03-19-02 Agenda
OCOEE CITY COMMISSION
Oeoee Commission Chambers
150 North Lakeshore Drive
Oeoee, Florida
March 19, 2002
AGENDA
7:15 P.M.
REGULAR CITY COMMISSION MEETINGS
NOTE: Poll Citizens for Comments/Agenda 7:00 p.m.
I. CALL TO ORDER
A. Invocation
B. Pledge of Allegiance
e. Roll Call and Determination of Quorum
II. PRESENTATIONS AND PROCLAMATIONS
A. Certificate of Appreciation to Sam Woodson. (Mayor Vandergrift)
B. Presentation of Certificates of Appreciation to Public Works Employees for Assistance with
the POWR Park. (Community Relations/Projects Director Shira)
C. Presentation of Grant Awards to MVP Neighborhood Grant Program Applicants.
(Community Relations/Projects Director Shira)
III. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED
UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE
COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSIDERED SEPARATELY.
A. Approval and Acceptance of Minutes of City Commission Regular Meeting of March 5, 2002.
(City Clerk Grafton)
B. Approval and Authorization for Mayor and City Clerk to Execute the Proposed Cambridge
Village Subdivision Plat. (City Engineer/Utilities Director Shira)
The subdivision is located on the south side of White Road east of Clarke Road. The proposed plat has been reviewed
City staff, City Attorney, and City Surveyor and is in compliance with all City requirements. A Letter of Credit has been
provided to cover the cost of uncompleted work which includes construction of the brick wall along White Road,
landscaping and play area equipment. The Letter of Credit will enable the City to have these item completed if the
developer should fail to do so.
C. Approval and Authorization for Mayor and City Clerk to Execute Change Order No.1 Wurst
Road, AD Mims Road, Area Improvement Projects and Bluford Avenue Drainage
Improvements Change Order No.1 with Perri Builders, Inc. (Assistant City Engineer
Wheeler)
This change order request was initiated by City Staff to adjust unit quantities on numerous construction items and "final
out" the project. There were 60 items of work required under this contract on this project. 14 work items that were over
the estimated contract quantity which had a value of $31 ,678.00 to the contractor and 12 work items that were under the
estimated contract quantity which has a value of$15,362.60 to the City. The net result is an increase in contract amount
of $16,316.00, with no adjustment in the contract time. The original construction contract cost was $519,000.00. This
change order increased the contract amount by $16,316.00, to a final contract amount of $535,316.00. The overall
contingency usage was 3.14% of the original construction cost. This contract increase will be paid for out of the 1998
Transportation Bond Issue, which is the funding source for the entire project. Staff recommends the City Commission
approve Change Order No.1 with Perri Builders, Inc. by increasing the contract amount by $16,316.00 with no
extension in contract time,
Ocoee City Commission Regular Meeting
riarch 19, 2002
D. Adoption of Resolution No. 2002-03 Authorizing Execution of Agreement with FDOT for the
Maintenance of State Road Rights of Way by the City. (Public Works Director Smith)
This is a renewal of Contract #AL454 State Job #244298 with Florida Department of Transportation (FDOT), which
would allow Ocoee to continue to perform routine roadside maintenance of State roads within the City Limits of Ocoee
for the State. The $35,100 is adequate compensation for the City to continue to perform the maintenance. Staff
recommends renewal of the FDOT Maintenance Contract for the coming year. Current contract expires April 24, 2002.
IV. COMMENTS FROM CITIZENS/PUBLIC
V. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
VI. PUBLIC HEARINGS
A. First Reading of Ordinance No. 2002-11 to Consider Transmittal of Proposed Amendments to
the Ocoee Comprehensive Plan Amendment (EAR Amendment). (Director of Planning
Wagner) The Second Reading and Public Hearing Scheduled for Summer/Fall 2002.
B. Second Readings of Ordinances
1. Ordinance No. 2002-06: Amending Chapter 78, Local Amendments to the Florida Fire
Prevention Codes. (Assistant Fire Chief Firstner)
2. Ordinance No. 2002-07 Amending Chapter 82, Providing for Permitting Procedure for
Neighborhood Garage Sales. (Building/Zoning Official Velie)
3. Ordinance No. 2002-08 Amending Chapter 119 Relating to Occupational Licenses.
(Building/Zoning Official Velie)
4. Ordinance 2002-09 Revising City of Ocoee Personnel Rules and Regulations. (Human
Resource Director Diedrich)
e. McElroy Place Preliminary Subdivision Plan. (Director of Planning Wagner) THE PUBLIC
HEARING ON THIS MATTER HAS BEEN CONTINUED TO THE CITY COMMISSION MEETING OF APRIL 16,
2002, AND THIS MATTER WILL NOT BE CONSIDERED AT THE MARCH 19 CITY COMMISSION MEETING.
THE PLANNING AND ZONING COMMISSION WILL HOLD A PUBLIC HEARING ON THIS MATTER AT ITS
MEETING OF APRIL 9, 2002.
VII. OTHER BUSINESS
A. Approval and Authorization to Award Bid #B02-03, Expansion of Existing Boat Trailer
Parking Lot, to American Paving Contractors for $44,387. (Continued from the March 5, 2002,
meeting)(Public Works Director Smith)
B. Award of Bid #B02-05 for Custodial Services and Authorization for Mayor and City Clerk to
Execute Agreement if needed. (City Manager Gleason)
C. Adoption of Resolution No. 2002-04 Relating to the Drug Free Workplace Policy. (Human
Resources Director Diedrich)
D. Board Appointments. (City Clerk Grafton)
1. METROPLAN ORLANDO Citizens' Advisory Committee 4 Year Term.
2. Planning & Zoning Commission 3 Year Term.
1111. STAFF REPORTS
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Ocoee City Commission Regular Meeting
vIarch 19, 2002
IX. COMMENTS FROM COMMISSIONERS
X. ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED
A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES
THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE
PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905-3105 48 HOURS IN
ADVANCE OF THE MEETING.
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