08-02-11 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
August 2, 2011 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Presentation of Patriots Award to Police Chief Brown, Sgt. Nylander, and Sgt.
Alexander — Officer Jack Davison and ESGR Representative Garfield Jones
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes for the Regular Commission Meeting Held July 19, 2011.
(City Clerk Eikenberry)
2. Approval of Certification of Non -Ad Valorem Assessment Roll for Stormwater
Inclusion on the Orange County Tax Roll for Fiscal Year 2011/2012. (Public
Works Director Krug)
The City commission approved Resolution No. 2006 -003 to provide for collection of stormwater fees
through the annual Orange County tax roll. The agreement between City of Ocoee and Orange County
Tax Collector requires the City to annually certify the non -ad valorem assessment roll by September
15 The fiscal year 2011 /2012 tax roll for Stormwater calculates revenue to be $3,252,402. This is a
decrease of $24,002 from the current year due to corrections and adjustments of impervious areas.
3. Approval of Certification of Non -Ad Valorem Assessment Roll for Solid Waste
Inclusion on the Orange County Tax Roll for Fiscal Year 2011/2012. (Public
Works Director Krug)
The City commission approved Resolution No. 2006 -003 to provide for collection of Solid Waste fees
through the annual Orange County tax roll. The agreement between City of Ocoee and Orange County
Tax Collector requires the City to annually certify the non -ad valorem assessment roll by September
15 The fiscal year 2011/2012 tax roll for Solid Waste calculates revenue to be $2,799,216. This is
based upon the residential Solid Waste fee of $21 per month. This is an increase of $42,336 from the
current year and is attributed to annexations and new homes.
City Commission Regular
August 2, 2011
4. Approval of 13 Annual Kicks 4 Guns Firearms Turn -In Initiative: Request for
up to $7500 from the Police Forfeiture Funds. (Police Chief Brown)
For the 13 year Clear Channel — REAL Radio in partnership with the Central Florida Crimeline will
be organizing the annual Kicks 4 Guns (gun turn in). The event is scheduled for August 19, 2011. Last
year there were 11 locations and in one day, 1356 firearms were turned into law enforcement with no
questions asked.
This year the Ocoee Police Department will participate in the Kicks 4 Guns initiative. Law
enforcement hosts for the initiative typically give $50 give cards for firearms turned in. Per Florida
State Statutes 932.7055 "...any local law enforcement agency that acquires at least $15,000 pursuant to
the Florida Contraband Forfeiture Act within a fiscal year must expend or donate no less than 15
percent of such proceeds for the support or operation of any...crime prevention, safe neighborhood
program(s).
5. Approval of Award of RFP #11 -007 -R Multi- Function School Activity Bus and 4-
Year Lease Purchase Agreement with Suntrust Bank for the amount of
$50,773.00. (Purchasing Agent Tolbert)
The budget for Fiscal Year 10 /11 includes the four -year lease - purchase of one (1) Multi- function
school activity bus for the Parks/Recreation Department. The proposal is for one (1) new 12 passenger,
two wheel chair position multi - function school activity bus with a total capacity of 15 counting the
driver. The activity bus has safety features, such as emergency exits, heavily padded seats, reinforced
sidewalls, etc. The activity bus is ADA compliant. Delivery is within ninety (90) days after receipt of
order (ARO). The Respondent is required to comply with all state and federal laws and regulations
regarding transportation and the sale of activity buses for the purpose of carrying children to and from
school.
6. Police Headquarters:
a. Award of Bid #B11 -04 Police Headquarters Fencing to Sherron Building
Services Inc. (SBS), in the amount of $167,352.31. (Purchasing Agent Tolbert)
The City was awarded a Florida Department of Law Enforcement Grant from the Department of
Homeland Security in the amount of $235,000. The City is utilizing the grant money for fencing and
other security related items. All work for the project shall be designed and constructed in accordance
with the drawings and specifications prepared by or for the City of Ocoee. Bids shall be deemed to
include all items necessary to furnish, deliver, and install all materials, equipment, incidentals, and
services, including all labor, for the work, which is generally described as the furnishing and
installation of fencing around part of the parking area adjacent to the newly construct Police
Headquarters Building located at 646 Ocoee Commerce Parkway, near the intersection of Old Winter
Garden Road and South Bluford Avenue and west of Wal -Mart on SR 50. Project components include
demolition, concrete construction, fence installation, construction of brick columns, electrical wiring,
lighting, permanent thermoplastic striping, and clean-up.
b. Authorization for the Finance Department to Issue a Purchase Order to
Qualified Systems Contracting, Inc. in the amount of $31,115.88 for the Purpose
of Upgrading and Extending the Security System at the Police Headquarters
Building. (CIP Manager Butler)
The City received a $235,000 grant from the Florida State Homeland Security Program under Issue
No. 039E on April 1, 2011, using funds provided by the U.S. Department of Homeland Security,
Office of Domestic Preparedness. The purpose of this grant is to construct an 8- foot -high security
fence with electronically controlled gates around the perimeter of the Ocoee Police Department
Headquarters Building. The gate controls will be provided by upgrading and extending the existing
electronic entry security system now in place to control entry into the building. Qualified Systems
Contracting, Inc. did the original security system work when the building was occupied and is the
source of materials and installation skills necessary to upgrade that system to handle additional points
of control and to extend the system to validate and manage entry at the new perimeter fence access
points.
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City Commission Regular
August 2, 2011
7. Approval of Request to Serve Alcoholic Beverages at a City Owned Facility
During a Wedding Event on September 10, 2011. (Parks and Recreation
Director Hayes)
The Arsenault Family is using a City owned facility, the Community Center, to hold a wedding event
on September 10, 2011. The family is requesting permission to serve alcoholic beverages at this event.
Past policy excluded the use of alcohol in a city owned facility without specific approval of the city
commission.
G. PUBLIC HEARINGS
8. First Amendment to City of Ocoee /Colburn Development Agreement. (Advertised
in the West Orange Times on Thursday, July 21, 2011). (City Planner Rumer)
The First Amendment to the City of Ocoee / Colburn Agreement was a joint effort between many
parties that gives the City a new alignment of Maine Street that complies with the CRA Target Areas
Special Development Plan July 2010, and complies with the Addendum to the City of Ocoee / Colburn
Development Agreement approved this December 2010.
This Agreement, as amended, updates the Agreement and matches the current plans as to how the area
would develop. As the City has complemented the recent buildout of the SR 50 corridor by creating a
Community Redevelopment Agency and adopting a CRA Target Areas Special Development Plan, this
Agreement as amended is critical in maintaining the vision and philosophy for development in the
CRA.
9. Eagle Creek of Ocoee Preliminary Subdivision Plan. (Advertised in the Orlando Sentinel
on Thursday, July 21, 2011). THIS ITEM HAS BEEN REQUESTED BY THE DEVELOPER TO BE
CONTINUED TO THE SEPTEMBER 20, 2011, COMMISSION MEETING. (Principal
Planner Fabre)
H. REGULAR AGENDA
10. Approval to Execute a Utility Work by Highway Contractor Agreement with the
Florida Department of Transportation in Connection with the Widening of SR
50 that will add the Relocation of City -Owned Water and Sanitary Sewer
Facilities to the Highway Construction Project; Current Estimated Cost of the
Work is $432,839.68, which must be paid by the City by April 20, 2012. (CIP
Manager Butler)
The Florida Department of Transportation (FDOT) plans to widen SR 50 through the City of Ocoee.
The first part of the project will widen SR 50 from east of the entrance to the West Oaks Mall to Good
Homes Road. We expect this project to begin in mid -2012. FDOT has agreed to allow the City of
Ocoee to pay the additional cost of relocating water and sanitary sewer force main pipelines between
Vizcaya Lakes Blvd. and Vintage Village Pkwy.
I. STAFF ACTION ITEMS
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City Commission Regular
August 2, 2011
J. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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