01-03-12 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
January 3, 2012
6:30 P.M. Presentations:
➢ Christmas Parade Trophies — Ocoee Lion Club
➢ 2011 Holiday Lighting Contest Winners — Parks and Recreation Advisory
Board
➢ 2011 Ocoee Tennis Players of the Year - Jack Vinson
• Male Tennis Player — Alexander Hladik
• Female Tennis Player — Valerie Owen
7:15 P.M. AGENDA
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Presentation of the following:
➢ Ocoee Police Department Officer of the Third Quarter Award —
CACOPD Advisory Board
➢
Chief's Special Award Presentation to (2) Best Buy Employees for
Helping in Preventing a Possible Crime against a Customer. (Police Chief
Brown)
➢ Ocoee Fire Department Promotions — Lieutenant Paramedic Tom
Smothers and Engineer EMT Jessica Hill. (Fire Chief McNeil)
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL
INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM
WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes for the Regular Commission Meeting Held December 6,
2011. (City Clerk Eikenberry)
City Commission Regular
January 3, 2012
2. Appointment to the Human Relations Diversity Board. (City Clerk Eikenberry)
Members of the Human Relations Diversity Board serve two -year terms. Currently, the Human
Relations Diversity Board has eight (8) members and their resolution allows no less than seven (7)
members and no more than fifteen (15) members. One application was received from Ms. Patricia
Cornell with an interest in serving on the board.
3. Approval for Purchase of Fire Department Digital Radios from Motorola by
Piggybacking off the Broward Sheriff's Office Contract. (Fire Chief McNeil)
The FY 2011/2012 budget provided $49,955 for the purchase of 9 Motorola XTS 5000 digital portable
radios, 2 XTL 5000 digital mobile radios, and related accessories. These radios are necessary in order
to maintain compatibility and interoperability with Motorola radios currently utilized by the Orange
County radio users group when the system switches to digital in early 2012. Motorola radios must be
purchased. Motorola is a sole source provider for these radios and the attached quote, totaling
$46,364.30, reflects the Broward Sheriff's Office contract pricing.
4. Approval of a Voluntary Employee Beneficiary Association (VEBA) between the
City and IAFF. (Human Resources Director Williford)
The City and the IAFF Union have agreed to a Voluntary Employee Beneficiary Association (VEBA)
in the new collective bargaining agreement approved by the Commission. The Genesis Company in
collaboration with the Principal Group Financial Company has been chosen to administer this new
program between the City and the employees covered under the collective bargaining agreement.
5. Approval of 2011 / 2012 Budget Vehicle Purchase for Stormwater. (Public
Works Director Krug)
The approved Stormwater Division's 2011/2012 budget included funding to replace City vehicle #402,
a 1997 Ford Explorer 4x4 with a new all- wheel -drive Ford Escape Hybrid SUV. The City traditionally
purchases vehicles and equipment made to order through bids from the Florida Sheriffs Association's
annual contract, however the Hybrid Escape is not listed in this year's contract. In checking with Ford,
the current Escape model is being updated and changed for the 2013 model year. Due to the model
changes, regular production of the Escape is being discontinued in early 2012, with the Hybrid
production already halted. With the end of the Hybrid production, the only available vehicles are
sitting on dealer lots.
Public Works has contacted several Ford dealerships and all- wheel -drive Hybrid Escapes are still
available throughout Ford's network of dealers. We are requesting Commission approval to purchase
a new or used recent model Ford Hybrid Escape for up to $34,000.00 from the most responsive Ford
dealer. The total requested cost is based on initial dealer quotes and is funded through the budgeted
$32,000.00 for this vehicle plus an additional $2,000.00 from the savings of other equipment purchases
in the Stormwater Division.
6. Approval of Memorandum of Understanding for FDOT Intersection
Improvements at Ocoee Hills Road and SR 438 (Silver Star Road). (Public
Works Director Krug)
Through the Management and Operations Subcommittee of Metro Plan Orlando, the FDOT has begun
the design of the intersection improvements on SR 438, Silver Star Road, from 2nd Street to Olympus
Drive. This project includes the widening of the roadway to accommodate a new traffic signal and
turn lanes at the Ocoee Hills Road intersection. The City has requested the signal be upgraded to a
mast arm system from the traditional strain -pole system. The FDOT has made the standard request for
the City to pay the material cost differential to construct the mast arm upgrade. The Memorandum of
Understanding confirms the City's desire to fund the upgrades and allows the design to move forward
utilizing a mast arm signal system. The projected additional costs of $45,000.00 are to be funded in
the 2012/2013 budget.
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City Commission Regular
January 3, 2012
7. Approval to Adopt a Resolution for the 2012 Legislative Session Supporting
Police /Fire Pension and Disability Presumption Reforms. (Assistant City
Manager Shadrix)
The Florida League of Cities has requested all cities to adopt a resolution for the 2012 Legislative
Session supporting police /fire pension and disability presumption reforms. The draft resolution
supports reforms to police /fire "heart/hypertension" disability presumptions, which impacts all cities
receiving police or fire service in workers' compensation and other costs. Legislative Session begins
on January 10`
G. FIRST READING OF ORDINANCE
8. First Reading of Ordinance on Impact Fee Temporary Reduction. (Second Reading
and Public Hearing scheduled for January 17, 2012, Regular Commission Meeting at 7:15 p.m. or
soon thereafter). (City Planner Rumer)
City Staff proposes a Code Amendment for extending the sunset date for the Temporary Deferral of
Road Impact Fee Payments from May 1, 2012, to January 1, 2013. In lieu of the payment of Road
Impact Fees prior to the issuance of a Building Permit as provided in Sections 87 -3 and 87 -11, an
applicant for a Building Permit will be able to defer the payment of applicable Road Impact Fees until
the authorization of "Pre- power" or issuance of a "Certificate of Occupancy" (C.O.) with respect to the
structure or building for which the deferral has been requested.
The provisions of this amended section shall not be applicable to single - family or multifamily housing
projects with less than four dwelling units. Furthermore, the road impact fee deferral set forth in this
amended section will include an additional one (1) year extension of road impact fee deferral provided
the applicant has first provided the City a letter of credit as security for the payment of the deferred
road impact fees.
Staff is also providing for a temporary twenty -five percent (25 %) reduction of road impact fees and a
temporary fifty percent (50 %) reduction in recreation park, fire, and police impact fees. All reductions
will be made retroactive to January 3, 2012, and will expire on January 1, 2013.
H. SECOND READING OF ORDINANCES - PUBLIC HEARINGS
9. Campfield (524 3" Street). (Advertised in the Orlando Sentinel on Thursday, December 22,
2011, and Thursday, December 29, 2011). (City Planner Rumer)
The subject property is located on the west side of 3 Street; approximately 191 feet south of Center
Street. The subject parcel has one existing Single - Family Residence. No development proposal is
planned at this time. The Applicant has requested annexation into the City limits mainly for potable
water connection.
a. Annexation Ordinance
b. Rezoning Ordinance
10. Luna (520 3 Street). (Advertised in the Orlando Sentinel on Thursday, December 22, 2011, and
Thursday, December 29, 2011). (City Planner Rumer)
The subject property is located on the west side of 3rd Street; approximately 346 feet south of Center
Street. The subject parcel has one existing Single - Family Residence. No development proposal is
planned at this time. The Applicant has requested annexation into the City limits mainly for potable
water connection.
a. Annexation Ordinance
b. Rezoning Ordinance
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City Commission Regular
January 3, 2012
11. Medina (521 2nd Street). (Advertised in the Orlando Sentinel on Thursday, December 22, 2011,
and Thursday, December 29, 2011). (City Planner Rumer)
The subject property is located on the east side of 2nd Street; approximately 346 feet south of Center
Street. The subject parcel has one existing Single - Family Residence. No development proposal is
planned at this time. The Applicant has requested annexation into the City limits mainly for potable
water connection.
a. Annexation Ordinance
b. Rezoning Ordinance
12. Capital Improvements Element - Update - Amendment to Schedule. (Advertised in
the Orlando Sentinel on Thursday, December 22, 2011). (City Planner Rumer)
The Capital Improvement Element (CIE) of the City of Ocoee Comprehensive Plan is a requirement of
Chapter 163, Florida Statutes (FS) and enables implementation of the Plan goals, objectives, and
policies needing capital funding for a 5 -20 year planning horizon. Each year, the table section of the
CIE will be updated to ensure that the adopted list of capital projects in the CIE matches the City's
newly adopted fiscal year budget and approved five year Capital Improvements Program (CIP). The
CIE does not propose any new projects not previously reviewed and approved by the Commission.
In 2011, the Florida Legislature enacted legislation allowing adoption of the annual amendment to the
CIE to be accomplished with a single public adoption hearing. The amendment is also exempt from
inclusion in the twice - yearly large scale amendment process.
13. Proposed Amendment to the Code of Ordinances — Temporary Suspension of
Fire Department Plan Review Fee for Commercial Projects. (Advertised in the
Orlando Sentinel on Thursday, December 22, 2011). (City Planner Rumer)
As an economic incentive for new development, City Staff proposes a Code Amendment for the
temporary suspension of the Fire Department plan review fee for commercial projects for one year
retroactive to December 6, 2011. The plan review fee is '/2 of 1% of the value of construction.
14. Ordinance to Repeal and Replace Ordinance 2010 -007 Entitled "Water
Conservation for Landscape Irrigation" with "Water Conservation for
Landscape Irrigation, Irrigation System Design and Installation Standards, and
Efficient Plumbing Requirements ". (Utilities Director Smith) (Advertised in the
Orlando Sentinel on Thursday, December 29, 2011). (PER STAFF'S REQUEST THE SECOND READING
WILL BE POSTPONED TO BE ADVERTISED FOR PUBLIC HEARING ON JANUARY 17, 2012, REGULAR
COMMISSION MEETING AT 7:15 P.M. OR SOON THEREAFTER).
I. REGULAR AGENDA
15. Approval of Special Event Permit Request for Road Closure of McKey Street for
Glad Tidings Church Super Bowl Block Party. (Building Official Washington)
In order to temporarily close a public street the approval of the Honorable Mayor and City
Commission is required. Glad Tidings Church has made application to the City for a Special Event
Permit for a Super Bowl Block Party that would require the temporary closing of a City owned street.
The event will be held on February 6, 2011. The street to be closed is McKey Street.
16. Approval for Finance Department to Assign the Small Project Construction
Contract Originally Awarded to Southern Building Services, Inc. to the New
Corporate Entity of Sherron Building Services, Inc., which has acquired all the
Assets and Obligations of Southern Building Services. (CIP Manager Butler)
Southern Building Services, Inc. was one of 10 firms selected by the City Commission for pre -
qualification under the Small Construction Contract procurement (RFP 11 -04) in Fiscal Year 2011.
The contract for participation in this construction program was executed by the City on February 15,
2011, with a term of five years. In order to enhance its competitive position in the marketplace,
Southern Building Services was dissolved as a corporate entity and subsumed by Sherron Building
Services, Inc., a woman -owned business. With the completion of the corporate restructuring, Sherron
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City Commission Regular
January 3, 2012
Building Services now seeks to accept the role of small construction project contractor previously
awarded to its predecessor firm.
17. Update and Direction Regarding the Withers Maguire Historic House. (CIP
Manager Butler)
J. STAFF ACTION ITEMS
K. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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