04-06-2004 Agenda
OCOEE CITY COMMISSION
Ocoee Commission Chambers
ISO North Lakeshore Drive
Ocoee, Florida
April 6, 2004
AGENDA
7:15 P.M.
REGULAR CITY COMMISSION MEETING
I. CALL TO ORDER
A. Invocation
B. Pledge of Allegiance
C. Roll Call and Determination of Quorum
II. PRESENTATIONS AND PROCLAMATIONS
A. Proclamation - Call Before You Dig Month. (Public Works Director Wheeler)
B. Presentation - Recognition of Janet Shira For Orange County's Mentor of the
Year - Dian Hooper.
ArborDav2003 .htm
III. COMMENTS FROM CITIZENS/PUBLIC
IV. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
A. Discussion of Visioning Process and Scheduling of Facilitator. (Commissioner
Parker)
V. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF
CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION
OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE
MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH
ITEM WILL BE CONSIDERED SEP ARA TEL Y.
A. Approval and Acceptance of Minutes of the Canvassing Board of March 10,
2004, City Commission Regular Meeting of March 16, 2004, and Special Session
of March 22, 2004. (City Clerk Grafton)
B. Approval and Authorization of $4,950.00 for Purchase of Awning from Elite
Awning, Inc. for City Hall Main Entrance (West Side) and Police Department
Main Entrance (South Side); and Authorize Transfer of $4,950.00 from the
Public Works, Facilities Maintenance Operating Account 4602 to Capital
Purchase Account 6400. (Deputy Public Works Director Zaitooni)
Staff received three (3) quotes and recommends Elite Awning, Inc. for the purchase of a
14x16 awning for City Hall main entrance and 10xlS awning for Police Department main
entrance. Funds for the purchase of the proposed awnings are available from the Public
Works, Facilities Maintenance operating funds (Account 4602).
C. Approval and Authorization of $44,995.00 from the Stormwater R & R Funds
($15,750) and the Stormwater Contingency Funds ($29,245) for Final Design and
Permitting of the Center Street Stormwater Pond; and Authorize Professional
Engineering Consultants (PEC) to Proceed with the Final Design and
Permitting. (Deputy Public Works Director Zaitooni)
The preliminary/conceptual design ofthe Center Street ditch has already been completed by
PEC and Orange County has acquired the necessary right-of-way for the construction of the
stormwater facility. It is anticipated that the design and permitting phase of the project will
City of Ocoee Regular Commission Meeting
April 6, 2004
be completed by the end of the current fiscal year. Funds for the design and permitting are
available from the Stormwater R&R Funds and the Stormwater Contingency Funds.
D. Approval and Authorization for Funding of Temporary Positions, Overtime,
and Records Retention in the Building Division from Capital Reserve Funds.
(Building Official Phelps)
The proposed positions are plans examiner, inspector and clerk as required to conduct
required inspections and services. It is estimated that an amount of $115,000 should cover
such cost for the remainder of this fiscal year.
E. Approval and Authorization of Change Order No.4 for New Fire Station
Building to Wharton-Smith for the Sum of $15,089.22 from Contingency Funds.
(Fire Chief Strosnider)
During the construction ofthe new building items have been added or deleted due to various
reasons of construction.
F. Approval and Authorization of the Vulnerability Assessment Services to
Hartman & Associates, Inc.; and Authorization for Mayor and City Clerk to
Execute the Consulting Agreement for the Vulnerability Assessment Services
Between the City of Ocoee and Hartman & Associates, Inc. in the Amount of
$24,500. (Public Works Director Wheeler)
Staff recommends Hartman & Associates, Inc. as the highest ranked firm and the firm with
which they should negotiate a more defined scope of services and cost for those services.
Hartman & Associates has estimated that the water treatment system vulnerability assessment
will cost $24,500 and will be completed no later than June 30, 2004. This estimated cost is
within the budgeted amount projected in this fiscal year's budget.
G. Approval and Authorization of Expenditure of Funds in the Amount of
$104,225.78 to Pay for the Installation of Permanent Underground Electrical
Service for the New High School and the Wastewater Lift Station to Progress
Energy Florida, Inc. on the Ocoee Crown Point PUD Phase I Infrastructure
Project. (Public Works Director Wheeler)
The cost of this permanent underground electrical power service is $104,225.78 and needs to
be paid up front to Progress Energy Florida, Inc. This expense will be charged to the Ocoee
Crown Point project fund.
H. Approval and Authorization for Transfer of Funds from Water Operating-
Reserve for Contingency to Water Operating-Capital Improvements to Pay for
the Water Main Repair and Associated Road Repair of Maguire Road; and
Authorization for the Expenditure of Funds, in the Amount of $24,982 to be Paid
to H.B & Company Service, Inc. for the Water Main Repair. (Public Works
Director Wheeler)
H.B. & Company Services, Inc, performed work during the night of February 26th on a 12-
inch water main under Maguire Road north of SR 50. The cost of the repair was $24,982.00
and since the Maguire Road Project is out of warranty the project will have to be funded from
Water Operating- Reserve for Contingency. Funds will need to be transferred into Water
Operating- Capital Improvements.
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City of Ocoee Regular Commission Meeting
April 6, 2004
I. Approval and Authorization to Waive the Bidding Process for the Transfer of
$26,021 from Wastewater R & R to the Wastewater Operating - Capital
Improvements Account for the Emergency Repairs to Lift Station #14. (Public
Works Director Wheeler)
Lift Station #14 located at 1347 12 Olympia Park Circle has the potential for back-flooding
conditions in homes that are in close proximity to its station. The following vendors have
provided staff with the most reasonable prices and the best technical solutions to the existing
problem: Barney's Pumps, Inc. will provide the pumps and the rail systems at a cost of
$18,521.00 and J&H Water Stop Inc. will do the installation at the charge of$7,500.00 for a
total cost of $26,021.00.
J. Approval and Authorization of Traffic Enforcement Agreement with City of
Ocoee and the Wesmere Maintenance Association, Inc.; and Authorization for
Mayor and City Clerk to Execute Agreement.
The City of Ocoee had previously entered into a traffic enforcement agreement with the
Wesmere Maintenance Association, Inc.; the agreement's term was for two (2) years and has
expired. Currently there is not an agreement with the Wesmere subdivision. Without the
agreement traffic complaints within the subdivision are going unresolved. Staff recommends
the City Commission renew the traffic enforcement agreement between the City of Ocoee and
the Wesmere Maintenance Association, Inc. for a term of two (2) years.
VI. PUBLIC HEARINGS
A. Second Reading of Ordinances
1. Maguire Road Pumping Station, Project #AR-04-02-15. (Community
Development Director Wagner)
a. Ordinance No. 2004-06-Annexation
b. Ordinance No. 2004-07-Initial Zoning
c. Public Use
2. Ingram Estates, Project #AR-03-12-13. (Community Development Director
Wagner)
a. Ordinance No. 2004-02 - Lake Tracey and MCO Industries Annexation
b. Ordinance No. 2004-03 - Lake Tracey and MCO Industries Initial Zoning
c. Ordinance No. 2004-04 - Annie D. Gilliam Trust Annexation
d. Ordinance No. 2004-05 - Annie D. Gilliam Trust Initial Zoning
e. Annexation Agreement
3. Ordinance No. 2004-08 - Revision to City Code Chapter 173, Water and
Sewer Adjustments to Utility Bills for Swimming Pools and Water Leaks.
(Public Works Director Wheeler)
B. Privatization of Residential Solid Waste Collection and Disposal (Option A) and
Award of the Contract to a Private Hauler. (Deputy Public Works Director
Zaitooni)
C. Resolution 2004-05, Modifying Resolution 92-04, Increasing the Solid Waste
Rates from $16.00 to $18.25. (Continued/rom March 16, 2004, Commission
Meeting). (Deputy Public Works Director Zaitooni)
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City of Ocoee Regular Commission Meeting
April 6, 2004
VII. OTHER BUSINESS
A. Approval and Authorization of Replacement of Two Garbage Trucks and
Authorization and Approval to Complete Purchase of Recycling Truck
(currently on hold) from the Replacement and Repair Funds. (Continued from
March 16, 2004, Commission Meeting). (Deputy Public Works Director Zaitooni)
B. Ocoee Commons PUD - Ashton Park - Project #AP-02-02-01 and #AP-002-02-
01A. (Community Development Director Wagner)
a. Final Subdivision Plan
C. Forest Lake Estates, Project #AR-2000-05-01. (Community Development
Director Wagner)
a. Rescission of Annexation Ordinance No. 2000-28
b. Rescission of Initial Zoning Ordinance No. 2000-29
D. Ocoee Crown Point PUD Permitting Funding. (Community Development
Director Wagner)
E. Discussion Re: Update on McKey Street Project. (Assistant to the City
Manager Shira)
F. Discussion Re: Setting a Workshop Date for Impact Fees. (Acting City
Manager Williford)
G. Recommendation for Removal of Kori Mortenson from Education Commission.
(City Clerk Grafton)
H. Appointment to Board of Adjustment to Fill Seat of Michael Savino Whose
Term Expires May 2005. (City Clerk Grafton)
VIII. STAFF REPORTS
IX. COMMENTS FROM COMMISSIONERS
X. ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO
DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE
PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD
OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON
WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES
NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT
THE OFFICE OF THE CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105
48 HOURS IN ADVANCE OF THE MEETING.
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