant materials and
overgrowth; it looks much better, however they didn't do anything to the structure or fence. Mr.
Wagner added that his other thought was the sign could be used temporarily at that location to
advertise CRA or community events. It needs to be fixed up or removed. He said the Colony
Plaza sign from the top of the building was also preserved for future use one day. Mr. Wagner
advised there was money in the CRA budget to cover the estimated $1000 cost. Commissioner
Keller asked when this would happen and if we needed CRA Board approval. City Manager
Frank said as soon as we get the appropriate permissions from property owners, etc. we should
be able to move forward with the sign removal.
Mayor Vandergrift 1) said the calendars are in and they look very nice 2) said Sorenson Park
should be kept open at both ends. An installation of a culvert between the Park and Sorenson
Lane /Ison Center would help accomplish that. 2) said he would like to consider getting
Christmas lights next year. Commissioner Wilsen added that she thinks the banners along
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City Commission Regular
January 4, 2011
Maguire were very sharp looking, much nicer than the ones on Clarke Road. The Mayor
discussed rental vs. purchase of decorations now that we have extra storage in Public Works.
City Manager Frank said decorations got dropped from the budget wish list for the last two
years due to tight budget constraints, but we can add estimates back into the budget process for
the coming year.
ADJOURNMENT
The meeting was adjourned at 8:56 p.m.
APPROVED:
Attest: City of Ocoee
Beth Eikenberry, City Clerk S. Scott Vandergrift, Mayor
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