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03-01-11 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida March 1, 2011 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Presentations by the Ocoee Police Department. (Deputy Police Chief Goclon) > Officer of the Fourth Quarter Award 2010: Detective Mark Olson > Officer of the Year Award 2010: Detective Mark Olson > Civilian Employee of the Year 2010: Wendi Cady > Volunteer of the Year Award 2010: Elizabeth Orubeondo C. COMMENTS FROM CITIZENS /PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held February 15, 2011. (City Clerk Eikenberry) 2. Reappointment to the Community Grant Review Board. (City Clerk Eikenberry) Members of the Community Grant Review Board serve two -year terms. Two members have terms expiring March 2011, and only one wishes to be reappointed. Keith Carrington has stated his interest in being reappointed for another term ending March 2013; however, Kristine Bauske declined reappointment, hence leaving one vacant position on the board. There are currently no applications on file of interested persons for this board. 3. Approval of Pioneer Key Regional Stormwater Pond Close Out with FDEP. (Public Works Director Krug) The City has completed all phases of the Pioneer Key Regional Stormwater Pond funded by the Florida Department of Environmental Protection (FDEP), Project No. S0192. The final phase was an environmental evaluation of the effectiveness of the pond in reducing sediment and nutrients in the drainage basin. This phase extended the project duration beyond the original contract time granted in the agreement. The City properly requested in writing a time extension for this work; however, the FDEP experienced staff changes resulting in the project time expiring before an extension could be issued. Since the work was completed and the City needs to be reimbursed the remaining contract balance of $13,980.08, the FDEP has asked the City to execute the attached Settlement Agreement in order to facilitate the close out and payment for this project. Public Works recommends approval of the Settlement Agreement in order to close out the project. City Commission Regular March 1, 2011 4. Approval of Request to Sole Source Purchase of Blackwood Avenue Street Lights. (CRA Administrator Wagner) During the past year, staff has been researching various streetlight designs for inclusion in the Blackwood Avenue Streetscape Project. The goal has been to incorporate innovative contemporary design to complement Health Central Hospital and to demonstrate advanced technological systems. After reviewing various lighting fixtures, the LED products featured by LUMEC/PHILLIPS were chosen for their forward - thinking design and efficient lighting patterns. Staff believes that this is the only contemporary LED fixture suitable for this project which is produced by a major manufacturer. 5. Approval of a Permanent Drainage Easement for Property Required to Construct the Pioneer Key I Rehabilitation Project. (CIP Manager Butler) The City of Ocoee is presently undertaking an extensive reconstruction project for public infrastructure in the Pioneer Key I development. Part of this work includes the extension of a pipeline that will convey stormwater from Pioneer Key I to the regional pond on the west side of Ocoee - Apopka Road. A permanent drainage easement is required for this pipeline construction between Ocoee - Apopka Road and the regional pond across privately owned property. Staff has secured an agreement from the property owner, Gary Crawford d.b.a. West Orange Properties V, LLC, to secure the required 15 -foot- wide by 218 - foot -long drainage easement for consideration of a future connection of the property to the pipeline. This connection will provide an outfall for any future development of the parcel, thereby reducing the requirement for on -site stormwater retention. 6. Approval to Execute a Revised Agreement with the Florida Department of Transportation in Connection with the Widening of SR 50 that Will Upgrade the Traffic Signal Installation at Vizcaya Lakes Blvd. to Use Mast Arm Structures. (CIP Manager Butler) The Florida Department of Transportation (FDOT) plans to widen SR 50 through the City of Ocoee. The first part of the project will widen SR 50 from east of the entrance to the West Oaks Mall to Good Homes Road. We expect this project to begin in mid -2012. FDOT has agreed to allow the City of Ocoee to pay the additional cost of using mast arm traffic signals at the one included signal - controlled intersection, which is SR 50 at Vizcaya Lakes Blvd. The difference in cost between the strain pole installation originally planned by FDOT and the mast arm installation desired by the City is $12,430. FDOT has agreed to pay the additional costs of modifying the plans. The City's only cost is the difference in price between strain poles and steel mast arms. 7. Approval of 4 -Year Lease - Purchase of a 2011 Crane Carrier Garbage Truck. (Purchasing Agent Tolbert) The budget for Fiscal Year 10 /11 includes the four -year lease - purchase of one (1) Rear Load Garbage Truck for the Public Works /Sanitation Department. The Florida Sheriff's Association and other governmental agency bids were reviewed for the best pricing based on factors such as price and options available. The City of Ocoee participates each year in the FSA co -op bid, and the bid encompasses dealerships in the Western, Northern, Central, and Southern parts of the State of Florida. Authorization is needed to piggyback the Florida Sheriff's contract for a 2011 Crane Carrier Garbage Truck. The total cost requiring financing approval is $189,996.00 at an interest rate of 2.075% for four years through SunTrust Bank. G. FIRST READING OF ORDINANCE — PUBLIC HEARING 8. Capital Improvement Element (CIE) Update — Large Scale Comprehensive Plan Amendment. (Second Reading and Public Hearing will be continued to the March 15, 2011, Regular Commission Meeting at 7:15 p.m. or soon thereafter. Advertised in the Orlando Sentinel Orange Extra on Thursday, February 17, 2011). (City Planner Rumer) The Capital Improvement Element (CIE) of the City of Ocoee Comprehensive Plan is a requirement of Chapter 163, Florida Statutes (FS) and enables implementation of the Plan goals, objectives, and policies needing capital funding for a 5 -20 year planning horizon. Each year, the table section of the CIE will be updated to ensure that the adopted list of capital projects in the CIE matches the City's Page 2 of 5 City Commission Regular March 1, 2011 newly adopted fiscal year budget and approved five -year Capital Improvements Program (CIP). The CIE does not propose any new projects not previously reviewed and approved by the Commission. In 2005, the Florida Legislature enacted legislation allowing adoption of the annual amendment to the CIE to be accomplished with a single public adoption hearing. The amendment is also exempt from inclusion in the twice - yearly large scale amendment process. H. SECOND READING OF ORDINANCE - PUBLIC HEARINGS 9. Second Reading of Ordinance Amending the FY2011 Budget. (Advertised in the Orlando Sentinel on Thursday, February 17, 2011). (Finance Director Horton) The City Commission adopted an annual operating budget for the city on September 29, 2010. The total General Fund budget adopted at that time was $32,854,705. Subsequent to the adoption of the budget staff has identified an additional $344,438 in funding to be amended into the budget. The proposed amendment is comprised of the following three adjustments: 1) The Police Department has been awarded a COPS Hiring Program Grant to fund the salaries and benefits for three (3) sworn police officers for three (3) years. The City Commission voted to accept the grant at the December 7, 2010 commission meeting. Total cost to the general fund for the positions through the end of the fiscal year is $121,938. Uniforms, equipment and vehicles will be paid from forfeiture funds ($91,125). 2) The Fire Department surplused two pumpers and an aerial vehicle. Proceeds from the sale of the vehicles produced $197,500 which will be utilized to purchase a fully equipped, transport capable rescue truck and a back -up unit. 3) The General Employee's Retirement Trust Fund Board of Trustees requests a part-time position, Pension Plan Technician, be added to the general fund budget for fiscal year 2011. This position will be funded annually by the Retirement Trust Fund with an initial annual rate of $25,000. I. PUBLIC HEARINGS 10. Villages of Wesmere. (Advertised in the Orlando Sentinel on Thursday, February 17, 2011). (Principal Planner Fabre) The subject property is approximately 49.48 acres in size and is located on the southeast corner of the intersection of Maguire Road and Tomyn Boulevard. It is currently known as the Villages of Wesmere townhome community which was approved for 369 townhome units by the City Commission in 2006. On November 16, 2010, the City Commission reviewed and approved a Land Use Plan and PUD (Planned Unit Development) rezoning for the northern portion (40.60 acres) of the development. This PUD allows for a total of 178 single - family detached homes to be built instead of the previously approved townhome units. The rest of the development is zoned R -3 (Multi - Family Dwelling) which allows for townhomes as a permitted use. The Amended Preliminary/Final Subdivision Plan proposes 178 single - family residential lots and 125 townhome units. a. Amended Preliminary /Final Subdivision Plan b. Bill of Sale - Wastewater System 11. Orlando Avenue. (Advertised in the West Orange Times on Thursday, February 17, 2011). (City Planner Rumer) a. Abandonment of Drainage, Sidewalk, and Utility Easement The ten (10) foot drainage, sidewalk, and utility easement are located on Lots 3 & 4, Slone Landing, recorded in Plat Book 69, Pages 49 & 50. The applicants request the vacation and abandonment of the easement to accompany an application for a vacation of the Orlando Avenue right -of -way adjacent to their lots. One of the applicants, Lloyd Hollingsworth, has proposed to construct a detached accessory structure in the area of the existing drainage, sidewalk and utility Easement. Page 3 of 5 City Commission Regular March 1, 2011 b. Partial Vacation. The specific area of the right -of -way runs in an East -West direction between Bluford Avenue and Kissimmee Avenue. The request is to vacate and abandon the northern 30 feet of the 60 -foot right -of- way lying adjacent to Lots 3 & 4, Slone Landing and Lot 7, Map of Ocoee. 1. Resolution of Lots 3 &4, Slone Landing 2. Resolution for Lot 7, Map of Ocoee 3. Right -of -Way Vacation Agreement J. REGULAR AGENDA 12. Approval of Fire Department Purchase of Two Used Transport Capable Rescue Trucks from Island Classic Automotive, Inc. (Fire Chief McNeil) The Fire department recently generated $197,500 from the sale of two surplus 1994 KME pumpers and one surplus 1996 Pierce Dash aerial truck. The initial intent of the funds was to purchase and equip one (1) new transport capable rescue truck. A rescue truck committee composed of Fire Department and Public Works Fleet Maintenance Division personnel was formed to research and develop the specifications and equipment list for the transport capable unit. After their evaluation of the current Fire Department needs and the most effective use of the available funds, the committee determined that the purchase of two (2) used transport capable rescue trucks rather than one (1) new truck would be best. This would allow for a primary in- service unit and a back -up reserve unit to be both available and fully equipped at all times. Further, the purchase of the two (2) used trucks with all new equipment is approximately the same cost as one (1) new truck without equipment. The rescue truck committee is recommending the purchase of the two (2) used transport capable rescue trucks from Island Classic Automotive, Inc. for a total of $50,450. 13. Approval of Community Grant Program for January 2011 Grant Cycle. (Community Relations Manager Wright) The Community Grant Review Board (CGRB) met on February 9, 2011, to discuss the eight (8) applications received for the Community Grant Program (formerly the Community Merit Awards Program). The Community Grant Program provides financial grants of up to $500 for Ocoee non- profit organizations and civic groups outside City limits which benefit residents of Ocoee. The grants are awarded twice yearly to acknowledge excellence and further the contributions these local organizations bring to the Ocoee community. There are $5,000 allotted for this cycle of the Community Grant Program. The Community Grant Review Board voted to fund five (5) organizations in the amount of $2,500. 14. Approval of Fundraising Event Sponsored by the Rotary Club of Ocoee. a. Special Event Permit for Rotary Club of Ocoee to use the Community Center. (Parks & Recreation Director Hayes) The City of Ocoee has received a special event application from the Rotary Club of Ocoee requesting the use of the Community Center for a fundraising event taking place on March 11, 2011, and to have the rental fees associated with the use of the center be waived. Proceeds from the event will go towards providing assistance to the community. b. Resolution Approving the Serving Alcoholic Beverages at a City -Owned Facility (Community Center) During a Texas Hold'em Fundraising Event Being Held by the Rotary Club of Ocoee. (City Clerk Eikenberry) The Rotary Club of Ocoee is using a City -owned building to hold a fundraiser event; Texas Hold'em. They are requesting permission to serve alcoholic beverages at this event. Past policy excluded the use of alcohol in a city -owned facility without specific approval of the City Commission. 15. Discussion and Direction Regarding City Composting. (Public Works Director Krug) 16. C &D Franchise Update. (Public Works Director Krug) Page 4 of 5 City Commission Regular March 1, 2011 K. STAFF ACTION ITEMS L. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERIC, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 5 of 5