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08-02-11 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida August 2, 2011 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Presentation of Patriots Award to Police Chief Brown, Sgt. Nylander, and Sgt. Alexander — Officer Jack Davison and ESGR Representative Garfield Jones C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held July 19, 2011. (City Clerk Eikenberry) 2. Approval of Certification of Non -Ad Valorem Assessment Roll for Stormwater Inclusion on the Orange County Tax Roll for Fiscal Year 2011/2012. (Public Works Director Krug) The City commission approved Resolution No. 2006 -003 to provide for collection of stormwater fees through the annual Orange County tax roll. The agreement between City of Ocoee and Orange County Tax Collector requires the City to annually certify the non -ad valorem assessment roll by September 15 The fiscal year 2011 /2012 tax roll for Stormwater calculates revenue to be $3,252,402. This is a decrease of $24,002 from the current year due to corrections and adjustments of impervious areas. 3. Approval of Certification of Non -Ad Valorem Assessment Roll for Solid Waste Inclusion on the Orange County Tax Roll for Fiscal Year 2011/2012. (Public Works Director Krug) The City commission approved Resolution No. 2006 -003 to provide for collection of Solid Waste fees through the annual Orange County tax roll. The agreement between City of Ocoee and Orange County Tax Collector requires the City to annually certify the non -ad valorem assessment roll by September 15 The fiscal year 2011/2012 tax roll for Solid Waste calculates revenue to be $2,799,216. This is based upon the residential Solid Waste fee of $21 per month. This is an increase of $42,336 from the current year and is attributed to annexations and new homes. City Commission Regular August 2, 2011 4. Approval of 13 Annual Kicks 4 Guns Firearms Turn -In Initiative: Request for up to $7500 from the Police Forfeiture Funds. (Police Chief Brown) For the 13 year Clear Channel — REAL Radio in partnership with the Central Florida Crimeline will be organizing the annual Kicks 4 Guns (gun turn in). The event is scheduled for August 19, 2011. Last year there were 11 locations and in one day, 1356 firearms were turned into law enforcement with no questions asked. This year the Ocoee Police Department will participate in the Kicks 4 Guns initiative. Law enforcement hosts for the initiative typically give $50 give cards for firearms turned in. Per Florida State Statutes 932.7055 "...any local law enforcement agency that acquires at least $15,000 pursuant to the Florida Contraband Forfeiture Act within a fiscal year must expend or donate no less than 15 percent of such proceeds for the support or operation of any...crime prevention, safe neighborhood program(s). 5. Approval of Award of RFP #11 -007 -R Multi- Function School Activity Bus and 4- Year Lease Purchase Agreement with Suntrust Bank for the amount of $50,773.00. (Purchasing Agent Tolbert) The budget for Fiscal Year 10 /11 includes the four -year lease - purchase of one (1) Multi- function school activity bus for the Parks/Recreation Department. The proposal is for one (1) new 12 passenger, two wheel chair position multi - function school activity bus with a total capacity of 15 counting the driver. The activity bus has safety features, such as emergency exits, heavily padded seats, reinforced sidewalls, etc. The activity bus is ADA compliant. Delivery is within ninety (90) days after receipt of order (ARO). The Respondent is required to comply with all state and federal laws and regulations regarding transportation and the sale of activity buses for the purpose of carrying children to and from school. 6. Police Headquarters: a. Award of Bid #B11 -04 Police Headquarters Fencing to Sherron Building Services Inc. (SBS), in the amount of $167,352.31. (Purchasing Agent Tolbert) The City was awarded a Florida Department of Law Enforcement Grant from the Department of Homeland Security in the amount of $235,000. The City is utilizing the grant money for fencing and other security related items. All work for the project shall be designed and constructed in accordance with the drawings and specifications prepared by or for the City of Ocoee. Bids shall be deemed to include all items necessary to furnish, deliver, and install all materials, equipment, incidentals, and services, including all labor, for the work, which is generally described as the furnishing and installation of fencing around part of the parking area adjacent to the newly construct Police Headquarters Building located at 646 Ocoee Commerce Parkway, near the intersection of Old Winter Garden Road and South Bluford Avenue and west of Wal -Mart on SR 50. Project components include demolition, concrete construction, fence installation, construction of brick columns, electrical wiring, lighting, permanent thermoplastic striping, and clean-up. b. Authorization for the Finance Department to Issue a Purchase Order to Qualified Systems Contracting, Inc. in the amount of $31,115.88 for the Purpose of Upgrading and Extending the Security System at the Police Headquarters Building. (CIP Manager Butler) The City received a $235,000 grant from the Florida State Homeland Security Program under Issue No. 039E on April 1, 2011, using funds provided by the U.S. Department of Homeland Security, Office of Domestic Preparedness. The purpose of this grant is to construct an 8- foot -high security fence with electronically controlled gates around the perimeter of the Ocoee Police Department Headquarters Building. The gate controls will be provided by upgrading and extending the existing electronic entry security system now in place to control entry into the building. Qualified Systems Contracting, Inc. did the original security system work when the building was occupied and is the source of materials and installation skills necessary to upgrade that system to handle additional points of control and to extend the system to validate and manage entry at the new perimeter fence access points. ( 2 City Commission Regular August 2, 2011 7. Approval of Request to Serve Alcoholic Beverages at a City Owned Facility During a Wedding Event on September 10, 2011. (Parks and Recreation Director Hayes) The Arsenault Family is using a City owned facility, the Community Center, to hold a wedding event on September 10, 2011. The family is requesting permission to serve alcoholic beverages at this event. Past policy excluded the use of alcohol in a city owned facility without specific approval of the city commission. G. PUBLIC HEARINGS 8. First Amendment to City of Ocoee /Colburn Development Agreement. (Advertised in the West Orange Times on Thursday, July 21, 2011). (City Planner Rumer) The First Amendment to the City of Ocoee / Colburn Agreement was a joint effort between many parties that gives the City a new alignment of Maine Street that complies with the CRA Target Areas Special Development Plan July 2010, and complies with the Addendum to the City of Ocoee / Colburn Development Agreement approved this December 2010. This Agreement, as amended, updates the Agreement and matches the current plans as to how the area would develop. As the City has complemented the recent buildout of the SR 50 corridor by creating a Community Redevelopment Agency and adopting a CRA Target Areas Special Development Plan, this Agreement as amended is critical in maintaining the vision and philosophy for development in the CRA. 9. Eagle Creek of Ocoee Preliminary Subdivision Plan. (Advertised in the Orlando Sentinel on Thursday, July 21, 2011). THIS ITEM HAS BEEN REQUESTED BY THE DEVELOPER TO BE CONTINUED TO THE SEPTEMBER 20, 2011, COMMISSION MEETING. (Principal Planner Fabre) H. REGULAR AGENDA 10. Approval to Execute a Utility Work by Highway Contractor Agreement with the Florida Department of Transportation in Connection with the Widening of SR 50 that will add the Relocation of City -Owned Water and Sanitary Sewer Facilities to the Highway Construction Project; Current Estimated Cost of the Work is $432,839.68, which must be paid by the City by April 20, 2012. (CIP Manager Butler) The Florida Department of Transportation (FDOT) plans to widen SR 50 through the City of Ocoee. The first part of the project will widen SR 50 from east of the entrance to the West Oaks Mall to Good Homes Road. We expect this project to begin in mid -2012. FDOT has agreed to allow the City of Ocoee to pay the additional cost of relocating water and sanitary sewer force main pipelines between Vizcaya Lakes Blvd. and Vintage Village Pkwy. I. STAFF ACTION ITEMS ( 3 ) City Commission Regular August 2, 2011 J. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. ( 4 )