03-01-11 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
March 1, 2011 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Presentations by the Ocoee Police Department. (Deputy Police Chief Goclon)
> Officer of the Fourth Quarter Award 2010: Detective Mark Olson
> Officer of the Year Award 2010: Detective Mark Olson
> Civilian Employee of the Year 2010: Wendi Cady
> Volunteer of the Year Award 2010: Elizabeth Orubeondo
C. COMMENTS FROM CITIZENS /PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes for the Regular Commission Meeting Held February 15,
2011. (City Clerk Eikenberry)
2. Reappointment to the Community Grant Review Board. (City Clerk
Eikenberry)
Members of the Community Grant Review Board serve two -year terms. Two members have terms
expiring March 2011, and only one wishes to be reappointed. Keith Carrington has stated his interest in
being reappointed for another term ending March 2013; however, Kristine Bauske declined
reappointment, hence leaving one vacant position on the board. There are currently no applications on
file of interested persons for this board.
3. Approval of Pioneer Key Regional Stormwater Pond Close Out with FDEP.
(Public Works Director Krug)
The City has completed all phases of the Pioneer Key Regional Stormwater Pond funded by the
Florida Department of Environmental Protection (FDEP), Project No. S0192. The final phase was an
environmental evaluation of the effectiveness of the pond in reducing sediment and nutrients in the
drainage basin. This phase extended the project duration beyond the original contract time granted in
the agreement. The City properly requested in writing a time extension for this work; however, the
FDEP experienced staff changes resulting in the project time expiring before an extension could be
issued. Since the work was completed and the City needs to be reimbursed the remaining contract
balance of $13,980.08, the FDEP has asked the City to execute the attached Settlement Agreement in
order to facilitate the close out and payment for this project. Public Works recommends approval of
the Settlement Agreement in order to close out the project.
City Commission Regular
March 1, 2011
4. Approval of Request to Sole Source Purchase of Blackwood Avenue Street
Lights. (CRA Administrator Wagner)
During the past year, staff has been researching various streetlight designs for inclusion in the
Blackwood Avenue Streetscape Project. The goal has been to incorporate innovative contemporary
design to complement Health Central Hospital and to demonstrate advanced technological systems.
After reviewing various lighting fixtures, the LED products featured by LUMEC/PHILLIPS were
chosen for their forward - thinking design and efficient lighting patterns. Staff believes that this is the
only contemporary LED fixture suitable for this project which is produced by a major manufacturer.
5. Approval of a Permanent Drainage Easement for Property Required to
Construct the Pioneer Key I Rehabilitation Project. (CIP Manager Butler)
The City of Ocoee is presently undertaking an extensive reconstruction project for public infrastructure
in the Pioneer Key I development. Part of this work includes the extension of a pipeline that will
convey stormwater from Pioneer Key I to the regional pond on the west side of Ocoee - Apopka Road.
A permanent drainage easement is required for this pipeline construction between Ocoee - Apopka Road
and the regional pond across privately owned property. Staff has secured an agreement from the
property owner, Gary Crawford d.b.a. West Orange Properties V, LLC, to secure the required 15 -foot-
wide by 218 - foot -long drainage easement for consideration of a future connection of the property to
the pipeline. This connection will provide an outfall for any future development of the parcel, thereby
reducing the requirement for on -site stormwater retention.
6. Approval to Execute a Revised Agreement with the Florida Department of
Transportation in Connection with the Widening of SR 50 that Will Upgrade the
Traffic Signal Installation at Vizcaya Lakes Blvd. to Use Mast Arm Structures.
(CIP Manager Butler)
The Florida Department of Transportation (FDOT) plans to widen SR 50 through the City of Ocoee.
The first part of the project will widen SR 50 from east of the entrance to the West Oaks Mall to Good
Homes Road. We expect this project to begin in mid -2012. FDOT has agreed to allow the City of
Ocoee to pay the additional cost of using mast arm traffic signals at the one included signal - controlled
intersection, which is SR 50 at Vizcaya Lakes Blvd. The difference in cost between the strain pole
installation originally planned by FDOT and the mast arm installation desired by the City is $12,430.
FDOT has agreed to pay the additional costs of modifying the plans. The City's only cost is the
difference in price between strain poles and steel mast arms.
7. Approval of 4 -Year Lease - Purchase of a 2011 Crane Carrier Garbage Truck.
(Purchasing Agent Tolbert)
The budget for Fiscal Year 10 /11 includes the four -year lease - purchase of one (1) Rear Load Garbage
Truck for the Public Works /Sanitation Department. The Florida Sheriff's Association and other
governmental agency bids were reviewed for the best pricing based on factors such as price and
options available. The City of Ocoee participates each year in the FSA co -op bid, and the bid
encompasses dealerships in the Western, Northern, Central, and Southern parts of the State of Florida.
Authorization is needed to piggyback the Florida Sheriff's contract for a 2011 Crane Carrier Garbage
Truck. The total cost requiring financing approval is $189,996.00 at an interest rate of 2.075% for four
years through SunTrust Bank.
G. FIRST READING OF ORDINANCE — PUBLIC HEARING
8. Capital Improvement Element (CIE) Update — Large Scale Comprehensive Plan
Amendment. (Second Reading and Public Hearing will be continued to the March 15, 2011,
Regular Commission Meeting at 7:15 p.m. or soon thereafter. Advertised in the Orlando Sentinel
Orange Extra on Thursday, February 17, 2011). (City Planner Rumer)
The Capital Improvement Element (CIE) of the City of Ocoee Comprehensive Plan is a requirement of
Chapter 163, Florida Statutes (FS) and enables implementation of the Plan goals, objectives, and
policies needing capital funding for a 5 -20 year planning horizon. Each year, the table section of the
CIE will be updated to ensure that the adopted list of capital projects in the CIE matches the City's
Page 2 of 5
City Commission Regular
March 1, 2011
newly adopted fiscal year budget and approved five -year Capital Improvements Program (CIP). The
CIE does not propose any new projects not previously reviewed and approved by the Commission.
In 2005, the Florida Legislature enacted legislation allowing adoption of the annual amendment to the
CIE to be accomplished with a single public adoption hearing. The amendment is also exempt from
inclusion in the twice - yearly large scale amendment process.
H. SECOND READING OF ORDINANCE - PUBLIC HEARINGS
9. Second Reading of Ordinance Amending the FY2011 Budget. (Advertised in the
Orlando Sentinel on Thursday, February 17, 2011). (Finance Director Horton)
The City Commission adopted an annual operating budget for the city on September 29, 2010. The
total General Fund budget adopted at that time was $32,854,705. Subsequent to the adoption of the
budget staff has identified an additional $344,438 in funding to be amended into the budget.
The proposed amendment is comprised of the following three adjustments:
1) The Police Department has been awarded a COPS Hiring Program Grant to fund the salaries and
benefits for three (3) sworn police officers for three (3) years. The City Commission voted to accept
the grant at the December 7, 2010 commission meeting. Total cost to the general fund for the positions
through the end of the fiscal year is $121,938. Uniforms, equipment and vehicles will be paid from
forfeiture funds ($91,125).
2) The Fire Department surplused two pumpers and an aerial vehicle. Proceeds from the sale of the
vehicles produced $197,500 which will be utilized to purchase a fully equipped, transport capable
rescue truck and a back -up unit.
3) The General Employee's Retirement Trust Fund Board of Trustees requests a part-time position,
Pension Plan Technician, be added to the general fund budget for fiscal year 2011. This position will
be funded annually by the Retirement Trust Fund with an initial annual rate of $25,000.
I. PUBLIC HEARINGS
10. Villages of Wesmere. (Advertised in the Orlando Sentinel on Thursday, February 17, 2011).
(Principal Planner Fabre)
The subject property is approximately 49.48 acres in size and is located on the southeast corner of
the intersection of Maguire Road and Tomyn Boulevard. It is currently known as the Villages of
Wesmere townhome community which was approved for 369 townhome units by the City
Commission in 2006. On November 16, 2010, the City Commission reviewed and approved a Land
Use Plan and PUD (Planned Unit Development) rezoning for the northern portion (40.60 acres) of
the development. This PUD allows for a total of 178 single - family detached homes to be built
instead of the previously approved townhome units. The rest of the development is zoned R -3
(Multi - Family Dwelling) which allows for townhomes as a permitted use. The Amended
Preliminary/Final Subdivision Plan proposes 178 single - family residential lots and 125 townhome
units.
a. Amended Preliminary /Final Subdivision Plan
b. Bill of Sale - Wastewater System
11. Orlando Avenue. (Advertised in the West Orange Times on Thursday, February 17, 2011).
(City Planner Rumer)
a. Abandonment of Drainage, Sidewalk, and Utility Easement
The ten (10) foot drainage, sidewalk, and utility easement are located on Lots 3 & 4, Slone Landing,
recorded in Plat Book 69, Pages 49 & 50. The applicants request the vacation and abandonment of the
easement to accompany an application for a vacation of the Orlando Avenue right -of -way adjacent to
their lots. One of the applicants, Lloyd Hollingsworth, has proposed to construct a detached accessory
structure in the area of the existing drainage, sidewalk and utility Easement.
Page 3 of 5
City Commission Regular
March 1, 2011
b. Partial Vacation.
The specific area of the right -of -way runs in an East -West direction between Bluford Avenue and
Kissimmee Avenue. The request is to vacate and abandon the northern 30 feet of the 60 -foot right -of-
way lying adjacent to Lots 3 & 4, Slone Landing and Lot 7, Map of Ocoee.
1. Resolution of Lots 3 &4, Slone Landing
2. Resolution for Lot 7, Map of Ocoee
3. Right -of -Way Vacation Agreement
J. REGULAR AGENDA
12. Approval of Fire Department Purchase of Two Used Transport Capable Rescue
Trucks from Island Classic Automotive, Inc. (Fire Chief McNeil)
The Fire department recently generated $197,500 from the sale of two surplus 1994 KME pumpers and
one surplus 1996 Pierce Dash aerial truck. The initial intent of the funds was to purchase and equip one
(1) new transport capable rescue truck. A rescue truck committee composed of Fire Department and
Public Works Fleet Maintenance Division personnel was formed to research and develop the
specifications and equipment list for the transport capable unit. After their evaluation of the current
Fire Department needs and the most effective use of the available funds, the committee determined that
the purchase of two (2) used transport capable rescue trucks rather than one (1) new truck would be
best. This would allow for a primary in- service unit and a back -up reserve unit to be both available
and fully equipped at all times. Further, the purchase of the two (2) used trucks with all new
equipment is approximately the same cost as one (1) new truck without equipment.
The rescue truck committee is recommending the purchase of the two (2) used transport capable rescue
trucks from Island Classic Automotive, Inc. for a total of $50,450.
13. Approval of Community Grant Program for January 2011 Grant Cycle.
(Community Relations Manager Wright)
The Community Grant Review Board (CGRB) met on February 9, 2011, to discuss the eight (8)
applications received for the Community Grant Program (formerly the Community Merit Awards
Program). The Community Grant Program provides financial grants of up to $500 for Ocoee non-
profit organizations and civic groups outside City limits which benefit residents of Ocoee. The grants
are awarded twice yearly to acknowledge excellence and further the contributions these local
organizations bring to the Ocoee community.
There are $5,000 allotted for this cycle of the Community Grant Program. The Community Grant
Review Board voted to fund five (5) organizations in the amount of $2,500.
14. Approval of Fundraising Event Sponsored by the Rotary Club of Ocoee.
a. Special Event Permit for Rotary Club of Ocoee to use the Community
Center. (Parks & Recreation Director Hayes)
The City of Ocoee has received a special event application from the Rotary Club of Ocoee
requesting the use of the Community Center for a fundraising event taking place on March 11,
2011, and to have the rental fees associated with the use of the center be waived. Proceeds from
the event will go towards providing assistance to the community.
b. Resolution Approving the Serving Alcoholic Beverages at a City -Owned
Facility (Community Center) During a Texas Hold'em Fundraising Event
Being Held by the Rotary Club of Ocoee. (City Clerk Eikenberry)
The Rotary Club of Ocoee is using a City -owned building to hold a fundraiser event; Texas
Hold'em. They are requesting permission to serve alcoholic beverages at this event. Past policy
excluded the use of alcohol in a city -owned facility without specific approval of the City
Commission.
15. Discussion and Direction Regarding City Composting. (Public Works Director
Krug)
16. C &D Franchise Update. (Public Works Director Krug)
Page 4 of 5
City Commission Regular
March 1, 2011
K. STAFF ACTION ITEMS
L. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERIC, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
Page 5 of 5