Item #06b Approval of and Authorization for the Finance Department to Issue a Purchase Order to Qualified Systems Contracting, Inc. ,Sve Center of GOOd 14
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AGENDA ITEM COVER SHEET
Meeting Date: August 2, 2011
Item # Cob.
Reviewed By: a. /..— '
Contact Name: Al Butler, CIP Manager Department Director:
Contact Number: 407 - 905 -3100, ext. 1543 City Manager:
Subject: Approval of and authorization for the Finance Department to issue a purchase order to
Qualified Systems Contracting, Inc. in the amount of $31,115.88 for the purpose of upgrading and
extending the security system at the Police Headquarters Building. (District 3 – Johnson)
Background Summary:
The City received a $235,000 grant from the Florida State Homeland Security Program under Issue No.
039E on April 1, 2011, using funds provided by the U.S. Department of Homeland Security, Office of
Domestic Preparedness. The purpose of this grant is to construct an 8- foot -high security fence with
electronically controlled gates around the perimeter of the Ocoee Police Department Headquarters
Building. The gate controls will be provided by upgrading and extending the existing electronic entry
security system now in place to control entry into the building. The fence is being constructed under a
separate competitively awarded contract, which includes installation of empty underground conduits for
use by the electronic control systems contractor to install signal and power wiring.
Qualified Systems Contracting, Inc. did the original security system work when the building was occupied
and is the source of materials and installation skills necessary to upgrade that system to handle
additional points of control and to extend the system to validate and manage entry at the new perimeter
fence access points. Those access points include personnel and drive - through gates. Qualified
Systems Contracting, Inc. has provided a price proposal to increase the number of security points that
can be controlled in addition to furnishing and installing the new entry- control system.
Issue:
Should the City Commission award the work to upgrade and extend the existing Police Headquarters
Building security system to Qualified Systems Contracting, Inc. in the amount of $31,115.88 through
sole- source procurement?
Recommendations
The Engineering and Police departments recommend that the City Commission authorize the Finance
Department to issue a purchase order to Qualified Systems Contracting, Inc. in the amount of
$31,115.88 to furnish and install all the equipment, wiring, and sensors necessary to provide a complete
electronic entry- control system as part of the construction of a perimeter security fence at the Ocoee
Police Department Headquarters Building.
Attachments:
The details of the work, including the specific control system units to be supplied, must be withheld from
public disclosure under State law; therefore, the price proposal, which names the specific items to be
supplied, cannot be included in this public document.
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Financial Impact:
The cost of the work is to be funded completely by a State grant. The primary financial impact on the
City is the need to provide the working capital necessary to pay the cost of the work prior to receiving
reimbursement under the grant from the Florida State Homeland Security Program. There is also the
cost of staff time for the construction work to be supervised by the Engineering Department in
cooperation with the Police Department.
Type of Item: (please mark with an "x)
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by ( ) N/A
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