2011-008 State Highway Lighting, Maintenance and Compensation Agreement RESOLUTION NO. 2011- 008
A RESOLUTION OF THE CITY OF OCOEE, FLORIDA,
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A
STATE HIGHWAY LIGHTING, MAINTENANCE AND
COMPENSATION AGREEMENT BETWEEN THE CITY AND THE
FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE
MAINTENANCE OF STREET LIGHTING ON STATE ROAD RIGHT -
OF -WAYS BY THE CITY; PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OCOEE,
FLORIDA, AS FOLLOWS:
SECTION 1. The City Commission of the City of Ocoee has the authority to adopt this
Resolution pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166,
Florida statutes.
SECTION 2. The Mayor and City Clerk are hereby authorized and directed to execute
that "State Highway Lighting, Maintenance and Compensation Agreement, Contract No.: AM-
626, for Fiscal Year 2011/2012" between the City and the Florida Department of Transportation,
a copy of which is attached hereto and incorporated by reference.
SECTION 3. Severability. If any section, subsection, sentence, clause, phrase or
portion of the Resolution is for any reason held invalid or unconstitutional by any court of
competent jurisdiction, such portion shall be deemed a separate, distinct and independent
provision and such holding shall not effect the validity of the remaining portion hereto.
SECTION 4. Effective Date. This Resolution shall become effective immediately upon
passage and adoption.
PASSED AND ADOPTED this k - 1 day of M . ► , 2011.
APPROVED:
ATTEST: CITY OF OCOEE, FLORIDA
r h � � c 00
Be Eikenberry, City Cler i S. Scott Vandergrift, Mayor
(SEAL)
FOR USE AND RELIANCE ONLY APPROVED BY THE CITY OF OCOEE
BY THE CITY OF OCOEE, FLORIDA COMMISSION AT A MEETING
APPROVED AS TO FO AND HELD ON MoLy 11 , 2011,
LEGA Y THIS DAY OF UNDER AGENDTEM NO.
, 2011.
FOLEY & ARDNER LLP
By: Pa574,,,,i
City Attorney
. - Ilk 1
Florida Department o Transportation
RICK SCOTT 420 West Landstreet Road ANANTH PRASAD, P.E.
GOVERNOR Orlando, Florida 32824 SECRETARY
April 20, 2011
The Honorable Scott Vandergrift
City of Ocoee
150 North Lakeshore Drive
Ocoee, Florida 34761
Subject: State Highway Lighting, Maintenance and Compensation Agreement
Work Order: Fiscal Year 2011/2012
Contract No.: AM -626
Financial Project No.: 413615- 6 -78 -03
FEID No.: VF- 596019764-002
Resolution No: 2010 -007
Dear Mayor Vandergrift:
You are hereby authorized to perform maintenance of the State Highway Lighting Systems within your
jurisdiction in accordance with the terms and conditions of the State Highway Lighting, Maintenance and
Compensation Agreement.
The total compensation for Fiscal Year 2011/2012 paid under this Work Order is $27,303.00. This
amount reflects a 3% increase per unit cost from the previous year. The compensation period for this
work order will begin July 1, 2011, and end June 30, 2012.
Please execute and /or return the following documents directly to this office in the enclosed self- addressed
envelope. In order to guarantee availability of funds. these documents must be returned to this
office no later than June 7. 2011.
• .Sign and return this original work order confirming receipt and the City's agreement with the
compensation terms listed above.
• Sign, have notarized and return the enclosed State Highway Lighting, Maintenance and
Compensation Agreement Certification.
• If the Resolution document referenced above is no longer current, return a copy of the current
Resolution.
www.dot.state.fl.us
State Highway Lighting, Maintenance and Compensation Agreement Work Order (FY 2011/2012)
Contract No.: AM -626
Page Two of Two
If you wish to receive payment for the Fiscal Year 2010/2011 Work Order, please submit an invoice
to this office any time after May 19, 2011. The State Highway Lighting, Maintenance and
Compensation Agreement, Paragraph 2.c. states: "Invoices may be submitted any time after May 19 of
the fiscal year in which the services were provided, but no later than 180 days after the end of the fiscal
year. Payment shall be made in one lump sum as provided in paragraph 4 hereof." Invoices for Fiscal
Year 2010/2011 must be received no later than December 26, 2011.
A sample invoice is attached for your information. Please verify that all information contained on the
sample invoice is included on your invoice.
If you have any questions, please contact Renee' Hutchison at 407 - 858 -5900.
Attachments: State Highway Lighting, Maintenance and Compensation Agreement Certification
Sample Invoice
FLORIDA DE • `- TMENT OF
TRANS = OR 1��• MAINTAINING AGENCY
i►��..�/ Concurrence By: SEE ATTACHED
Charles". T'''' - , Jr., P.E.
Maintena e Engi -er Typed Name:
Title:
Phone:
Date:
www.dot.state.fl.us
STATE HIGHWAY LIGHTING, MAINTENANCE AND
COMPENSATION AGREEMENT
CITY OF OCOEE SIGNATURE PAGE
APPROVED:
ATTEST: CITY OF OCOEE, FLORIDA
. ! 5. (,SAL_
ikenberry, City Clerk 4 S. Scott Vandergrift, Ma , `.r
DATE: O5 - \'1- \ ‘
(SEAL)
FOR USE AND RELIANCE ONLY BY APPROVED BY THE OCOEE CITY
THE CITY OF OCOEE, FLORIDA COMMISSION AT A MEETING HELD
APPR ED AS TO AND LEGALITY ON M V , 2011,
this // day of , 2011. UNDERAGENDA ITEM NO. 3 .
FOLE LARDNER LLP
By : 44 / 3 44- 2 0
City Attorney
STATE HIGHWAY LIGHTING, MAINTENANCE AND
COMPENSATION AGREEMENT CERTIFICATION
1, S. Scott Vandergrift Mayor
(Name) (Title)
City of Ocoee , hereby certify that the State Highway Lighting
(Local Maintaining Agency)
Facilities for Financial Project ID: 41 361 5 - 6 - 7 8 - 0 3 , Contract No.: AM-626
In Orange County (Counties)
were performed to keep all Facilities fully operating, properly functioning, with a minimum of 90% of the
lights burning for any lighting type (ex. high mast, standard, underdeck, sign) on the roadway system at all
times for their normal expected useful life in accordance with the original design thereof, whether necessitated
by normal wear and tear, accidental or intention damage, or acts of nature.
All maintenance was performed in accordance with Agreement terms and according to the Manual of Uniform
Traffic Control Devices; all other applicable local, state or federal laws, rules, resolutions or ordinances and
FDOT procedures.
L 0 5 -1 1- (SIGNATURE) (DATE)
State of Florida
County of D ra 110
Sworn to and subscribed to before me this 11 day of M OUt , 20 1 t .
1 g Y ` arc IS Notary Public, State of k O ri 6_0._ at large.
cu r MY COMMISSION I D0150/04 My Commission expires 3 0.11U,O• C
* EXPI ES:January 22, 2013
` . Bon Banded Thn Budget Noisy Santis
INVOICE
Customer Name Date of Invoice:
Address Invoice Number:
City, State, Zip Code County:
Phone F.I.D. #:
To: Florida Department of Transportation
Attention: Contract Manager
420 West Landstreet Road
Orlando, Florida 32824
Contract No.:
Dates of Service:
QUANTITY DESCRIPTION TOTAL
1 LUMP SUM $0.00
SUBTOTAL
TOTAL DUE
NOTE: State Highway Lighting, Maintenance and Compensation Agreement
Certification Must Accompany Your Invoice.